2018 MA LCM SILVER CHAMPS HOSTED BY GPAC AT GCIT JULY 13-15, 2018

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1 MEET HOST SANCTION 2018 MA LCM SILVER CHAMPS HOSTED BY GPAC AT GCIT JULY 13-15, 2018 GREATER PHILADELPHIA AQUATIC CLUB Held under the sanction of USA Swimming and Middle Atlantic Swimming. Sanction # MA AG In granting this sanction, it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. MEET DIRECTOR MATTHEW SPRANG admingpac@gmail.com PHONE: (609) Pool name GCIT Street address 1360 TANYARD ROAD City, state and zip SEWELL, NJ Day of meet LOCATION ONLY emergency phone (856) X2659 This is an indoor outdoor pool with 8 lanes for competition, a Coloardo 6 timing system with a 8 line scoreboard and Competitor lane lines. The meet will be conducted in SCY SCM LCM. Deck seating for FACILITY DESCRIPTION 700 and spectator seating for 450. Parking is on site Hospitality for coaches, officials and meet workers Snack bar available but run by the school POOL CERTIFICATION The competition course has has not been certified in accordance with C(4) WATER DEPTH EVENTS The depth of the water at the start end of the pool is 12 feet and at the turn end is 5 feet. This meet will be conducted in accordance with the attached schedule of events. ENTRIES OPEN OME will open for entries on JUNE 1, 2018 at 12:01 am. OME can be accessed at ENTRY QUALIFYING PERIOD Times for entry into this meet must have been achieved on or after December 31, 2016 ENTRY DEADLINE OME will close for entries on JULY 1, 2018 at 11:59 PM. No updates for swimmers who have already achieved qualifying times will be accepted after this deadline. Entries will be accepted for swimmers qualifying in an event after the OME deadline. Last chance entries must be achieved in a sanctioned USA Swimming meet held between July 2, 2018 and July 8, Updates or additions to a previously qualified event will NOT be accepted. Last chance entries must be in a Team Manager format and LATE QUALIFIERS ed by 2:00 PM on July 9, 2018 to Matthew Sprang at admingpac@gmail.com. YOU MUST INCLUDE PROOF OF TIME WITH LATE ENTRIES OR THEY WILL NOT BE ACCEPTED. Note that OME will not be reopened for Late qualifying entries. Last chance entries will be verified through SWIMS and penalties may be imposed on coaches submitting falsified entries as per USA Swimming rules. ENTRY FEES Individual Events: $7.00 Relay Events: $14.00 Swimmer Surcharge: $5.00 (includes relay only swimmers) ENTRY LIMITs 3 Individual Events per day (excluding relays). 1 Relays per day MEET ENTRY LIMIT: 9 All entrants must be registered members of USA Swimming. Age as of the first day of the meet determines ELIGIBILITY eligibility. This meet is open to Middle Atlantic Swimming USA swimming registered swimmers only. ELIGIBILITY All entrants must be Middle Atlantic members of USA Swimming ON-SITE REGISTRATION On-site registration (athletes only) will will not be accepted at this meet. MEET ENTRY CHAIR MATTHEW SPRANG PHONE #: (609) (no calls before 9:00 AM or after 9:00 PM) MAIL CHECKS/ REPORTS GPAC; PO BOX 293; SEWELL, NJ CHECKS PAYABLE TO GPAC OPERATIONAL RISK DIRECTOR MATTHEW SPRANG admingpac@gmail.com PHONE: (609) OFFICIALS CONTACT TBA PHONE: MEET REFEREE TBA WEATHER/ ON TWITTER; INFORMATION Official s Sign-up TBA There will be a coaches meeting at 7:15 am on Friday, July 13 th. All coaches are responsible for the information Coaches Meeting presented at this meeting. Please make sure that at least one coach representative from each team is present at the meeting. Entries will be processed using the USA Swimming OME (Online Meet Entry) process, only (with the exception of late qualifiers). No hand entries will be accepted. Entry Procedure Entries will be accepted through 11:59 PM EST, Monday, July 1, Pg 1

2 Qualifying times must have been achieved after December 31st, OME will open for entries into this meet on June 1, OME can be accessed at will close at 11:59 PM EST July 1st, For this meet the OME system will process payment by check only. Upon checking out, a confirmation providing an invoice and a summary of the events will be returned. Entries are not in the meet until the check has been processed. At the check-out screen, please check the box that says "pay by check". Entry times will be taken from the SWIMS Database. Override times may be entered; however, all times not from SWIMS must be proven prior to the meet. Override times must have been achieved at a USA Swimming/MA Sanctioned, Approved or Observed Meet. All override times must be proven. For an override time to be considered, the coach must submit proof of time via to the meet director in the form of a print-out from the online USA Swimming database or pdf of meet results. Without full proof of time the override times will be rejected. Swimmers will not be permitted to swim with un-proven times. Swimmers must enter their best time in an event. Times must be entered in the proper course in which achieved; converted times will not be accepted. Non-conforming (SCM and SCY) times will be seeded according to USA Swimming Rule B. Relay entry times do not need to be proven. Entries that do not conform to the attached qualifying times will be rejected. Override times for individual events which cannot be proven will be rejected. Last Chance meet entries submitted without proof of time and unable to be verified through SWIMS will be rejected. Coaches who submit falsified times will be subject to penalty as per USA Swimming and Middle Atlantic rules. Entries submitted with times that cannot be verified will still require entry fee payment. 10 & Under All Events are timed finals & 100 Events, 200 Free, and 200 IM will have an A & B Final 200 Back, 200 Breast, 200 Fly & 400 Events will be timed finals MEEET FORMAT & Events 50, 100, & 200 Events will have an A & B Final 400 Events will be timed finals These two age groups will swim combined for prelims but separated for scoring and for finals For all 200 & 400 Events All 200 and 400 individual events will be swum combined in prelims (11 & Over) but separate for scoring and for finals All 400 events will be swum fastest to slowest alternating heats of girls and boys Relays All relays are timed finals and swum with prelims Pg 2

3 2018 LC Silver Championships GIRLS - LCM GIRLS - SCM GIRLS - SCY BOYS - SCY BOYS - SCM BOYS - LCM 15&O Free : : : : : Free : : : : : : : : : Free 1: : : : : : : : : : : : Free 4: : : : : : : : : : : : Back : : : : : : : : : : : Back 2: : : : : : : : : : : : Breast 1: : : : : : : : : : : : Breast 2: : : : : : : : : : : : Fly : : : : : : : : : : : Fly 2: : : : : : : : : : : : IM 2: : : : : : : : : : : : IM 4: : : : : : Free : : : : : Free : : : : : : : : : : Free 1: : : : : : : : : : : : Free 5: : : : : : : : : : : : Back 1: : : : : : : : : : : : Back 2: : : : : : : : : : : : Breast 1: : : : : : : : : : : : Breast 2: : : : : : : : : : : : Fly : : : : : : : : : : : Fly 2: : : : : : : : : : : : IM 2: : : : : : : : : : : : IM 4: : : : : : Pg Free : : : : : Free : : : : : : : : : : : Free 2: : : : : : : : : : : : Free 5: : : : : : Back : : : : : : Back 1: : : : : : : : : : : : Back 2: : : : : : Breast : : : : : : Breast 1: : : : : : : : : : : : Breast 2: : : : : : Fly : : : : : : Fly 1: : : : : : : : : : : : Fly 2: : : : : : : : : : : : IM 2: : : : : : : : : : : : IM 5: : : : : :45.99

4 GIRLS - LCM GIRLS - SCM GIRLS - SCY BOYS - SCY BOYS - SCM BOYS - LCM 10&U Free : : : : : : Free 1: : : : : : : : : : : : Free 2: : : : : : : : : : : : Free 6: : : : : : Back : : : : : : Back 1: : : : : : : : Breast : : : : : : : : Breast 1: : : : : : Fly : : : : : : : : Fly 1: : : : : : : : : : : : IM 2: : : : : :59.99 Session 1 Friday Prelims: 11 & Overs Free Relay Free Relay Free Relay 6 7/9/11 11 & Over 200 Breast 8/10/ Fly 14 15/17 13 & Over 100 Fly 16/ Back 20 21/23 13 & Over 50 Free 22/ Free 26 27/29/31 11 & Over 400 Free 28/30/32 Session 2 Friday 10 & Under Timed Finals Free Relay & Under 100 Breast & Under 100 Back & Under 400 Free 40 Pg 4

5 Session 3 Friday 11 & Over Finals Breast Breast Fly Fly Fly Back Free Free Free 26 Session 4 Saturday 11 & Over Prelims Medley Relay Medley Relay Medley Relay IM 48 49/51 13 & Over 200 IM 50/ Free 54 55/57 13 & Over 100 Free 56/58 59/61/63 11 & Over 200 Fly 60/62/ Back 66 67/69 13 & Over 100 Back 68/ Breast 72 Session 5 Saturday 10 & Under Timed Finals & Under 200 Medley Relay & Under 200 IM & Under 100 Free & Under 50 Back & Under 50 Fly 82 Pg 5

6 Session 6 Saturday 11 & Over Finals IM IM IM Free Free Free Fly Fly Back Back Back Breast 72 Session 7 Sunday 11 & Over Prelims Free Relay Free Relay Free Relay 88 89/91/93 11 & Over 200 Back 90/92/ Breast 96 97/99 13 & Over 100 Breast 98/ Free / & Over 200 Free 104/ Fly /111/ & Over 400 IM 110/112/114 Session 8 Sunday 10 & Under Timed Finals & Under 400 Free Relay & Under 200 Free & Under 100 Fly & Under 50 Free 122 Pg 6

7 Session 9 Sunday 11 & Over Finals Back Back Breast Breast Breast Free Free Free Fly 108 DECK ENTRIES PROOF OF TIMES SEEDING SCRATCH RULES AWARDS SCORING STARTING PROCEDURES PROGRAMS AND ADMISSION MISCELLANEOUS Deck Entries will not be accepted will be accepted at this meet subject to space availability, and at the discretion of the Meet Director, deck entries will be accepted on the day of the meet, prior to the start of each session, at the cost of per event. Deck-entered swimmers will compete unofficially; the achieved time is official, but will not score in the meet for points or awards. To enter, please see the Meet before or during warm-ups. Swimmers not previously entered in the meet must provide proof of current USA Swimming registration. Entry times must be from a sanctioned, approved or observed meet. Proof of time is is not required for this meet. Falsification of any entry time may be subject to penalties/fines set by Middle Atlantic This meet will be scratch-back/deck-seeded. Teams will be given a check-in sheet for all events prior to the start of warm-up. The check-in sheet must be turned in 30 minutes prior to the start of the session. If a swimmer is competing, put a single line through their name. If a swimmer is scratching, circle their name. If a swimmer is competing in some events but scratching others, put a single line through their name and circle the events they will be scratching. Any swimmer who does not swim a pre-seeded preliminary or pre-seeded timed-final event will not be penalized. Any swimmer who positively checks-in for a deck-seeded event and does not swim that event will be barred from their next individual event. Swimmers may take a DFS in a timed final event. Any swimmer who qualifies for finals in a preliminary/finals event and does not report for and swim the finals will be barred from the rest of the meet (including relays) unless the swimmer has scratched, or indicated their possible intention to scratch, to the admin referee within thirty (30) minutes of the announcement of the preliminary results. Swimmers declaring possible intention must confirm their intention to scratch within thirty (30) minutes of the announcement of the results of that swimmer s last individual event at the preliminary session or they will be seeded into the event and expected to swim. Swimmers who are initially announced as alternates (or lower) for the finals will not be so penalized A $50 fine will be imposed by Middle Atlantic Swimming on any ma swimmer who qualifies for finals on the last night (or last day of competition for that swimmer) and then does not compete in that event, unless such swimmer has appropriately scratched or is otherwise excused from the event. Top 16 in the 10 & Under and age groups; Top 8 in the age group; Top 3 in the age group; Top 3 relays in all age groups No team scoring at this meet This meet will be conducted using the No Recall false start rule and will use whistle command starting procedure. Fly-over starts will be used at Prelims and all timed final events. Programs/heat sheets will be sold by session entire meet. Meet mobile will will not be available. Admission is$7 per person, per day. Children under 10 admitted free. Volunteers serving in a capacity determined by the Meet Director will be refunded admission cost. Pg 7

8 SESSION WARM-UP TIMES MEET STARTS 1 7:30 am 8:40 am 2 12:50 pm 1:45 pm 3 4:30 pm 5:30 pm 4 7:30 am 8:40 am 5 12:50 pm 1:45 pm 6 4:30 pm 5:30 pm 7 7:30 am 8:40 am 8 12:50 pm 1:45 pm 9 4:30 pm 5:30 pm USA Swimming and Middle Atlantic Swimming Safety Guidelines and Warm-up Procedures will be in effect for the entire meet. Entry into the pool shall be from the ends, not the sides, and shall be feet first except in designated start/sprint lanes. Warm-up sessions may be divided into periods of equal length depending on the number of swimmers entered into WARM-UP INFORMATION each session. Warm-up schedules will be posted and made available to coaches at the meet. Sprint/ Start lanes will be available at the end of the warm-up period. No diving or backstroke starts will be permitted, except in sprint lanes, when designated. The referee may remove anyone from the warm-up for failure to comply with warm-up rules Only currently credentialed coaches, USA Swimming registered athletes and essential meet personnel will be permitted on deck. A (non-removable) identification band must be provided to and worn by each non-athlete member of USA Swimming, including coaches and officials, that is on-deck at a sanctioned meet; such identification band shall be issued following a review of that individual s membership/certification credentials and personal photo ID. A new identification band shall be issued for each day of such meet, and the credentials/photo ID must be re-checked if a replacement ID is issued. DECK PRIVILEGES RACING START CERTIFICATION QUALIFYING TIMES MEET/DECK REFEREE MEET MARSHALS RULES: DISABLED SWIMMERS Swimmers must be under the direct supervision of an USA Swimming Member Certified Coach at all times. Unattached swimmers and attached swimmers attending without a coach are responsible for securing a USA Swimming Member coach who will supervise them while on deck during warm-up, warm down, before, during, or after the meet. Additionally these swimmers must register a contact person with the meet director. This information should be submitted with the entries. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. A copy of the Racing Start Certification Checklist, signed by a USA Swimming member coach, must be given to the referee prior to the start of the meet. Qualifying Times (if applicable) are shown on the attached Meet Structure The meet/deck referee shall be in charge of the meet. Any questions regarding the conduct of the meet should be made directly to him/her. The meet/deck referee has final judgment for any issues that arise that day during the course of the meet. Meet Marshals have full authority through the Meet Referee & Operational Risk Director for safety and good order throughout the venue at all times. Swimmers, coaches and spectators may be removed from the deck/venue for noncompliance with procedures or non-cooperation with Marshals instructions. This meet will be governed by current USA Swimming Rules. Fly-over starts will be used at this meet for all events involving swimmers 9 and over. All swimmers (except for Backstroke starts) should remain in the water at the completion of their race until the next heat has begun. For pools with bulkheads: Any swimmer observed swimming under or through the bulkhead by an Official or Safety Monitor/Marshal at the meet will be disqualified from that swimmer s next individual event or from the remainder of the meet, as determined by the Meet Referee. This policy will be STRICTLY enforced. Smoking and the use of tobacco products are prohibited as is sale and use of alcoholic beverages/ No unauthorized personnel will be allowed on the pool deck. Coaches, Officials, and designated Meet personnel will only be permitted on deck if they are wearing their approved and current credentials. All other individuals, except swimmers, will be prevented from entering the deck area Swimmers with a disability are welcome to enter this meet. The coach or team entry person must alert the meet director and the meet referee as to the need for any special accommodations or seeding arrangements at the time the entry is submitted. Pg 8

9 PROTESTS PHOTOGRAPHY DRONES DECK CHANGING FINAL RESULTS A Meet Jury will adjudicate any protests including issues of conduct which may occur in the meet venue. All protests must be in writing to the Meet/Deck Referee. The Meet Jury will consist of the Meet Director, an Athlete and a Coach. Additional members including an official may be added for a jury of five. The Meet Referee will act as a mediator Middle Atlantic PHOTOGRAPHY/VIDEOGRAPHY STATEMENT In compliance with USA Swimming Rules and Regulations: Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Additionally, the use of equipment capable of taking pictures or videos (i.e. cell phones, cameras, PDA's, etc) are banned from behind the starting blocks during the entire meet, including warm up, competition and warm down periods. Unless approved in advance by the MAS Board and stated in the meet announcement, photographers /videographers are not permitted on deck at any time. As an approved exception, USA Swimming-registered and credentialed coaches are permitted to utilize visual recording devices to record their swimmers in the pool for the sole purpose of stroke training subject to the location restrictions of this statement so long as they do not interfere with meet operations. In the event of any disputes regarding video recording, the Referee s decision shall be final and binding. In no case shall coaches be permitted to delegate this role to athletes. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Exceptions may be granted with prior written approval by the Vice President of Program Operations of USA Swimming. Deck changes are prohibited. Will be available on the Middle Atlantic Swimming website in both readable and electronic data transfer (for Team Manager) formats. DIRECTIONS Use 1360 Tanyard Rd; Sewell, NJ in your GPS device to obtain directions to the facility ACCOMMODATIONS Search for accommodations using Deptford, NJ as the location via any number of travel websites Pg 9

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