2018 SFAC Santa Fe Open Short Course Meet September 22-23, 2018

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1 2018 SFAC Santa Fe Open Short Course Meet September 22-23, 2018 HOSTED BY: Santa Fe Aquatic Club (SFAC) LOCATION: Genoveva Chavez Community Center Natatorium, 3221 W. Rodeo Road, Santa Fe, NM (505) SANCTION: Held under sanction of USA Swimming, Inc. and New Mexico Swimming, Inc. NMSI Sanction # NMS19O01C DISCLAIMER: In granting this approval it is understood and agreed that USA Swimming, Inc. (USA-S), New Mexico Swimming (NMSI), Santa Fe Aquatic Club (SFAC) and its Board of Directors, the City of Santa Fe, Genoveva Chavez Community Center (GCCC), and all meet officials shall be held free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event, which includes warm-up sessions. FACILITY: Genoveva Chavez Community Center Natatorium W Rodeo Rd, Santa Fe, NM The pool for the meet will have 8 designated lanes, by 25y x 25y pool equipped with non-turbulent lane lines and Daktronics Timing System with Touchpads and with 1 8-lane display system. A floating bulkhead is used at the turn end of the lanes. The water depth at the starting end of the pool is 13 feet or greater. At the bulkhead, the depth is 6 feet or greater. The race-course is certified in accordance with USA Swimming Rule C(4). A separate 8-lane warm-up/cool-down pool is available during the meet. No diving. Circle swimming only. DIRECTIONS: The Chavez Natatorium is located downstairs at the Genoveva Chavez Community Center (GCCC). Traveling on I-25, take Exit 278 to merge onto NM-14 N/Cerrillos Road. Go three miles and turn right on Rodeo Rd. Go 1 mile and turn left on Richards Ave. which makes a sharp right, drive east past the Santa Fe Fire Station and turn right up a short hill to The Chavez Center. Parking is on your left. VENUE: The Chavez Center Natatorium locker and restroom facilities are located downstairs. Smoking and glass containers are not allowed anywhere in the Chavez Community Center and Natatorium. The therapy pool, hot tub, and leisure pool are strictly off-limits to all participants, spectators and officials during the meet. PARKING: Free parking will be available in the GCCC lot next to the facility. MEET HOTEL: A hotel is located nearby, west of the Genoveva Chavez Community

2 Center. Teams should make and pay for their own room reservations. MEET FORMAT: Santa Fe Courtyard by Marriott 3347 Cerrillos Road Santa Fe, NM Telephone: (505) All events will be short course yards and timed finals. Individual events shorter than 500 yards will be pre-seeded and swum slowest to fastest, girls then boys. Individual events 500 yards and longer will be seeded on deck after completion of required positive check- in, and swum fastest to slowest with alternating heats of girls and boys. Partial heats will be combined whenever possible. Swimmers in these events must provide their own lap counters and timers. Relay events will be pre-seeded and combined when possible. The Meet Referee reserves the right to cancel relays in any session if deemed necessary to comply with time limit requirements. MEET REFERREE: John Lorimer, , ADMINISTRATIVE OFFICIAL: Mary Jane Parks (626) , MEET DIRECTOR: Kim Spiers, (404) , MEET OFFICIAL: Georgina Gibson, (907) , ELIGIBILITY: This meet is open to all 2018 or 2019 USA-S registered athletes. A swimmer s age as of September 22, 2018 shall be used to determine age group for competition. ENTRY LIMITS: Swimmers are restricted to a maximum of four (4) individual events and one (1) relay per session, regardless of how many events they enter in any other session. The number of swimmers will be capped at 200. We cannot guarantee that all entries submitted before the deadline will be accepted. Entries will be accepted in order they are received. All entries from a single team submitted in a single file will be accepted if received before the deadline and the 200 swimmer cap is reached. ENTRY FEES: Individual Events: $4.00 per event, Relays: $8.00 per event, NMSI Surcharge: $7.00 per swimmer, Pool Usage Fee: $10.00 per swimmer, Deck Entry Fee: $10 per event; $16 per relay; $7 per swimmer, NMSI Surcharge: $20 per swimmer pool usage fee for swimmer not previously in the meet.

3 Individual event entry fees and the NMSI swimmer surcharge will be waived for qualified swimmers in accordance with sections and of NMSI Rules and Regulations. Meet fees are not refundable. ENTRY DEADLINE: Entries must be received by 6:00 pm on September 12, Membership affidavit must be postmarked by September 13, 2018 or preferably scanned and ed by September All entry fees must be post marked by September 13, 2018 and received prior to the start of competition. Please make checks payable to Santa Fe Aquatic Club. Failure to pay in full before the meet commences will result in coaches not receiving packets and swimmers not being allowed to swim. Mail payments to: Santa Fe Aquatic Club P. O. Box 6742 Santa Fe, NM Teams may upload entries via Team Unify sd3 or submit by via HY- TEK electronic entry file, to 2. Please a meet entries report in Word or pdf format to sfac.entries@gmail.com 3. YOU MUST INCLUDE THE NAME, ADDRESS AND PHONE NUMBER OF THE PERSON WHO PREPARED THE ENTRIES FOR CLARIFICATION PURPOSES. 4. An from the meet entry coordinator will be provided to your team to confirm that your entries were received. DECK ENTRIES: Regardless of whether or not the 200 swimmer cap has been reached, deck entries will be accepted only where lanes are available. New heats will not be created for deck entries. Deck entries will be completed 1 hour prior to the start of each session. For a swimmer not already entered in the meet, a current 2018 or USA Swimming, or FINA registration card must be shown at the time of deck entry, as well as proof of entry time if applicable. ON-DECK REGISTRATIONS: On-deck USA-S registrations will not be accepted. DISTANCE EVENTS: 1. Positive check-in: All events 500 yards and longer require positive check-in before the following deadlines:

4 Session I Session II 12:30 p.m. 8:30 a.m. 2. Timers: For the 500 and 1650 free, swimmers must provide their own timers and lap counters 3. Seeding: Entries will be seeded SCY, LCM, then SCM times. No Time entries will be seeded according to order received, followed by swimmer s age. 4. Psych sheets will be ed to coaches prior to competition. RELAYS: Relay entries must be sent by the same deadline as individual entries and must include swimmer names and estimated seed times. Changes to entries in any relay event, including swimmer names and order, will be accepted through completion of that event. Teams are responsible for paying for scratched or withdrawn relays. WARM-UP / START TIMES: Warm-up and start times for all sessions are generally one hour before the start of each session. Exact times will be determined after entries are received and a timeline is generated. Warm- up times, lanes and start times will be ed to coaches by September 17, SCORING: Age groups for this meet will be 8 & Under, 9-10, 11-12, 13-14, and 15 & Over. Consolidated events will be broken out and scored by age group. Points will be scored as follows below. Individual Award ribbons will be given to the top 1-8 place finishers. Individual Award ribbons will be given to each member of the top 1-3 relay teams in each Relay Event. High Point medals will be given to the top three finishers, male and female, in each age-group of this meet. Place finish 1st 2nd 3rd 4th 5th 6th 7th 8th Individual points Relay points Additional small prizes will be given to heat winners in 10 & Under events. RULES/WARM-UP: 2018 USA Swimming and NMS rules will govern this meet. NMS mandatory warmup procedures will be in effect for all warm-up sessions. All swimmers must be supervised by a coaching member of USA Swimming during all warm-up sessions.

5 Diving during warm-up will only be allowed in lanes 1 and 8 and only after the meet referee has announced dive lanes open. Warm-Up Procedures: Warm-up times are listed on the schedule of events page. Should the number of swimmers in the meet warrant an additional warm-up session, one will be created and the teams notified of their specific warm-up time. All Sessions: The following rules apply: General warm-up (35 minutes): No diving from the blocks or pool edge; swimmers must enter the water using a 3-point entry from the right side of the block in a cautious manner No sprinting or pace work permitted All lanes to be used for general warm-up Specific warm-up (15 minutes) Push/pace lanes 1 and 8. Push off from starting end. Circle swimming only. NO DIVING Racing starts lanes 2 through 7. Sprint lanes are for race starts and backstroke starts, swimming in one direction only. General warm-up in the eight-lane pool. No diving or sprinting. Circle swimming only. Continuous warm-up/cool-down will be available in the separate eight-lane pool. Lanes will not be assigned. RESTRICTIONS: The City of Santa Fe and Genoveva Chavez Community Center prohibit smoking or use of other tobacco products on the pool deck, in the changing rooms, in spectator seating, and in all areas used by swimmers during the course of this meet. No glass containers will be allowed anywhere inside the Chavez (GCCC) Center. There are NO pets allowed on the deck. Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, rest rooms or locker rooms. Deck changing is prohibited. Use of profanity is prohibited. Overflow space will be provided on the GCCC patio. Any violation of the above rules may result in an individual's removal from the premises. DRONES: Drones are prohibited over venues any time athletes, coaches, officials and/or spectators are present. Disabled Swimmers: Disabled swimmers are welcome. Coach or parent should contact the Meet Referee if any special considerations are needed.

6 SAFETY: Safety marshals shall be on deck to enforce safety guidelines. The marshals, under the direction of the Meet Referee, shall have the authority to remove any individual engaging in unsportsmanlike conduct, or found to be in violation of swimming ethics or procedures outlined in the meet information. USA Swimming coaches shall direct their swimmers regarding the safety guidelines and warm-up procedures. RACING STARTS: Any swimmer entered in the meet must be certified by a USA Swimming membercoach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer's legal guardian to ensure compliance with this requirement. SWIMWEAR: All swimsuits shall be made from textile materials. For men, the swimsuit shall not extend above the navel nor below the knees, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee. No fasteners, other than drawstrings, are allowed. PSYCH SHEETS, HEAT SHEETS AND RESULTS: Psych sheets will be ed to coaches prior to competition. Heat sheets will be provided to coaches as part of their coaches packet upon arrival at the meet. Programs will be available for purchase at a one-time charge of $ Final results will be ed to all participating teams and also posted on the New Mexico Swimming website: HOSPITALITY AND CONCESSIONS: Food concessions will be available for purchase throughout the meet. Officials and coaches will be provided with meals and refreshments in the hospitality area. Lunch items will be provided Saturday afternoon and breakfast items will be provided Sunday morning. OFFICIALS AND TIMERS: Volunteer timers and officials are always welcome and encouraged. Each team is required to provide two timers for each session. For the 500 and 1650 free, swimmers must provide their own timers and lap counters COACHES: If needed, there will be a coaches meeting approximately 10 minutes

7 prior to the start of each session. All coaches must display their current USA Swimming Coaches card while on deck at the meet.

8 2018 SFAC Santa Fe Open Swim Meet Session I Saturday, September 22, 2018 Warm-up: 12:00 p.m. Start: 1:00 p.m. GIRLS EVENT (short course yards) BOYS 1 11 & Over 50 Freestyle & Under 50 Freestyle & Under 25 Freestyle 6 5 minute break 7 11 &Over 200 Breaststroke &Under 100 Breaststroke &Under 25 Breaststroke &Over 50 Breaststroke 14 5 minute break &Over 50 Backstroke &Under 50 Backstroke &Under 25 Backstroke Mixed 11 &Over 200 Butterfly &Under 100 Butterfly &Under 25 Butterfly &Over 100 Butterfly &Over 200 IM &Under 100 IM &Under Mixed 100 Free Relay &Under Mixed 200 Free Relay &Over Mixed 200 Free Relay minute break 36 Mixed 11 &Over 500 Freestyle 1,2, Partial heats of this event will be combined when possible. 2 Event will be run fastest to slowest. 3 Swimmers in this event must provide their own timers and lap counters.

9

10 2018 SFAC Santa Fe Open Swim Meet Session II Sunday, September 23, 2018 Warm-up: 8:00 a.m. Start: 9:00 a.m. GIRLS EVENT (short course yards) BOYS &Over 100 Freestyle & Under 100 Freestyle &Over 100 Breaststroke & Under 50 Breaststroke 44 5 minute break &Over 200 Backstroke & Under 100 Backstroke &Over 50 Backstroke &Over 100 Butterfly & Under 50 Butterfly 54 5 minute break &Over 200 Freestyle & Under 200 Freestyle &Over 400 IM &Under 200 IM &Over 100 IM &Under Mixed 200 Medley Relay &Over Mixed 200 Medley Relay minute break 11 &Over Mixed 1650 Free (with 1000 split time*) 1,2,3,4 1 Partial heats of this event will be combined when possible. 2 Event will be run fastest to slowest with alternating heats of girls and boys. 3 Swimmers in this event must provide their own timers and lap counters. 4 Swimmers that would like a 1000 Free time split must notify the meet referee prior to commencement of the event, and must provide 2 additional timers (4 total) with two timers recording the split time. *A time recorded from the official start to the completion of an initial distance with a legal finish within a longer event, provided the swimmer completes the event in compliance with applicable rules.

11 SFAC Santa Fe Open September 22-23, 2018 Deck Entry Form (To be used per swimmer) Swimmer s Name Birth Date (Last) (First) (Middle) USA Swimming # Team Sex Age Event # Distance Stroke Entry Time FR BK BR FL IM : FR BK BR FL IM : FR BK BR FL IM : FR BK BR FL IM :. Swimmers may compete in 4 individual events and 1 relay per session. Deck Entry Fees: $10 per event; $20 per swimmer; $16 per relay; $7 per swimmer NMS surcharge TOTAL DECK ENTRY FEES PER SWIMMER PAID: TOTAL DECK ENTRY FEES PER RELAY PAID: ALREADY IN MEET: YESOR NO YES OR NO YES OR NO Total Fee $ SFAC Santa Fe Open September 22-23, 2018 TEAM ENTRY FORM ONE PER TEAM *

12 TEAM CLUB CODE Total Number of individual entries X $4.00 = $ Total Number of swimmers X $17.00 = $ Total Number of Relays X $8.00 = $ TOTAL FEES FOR TEAM $ Please send ONE Team Check or Cashier s Check payable to: Santa Fe Aquatic Club **USA SWIMMING REGISTRATION VERIFICATION STATEMENT** I CERTIFY THAT ALL SWIMMERS OF SWIM TEAM ENTERED IN THE 2018 SFAC SANTA FE OPEN MEET ARE CURRENTLY 2018 or REGISTERED MEMBERS OF USA SWIMMING. SIGNATURE PRINTED NAME DATE TEAM POSITION PHONE NUMBER Final results will be posted on the NM Swimming web site and each registered team will receive a results file. COACHES: (name and ) Results to: *This form must be ed to sfac.entries@gmail.com or mailed with Team entry fees

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