CHESTERFIELD SWIMMING CLUB

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1 CHESTERFIELD SWIMMING CLUB LAST CHANCE REGIONAL QUALIFIER Level 3 Open Meet under ASA Laws and Technical Rules Licensed by the ASA for entry into County and Regional Championships under number: 3EM th and 8 th April 2018 Derbyshire s County Competition Pool Arc Leisure Matlock Bakewell Road, Matlock 50m, 100m and 200m All Strokes 200m, 400m IM and 400m Freestyle LAST CHANCE TO QUALIFY FOR EAST MIDLAND AGE GROUP CHAMPIONSHIPS Entries for East Midland Age Group Championships close on Wednesday 11 th April 2018 Eight-lane, 25m pool with anti-turbulence lane ropes and electronic timing Ample spectator seating, café and swim shop To raise funds for Chesterfield Swimming Club

2 Meet Conditions 1. The competition will be held under ASA Laws and ASA Technical Rules of Swimming. 2. Heats will be seeded and spear headed according to submitted entry times which will be converted to 25m pool times if necessary. 3. Only entries up to the No Faster Than times will be accepted. 4. Disability entries are welcome. No entry times apply. Please choose events carefully and we will endeavour to ensure these are accepted given the time restraints of the event. Please contact the promoter for any further information and advice. 5. Age at 31 st December Awards will be given to the fastest three swimmers in each age category. Swimmers who swim faster than the No Faster Than times minus 3% will receive a Speeding Ticket, these times will be published on the day of the competition. Awards will be made to disability swimmers who PB in the events they enter. Where more than one swimmer competes under the same disability classification they will be ranked accordingly. 7. There is limited space available on poolside for swimmers and so there will be access to the Main Hall for teams to congregate. The Main Hall is for swimmers, team managers, coaches and volunteers. Any parents wishing to meet their children should do so upstairs. 8. Swimmers MUST be wearing appropriate footwear and be dry before leaving the pool area to return to the Main Hall. The Main Hall will be monitored but we ask that Team Managers ensure that swimmers behave appropriately throughout the competition. Food is not allowed on poolside and should only be eaten in the Main Hall. There are strictly no ball games in the Main Hall. 9. Anti-wave ropes will be used in an eight-lane, 25m pool. 10. Daktroniks Electronic timing will be used. 11. ENTRIES per event if sent electronically via entry manager, otherwise 7.00 per event. Electronic entries are to be ed to Full details of how to enter electronically are provided on the club website. Electronic entries are preferable, cheaper, result in fewer mistakes and successful entries can be confirmed more quickly. Please for guidance on how to use entry manager if you are unsure. All entries must be received by close Friday 16 th March 2018 and are on a first come, first served basis. Total entries are subject to the licence time constraints. Some events, particularly the 400m events, may have to be limited accordingly. In the event of the meet being oversubscribed postal entries will be prioritised based on posting date.

3 Post all entries to: Chesterfield Swimming Club, 5 Haddon Place, Middlecroft, Chesterfield, S43 3NB. Mark your envelope Regional Qualifier Make cheques payable to Chesterfield Swimming Club. Club entries may also be paid directly to our bank account. Details: Sort Code ; Account number ; Reference (your club name or surname) RQ Please keep an eye on the website for the accepted entries list which will be published after the closing date or when the meet is deemed to be full. Any errors must be notified by the date given on publication of the accepted entries list. Any times achieved after the closing date will not be accepted. Please make withdrawals prior to the start of the meet to or to the desk at the front of the balcony during the meet but before the start of the warm up for the relevant session to avoid unnecessary delays in competition. 13. POOLSIDE PASSES - 22 for the weekend inclusive of a programme, start sheets, snack on Saturday and lunch on Sunday. 14. SPECTATOR ADMISSION No charge for children Weekend - 18 Adult, 9 OAP. One day only rate - 10 Adult, 6 OAP. One session only rate - 5 Adult, 4 OAP (morning only will pay day rate and be refunded when their wristband is returned). Swimmers will not be allowed on the balcony with bare feet and if dripping wet. Please encourage swimmers to remain on poolside during sessions so that designated team managers know where they are. 15. OFFICIALS We request that clubs try to provide at least 1 licensed official for every 10 swimmers they enter. Please the Promoter with this information. We are able to provide poolside experience for trainee officials as long as we have sufficient officials to run the meet in accordance with the licensing conditions. Please the Promoter with your trainee requirements so that Referees can be made aware. 16. TEAM MANAGERS With reference to the most recent guidance from the NSPCC/CPSU safe sports events and in conjunction with Wavepower issued by the ASA, we require the following compliance. The adult to swimmer ratio should be a minimum of 1:10 with two adults being the minimum for each team. This can include coaches but clubs must ensure that swimmers are not left unsupervised. We do not have lifeguard around the small pools. It is the responsibility of Team Managers to ensure swimmers report for their races in good time and report any injury or incident to the pool staff and Promoter. 17. Our very popular Swim Shop will be open throughout the meet and will be open prior to the start of the morning warm up. 18. A Café is available at the venue serving a full range of food and drink. Seating is for customers with food purchased from the Café. 19. Parking is free but there are limited spaces. Please park responsibly if you need to park outside of the marked parking bays. 20. Neither the organisers nor the pool management will be able to accept responsibility for loss or damage to personal property.

4 21. Any conditions not covered in the above information will be at the discretion of the Promoter. Please contact the Promoter with any queries at any time before, during or after the meet. 22. The Referee s decision will be final on all matters relating to swimming and swimmer discipline. 23. When sessions run over 3 hours, a 10 minute comfort break will be offered to officials. 24. There will be no refunds after closing date or the date the meet is declared full. Chesterfield Swimming Club wishes all competitors the best of luck.

5 Programme of Events Saturday 7 th April Session 1 Warm up 1pm Session 2 Warm up TBC 101 Boys 200m IM 201 Boys 200m Freestyle 102 Girls 100m Butterfly 202 Girls 200m IM 103 Boys 100m Freestyle 203 Boys 100m Butterfly 104 Girls 50m Breaststroke 204 Girls 100m Freestyle 105 Boys 50m Backstroke 205 Boys 50m Breaststroke 106 Girls 200m Freestyle 206 Girls 50m Backstroke Sunday 8 th April Session 3 Warm up 8am Session 4 Warm up TBC 301 Boys 200m Backstroke 401 Girls 200m Backstroke 302 Girls 200m Breaststroke 402 Boys 200m Breaststroke 303 Boys 400m IM 403 Girls 400m IM 304 Girls 400m Freestyle 404 Boys 400m Freestyle 305 Boys 100m Breaststroke 405 Girls 100m Breaststroke 306 Girls 100m Backstroke 406 Boys 100m Backstroke 307 Boys 50m Freestyle 407 Girls 50m Freestyle 308 Girls 50m Butterfly 408 Boys 50m Butterfly 309 Boys 200m Butterfly 409 Girls 200m Butterfly Entries close Friday 16 th March 2018.

6 Manual Entry Form PLEASE COMPLETE IN BLOCK CAPITALS Swimming Club Surname First Name Middle Initial Date of Birth Age (31/12/18) Male/Female Address and Postcode Contact Number Address ASA Membership No. Event Entry Time Event Entry Time 50m Freestyle 100m Freestyle 200m Freestyle 400m Freestyle 50m Backstroke 100m Breaststroke 200m Breaststroke 50m Butterfly 100m Butterfly 200m Butterfly 100m Backstroke 200m Backstroke 50m Breaststroke 200m IM 400m IM (Underlined events are on Saturday) Individual Payment Details Total Number of Events Cost per Event Total 6.00/ 7.00 (delete as appropriate) Poolside Pass Amount Due Cheques payable to: Chesterfield Swimming Club. Entries close Friday 16th March 2018 I declare that all above details are correct and that I am eligible to compete in accordance with ASA Laws and that I accept the meet rules and conditions Signature of competitor Signature of Parent* if under 18 Please note entry times will be checked against the ASA National database, and entries will be rejected if the database shows that the swimmer has already swum faster than the Designated Fastest Entry Time for that event. Return to: Chesterfield Swimming Club, 5 Haddon Place, Middlecroft, Chesterfield, S43 3NB

7 Electronic Entry Form Submission Please remember to include a copy of the entry sheet summery from Sportsystems PLEASE COMPLETE IN BLOCK CAPITALS Swimming Club Contact Name Address Telephone (Day) Telephone (Eve) Mobile No of boy swimmers No of girl swimmers Total no of swimmers Total no of events Total no of events Total no of events Payment Details Total Number of Events Cost per Event Total 6.00 Poolside Pass Amount Due Cheques payable to: Chesterfield Swimming Club. Club entries may also be paid directly to our bank account. Sort Code ; Account number ; Reference (your club name or surname) RQ 2018 Entries close Friday 16 th March 2018.Do not forget to enclose a print out of your entries which can be done via the entry manager software I declare that all above details are correct and that the submitted swimmers are eligible to compete in accordance with ASA Law, and that I accept the meet rules and conditions Team Manager Signature Please note entry times will be checked against the ASA National database, and entries will be rejected if the database shows that the swimmer has already swum faster than the Designated Fastest Entry Time for that event. Return to: Chesterfield Swimming Club, 5 Haddon Place, Middlecroft, Chesterfield, S43 3NB

8 Officials/Helpers We need many officials and helpers to run a successful open meet. The more we have, the more relaxed we all are and the more fun we have! If you are willing to officiate or help at our open meet, could you please fill in the form below and return it with your club entries or contact Fiona Critchlow directly at Any help is very much appreciated and snacks on Saturday, lunch on Sunday, constant refreshment and sweeties are provided along with on-site parking refund and our very grateful thanks! Name Address Contact Number Highest Qualification Availability Sat/Sun/Both Session AM/PM/Both Please return this form with your individual or club entries. Thank you!

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