TEAM MANAGER LITE ENTRY INSTRUCTIONS

Transcription

1 TEAM MANAGER LITE ENTRY INSTRUCTIONS SLSWA would like to help make the entries process as simple as possible so to assist you all we have created a step by step guide that outlines all of the key details you will need to know for when inputting your team entries into the Team Manager Lite system for The SLSWA Pool Rescue Championships. Before starting we would recommend printing a copy of these instructions. WHAT IS PROVIDED WITHIN THIS DOCUMENT? 1. How to install Team Manager Lite on to your PC 2. How to import event codes into Team Manager Lite for this carnival 3. How to add your club and competitors into Team Manager Lite (inputting your entries) 4. How to add your athletes (submitting your entries) 5. How to enter athletes into Individual Events 6. How to enter athletes into Relay Teams 7. How to print your entries 8. How to backup all files on to a USB 9. How to export your data WHAT KEY DETAILS DO I NEED BEFORE STARTING? Before using Team Manager Lite we recommend having all required information ready! Please see below for a list of all details you will be asked to enter for each competitor: 1. Date of Birth 2. Correct spelling of each name Note: - You can enter competitors in several ways; however, the best way is by events. We would recommend having a sheet ready which lists all of the events and which competitors will be entering into those. - Team Manager Lite will only allow you to enter 100 athletes If you need to enter more than 100 athletes please contact SLSWA Events Team at bharvey@slswa.com.au

2 STEP 1. How to install Team Manager Lite on to your PC a) Download Team Manager Lite 8.0 by clicking here (If you already have Team Manager 5.0 Lite from the previous year, you can still use it for your entries. Skip to entering competitors) b) Click on the word Lite to download the Lite version of Team Manager 8.0 c) Once you have clicked on the Lite option, then hit Save File. The downloading process will begin. This may take approximately 30 mins to load depending on internet speeds. d) When the Installation program pops up, click on run and click through the next and accept the Terms & Conditions until you get to finish. The program will then open automatically. e) Once the program has opened click OK on the pop up screen. Click No for automatic updates and downloads. STEP 2. How to import event codes into Team Manager Lite for this carnival a) Download on the Team Manager Lite zip file at this link: Meet Events Sunsmart Pool Rescue State Champs-01Jul zip. The full event list can be located by clicking this link b) Once located, open and save the zip file to a location on your computer that you will easily find. c) Now open the Team Manager Lite program. d) Once open, go to File then Open/New and create a new file with your club name, then click open and OK e) The System Preferences screen will automatically open. Please ensure you tick the following:

3 Gender Designation box - Men/Women Athlete Browser Options - Show Ages - Show Birth Date - Last Name First Relay Lead-Off Splits - Use Relay Lead Off Splits State/Province Labels - Use State Team/Swimmer Defaults - Default Team Registration = Aust - Default Team Type = Age - Default Country = Australia - Default LSC = LEAVE BLANK - Default State = your own state Meet Age-Up Date - Change date to 30/09/16 System Age-Up Date - Change date to 30/09/16 - un-tick Always age-up to today f) Then click OK & OK g) Go to File Import Meet Events. Browse to the saved zip file (the one you saved as instructed in step 2). Double click this zip file. A window will open, click OK. Then click the only file that is available and click Open. Click OK to replace the currently open database. You are now ready to start. h) If using Version 8, a folder needs to be created to do the following in: Save the.zip file in the new folder double click on the.zip file copy the 2 files into the same folder as the.zip file If you experience difficulty with this call Ben Harvey at SLSWA (If the meet setup screens open then ensure that the Meet Name 2017/18 Sunsmart Pool Rescue State Champs is highlighted and please click your way through these via the save button, from then exit from this form back to the main screen by clicking on the top right hand X (the X on the second line). Careful, clicking the top X will close the Team Manager program.

4 STEP 3. How to add your club into Team Manager Lite a) Click on Teams on the top toolbar b) Click Add on the new toolbar c) Type in a club code-refer to team list that was downloaded with the initial.zip file d) Enter clubs full name in Team Name (eg. Trigg Island SLSC) (ignore short team name field) e) Enter phone f) Click OK g) Click Cancel when finished. h) Exit from this form back to the main screen by clicking on the top right hand X (on the second line). The Grey X, the top Red X will close Team Manager.

5 STEP 4. How to add your athletes into Team Manager Lite a) Click Athletes from the top tool bar. If you are using the program for the first time, there will be no athletes showing. Select your Surf Life Saving Club by clicking on the Team drop down box. Add all new athletes now, before starting to do entries. b) Click Add on the top toolbar. c) Use upper and lower case in the Athlete Information area not all upper for athletes names. Type in Last Name and First Name d) Tab to move to the Birthdate field. e) Use same format as shown for DOB. eg (DD/MM/YY). Tab through for the program to automatically calculate the age. (Note: age calculation is determined as at 30/9/16) f) Keep Tabbing (leaving ID # blank) g) Use a capital M or F to change from Male to Female. h) On the right hand side in Member of section choose Team 1 (Club Name) from the drop down box. j) Click OK. k) Continue adding all new athletes. l) Close this screen (Athletes) by clicking on the top right hand X (on the second line). Careful, the top X will close Team Manager.

6 STEP 5. How to enter athletes into Individual Events (PLEASE REFER TO EVENT LISTING BELOW) a) Click Meets from the top toolbar. b) Make sure you have the correct carnival selected, this will appear in blue as shown below e.g. 2018/18 Sunsmart Pool Rescue State Champs e.g SLSWA Pool Rescue Championships c) Click Entries, then Entry by Event. Ignore next message box. d) Alternatively you can choose Entry by Name. Click on the person s name. A list of the events that the person selected is eligible for will come up. e) Select your club in the Swim for Team drop down box at the top of the screen. f) The events listed in this system are for a traditional pool event. Please refer to the event number as listed in the State Championship program of events. Click on any event the eligible athletes will show alphabetically on the bottom half of the screen. (Please go by Event # and use Event Listing table below.) g) Click in the Entrd column box of the person you wish to enter. The row will change to yellow and a tick will be in the box in the Entrd column. h) To delete an entry, click on the ticked box. The yellow will now be cleared. i) Continue this way until you have entered all your athletes. Team Manager automatically saves your entries as you do them. j) Athlete names will be in green once entered.

7 STEP 6. Entering athletes into Relay Teams a) Click on Meets Entries by Event Click on Relays only b) Click on a Relay event you wish to enter. If a message box shows, click OK. Please use event numbers as reference. c) Click on Team Name d) Eligible athletes will now be showing on the left side of the screen. Click on New Relay, this enters a team. You now need to enter the athletes into that team. e) Click in the Entrd box for each athlete, and that name will be transferred to the right side of the screen under Athletes. f) To delete an athlete from a Relay, double click on the name in the Swimmers box and follow instructions. g) To add athletes into another Relay event, repeat the steps above. h) Once you have entered all athletes into their events, close this screen to go back to the main screen. STEP 7. How to print your entries a) Click on Reports (top menu) Meet Reports - Entry Report. If you don t have these options then click - Reports Meet Reports Meet Entries. b) Click the Team drop down box and choose your Club. 1 c) Make sure that All is selected for Gender and Sort By has Meet Event Number selected. 2 d) Check that Event Filters Individual and Relays has a dot as well as Show Four also has a dot. Nothing else should be selected. This report will show athletes entered per event. 3 e) Click Create Report. f) Press the Printer icon to print. Please this to bharvey@slswa.com.au SLSWA, ATTN: Ben Harvey (Surf Life Saving WA ) so that we have a printout of your entries just in case the electronic transfer goes wrong! g) To close print screen, click on the cross at the top right hand corner (second line) then click Cancel. Click the cross at top right hand corner (second line) again and you should be back at the Main Screen.

8 STEP 8. How to backup all files on to a USB a) From the Main Screen, click File and choose Backup. b) Select where you wish to save the backup program will go to C:\TM5Data that s OK but it is advised to do one to a USB stick as well. c) Write down the name of the backup file and where it is saved to (if not saving to a USB), as it gives the file an unusual name (eg: SwTm4BkupMyTeam -??.zip) you don t have a choice of naming it. It is sometimes hard to find again if you need it. STEP 9. How to export your data Note: Please send all files to SLSWA Sports DEvelopment Officer Ben Harvey at: bharvey@slswa.com.au a) From the Main Screen, click File Export Meet Entries. b) Select where you wish to export your entry file to on your computer (You will need to be able to find this file to your entries.) c) Make sure the correct Meet is showing, eg. 2017/18 Sunsmart Pool Rescue State Championships and Export Relays is ticked. d) Click OK, then OK again, then close. e) Find this file wherever you have saved it on your computer or USB and rename it adding your club abbreviation at the start of the name, before you this exported file (NOT THE BACKUP FILE) to Ben Harvey at SLSWA. A reply will be sent to the sending address to acknowledge the receipt of your entries. If you don't receive a reply please contact via phone

9 Note: Event times will be determined once final entries have closed. Bold events are particular U17-Open Senior events that occur in Saturday s program. 2017/18 SUNSMART POOL RESCUE STATE CHAMPIONSHIPS HBF STADIUM CLAREMONT PROGRAM OF EVENTS TIME DAY 1 Saturday 01 July 2017 Nippers and Masters 0700 Officials Briefing / Competitor Warm up 0730 Pool Set up TIME # EVENT Age Cat. Gender TIME # EVENT Age Cat. Gender TIME # EVENT Age Cat. Gender 8: m Obstacles U10 Male m Rescue Medley Open Male 67 50m Brick Carry (from 25m) U10 Male 2 100m Obstacles U10 Female m Rescue Medley Open Female 68 50m Brick Carry (from 25m) U10 Female 3 100m Obstacles U11 Male 35 50m Freestyle w/fins U10 Male 69 50m Brick Carry (from 25m) U11 Male 4 100m Obstacles U11 Female 36 50m Freestyle w/fins U10 Female 70 50m Brick Carry (from 25m) U11 Female 5 100m Obstacles U12 Male 37 50m Freestyle w/fins U11 Male 71 50m Brick Carry (from 25m) U12 Male 6 100m Obstacles U12 Female 38 50m Freestyle w/fins U11 Female 72 50m Brick Carry (from 25m) U12 Female 7 100m Obstacles U13 Male 39 50m Freestyle w/fins U12 Male 73 50m Brick Carry (from 25m) U13 Male 8 100m Obstacles U13 Female 40 50m Freestyle w/fins U12 Female 74 50m Brick Carry (from 25m) U13 Female 9 200m Obstacles Male 41 50m Freestyle w/fins U13 Male 75 50m Manikin Carry Male m Obstacles Female 42 50m Freestyle w/fins U13 Female 76 50m Manikin Carry Female m Obstacles 40+ Male 43 50m Freestyle w/fins Male 77 50m Manikin Carry 40+ Male m Obstacles 40+ Female 44 50m Freestyle w/fins Female 78 50m Manikin Carry 40+ Female m Obstacle Relay U10/U11 Male 45 50m Freestyle w/fins 40+ Male m Medley Relay U10/U11 Male m Obstacle Relay U10/U11 Female 46 50m Freestyle w/fins 40+ Female m Medley Relay U10/U11 Female m Obstacle Relay U12/U13 Male m Super Lifesaver U17 Male m Medley Relay U12/U13 Male m Obstacle Relay U12/U13 Female m Super Lifesaver U17 Female m Medley Relay U12/U13 Female m Obstacle Relay Masters Male m Super Lifesaver U19 Male m Medley Relay Masters Male m Obstacle Relay Masters Female m Super Lifesaver U19 Female m Medley Relay Masters Female 19 10m Line Throw U10 Male m Super Lifesaver Open Male 85 50m Freestyle U10 Male 20 10m Line Throw U10 Female m Super Lifesaver Open Female 86 50m Freestyle U10 Female 21 10m Line Throw U11 Male m Patient Tow w/fins U10/U11 Female 87 50m Freestyle U11 Male 22 10m Line Throw U11 Female m Patient Tow w/fins U10/U11 Male 88 50m Freestyle U11 Female 23 10m Line Throw U12 Male m Patient Tow w/fins U12/U13 Female 89 50m Freestyle U12 Male 24 10m Line Throw U12 Female m Patient Tow w/fins U12/U13 Male 90 50m Freestyle U12 Female 25 10m Line Throw U13 Male m Manikin Tow w/fins Male 91 50m Freestyle U13 Male 26 10m Line Throw U13 Female m Manikin Tow w/fins Female 92 50m Freestyle U13 Female m Line Throw Masters Male m Manikin Tow w/fins 40+ Male 93 50m Freestyle Male m Line Throw Masters Female m Manikin Tow w/fins 40+ Female 94 50m Freestyle Female m Rescue Medley U17 Male m Brick Relay U10/U11 Female 95 50m Freestyle 40+ Male m Rescue Medley U17 Female m Brick Relay U10/U11 Male 96 50m Freestyle 40+ Female m Rescue Medley U19 Male m Brick Relay U12/U13 Male m Manikin Carry w/fins Male m Rescue Medley U19 Female m Brick Relay U12/U13 Female m Manikin Carry w/fins Female m Manikin Relay Masters Male m Manikin Carry w/fins 40+ Male m Manikin Relay Masters Female m Manikin Carry w/fins 40+ Female Revised 15/06/2017

10 2017/18 SUNSMART POOL RESCUE STATE CHAMPIONSHIPS HBF STADIUM CLAREMONT PROGRAM OF EVENTS TIME DAY 2 Sunday 02 July 2017 Youth and Seniors 0700 Officials Briefing / Competitor Warm up 0730 Pool Set up TIME # EVENT Age Cat. Gender TIME # EVENT Age Cat. Gender TIME # EVENT Age Cat. Gender 8: m Obstacles U14 Male m Freestyle w/fins Open Male m Freestyle U14 Male m Obstacles U14 Female m Freestyle w/fins Open Female m Freestyle U14 Female m Obstacles U15 Male m Manikin Tow w/fins U14 Male m Freestyle U15 Male m Obstacles U15 Female m Manikin Tow w/fins U14 Female m Freestyle U15 Female m Obstacles U17 Male m Manikin Tow w/fins U15 Male m Freestyle U17 Male m Obstacles U17 Female m Manikin Tow w/fins U15 Female m Freestyle U17 Female m Obstacles U19 Male m Manikin Tow w/fins U17 Male m Freestyle U19 Male m Obstacles U19 Female m Manikin Tow w/fins U17 Female m Freestyle U19 Female m Obstacles Open Male m Manikin Tow w/fins U19 Male m Freestyle Open Male m Obstacles Open Female m Manikin Tow w/fins U19 Female m Freestyle Open Female m Obstacle Relay U14/U15 Male m Manikin Tow w/fins Open Male m Manikin Carry w/fins U15 Male m Obstacle Relay U14/U15 Female m Manikin Tow w/fins Open Female m Manikin Carry w/fins U15 Female m Obstacle Relay U17/U19 Male m Manikin Relay U14/U15 Male m Manikin Carry w/fins U17 Male m Obstacle Relay U17/U19 Female m Manikin Relay U14/U15 Female m Manikin Carry w/fins U17 Female m Obstacle Relay Open Male m Manikin Relay U17/U19 Male m Manikin Carry w/fins U19 Male m Obstacle Relay Open Female m Manikin Relay U17/U19 Female m Manikin Carry w/fins U19 Female m Line Throw U14 Male m Manikin Relay Open Male m Manikin Carry w/fins Open Male m Line Throw U14 Female m Manikin Relay Open Female m Manikin Carry w/fins Open Female m Line Throw U15 Male m Manikin Carry (from 35m) U14 Male m Line Throw U15 Female m Manikin Carry (from 35m) U14 Female m Line Throw U17 Male m Manikin Carry U15 Male m Line Throw U17 Female m Manikin Carry U15 Female m Line Throw U19 Male m Manikin Carry U17 Male m Line Throw U19 Female m Manikin Carry U17 Female m Line Throw Open Male m Manikin Carry U19 Male m Line Throw Open Female m Manikin Carry U19 Female m Freestyle w/fins U14 Male m Manikin Carry Open Male m Freestyle w/fins U14 Female m Manikin Carry Open Female m Freestyle w/fins U15 Male m Medley Relay U14/U15 Male m Freestyle w/fins U15 Female m Medley Relay U14/U15 Female m Freestyle w/fins U17 Male m Medley Relay U17/U19 Male m Freestyle w/fins U17 Female m Medley Relay U17/U19 Female m Freestyle w/fins U19 Male m Medley Relay Open Male m Freestyle w/fins U19 Female m Medley Relay Open Female Note: Event times will be determined once final entries have closed. Revised 1/06/2017

11 2017/18 SUNSMART POOL RESCUE STATE CHAMPIONSHIPS HBF STADIUM CLAREMONT PROGRAM OF EVENTS Additional Rules NOTE 1: For any event to be contested at the 2017/18 SunSmart Pool Rescue State Championships, a minimum of two starters from two different clubs is required. Where an event is conducted all place getters shall be awarded medals. NOTE 2: Age groups are calculated as of 30 th September of the year preceding the Championships. Ie. 30 th September Patrol hours are required from the 2016 calendar year. Ie. January 1 st to December 31 st Any patrol hour exemption requests must be addressed to the SLSWA CEO James O Toole and must be sent from a member of the club s board of directors only. NOTE 3: Only proficient SLSA Bronze Medallion holders may contest the U17, U19, Open and 30+ events and they must have performed the appropriate patrol hours. Only proficient SLSA Surf Rescue Certificate (SRC) holders may contest U14 and U15 events and U15 competitors must have performed the appropriate patrol hours. U10, U11, U12 and U13 competitors must have completed their relevant age group competition skills evaluations. NOTE 4: For Individual Events athletes must compete in their actual age group for the duration of each Championship classification outlined. An U14 cannot compete up in U15 individual events. Masters (30+) can compete in the Open division. NOTE 5: Designated U10/U11, U12/U13, U14/U15, U17/U19 team events may be contested by any combination of the involved age group competitors. Ie. For the U12/U13 Medley Relay event - 2xU12s + 2xU13s, 3xU12s + 1xU13, 1xU12 + 3xU13s, 4xU12s, 4xU13s combinations will be permitted. Competitors cannot age up into higher age groups, except U17/U19 s can do the Open events. NOTE 6: As the Line Throw is a team event, the patient must be the same age group and gender as the rescuer. NOTE 7: All events shall be timed. For effective timetabling multiple age events may be conducted simultaneously and results declared based on times achieved in each division. NOTE 8: U10 to U13 age categories are restricted to rubber fins only. U14 and U15 age categories are permitted to use Fins as detailed in Section of ILS Rules. Officials: Qualified officials are a major requirement of Pool Rescue events. The following competitors to official ratios apply to all clubs competing at SLSWA Pool Rescue Events: Competitors = 1 Official - 6+ Competitors = 2 Officials Revised 1/06/2017

12 2017/18 SUNSMART POOL RESCUE STATE CHAMPIONSHIPS HBF STADIUM CLAREMONT PROGRAM OF EVENTS The below roster of volunteers will be determined once the series events have concluded and club/competitor participation numbers have been established. It is fair to say that every club competing in the 2017/18 series will have some volunteer obligations in order to assist us to run efficient and quality events for our members. Pool Setters: Due to the difficulties of acquiring assistance with the setting of the equipment for each event in the past, each Club MUST nominate at least one member of the Club that will be required to assist with the setting of equipment in the Pool at the beginning of the day and throughout the day. The pool setters must report to the Championship referee 30 minutes prior to the start of events. Saturday (Nippers + Masters) Obstacles, Obstacle Relay & Line Throw Sunday (Youth + Seniors) Obstacles, Obstacle Relay & Line Throw Rescue Medley, 50m Freestyle w/fins & Super Lifesaver Patient Tow, Manikin Tow, Brick Carry, Manikin Carry Brick Relay, Manikin Relay, Medley Relay & 50m Freestyle 50m Freestyle w/fins, Manikin Tow & Manikin Relay Manikin Carry & Medley Relay We require 2 pool setters for these events 50m Freestyle & Manikin Carry w/fins Time Keepers: To assist with timing each competing club is asked to supply one time keeper for the State Championships. The time keepers can be rotated with other volunteers from the rostered club throughout the day. The time keepers must report to the Championship referee 30 minutes prior to the start of events. Saturday (Nippers + Masters) Sunday (Youth + Seniors) Obstacles, Obstacle Relay & Line Throw Obstacles, Obstacle Relay & Line Throw Rescue Medley, 50m Freestyle w/fins & Super Lifesaver Patient Tow, Manikin Tow, Brick Carry, Manikin Carry Brick Relay, Manikin Relay, Medley Relay & 50m Freestyle 50m Freestyle w/fins, Manikin Tow & Manikin Relay Manikin Carry & Medley Relay 50m Freestyle & Manikin Carry w/fins Note: These rosters are subject to change once Championship entry numbers have been finalised from all clubs. Revised 1/06/2017