Basildon Phoenix Swimming Club. Easter Long Course Meet 2016 Level 1 License No 1ER /27 March 2016

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1 Easter Long Course Meet 2016 Level 1 License No 1ER /27 March 2016 Basildon Sporting Village, Cranes Farm Road, Basildon. Rules and Conditions 1. The Gala will take place at Basildon Sporting Village, Cranes Farm Road, Basildon as Level 1 event. It will run Long course 50m 8 lane pool with electronic timing. It will be held under ASA Laws and ASA Technical Rules. 2. All entrants must be members of an ASA affiliated club and or members of countries affiliated to FINA 3. It is the responsibility of all clubs and coaches to ensure that swimmers are competent to the standard of the ASA Competitive Start Award. Swimmers may start in the water but must inform the relevant official before the start of the race. 4. The promoter reserves the right in the interests of time, to operate OVER THE TOP starts. 5. The age groups are 9, 10, 11, 12, 13,14 15+,. Age groups are based on the swimmers age on the date of the competition. Medals will be awarded to the top 3 swimmers in each agegroup. No Medals will be posted. 6. Races consist of 50m all strokes, 100m all strokes, 200m all strokes, 200 IM and 400 IM and 400 F/s 7. ALL clubs entering 5 or more swimmers will be expected to provide at least 1 licensed official to cover all weekend- This is a condition of entry & entries will only be accepted once this condition has been met and the form has been ed to bpscgalasec@btopenworld.com ENTRIES 8. All entries are 5.50 per event. 9. Clubs entering 6 or more swimmers must do so using the Sportsystems entry file available on our website or by ing bpscgalasec@btopenworld.com. Please note that if a club enters more than 6 swimmers by means of entry form rather than Sportsys they will incur an administration charge of If a club is entering less than 6 swimmers, entries may be made by either via the Sportystems File or by entry form (photocopies will be accepted). 11. Manager/Coach passes are available at the cost of 20 for the weekend or 10 per day. Passes will entitle holders to admission to all sessions, lunch, tea, coffee and biscuits and a programme. Requests for manager/coach passes should be made on the appropriate form and can either be ed to bpscgalasec@btopenworld.com or posted. Manager/Coach passes will not be issued on the day. A maximum of three team managers/coaches passes per club will be allocated to permit access to poolside. All applicants should be registered on the ASA Child Protection Register. Manager/Coach pass holders will be requested to assist in the supervision of warm-ups.

2 12. CLUB ENTRY FEES MUST BE PAID VIA BACS ONLY 13. This completed entry pack MUST be returned along with your entries to with ALL sections completed -including the Officials form for your entries to be accepted 14. The promoter reserves the right to return any entry not fulfilling the above requirements. It is the swimmers / parent or guardian's responsibility to ensure the name used for entry into the meet is as registered with the ASA. Swimmers / parent's or guardian's should check the name on the sign in sheet and report mistakes to the promoter. 15. All swimmers including those aged 9 must be registered as Category 2 with the ASA and have their cards available should they be required. 16. Swimmers entering this Meet are expected to enter their current best times. Submitted times should be those achieved in a 25m pool (converted by the sportsystem programme) or 50m pool All times will be checked against current ASA rankings 17. Entries may need to be restricted and this will be done by entry time with swimmers with the slowest entry times being rejected equally across each agegroup- Full reimbursement of fees shall be made in respect of these events. 18. NO OTHER MONIES WILL BE REFUNDED. 18. Closing date for entries will be 4 th March 2016 THE COMPETITION 19. This meet will operate as a CARDLESS meet.. All swimmers will be required to sign in for their event within 20 minutes of the start of racing at each session. 20. Swimmers must report to the Competitors Stewards when instructed to do so by the announcer. Any competitor not reporting in time may be excluded. 21. Each event will incorporate all age groups and age group winners will be on a Heat Declared Winner basis. Time Trials at this meet maybe allowed if time permits and will be eligible for awards however priority will be given to children of Officials and Volunteers ADDITIONAL INFORMATION 22. BPSC accepts no responsibility for loss or damage to personal property and requests that all persons remove their belongings if they leave the premises at any time. Any lost property not claimed from the announcer during the meet will be handed to Pool Management for collection by the owner. 23. In line with the recommendations in the ASA Child Protection Policy, any person wishing to use video, zoom or close-range photography at the competition must register their details at the desk provided beforehand. This rule also applies to the use of mobile phones with an image capturing facility. A sticker will be issued and this should be affixed to the camera/video itself. 24. Competitors must be suitably dressed and with the appropriate footwear whilst on poolside. No outdoor shoes are allowed on poolside unless exclusively used for the purpose of poolside shoes. Swimmers are not allowed elsewhere in the building or in the spectator area with wet swimwear. 25. Entries may be held on a computer solely for the purposes of this competition and consent, as required by the Data Protection Act 1984, to the holding of personal information on computer will be deemed to have been given by the submission of the entry. Personal data will be available for inspection during the Meet on application to the Promoters. 26. Spectators, officials and competitors must observe the safety precautions in operation at Basildon Sporting Village and are asked to familiarise themselves with the location of all emergency exits and must abide by any rules laid down by the venue management. Neither the Meet Management, the Promoters nor BPSC will be responsible for any loss or damage occurring during this Meet.

3 27. Coaches or Team Managers are responsible for the swimmers conduct at all times. 28. By submitting an entry, competitors and coaches are agreeing to be bound by these rules. 29. The promoters reserve the right to refuse admission to any person. 30. Results will be available on the Club website as soon as possible after the meet. 31. Any issues not covered by the above will be dealt with according to the laws of the Sport and subject to the discretion of the Meet Management and the Promoters who also reserve the right to make changes that may be considered necessary for the smooth running and discipline of the event. Qualifying Times BOYS GIRLS m Freestyle :18.81:13.7 1:09.8 1:06.9 1: m Freestyle :26.2 1:19.3 1:15.2 1:12.7 1:10.7 1:09.6 3:23.4 3:03.6 2:51.32:40.8 2:32.6 2:25.6 2: m Freestyle 3:29.1 3:04.4 2:51.32:42.5 2:36.2 2:32.1 2:29.1 7:22.5 6:26.4 5:56.05:38.1 5:21.8 5:07.0 4: m Freestyle 7:20.7 6:27.4 5:56.45:38.8 5:26.3 5:18.0 5: m Breaststroke :41.51:34.7 1:28.8 1:24.6 1: m Breaststroke :50.3 1:41.61:35.2 1:30.8 1:28.5 1:27.5 4:20.5 3:57.2 3:39.13:25.2 3:12.5 3:02.5 2: m Breaststroke 4:27.3 3:55.5 3:36.63:24.9 3:15.5 3:09.5 3: m Butterfly :27.71:21.5 1:16.8 1:12.8 1: m Butterfly :37.1 1:27.9 1:22.6 1:19.1 1:17.2 1:15.5 4:03.7 3:32.3 3:12.52:59.9 2:49.9 2:40.9 2: m Butterfly 3:56.6 3:34.6 3:12.63:01.7 2:53.5 2:48.0 2: m Backstroke :29.81:24.1 1:19.2 1:15.0 1: m Backstroke :37.5 1:29.9 1:24.5 1:21.7 1:19.6 1:17.9 3:46.7 3:25.8 3:12.03:00.7 2:50.3 2:42.3 2: m Backstroke 3:52.7 3:26.3 3:11.03:00.6 2:54.3 2:49.8 2:45.8 3:52.0 3:29.6 3:14.33:02.8 2:52.7 2:44.8 2: m Individual Medley 3:55.2 3:29.6 3:14.3 3:03.3 2:56.8 2:52.3 2:48.9 8:21.9 7:26.3 6:50.86:26.7 6:06.4 5:49.3 5: m Individual Medley 8:24.4 7:26.2 6:47.3 6:24.9 6:10.6 6:02.0 5:55.2 ALL TIMES ARE LONG COURSE AOD 27 th March 2016

4 MEET SCHEDULE SATURDAY 26 TH MARCH 2016 WARM UP 1.00PM SESSION 1 BOYS 400 FREESTYLE GIRLS 400 IM BOYS 50 BREASTSTROKE GIRLS 50 BACKSTROKE BOYS 200 BUTTERFLY GIRLS 200 FREESTYLE BOYS 100 BACKSTROKE GIRLS 100 BREASTSTROKE SATURDAY 26 TH MARCH 2016 WARM UP TBC SESSION 2 BOYS 50 FREESTYLE GIRLS 50 BUTTERFLY BOYS 200 IM GIRLS 100 FREESTYLE BOYS 100 BUTTERFLY GIRLS 200 BACKSTROKE BOYS 200 BREASTSTOKE SUNDAY 27 TH MARCH 2016 WARM UP 1.00PM SESSION 3 GIRLS 400 FREESTYLE BOYS 400 IM GIRLS 50 BREASTSTROKE BOYS 50 BACKSTROKE GIRLS 200 BUTTERFLY BOYS 200 FREESTYLE GIRLS 100 BACKSTROKE BOYS 100 BREASTSTROKE SUNDAY 27 TH MARCH 2016 WARM UP TBC SESSION 4 GIRLS 50 FREESTYLE BOYS 50 BUTTERFLY GIRLS 200 IM BOYS 100 FREESTYLE GIRLS 100 BUTTERFLY BOYS 200 BACKSTROKE GIRLS 200 BREASTSTOKE Warm Up Times for sessions 2 & 4 will be announced after the accepted entries have been released

5 INDIVIDUAL ENTRY FORM ONLY EASTER LONG COURSE MEET 2016 First Name Surname ..TEL.. Date of Birth. Age as of day of Gala ASA Reg No..Male / Female (delete) Club Event No Event 50 Freestyle 100 Freestyle 200 Freestyle 400 Freestyle 50 Backstroke 100 Backstroke 200 Backstroke 50 Breaststroke 100 Breaststroke 200 Breaststroke 50 Butterfly 100 Butterfly 200 Butterfly 100 Medley 200 Medley 400 Medley Please tick Entry Time Only if there is no licensed time for that event ALL Times MUST be licensed for level 1 & 2 Galas Coach Signature (If an unlicensed time is used) Level 3 & 4 Galas Only Total Number of per event compulsory admin fee per form Total Entry Fee Enclosed. Cheques made payable to BPSC & posted in BPSC Gala Postbox at Basildon Sporting Village or posted to : Lyndsey Motin, Rebels, Rebels lane, Thorpe Bay, Essex SS3 0QE

6 FINANCIAL SUMMARY/COACH PASS FORM Easter Long Course Meet 2015 Basildon Sporting Village, Cranes Farm Road, Basildon. CLUB.. No of Female entries No of Male Entries No of Coaches passes No of Coaches passes No of Coaches 20 per weekend (includes 10 Saturday 10 Sunday Only TOTAL Total NB All Coaches/Team Managers on poolside must have a coaches Pass which must be worn at all times Name. Address. Mobile.. .. ALL CLUB PAYMENTS MUST BE MADE BY BACS PAYMENT ONLY PAID BY BACS ON REF... BACS INFO Account BPSC Sort code Account No REF GALA NAME INITIALS / CLUB NAME ALL BACS PAYMENTS MUST BE RECEIVED BY THE CLUBS GALA CLOSING DATE

7 Officials Form (MUST be completed when entering 5 or more swimmers for entry to be accepted) CLUB. No of Swimmers Competing. Club Contact ... Officials Name Qualification (J1, J2 etc) IF ANY Sessions covered This form must be ed with SS file To bpscgalasec@btopenworld.com Without this form entries will not be processed