2016 USTA/Midwest Section Annual Meeting Collegiate Varsity Saturday, August 20, 2016 AGENDA
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1 2016 USTA/Midwest Section Annual Meeting Collegiate Varsity I IV. Update Regarding Chicago Information Session Best Practices Meet with CTA Committee V. Other Business VI. Wrap-Up/Adjourn
2 Grievance Committee Meeting Ballroom III 10:15 11:45 am I. Welcome / Introductions I IV. Hahn Grievance Tournament Standards Report Wrap-Up/Adjourn
3 Adaptive Committee Lima, OH Recap of Event a. Takeaways I Midwest Website Update a. Finalize new wording for Adaptive Page IV. Moving forward for 2017 a. Promises and Commitments 2017 b. Teaming up with other Committees V. Wrap-Up/Adjourn
4 Adult Competition/League Committee Meeting I IV. Review July Committee Meeting Open Discussion Wrap-Up/Adjourn
5 [Name of Committee or Sub-committee here] Topic 1 a. Sub-topic b. Sub-topic I Topic 2 a. Sub-topic IV. Topic 3 a. Sub-topic V. Wrap-Up/Adjourn
6 Community Tennis Development I Past Year Review Individual Committee Meetings to review strengths, weaknesses, opportunities, and threats. IV. Promises and Commitments for V. All Committee Review VI. Wrap Up/Adjourn
7 CTA Committee I. Updates on past Action Items a. Racquet Donations (Lindsay) b. Wheelchair info in CTA News Letter (Lindsay) c. School Committee activity (Greg) Determine Actionable Ideas Based on 4 questions from Survey (Ref. 7/5 minutes, attached) a. Q2: While many CTA s had the regular Big 4, Pres, VP, Treasurer and Secretary. We thought if we encouraged specific titles, such as Diversity Specialist, we may encourage a shift in focus. b. Q13: We must do a better job letting CTA s know what s available from USTA Midwest to support them. c. Q18: There is a pretty glaring need to encourage CTA s to consider Diversity, Adaptive and Wheelchair programming. d. Q31: We see that fewer participants are USTA members and Greg confirmed this may be the direction USTA National may be heading. I Promises and Commitments for IV. Wrap-Up/Adjourn
8 Executive Committee Meeting 9:00-10:00 am I. Call to Order Don Harris Roll Call Jim Hendrix I Approval of the Minutes Jim Hendrix IV. Call Items Fred Rice V. Treasurer s Report Paul Farah VI. USTA Update Kathleen Wu V Other Business Don Harris VI Adjourn Don Harris
9 USTA/Midwest Section Joint Leadership Agenda Hilton Cincinnati Netherlands Plaza Continental Room Friday, August 18, :00 a.m. 12:00 p.m. Eastern Time 9:00 a.m. I. Opening Remarks Don Harris 9:15 a.m. USTA Foundation David Slade 9:45 a.m. I DSA Task Force Update Joy Albi 10:30 a.m. IV. Break 10:45 a.m. V. 3M Task Force Recommendations Chad Docktor 11:15 a.m. VI. Nominating Process Steve Hayden 11:30 a.m. V NSF Task Force Mark Saunders/ Dorian Dyson Noon Lunch Mission Statement To promote, develop, and service the game of tennis. Conflict of Interest Should a conflict of interest arise, either real or perceived, please bring it to the attention of the President. Antitrust Avoidance Statement No discussions shall be held that may infer or lead to antitrust violations
10 Rankings and Ratings Discuss Midwest Elevated Tournaments that will count for National points in 2017 I Review Data on PPR/+BP, UTR and NTRP a. Suggest entry selection and seeding ratios for 2017 Midwest elevated tournaments IV. Review Proposed Junior Tournament structure for 2017 V. Wrap-Up/Adjourn
11 Sanctions and Schedules I 2017 Schedule Approval a. Moving of Level 4s to Districts b. Tournament enhancements c. Tournament additions d. Draw sizes on homepages Increase Entry Fees a. Based on draw size, number of days and geographic location b. Player gifts IV. TD Procedures a. TD signed agreement b. Monthly TD calls c. Updated TD Manual d. Tournament evaluations V. Doubles Registrations/Draws/Seed/Schedules a. Create consistency b. Midwest to do all doubles? VI. V Parent Ambassadors Tournament Titles a. Take Midwest out of names VI Wrap-Up/Adjourn
12 Committee- Community Tennis Development Sub Committee -Schools I IV. USTA MW School s Program Talking Points a. Review flyer-distribution b. Audience/s c. Share success/failures of the adoption of USTA MW School s programs-committee members and TSRs Prof Develop/Training for schools, districts, etc. a. Contacting audiences-teachers, PE teachers, parents, school staff, interested community members, TSRs, local tennis players, racquet club pros? b. Coordinating with TSRs Incentives a. School s Clubs b. Kid s Clubs c. No Cut Tennis, etc. V. Wrap-Up/Adjourn
13 Social Media Committee Committee Membership Update I Review Status of Current Goals for Fall 2016/Winter a. Share Progress to Date b. Develop Action Steps/assignments and Deadlines IV. Brainstorm Additional Project Plans for 2017 V. Discuss 2017 Budget Request VI. Wrap-Up/Adjourn/Key Takeaways
14 Tennis Innovation Committee I IV. Community Tennis Associations a. Engaging CTA s off-line and in-person b. Engaging CTA s on-line New Projects Wrap-Up/Adjourn
15 Tennis Industry and Education Committee I IV. Review Consumer Benefit Education Piece a. Review and edit suggestions b. Approve Review Corporate Education Piece a. Review and edit suggestions b. Approve Review Volunteer Recruitment Idea/Document a. Review and edit suggestions b. Approve V. Brief Overview of 2017 Industry Summit Goal VI. Wrap-Up/Adjourn
16 USTA/Midwest Section Semi-Annual Meeting Aug , 2016 Hilton Cincinnati Netherland Plaza Cincinnati, OH I. Welcome and Introductions Tennis On Campus Saturday Aug. 20th 10:15am - 11:45am Room: Caprice 3 I IV. Budget Review as of June 30th Midwest Tennis On Campus League A. USTA Membership Promotion B. TOC Ambassador Program Jessica Rink Liaison C. TAC Alumni Best Practices Worksheet - Kelly Johnson D. Large Team Tournaments Review Best Practices Worksheet - Howard Lamm Host schools having 2 teams E. Graduate Student TOC Program USTA Campus Champ.- Midwest A. Tournament Draw/Seeding/Pool play B. Help with Championships C. Job Fair D. Social Media E. National Tournaments V. Tennis on Campus to USTA League Transition Initiative A. Update on new format for 2016 (Restaurant.com) VI. V Adult Tennis Pathway Goals A. TOC - Pulse of Business/Goals for 2017 and Beyond New Business A. USTA Midwest Annual Meeting Jan , Indianapolis, IN
17 Tournament Development and Sportsmanship I IV. Level 5 one day formats-how to market this new option How to reward good sportsmanship and deal with the problem people Wrap-Up/Adjourn
18 WHEELCHAIR TENNIS I Tournament updates: strengths/challenges a. Ft. Wayne b. Grand Rapids c. Chicago d. MSU non sanctioned Camps/clinics/exhibitions/contacts a. CTA new contacts - Tina b. Ohio updates Lima, Schaumburg Brian c. Wisconsin updates Erika TSR, Jackie/Damian updates d. Wisconsin Vets tennis lunch and learn Oct. 5 Joyce e. Brighton sportstacular camp Sept Brighton MI Lynn, Bryan f. Westwood fundraiser for chairs - November g. All comers camp Dec Julie IV. Grants 2 nd half Aug. 1- Sept. 1 a. Individual and Program grants available V. A look ahead to 2017/ New Projects a. Tennis 101 Cheat Sheet/tips for new players/coaches Jocelyn/Julie b. PVA Games Cincinnati Joyce (July 2017) c. MPVA Games Novi, MI (April 15, 2017) d. Chicago programming inner city Leah Freidman/Earl/Paul May 2017 Maggie Daley park/millenium park e. *Vets/WW, RIM, University of Illinois, Valor Games *
19 VI. Wrap-Up/Adjourn
20 Youth Play Committee I IV. Youth Progression a. Updates and 2017 Weekends b. Rule change allowing 10-year-olds to move to green ball c. 10 s aging up after Qualifiers making them ineligible for 10 s Closed d. Discussion on methods to increase number of Orange Ball YP Play Days numbers are good, but there is a need to improve quality Accreditation update number of facilities approved a. How can a new parent/player find these facilities on the Midwest/Districts sites? V. Junior Team Tennis a. Format for JTT b. Wildcard Selection c. Change of date for National Championship starting in 2017/effect on Midwest d. Ideas for growth e. Ratings discussion f. MYTT and POP (Nat l program) effects on Midwest g. Open discussion VI. Wrap-Up/Adjourn a. Establish day and time for Fall and Winter conference calls.
TEAM Together Everyone Accomplishes More
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