2015 State Teams Age Short Course Championships EVENT INFORMATION. Australian Institute of Sport, Canberra Friday 25 Sunday 27 September 2015

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1 2015 State Teams Age Short Course Championships EVENT INFORMATION Australian Institute of Sport, Canberra Friday 25 Sunday 27 September 2015 IMPORTANT NOTE: The information in this booklet is correct at the time of publishing. Swimming Australia Limited will not be held liable for any costs and expenses incurred by any person following changes to the information outlined in this Event Information Book. Any updates/amendments to this booklet will be posted on the SAL website in the same location this booklet can be found. 22/09/2015 SAL Information Book: 2015 State Teams Age Short Course Championships 1

2 TABLE OF CONTENTS SECTION ONE: GENERAL INFORMATION Event Staff State Team Contacts... 3 SECTION TWO: EVENT INFORMATION Event Details Team Information Team Selection and Management Accommodation and Travel Team Photo Information Presentations Athlete Talent Identification and Youth Camps Parking Arrangements & Traffic Management Codes of Conduct Operating Hours Seating Team Seating General Public Seating Ticketing Accommodation and Transport Deals Medical Event First Aid (Sports Trainers) Medical Directory Doping Control Lost Property... 7 SECTION THREE: APPENDICES Appendix A Australian Institute of Sport Parking Map Appendix B Venue Map Appendix D Thrifty Discount Vehicle Hire Appendix E ASADA Information SAL Information Book: 2015 State Teams Age Short Course Championships 2

3 SECTION ONE: General Information 1.1 Event Staff NAME TITLE Swimming Australia Karen MacLeod Technical Manager Ingrid Keates General Manager Events Tara Alcorn Event Operations Manager Liz Avery Records and Events Coordinator Leigh Sherman Event Operations Coordinator Georgia Blamey Event Operations Coordinator Matthew Todd General Manager Marketing & Communications Kathleen Rayment Media and Public Relations Coordinator Miles Rose General Manager Commercial Lina Staropoli Corporate Partnerships Account Manager Gary Vandeburgt High Performance Operations Manager 1.2 State Team Contacts NAME STATE Narelle Duggan New South Wales Tim Few Northern Territory Trudee Stafford Queensland Michelle Doyle South Australia Tom Hancock Tasmania Kirsty Greening Victoria Eleanor Cribb Western Australia SAL Information Book: 2015 State Teams Age Short Course Championships 3

4 SECTION TWO: Event Information 2.1 Event Details The 2015 State Teams Age Short Course Championships will be held at the Australian Institute of Sport, Canberra from Friday 25 to Sunday 27 September The event is a team based competition, in which state teams go head-to-head in a variety of individual and relay events to score points for their state. 2.2 Team Information Team Selection and Management Each State Association is responsible for selecting, entering, coaching and managing their team. Teams may incorporate a maximum of 40 swimmers, with no more than 10 males and 10 females in each age group. Age groups for males are 14/15 years and 16/17 years, and age groups for females are 13/14 and 15/16. A swimmer s age will be classified by their age as at Friday 25 September If you have any questions in relation to participation in this event as team member, please contact your respective State Association directly Accommodation and Travel All accommodation, catering, transport, and apparel requirements for teams will be arranged by SAL in consultation with the state associations. Individuals should contact their State Team representative in relation to any questions they have on accommodation, catering, or travel Team Photo A team photo for each team will be conducted prior to the warm-up period for session three on Saturday 26 September. An exact schedule for photos will be provided to teams in the team arrival pack, and teams are encouraged not to plan any activities during this period Information Presentations Unfortunately this year, there will be no scheduled information presentations for team members attending the 2015 State Teams Age Short Course Athlete Talent Identification and Youth Camps Athlete talent identification and Youth Camps will be held at the AIS in the week following the 2015 State Teams Age Short Course Championships. Identified athletes will be contacted directly by SAL in relation to their attendance at the camp, and SAL will liaise directly with each relevant state association in relation to travel/accommodation cross-over for athletes attending both the camp and event. For any questions regarding the athlete talent identification camp, please contact Jamie Salter at Swimming Australia via jamie.salter@swimming.org.au. 2.3 Parking Arrangements & Traffic Management If required, parking is available in the AIS car parks, located off Leverrier Cres in Bruce. Parking is free of charge. Appendix A Australian Institute of Sport Parking Map SAL Information Book: 2015 State Teams Age Short Course Championships 4

5 2.4 Codes of Conduct Swimming Australia is proud to lead the way in providing a safe and harassment free sporting environment for all members. Persons involved in any way with the sport of swimming are therefore expected to adhere to the standard of behaviour outlined in the SAL Codes of Conduct. Swimming Australia promotes its codes of conduct to all people involved with the sport of swimming, particularly those responsible for activities involving members under the age of 18 years. The codes of conduct highlight the principles and values of Swimming Australia, and are the core principles of the Swimming Australia Member Welfare and Child Welfare Policies. A complete copy of the Codes of Conduct, Swimming Australia Member Welfare Policy, and Swimming Australia Child Welfare Policy can be on the SAL website under SAL Policies, Procedures and Rules. 2.5 Operating Hours Day Task/Area Opening Time(s) Thursday 24 September Pre-meet Training 8:00am to 11:00am 3.00pm to 5.30pm Friday 25 September Saturday 26 September Sunday 27 September Pre-meet Training Athlete Access / Warm up Gates open to public Session One Athlete Access / Warm up Gates open to public Session Two Athlete Access / Warm up Gates open to public Session Three Athlete Access / Warm up Gates open to public Session Four 7:30am to 11:40am 3:00pm to 4:15pm from 3:00pm 4:30pm to 7:00pm (approx.) 8:00am to 9:15am from 8:00am 9:30am to 11:30am (approx.) 3:00pm to 4:15pm from 3:00pm 4:30pm to 7:00pm (approx.) 8:00am to 9:15am from 8:00am 9:30am to 12:00pm (approx.) 2.6 Seating Team Seating State teams will be accommodated on the fixed and temporary grandstands located on both sides of pool deck. Seating will rotate by state across the four event sessions, with a roster being displayed at the entrance to the seating areas General Public Seating General public seating will be available in designated areas of the fixed grandstand. All spectators seating will be by general admission, with no reserved seating available. SAL advises that spectators arrive early to secure the best seats. Appendix B Venue/ Seating Maps 2.7 Ticketing This will be a non-ticketed event and entry will be free of charge 2.8 Accommodation and Transport Deals Appendix C Accor Discount Accommodation Guide Appendix D Thrifty Discount Vehicle Hire SAL Information Book: 2015 State Teams Age Short Course Championships 5

6 2.9 Medical Event First Aid (Sports Trainers) A Level 2 Sports Trainer will be available at the venue to provide first aid assistance to athletes, event personnel and spectators during all competition sessions. The sports trainer will be situated at the entrance to the aquatic centre duty room at all times, and will operate from the first aid room in the event of an incident. The sports trainer will be wearing an orange hi-vis vest, and can be contacted on the SAL event medical mobile phone, , during event sessions Medical Directory SERVICE ADDRESS SUBURB POSTCODE PHONE Emergency Ambulance, Police, Fire 000 NSW/ACT Police Service ASADA Hotline Public Hospitals Calvary Public Hospital Cnr Belconnen Way and Hayden Drive BRUCE Canberra Hospital Yamba Drive GARRAN Private Hospitals Calvary Private Hospital Cnr Belconnen Way and Hayden Drive BRUCE John James Memorial Hospital* Strickland Crescent DEAKIN National Capital Private Hospital* Cnr Gilmore Crescent and Hospital Road GARRAN *Does not have 24 hour emergency room Medical Centres Shop 1, Level 2, Belconnen Medical Centre Westfield BELCONNEN Shoppingtown Ginninderra Medical and Dental Centre Nettlefold Street BELCONNEN Spence Medical Centre 2 Glassey Place SPENCE Pharmacies Ginninderra Pharmacy Cnr Coulter Drive and Nettlefold Street BELCONNEN Soul Pattinson Chemist Shop 1-2, Westfield Shoppingtown BELCONNEN Terry White Chemist Shop 107, Westfield Shoppingtown BELCONNEN SAL Information Book: 2015 State Teams Age Short Course Championships 6

7 2.9.3 Doping Control The Australian Sports Anti-Doping Authority (ASADA) has been notified of the event and may conduct random testing during the 2015 State Teams Age Short Course Championships. To ensure that you are adequately informed on testing procedures, please read the guidelines provided by ASADA in the appendixes of this document. Please note that blood samples may be required along with standard urine samples. For questions about prohibited substances, please contact the ASADA Hotline on or visit Appendix E ASADA Information 2.10 Lost Property All lost property should be handed in to the aquatic centre pool attendants on duty. SAL Information Book: 2015 State Teams Age Short Course Championships 7

8 SECTION THREE: Appendices 3.1 Appendix A Australian Institute of Sport Parking Map SAL Information Book: 2015 State Teams Age Short Course Championships 8

9 3.2 Appendix B Venue Map SAL Information Book: 2015 State Teams Age Short Course Championships 9

10 3.3 Appendix D Thrifty Discount Vehicle Hire SAL Information Book: 2015 State Teams Age Short Course Championships 10

11 3.4 Appendix E ASADA Information GENERAL GUIDELINES The Australian Sports Anti-Doping Authority (ASADA) is the Australian national anti-doping organisation. It is responsible for developing a sporting culture free from doping. Athletes can be selected for testing by ASADA anywhere, any time, and are subject to both random and targeted selection methods. Sample collection can be either in-competition (at an event) or out-of-competition (such as a training venue or home). The majority of testing is carried out with no-advance-notice. Tests can involve the collection of urine, blood, or both. Athletes may be selected at this event for testing. For in-competition testing at this event, athletes can be notified during heats, finals or any other time during the event. All ASADA officials wear uniform and identification badges. THE TESTING PROCESS If you are notified for a test, the following steps are what to expect. 1. Once notified of selection for testing, you must remain in direct observation of the Doping Control Officer (DCO) or Chaperone until the DCO is satisfied that the sample collection procedure is complete. 2. For no-advance-notice testing, including in-competition testing, you are required to report to the doping control station immediately unless you request a delay in reporting for valid reasons. You are permitted to complete a warm-down, participate in medal presentations, compete in further events or fulfil media commitments if required. At all times you must be accompanied by the chaperone. 3. You will be given a choice of individually sealed collection vessels, and you will select one. You will verify that the equipment is intact and has not been tampered with, and you will maintain control of the collection vessel at all times. 4. Providing the sample o Urine: The Chaperone will directly witness the urine sample leaving your body and going into the beaker. Only a Chaperone of the same gender is permitted in the area of privacy when you provide the sample. o Blood: You will be asked to select blood collection equipment and check that it is intact and has not been tampered with. A blood collection official will collect the sample in the presence of a DCO, Chaperone and, if applicable, the athlete representative. 5. You will select an individually sealed sample collection kit that is intact and has not been tampered with. 6. Splitting the sample o o Urine: you will pour a measured amount of the urine into each of the A and B labelled bottles, and then secure the kits. You will be asked to leave a small amount of urine in the collection vessel so the DCO can measure the specific gravity. You will place and secure the blood samples in the relevant labelled containers and secure the kits. 7. The DCO will check the specific gravity of the residual urine left in the collection vessel, and will record the value on the Doping Control Test Form. You should avoid over hydrating; this can happen if you drink too much fluid. If your sample is too diluted and does not meet the required specific gravity you will be required to provide additional urine samples until you provide a sample that meets the specific gravity requirements. 8. Final paperwork - Your personal information is recorded on the doping Control Test Form, including contact details. You will be asked to provide information on prescription and non-prescription medications, vitamins, herbal products, food supplements, and any other substances you have used within the last seven days. These are recorded on the Doping Control Test Form. SAL Information Book: 2015 State Teams Age Short Course Championships 11

12 9. The secure sample(s) and the laboratory copy of the Doping Control Test Form are sent to the laboratory for analysis. There is a strict chain of custody regarding transportation, storage and opening of the sample. Note: You should not consume any unsealed drinks. You will be provided with sealed drinks when you report to the Doping Control Station. You should open them yourself and once opened, be responsible for them. Any food or drink you consume is consumed at your own risk and is not grounds for challenging a test result. ATHLETE RIGHTS Athletes have the right to: have a representative present during testing (e.g. your coach or manager) have an interpreter, if available ask for additional information about the testing process request modifications for athletes with disabilities request a delay in reporting to the doping control station for valid reasons (provided they remain in sight of the Chaperone at all times): o for in-competition testing: o performing a warm down o competing in further competitions o fulfilling media commitments o participating in a victory ceremony o obtaining necessary medical treatment o obtaining photo identification o locating a representative and/or interpreter o any other exceptional circumstances as approved by the DCO ATHLETE RESPONSIBILITIES Athletes have the responsibility to: remain within direct observation of the DCO or Chaperone at all times from the point of notification by the DCO or Chaperone until the completion of the sample collection procedure produce appropriate identification comply with sample collection procedures report immediately for a test, unless there is a valid reason for a delay. SWIMMERS SUBJECT TO TESTING All Australian swim team members and other swimmers identified by SAL as competing at an elite level are subject to ASADA s national out-of-competition testing program. Some state level swimmers are subject to state testing programs as determined by state and territory governments. CHECK YOUR SUBSTANCES Athletes can t just take any drug or medication, or even use any training method. Some drugs, medications and substances are banned in sport, as are some methods. For questions about prohibited substances, please contact the ASADA Hotline on or visit It s easy to check if your substances are permitted in sport. Visit and click check your substances or contact the ASADA Hotline on MORE INFORMATION For more information about anti-doping, visit SAL Information Book: 2015 State Teams Age Short Course Championships 12