E Town KY Dolphins Summer Classic June 3, 4, 5, 2016

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1 E Town KY Dolphins Summer Classic June 3, 4, 5, 2016 SPONSORS SANCTION E Town KY Dolphins and Elizabethtown Swim & Fitness Center. Sanctioned by USA Swimming, Inc.; issued by Kentucky Swimming, Inc.; KYSC1604 LOCATION Elizabethtown Swim & Fitness Center, 3026 Ring Road, Elizabethtown, KY ( Take Exit 94 off I-65 proceed West on US 62 (Mulberry St.) turn right ¼ mile on to Dolphin Drive or Ring Rd. FACILITIES 8 lane, 50-meter outdoor pool with non - turbulent dividers; fully automatic timing; 8 lane digital scoreboard; Paragon starting blocks; 25 yard warm-up / down pool; computerized scoring. The competition course recertification in accordance with USA Swimming Rule (c) is pending the completion of pool renovation. Once done, a copy of the certificate will be filed with USA Swimming. Water depth is 4ft. from the patio end of the pool to 14ft. in depth at the diving well end of the pool. FORMAT Timed finals age group meet open to USA Swimming registered athletes and teams: 8&Under, 9-10, 11-12, 13-14, and Open. Enter meet in long course meter times. Entries may be limited on Friday night events and events 400 meters and over to allow for proper time management. Number of heats will be determined after receipt of all entries. Clubs with swimmers limited-out will be notified and entry fees refunded. OFFICIALS RULES Meet Director: Brian Fellows, brianjfellows@gmail.com Referee: Paul Godfrey,godfrey5@windstream.net Entry Chair / Admin Official: Robyn Brandenburg etdolphinentries@gmail.com Current USA Swimming & Kentucky Swimming rules will govern the meet. USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warmdown. Swimmers participating under the provisions of or USA Swimming s open border policy must be under the supervision of their coach or a USA Swimming member coach. Coaches who are entering swimmers but will not be at the meet should arrange ahead of time for another coach to supervise their athletes. Swimmers unaccompanied by their coaches or for whom arrangements have not been made must contact the Meet Director or Meet Referee who will assist the athlete in finding coach supervision. Any USA SWIMMING swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Swimmer s age on June 3, 2016 will determine their age for the meet. Coaches must display their USA Swimming coaches credentials. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Changing into or out of swimsuits other than in locker rooms or other designate areas is not appropriate and is prohibited.

2 ENTRIES Swimmers are limited to entering (4) individual events per day plus (1) relay. If the entry is for more than four, the entry chair will enter the swimmer in the first four listed for that day. The distance events 800 and 1500 Freestyle are restricted to 13 & Over. All entrants USA Swimming registration numbers must be listed and accompany the entry for the team. Please enter long course meter times. Entries will open on Monday, May 9, 2016 at 8:00am. Entries will be taken on a first come/first serve basis and will close at approximately 500 swimmers and/or on Wednesday, May 25, 2016 at 8:00pm. Teams will not be split. Time updates can be made until Noon Wednesday, June 1, Please resend a complete team entry file with updates. Previous file will be deleted. Entries: etdolphinentries@gmail.com (you will receive a confirmation ). Entry Chair: Robyn Brandenburg etdolphinentries@gmail.com Mail Entries & Waiver to: E Town KY Dolphins, Attn: Entry Chair, PO Box 2542, Elizabethtown, KY Meet fees, a hard copy of entries and the signed release form for ed entries must be received no later than four days after receipt of your . Entry fees must accompany all mailed entries. If you are using an overnight delivery service, please DO NOT require a signature. LATE ENTRIES FEES Late/deck entries will be accepted at the discretion of the meet director. No refunds for scratches. $5.50 / Individual Event, $11.00 / Relay Event if entered on disk using Hy-Tek. $2.50 Kentucky Swimming LSC surcharge / swimmer must also be included. $3.50 / Swimmer for Facility charge $10.25 / Individual Event, $22.00 / Relay Event if NOT entered on disk using Hy-Tek Team Manager w/ Commlink II Deck entry will be $10.00 per event and $20.00 for relays, which must be paid in cash at time of entry, if there is room available without adding additional heats. RELAY CARDS & SCRATCHES Relay cards will be in team packet. Each team should deliver their completed relay cards along with their scratches for the day to the scorer s table 45 minutes prior to the start of each session. AVAILABILITY Time Trials will be conducted on a time available basis for swimmers participating in the meet. TIME TRIALS ELIGIBILITY TIME TRIAL ENTRY LIMIT ENTRY FEE A swimmer MUST BE ENTERED IN AN INDIVIDUAL OR RELAY EVENT to be eligible to participate in a Time Trial. Time Trials will be offered and conducted after the Morning Session is complete. Entries for Time Trials must be turned in by the start of event 30 on Saturday and event 78 on Sunday. A swimmer is limited to a maximum of two (2) Time Trial Events during the course of the meet (One per day). Time Trial Entry Fee is $10.00 per Event; payable in cash when the Time Trial request is declared. WARM-UP FRI PM: Warm-ups: 2:30 (gate will open at 2:00 for tent setup), Competition: 3:30; SAT & SUN AM: Warmups: 7:00 (gate will open at 6:30), Competition: 8:00; SAT & SUN PM: Warm-ups not before 1PM, Competition not before 2pm. All USA Swimming and Kentucky Swimming warm-up guidelines will be followed. Each team will be assigned a warm-up lane(s). Some lanes might have more than one team assigned. The coaches will control their own lanes for warm-up. CHECK-IN Positive sign-in required for all individual events of 400 meters & above. DECK-SEEDING Events of 400 meters or longer will be deck-seeded with sign-in deadlines posted at the Order of Events sheet below. Failure to swim a deck-seeded event after signing in will result in the swimmer being barred from their next individual event in which they are entered, whether it is that day or the next. Only a swimmer or his/her coach may sign-in for deck-seeded events.

3 AWARDS HOSPITALITY Custom designed ribbons first eighth place in individual events and first third place for relays will be given. Individual high point awards will be given to the top high point girl & boy in the 8&U, 9-10, 11-12, and Open age groups. 10& Under will be scored for 8&U and &Over will be scored for and 15&Over. The distance events 800 and 1500 Freestyle will be restricted to 13 & Over. Coaches are asked to take awards at the end of the meet. There will be a hospitality room open to coaches and officials throughout the meet. VISITING OFFICIALS We welcome all visiting officials as well as apprentice officials. You can sign up on the KYLSC site, or contact Paul Godfrey godfrey5@windstream.net MEETINGS ADMISSION HEAT SHEETS TIMERS FACILITY NOTES There will be a coaches meeting 15 minutes prior to the start of each day if needed. There will be an officials meeting 45 minutes prior to the start of each swimming session. Gate admission is $6.00 per day with 10 and under free. Entrance to pool is thru the LOWER GATE, not at the main entrance of fitness center. Friday: gate opens at 2:00 PM, Saturday and Sunday gate opens at 6:30 AM. Will be available to be downloaded from our website to mobile devices or to your computer to be printed There will also be hard copies for sale at the meet. Competing teams are REQUESTED to assist by supplying lane timers. The number of timers REQUESTED will be based on the number of swimmers per team. Please convey the following information to your swimmers and parents: Parking is ONLY in lower lots and at the VIP parking lot as marked. Access and use of Elizabethtown Swim & Fitness Center facilities is LIMITED to the pool access locker rooms. Radios, noisemakers or anything else that might be a distraction to swimmers, coaches, officials, workers or spectators are prohibited in the pool area. Walkie-talkies are prohibited inside the pool as their use interferes with the headsets used by our officials. Flash photography is prohibited during the start of heats. Teams may set up their tents at 2:00 PM on Friday. Please clean up your area after each session. Friday June 3 ORDER of EVENTS PM SESSION 1 2:30 PM (50 minutes), 3:30 PM Open 1500 Free minute break 13 & Over 400 IM Free Events are deck-seeded; sign-in deadline for the 1500 Free is 2:45 PM, and at 5:30 PM for the 400 IM and 400 Free. All events on Friday will be swum FASTEST to SLOWEST. Each entrant must provide counter and timers for these events. *** For the 1650 Free, depending on the number of entries, the host team reserves the right to start at both ends of the pool, having 2 swimmers/lane at the same time.

4 Saturday June 4 ORDER of EVENTS Saturday AM SESSION 2 7:00 AM (50 minutes), 8:00 AM Free Open 200 Free Breast Open 100 Breast Back Open 200 Back Free Open 50 Free Fly Open 100 Fly & Over 400 Free Relay minute break 13 & Over 400 Free OPEN Time Trials Events 29 & 30 are deck-seeded; sign-in deadline is 9:00 AM on Saturday. Events will be swum FASTEST to SLOWEST. Each entrant must provide counter and timers for these events. *** And depending on the number of entries, the host team reserves the right to start at both ends of the pool, having 2 swimmers/lane at the same time. ORDER of EVENTS Saturday PM SESSION 3 Warm-up not before 1:00 PM (50 minutes), Competition not before 2:00 PM Free & Under 200 Free Breast & Under 100 Breast Back & Under 50 Back Fly & Under 100 Fly Free & Under 50 Free Free Relay & Under 200 Free Relay 53 54

5 Sunday June 5 ORDER of EVENTS AM SESSION 4 7:00 AM (50 minutes), 8:00 AM IM Open 200 IM Back Open 100 Back Breast Open 200 Breast Free Open 100 Free Fly Open 200 Fly & Over 400 Medley Relay minute break Open 800 Free OPEN Time Trials Events 77 & 78 are deck-seeded; sign-in deadline is 9:00 AM on Sunday. Events will be swum FASTEST to SLOWEST. Each entrant must provide counter and timers for these events. And depending on the number of entries, the host team reserves the right to start at both ends of the pool, having 2 swimmers/lane at the same time. ORDER of EVENTS Sunday PM SESSION 5 Warm-up not before 1:00 PM (50 minutes), Competition not before 2:00 PM IM & Under 200 IM Breast & Under 50 Breast Back & Under 100 Back Fly & Under 50 Fly Free & Under 100 Free Medley Relay & Under 200 Medley Relay

6 E Town KY Dolphins Summer Classic June 3,4,5, 2016 (This form MUST accompany your meet entry) TEAM NAME HEAD COACH LSC CODE # of coaches attending ADDRESS PHONE Person to contact for questions on entry PHONE CERTIFIED OFFICIALS INTERESTED IN WORKING THE MEET (please note sessions) USA SWIMMING MEMBERS INTERESTED IN APPRENTICING AS AN OFFICIAL RELEASE: In consideration of the acceptance of this entry, we hereby waive and release any and all claims against any individual or organization associated with the E Town Ky Dolphins Summer Classic Swim Meet, including USA Swimming, Kentucky Swimming, Inc., E Town Ky Dolphins, Elizabethtown Swim & Fitness Center and their officers, agents, and representatives for any and all injuries which may be sustained at this meet or while in transit to and from this meet or any loss or damage incurred at this meet. Further, I affirm that all athletes entered in this meet by my team and all coaches from my team attending this meet by my team are current / valid members of USA Swimming and are in compliance. Signature of Club Official Date ENTRY RECAP TOTAL SWIMMERS ENTERED FOR LSC SURCHARGE x $ 2.50 $ TOTAL SWIMMERS ENTERED FOR FACILITY SURCHARGE x $ 3.50 $ TOTAL HY-TEK INDIVIDUAL EVENTS ENTERED x $ 5.50 $ TOTAL HY-TEK RELAY EVENTS ENTERED x $ $ TOTAL NON HY-TEK INDIVIDUAL EVENTS ENTERED x $ $ TOTAL NON HY-TEK RELAY EVENTS ENTERED x $ $ TOTAL AMOUNT ENCLOSED $ Make checks payable to: E Town KY Dolphins Mail Entries, Check, and Waiver to: E Town KY Dolphins, Attn: Entry Chair, PO Box 2542, Elizabethtown, KY No entrant will be permitted to compete unless the entrant is a member as provided in Article 302 Held under the sanction of USA Swimming

7 Hotels contacts - There is a Baseball Tourney the same weekend so make reservations ASAP Hotels within 5 Minutes of the pool: Ramada Elizabethtown Commerce Dr, Elizabethtown, KY (270) Fairfield Inn & Suites Elizabethtown Executive Dr, Elizabethtown, KY (270) Baymont Inn & Suites Elizabethtown Commerce Dr, Elizabethtown, KY (270) Hampton Inn Elizabethtown Executive Dr, Elizabethtown, KY (270) Holiday Inn Express & Suites Elizabethtown Buffalo Creek Dr, Elizabethtown, KY (270) Comfort Suites Commerce Dr, Elizabethtown, KY (270) Motel 6 Elizabethtown N Mulberry St, Elizabethtown, KY (270) Hotels within 15 min of the pool: Holiday Inn Express Radcliff - Fort Knox Endeavor Way, Radcliff, KY (270) Candlewood Suites Radcliff - Fort Knox Endeavour Way, Radcliff, KY (270) Hampton Inn & Suites Radcliff/Fort Knox Johnson Rd, Radcliff, KY (270)