2018/19 TYR SUPER SERIES LEVEL 2 SHORT COURSE OPEN MEET

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1 & Present their 2018/19 TYR SUPER SERIES LEVEL 2 SHORT COURSE OPEN MEET (Under ASA Laws and Regulations and Technical Rules of Racing) License no. 2SW Allows qualification for the December British Short Course Championships 19 th / 20 th / 21 st October 2018 at Millfield School, Street, Somerset 25m pool 25m, 8-lane pool, anti-turbulence lane ropes with electronic timing. 25m swim down pool available. Computer run pre-seeded programme & Large score board Good spectator and team seating, Cafeteria facilities & Swimshop Separate swim down facility available all day Free on-site Parking 50m all strokes All age groups 100m all strokes All age groups 200m all strokes including IM All age groups 400m Free All age groups. 400IM 11 Years & Older 800m (mixed) and 1500 (mixed) Freestyle (*) 11 Years & Older All events have age-grouped awards with Heat Declared Winners (HDW) All events have qualifying times (*) the number of heats for these events may be limited to a maximum of 3 for the 1500m and 5 for the 800m, dependent on timing. Ages on 31 st December 2018 Awards will be age grouped 11 years &under, 12, 13, 14, 15, 16, 17 &over. Meet Prize to Top overall Boy and Girl swimmer (based on a 1 st to 8 th place points system over all events) Meet Prize Money to Head Coach of Top Visiting Team *HOT HEATS - TYR Prizes for random heat winners will be awarded throughout the weekend* Meet information pack details can be obtained on or or swimmingmeetentries@gmail.com (stating which club you are applying for). Closing date for entries Friday, 28 th September 2018

2 Programme of s FRIDAY 19 th OCTOBER: Session M Mixed FREE HDW M Mixed FREE HDW SATURDAY 20 th OCTOBER: Session 2 SUNDAY 21 st OCTOBER: Session M M IM HDW M F IM HDW M F IM HDW M M IM HDW M M FLY HDW M F FLY HDW M F BACK HDW M M BACK HDW M M BACK HDW M F BACK HDW M F FREE HDW M M FREE HDW 10 MINS SET UP BREAK 10 MINS SET UP BREAK 27 50M M BACK HDW 47 50M F BACK HDW 28 50M F FLY HDW 48 50M M FLY HDW SATURDAY 20 th OCTOBER: Session 3 SUNDAY 21 st OCTOBER: Session M F FREE HDW M M FREE HDW M M FREE HDW M F FREE HDW M F BREAST HDW M M BREAST HDW M M BREAST HDW M F BREAST HDW M F FLY HDW M M FLY HDW 10 MINS SET UP BREAK 10 MINS SET UP BREAK 36 50M M FREE HDW 56 50M F FREE HDW 37 50M F BREAST HDW 57 50M M BREAST HDW

3 Level 2 Short Course Open Meet 19 th, 20 th & 21 st October The meet will be held under ASA Laws and Regulations and Technical Rules of Racing, and has been licensed by the ASA for entry into National and Area Championships and Competitions. 2 All competitors must be members of an affiliated club, eligible to compete and registered in accordance with ASA laws and technical rules and may enter in the name of one club only. 3 By submitting entries on the official entry forms and discs, clubs and competitors accept the rules of this competition. Competitors whose entries are accepted and subsequently found to have been entered in the wrong event(s) because of incorrect entry information will be withdrawn from the event(s) and will not have their entry fees refunded. 4 The pool is 50m, but the competition will be swum Short Course (25m). Anti-wave devices will be in place and electronic timing/placing will be used. The organizer reserves the right to ban the use of gas hooters, klaxons etc., which in the organisers opinion, could be a hazard or a danger to swimmers, officials or spectators. Continuous warm up and swim-down facilities will be available all day. 5 Entries must be made with (Long course or Short Course converted) times registered on the ASA Rankings database via Hy-Tek team manager and ed to swimmingmeetentries@gmail.com. Printout of Hy-Tek entry file (or clerical entry form if applicable) and payment form should reach the Meet Secretary by Friday, 28 th September a. The entry fee for electronic entry is 6.00 per event b. Coach passes are each Max of 4 per club (coffee/tea and lunch included) c. Free spectator entry Entry information will be sent to Club Secretaries, via , on receipt of entries and correct fees. 6 The acceptance of competitors will be based on times submitted so it is essential that only times achieved are entered. As many heats as possible will be run in the time available for the Meet. The promoters reserve the right to amend the number of heats in each event depending on entry numbers. There are lower qualifying times on all events to reflect the level of the meet. 7 If the event is oversubscribed, and in order to keep each session within the appropriate time period, the promoter will reject slowest entries across all age group and events in equal number. As soon as possible after the closing date, club list sheets will be ed to club secretary for accepted entries, together with any information in respect of entries not accepted. All refunds will be made en block to the club submitting the entries, these will be sent by post or available for collection by Clubs on the day. There will be no refunds for withdrawals after the closing date. 8 All events are being swum as open age, however awards will be age grouped. Ages will be as at the end of the year 31 st December. Swim Meet entries may be managed by computer. By submitting entries, consent is thereby given, as required under the data Protection Act of 1998, to the holding of personal information on a computer. Personal data, including submitted and recorded times, may be made public during the meet. 9 Following updated guidance from the ASA the use of all photographic equipment is no longer controlled. Spectators/coaches and swimmers are reminded that if such equipment is used they should STOP AND THINK the guidelines on consent and decency must always apply. Photography guidance applies to all images and recordings taken on any camera, mobile phone or other recording devices. Social media guidance will apply if those images or recordings are being shared

4 through any social media platform [all club welfare officers have a copy of wavepower where full guidelines can be found]. These conditions may be overruled by the venue if they have a No Photography rule in place. 10 Heats will be pre seeded. Swimmers do not need to sign in. If time permits the organisers reserve the right to accept Deck Entries on the day however these swimmers will be entered as Time Trials only. All entries, including Deck Entries, must comply with the minimum entry times for this Level 1 meet. 11 All events will be HDW. Entries will be seeded into heats from submitted times, these will be seeded before the event, where swimmers have withdrawn the lane will be left empty. Slowest heats will be swum first. All heats will be placed in spearhead formation. 12 Reverse 800m and 1500m Freestyle are available for swimmers who wish to qualify for British National Championships. All reverse distance freestyle entries will be checked via Swim England rankings. If we need to limit numbers, or do not have a qualification time, we will rank swimmers based on their Swim England Ranking from normal 800m / 1500m times. Those swimmers with the fastest times (spread equally across all the age groups) will be given priority. 13 Competitors must report to the stewards 2 events prior to their event. 14 There will be medals in every event for the first three overall swimmers in each age group. Awards will be made to the top boy and top girl swimmer using a points system based on swimmers achieving 1 st to 8 th places in each event. An award will be presented to the Top Visiting club and will be calculated using the same points system. 15 Only swimmers reporting for their event and appointed officials are allowed on poolside during the competition. During warm-ups only coaches holding the valid Meet pass will be allowed on poolside. Wet swimmers are not allowed in spectator areas. 16 There is parking adjacent to the Pool complex. Overflow parking will also be available at the North Road Car Park. 17 The Lead Referee may make any alteration on the day of the meet to ensure the smooth running of the meet. 18 Any swimmer breaking these conditions will be liable to disqualification from any or all events. No swimmer is permitted to change on the balcony, the changing rooms must be used. We ask that all coaches and Team Managers strictly enforce this. 19 Age groups will be swum together in each event, then separated into respective age groups: 11 and under /12/13/14/15/16/17 & over for results and medals. Request for Officials Any qualified officials that will be willing to help at any of the sessions during this meet will be gratefully appreciated. Expenses, refreshments and lunch will be provided regardless of the number of session volunteered for! Please swimmingmeetentries@gmail.com details of the officials (Name, Club, Qualification Level and license number)

5 Level 2 Short Course Open Meet 19 th, 20 th & 21 st October 2018 CLERICAL ENTRY FORM Name: Club: Gender: Club Code: Date of Birth: Age as at : ASA Member ID: Friday Session 1 Entry Time Mixed 800m Free. Mixed 1500m Free Saturday Sunday Session 2 Entry Time 400m Individual Medley. 200m Individual Medley 100m Fly. 200m Backstroke. 100m Backstroke. 100m Freestyle 50m Back. 50m Fly Session 4 400m Individual Medley 200m Individual Medley 100m Fly 200m Backstroke 100m Backstroke 100m Freestyle 50m Back 50m Fly Entry Time Session 3 400m Freestyle 200m Freestyle. 200m Breaststroke 100m Breaststroke 200m Fly 50m Freestyle 50m Breaststroke Session 5 400m Freestyle 200 Freestyle 200m Breaststroke 100m Breaststroke 200m Fly 50m Freestyle 50m Breaststroke Total number of 6.00 = Total s: Note: This form should be completed for each individual swimmer where Hy-Tek files are not available or less than 5 swimmers are being entered. Entry forms should be sent with a completed payment form as per the payment form instruction.

6 Level 2 Short Course Open Meet 19 th, 20 th & 21 st October 2018 Payment Form CLUB & CODE CONTACT ADDRESS TEL: NO: Total Number of Swimmer Entries Total Cost of 6.00 each - Number of Coaches each - Total payment attached - All Cheques should be made payable to Street & District Swimming Club BACs Payment can be made to Street SC Natwest, Wells Branch Sort Code: Acc No: Please completed form and Hy-Tek files (or clerical entry forms where less than five swimmers are being entered and Hy-Tek files are not available) to swimmingmeetentries@gmail.com Payment by cheque (with a hard copy of this form) should be sent to: Millfield School Super Series (SC) 11 Brookfield Way Street Somerset BA16 0UE

7 Level 2 Short Course Open Meet - 19 th, 20 th & 21 st October 2018 Qualification Standards (FASTER than stated times below) 11/U /Over 11/U /Over m Freestyle m Freestyle m Freestyle m Freestyle * m Freestyle (F) * * m Free (M) * m Breaststroke m Breaststroke m Breaststroke m Butterfly m Butterfly m Butterfly m Backstroke m Backstroke m Backstroke m I/M * m I/M * *800m Freestyle, 1500m Freestyle and 400m IM is restricted to swimmers aged 11 years and over. All other events are open to all age groups with 9/10 year old swimmers accepted for this meet, they will be considered in line with the 11 year old qualifying times.

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