SWIM BOURNEMOUTH SPRING SHORT COURSE LEVEL 2 OPEN MEET PROMOTERS CONDITIONS Saturday 7 th April 2018 Sunday 8 th April 2018

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1 SWIM BOURNEMOUTH SPRING SHORT COURSE LEVEL 2 OPEN MEET PROMOTERS CONDITIONS Saturday 7 th April 2018 Sunday 8 th April The Meet will be held under Swim England Laws and Regulations and FINA Technical Rules of Racing, and has been licensed Level 2 [2SW180120] by Swim England. 2. All entries must be made on the understanding that the promoter s conditions are accepted. 3. All Competitors must be members of an affiliated club, registered with Swim England, Swim Scotland (SASA) or Swim Wales (WASA) and may compete in the name of one club only. 4. Lower limit Qualifying Times apply to this competition. The Promoter reserves the right to accept or reject entries on the basis of the Qualifying Times having been achieved. In order for the event to run smoothly entries may be restricted, any entry not accepted due to a restriction on numbers being imposed by the Promoter will have the entry fee refunded in full. There are also consideration times that may be used if there are spaces in events in order to ensure a full meet. 5. If space allows consideration time entries will be accepted for selected events and all entries will only be processed when full payment has been received by Swim Bournemouth. If the meet is oversubscribed a list of rejected swimmers and refund cheque will be sent direct to the club that entered the swimmer or to the individual, in the case of individual entries. There will be no refunds for withdrawals after the closing date. 6. Awards will be made for the top three in each age group: 9, 10, 11/12, 13/14 and 15 over for every event other than 400m events, these will be OPEN events with awards made for the top three swimmers. 7. Entry times should be those for a 25m pool, conversions of Long Course time are necessary. Entry times must have been achieved in a licensed meet and the meet organisers will spot check entries against the GB Swimming Rankings. They reserve the right to reject entries if such times are not listed. Ages at 8th April All events will be HDW. Entry times must have been achieved in the 12 month period prior to 6th April Entries for clubs with over 5 swimmers competing must be made electronically using the HY- TEK meet management software. Unless arranged and agreed in advance with the Meet organiser, entries must reach the Meet Entries Officer (meets@swimbournemouth.uk) on or before midnight on 18th March No late entries will be accepted, except as in Condition 20. All accepted entries will be notified via . Please ensure you supply one with your meet entries. Entries for single club entries should be made by postal form and must be received by the same date.

2 9. Entry fees are 6.00 per event or 7.00 for the 400m Freestyle and Individual Medley events, this includes the levy per accepted entry made by Swim England for licensed events. Coaches passes (maximum 4 per club) are each and include a program per pass and one full set of results per club, which will be ed. Where clubs wish to bring a large team, and in order to comply with the Swim England supervision guidelines, require additional coaches to attend the meet organiser should be contacted regarding additional coaches passes. Entry fees should be paid in one BACS payment by the closing date to Bank: HSBC Account Name: Swim Bournemouth Account No.: Sort Code: Payment reference Club Name & number of entries e.g. Swimtown_ Entries and results for this Meet will be held on computer. As required by the Data Protection Act 1998 submission of entries implies consent to the holding of personal information on computer. These details may be made public before, during or after the Meet. 11. There will be no entry cards or signing sheets except for 400m events where competitors will be expected to sign in 30 minutes prior to the start of the session. Withdrawals will be accepted up to 72 hours prior to the event for medical reasons and evidence will be required to enable refunds to be processed. 12. Entries will be seeded into heats based on entry times; the slowest heats will be swum first. 13. Swimmers must report to the competitors stewards one event prior to their own. 14. Only Swimmers, Coaches, Personal Attendants with a pass and Officials will be allowed on poolside during the Meet. Coaches in possession of a coach pass are allowed on poolside during warm ups. Any Coach without a pass will be asked to leave the poolside or to purchase an extra pass. Wet swimmers are not allowed in the spectator area. 15. Anyone wishing to use a camera, mobile phone camera, or video camera, should adhere to the Swim England guidelines on the use of images and restrict to their own child and their own private use with no posting on social media or similar platforms. You are reminded that Flash photograph is NOT permitted at the start of any heat. 16. Professional photography may be in place during the open meet. If any swimmer DOES NOT wish to be photographed they must opt out by ticking the relevant box on the entry form. 17. Neither the promoters nor BHLive accept any liability for any loss or damage to personal belongings. 18. Any matter not covered by these conditions shall be decided at the promoter s discretion if not covered by ASA Laws or FINA Technical Rules. 19. Names, license number and qualifications of officials who wish to volunteer must be included with the meet entry and on the official request form. Drinks will be available for all officials and food will be provided for those officials who volunteer to work all day. For those working all day expenses can be offered to a maximum of 25 or claimed at 25p per mile, which ever is less. 20. If the meet is undersubscribed Late entries may be taken before WEDNESDAY 28th March 2018, should spaces be available, but will be at the discretion of the organiser. All late entries must comply with the meet Consideration Times and preference will be given to entries

3 meeting the Qualifying Times. Entries will be accepted based on the times submitted with payment made at the time of entry. 21. A swim down pool will be provided and will be available for swimmers to use during the meet and will close at the end of each session. It will not be available for use during the warm-up period when only the main pool will be in use. Coaches are asked to remind their swimmers to respect this facility and use it for the intended purpose. The Meet organisers reserve the right to withdraw the facility should it be misused. 22. If the meet is undersubscribed or for any other reason, the promoters reserve the right to cancel the meet. In which case all entry fees paid will be refunded. 23. A top visiting club trophy will be awarded based on the accumulation of points scored. Where a draw has occurred the most 1st places will be used to determine the winner. A Fastest swim trophy for Top Boy and Top Girl will be awarded based on the highest achieved FINA points over the weekend.

4 Spring Short Course Level 2 Open Meet Saturday 7 th April 2018 Session One Warm Up 1110 / Start 1200 / Finish 1500 Female 400 FR Male 200 BC Female 200 IM Male 100 BRS Female 100 FLY Male 100 FR Female 50 BRS Male 50 BC Session Two Warm Up 1530 / Start 1600 / Finish 1900 Male 400 IM Female 200 BRS Male 200 FR Female 100 IM Male 100 BC Female 200 FLY Male 50 FR Female 50 FLY Sunday 8 th April 2018 Session Three Warm Up 1110 / Start 1200 / Finish 1500 Male 400 FR Female 200 BC Male 200 IM Female 100 BRS Male 100 FLY Female 100 FR Male 50 BRS Female 50 BC Session Four Warm Up 1530 / Start 1600 / Finish 1900 Female 400 IM Male 200 BRS Female 200 FR Male 100 IM Female 100 BC Male 200 FLY Female 50 FR Male 50 FLY NOTE: Programme and timings will be confirmed once all entries have been received.

5 Minimum Qualifying Standard for Spring Short Course L2 Meet - 7th & 8th April 2018 Age as at 8th April 2018 (Short Course times conversions permitted) BOYS QT QT QT QT QT QT QT QT EVENT m Freestyle 00: : : : : : : : m Freestyle 01: : : : : : : : m Freestyle 03: : : : : : : : m Freestyle (Open) 07: : : : : : : : m Breaststroke 00: : : : : : : : m Breaststroke 01: : : : : : : m Breaststroke 04: : : : : : : : m Butterfly 00: : : : : : : : m Butterfly 01: : : : : : : : m Butterfly 04: : : : : : : : m Backstroke 00: : : : : : : : m Backstroke 01: : : : : : : : m Backstroke 03: : : : : : : : m Individual Medley m Individual Medley 03: : : : : : : : m Individual Medley(Open) 06: : : : : :25.4 GIRLS QT QT QT QT QT QT QT QT EVENT m Freestyle 00: : : : : : : : m Freestyle 01: : : : : : : : m Freestyle 03: : : : : : : : m Freestyle (Open) 07: : : : : : : : m Breaststroke 00: : : : : : : : m Breaststroke 01: : : : : : : : m Breaststroke 04: : : : : : : : m Butterfly 00: : : : : : : : m Butterfly 01: : : : : : : : m Butterfly 04: : : : : : : : m Backstroke 00: : : : : : : : m Backstroke 01: : : : : : : : m Backstroke 03: : : : : : : : m Individual Medley m Individual Medley 03: : : : : : : : m Individual Medley (Open) 06: : : : : :50.5

6 Consideration Time Standards for Spring Short Course L2 Meet - 7th & 8th April 2018 Age as at 8th April 2018 (Short Course times conversions permitted) BOYS CT CT CT CT CT CT EVENT 10 & m Freestyle 00: : : : : : m Freestyle 01: : : : : : m Freestyle 03: : : : : : m Breaststroke 00: : : : : : m Breaststroke 01: : : : : : m Breaststroke 04: : : : : : m Butterfly 00: : : : : : m Butterfly 01: : : : : : m Butterfly 03: : : : : : m Backstroke 00: : : : : : m Backstroke 01: : : : : : m Backstroke 03: : : : : : m Individual Medley m Individual Medley 03: : : : : :53.81 GIRLS CT CT CT CT CT CT EVENT 10 & m Freestyle 00: : : : : : m Freestyle 01: : : : : : m Freestyle 03: : : : : : m Breaststroke 00: : : : : : m Breaststroke 01: : : : : : m Breaststroke 04: : : : : : m Butterfly 00: : : : : : m Butterfly 01: : : : : : m Butterfly 3: : : : : : m Backstroke 00: : : : : : m Backstroke 01: : : : : : m Backstroke 03: : : : : : m Individual Medley m Individual Medley 03: : : : : :08.37

7 SWIM BOURNEMOUTH SPRING SC L2 OPEN MEET 7 th /8th April 2018 Under Swim England Laws and FINA Technical Rules CLUB SUMMARY CLOSING DATE: Sunday March 18th 2018 Club:... Club Code:... Entry Fees Male 7 Total Number Female 7 Total Number Coaches 20 (Weekend Pass) Total Please PAY by bank transfer by the closing date to; Bank: HSBC Account Name: Swim Bournemouth Account No.: Sort Code: Payment reference Club Name & number of entries Contact Name Address Telephone I certify that all information and stated and entry times submitted are correct. (Signature) Entries to: SB Meet Entries Officer, 3 Smugglers Lane, Wimborne, Dorset BH21 4HB meets@swimbournemouth.uk

8 Swim Bournemouth Spring Short Course L2 Meet th & 8 th April 2018 (Designated by the ASA for entry into County, Regional and National Championships) Under Swim England Laws and FINA Technical Rules/ Affiliated to the South West Region (Level 2 License No. 2SW180120) MEET OFFICIAL REQUEST FORM Full Name (as known by British Swimming): Qualification: J1 [ ] J2 [ ] J2 S [ ] REF [ ] (please tick) License Number and expiry date N.B. Please remember to bring your licence with you. Please indicate what is hoped for during mentoring and every Official in training J1 [t]; J2 [t]; J2S[t] observation effort will be made to offer some mentoring: asking for mentoring Please bring your workbook. only Sessions Available: Sat Session 1[ ] Sat Session 2 [ ] Sun Session 3 [ ] Sun Session 4 [ ] Contact Number: E Mail Address: Club: Swimmers Name if applicable: Dietary Requirements: Any officials prepared to help all day will be provided with a meal in the break between sessions. Please make us aware of any dietary requirements: Expenses: Drinks will be provided throughout the meet and drinks bottles can be replenished. Unfortunately, due to budget restrictions, travel expenses will only be available by pre-arrangement for those officials who officiate for both sessions in a day. Please or post this form along with your Club Entry Summary. Any queries to Meet Referee Jill Beard at beardfamilyuk@yahoo.co.uk.

9 DISABILITY SWIMMING SUPPLEMENTARY CONDITIONS The general conditions of the Spring Short Course Level 2 Open Meet are as specified above shall apply to the Multi- Disability Swimming events except where varied by any of the following conditions Eligibility: 1. All competitors must have an Authorised British Swimming or IPC classification, which is held on the British Swimming or IPC swimming classification database at the time of entry. 2. All competitors must be registered as members of a swimming club affiliated to the Swim England, Swim Scotland (SASA) or Swim Wales (WASA) at time of entry. 3. All swimmers will swim together, inclusive of multi disability swimmers. 4. The Promoter will obtain the proof of a disability swimmers classification, from the Swim England database, before the meet to show the Lead Referee prior to a swimmers first event. 5. The swimmer shall be judged under the relevant IPC rules. 6. The promoter reserves the right to combine events dependent on the number of entries. 7. Accreditation: 8. All coaches and personal care attendants must have coaches passes (free for personal care attendants). 9. Personal care attendants will only be permitted for swimmers in the following classes - S1-S4 and S A swimmer in the classes specified above may have both a coach and a personal care attendant present. 11. All coaches and personal care attendants must conform with the Swim England Safeguarding procedures

10 Swim Bournemouth - Disability Qualifying Times Spring Short Course L2 Meet - 7 th & 8 th April 2018 Age as at 8 th April 2018 (Short Course Time Conversions permitted) EVENT S1 S2 S3 S4 S5 S6 S7 S8 S9 S10 S11 S12 S13 S14 50m Freestyle m Freestyle m Freestyle m Freestyle m Breaststroke m Breaststroke m Butterfly m Butterfly m Backstroke m Backstroke m Individual Medley EVENT S1 S2 S3 S4 S5 S6 S7 S8 S9 S10 S11 S12 S13 S14 50m Freestyle m Freestyle m Freestyle m Freestyle m Breaststroke m Breaststroke , m Butterfly m Butterfly m Backstroke m Backstroke m Individual Medley