2017 4A, 3A VOLLEYBALL STATE CHAMPIONSHIPS

Transcription

1 OSAA / U.S. Bank / Les Schwab Tires A, 3A VOLLEYBALL STATE CHAMPIONSHIPS November 3 4, 2017 Forest Grove High School 1401 Nichols Lane, Forest Grove, OR OSAA State Championship brackets will be posted to by 9am the morning after each classification s cutoff date. Teams will be placed on the brackets according to the procedures outlined in Executive Board Policy State Championships Rankings. ADMINISTRATIVE INFORMATION Additional information is available on the OSAA website, 1. EMERGENCY PLAN: In the event of an emergency, natural disaster, fire, war, etc. that forces postponement or cancellation of an OSAA State Championship event, information will be posted to the home page of the OSAA website ( and distributed to statewide media outlets. 2. EVENT MANAGEMENT INFORMATION: Download this packet, which includes necessary information for any school hosting a state championship match, including general information, Event Management Checklist, Reserve and General Admission ticket information, NEW ONLINE Event Management & Ticket Report, Event Signage, an OSAA PA script for your announcer, etc. 3. ADMISSION: A. General Admission Tickets: Student is any child age 5 & up through a senior in high school. First Round Adults $6 Students $4 Championship Site per session Adults $7 Students $4 Championship Site: Semifinals Finals Adults $8 Students $5 B. Season Tickets: Good at the finals site only. Adults $25 Students $14 C. Online Ticket Orders: Beginning 10am, Wednesday, October 4. Pre order Season Tickets for the Volleyball State Championships. Tickets are available online until 10am, November 1. All orders will be placed at the event site Will Call window and available for pick up beginning November 3. D. Finals site: 1) All sites will be selling Season and Session General Admission Tickets the day of the event. 2) Gates open one hour prior to each session. 3) Will Call is located at the main entrance ticket window. 4) No personal checks. No American Express cards. 5) Cash, VISA / MasterCard accepted at this site. E. Member School Discount Tickets: Tickets are good for all sets, first round through final site. Each school may purchase up to six discount tickets for $20 each. F. Complimentary Tickets: Each school that participates in a state championship match will receive the following complimentary tickets: Superintendent, 2; Principal, 2; Athletic Director, 2. 1) The host school is to provide these tickets for all matches prior to the finals site. 2) The OSAA office will provide these tickets at the finals site. Schools may pick up their tickets at the coaches meeting or we will place them at the Will Call window in the name of the school. Photo ID and a signature will be required to pick up tickets at Will Call. No additional passes will be available at the championship site. Coaches may gain admission with their OSAA Gold Card and photo ID. G. Gate Lists: Every person in attendance must have a ticket or a pass in order to enter. Gate lists at home sites in excess of the complimentary ticket allotments mentioned above shall not be used. H. Bus Drivers: Schools are responsible for all bus driver admissions. The OSAA does not provide passes for bus drivers. G:\Volleyball\Forms\4A, 3A Tournament\4a3avbadinfo.docx Page 1 of 6

2 I. Passes: ONLY the OSAA Gold Card, OSAA VIP pass, OSAA Media pass, Volleyball Discount ticket and Volleyball Media pass that will admit the bearer only with photo ID, are to be honored at any OSAA State Championship event. No school, athletic district, officials association, etc., passes are to be accepted. 4. EXPENSES: Team expenses will be paid by check at the conclusion of the fall sports season according to the Reimbursement Formula. 5. LODGING AND VISITOR INFORMATION: Schools are to make their own arrangements for lodging. A. Headquarter Hotel Courtyard by Marriott Hillsboro: courtyard portland hillsboro/ The Courtyard by Marriott Hillsboro is the OSAA Headquarter Hotel for 4A, 3A Volleyball at Forest Grove High School. Contact Paige Carlson at to receive the discounted team rate. Remember to mention that you are an OSAA member school. B. Visitor Information: Visit Washington County Visitors Association online or call them at for more information about dining, shopping, lodging and more while in Washington County. 6. PEP BANDS: Prohibited due to the number of teams playing at the same time. 7. CHEERLEADING SQUADS: Complimentary admission will be given to 12 varsity cheerleading members in uniform (plus one advisor) during the session in which their school is playing. Please be reminded that cheerleaders are expected to remain in the designated student seating area during matches. 8. SPECTATOR CONDUCT AT OSAA SANCTIONED EVENTS (OSAA Handbook, Executive Board Policies) (Revised Winter 2015) In addition to the general expectations included in the OSAA Constitution, Rule 3, that school officials shall take all reasonable measures to ensure that the school s students and supporters maintain a sportsmanlike attitude toward all events the following specific expectations regarding spectator conduct at all OSAA sanctioned events, including regular and post season competition, are provided: A. All cheers, comments and actions shall be in direct support of one s team. No cheers, comments or actions shall be directed at one s opponent or at contest officials. Some examples of inappropriate conduct or actions that are not permitted are: turning backs, holding up newspapers or jeering at cheerleaders during opposing team introductions; disrespecting players by name, number or position; negative cheers or chants; throwing objects on the floor. B. Spectators are not permitted to have signs or banners (larger than 8 ½ by 11 inches), confetti, balloons or glass containers. Fathead type items are considered signs and shall not be larger than 8 ½ by 11 inches. Spectators are required to wear shirts. C. Spectators are not permitted to have artificial noisemakers. Some examples of artificial noisemakers are Thunder Stix, cowbells, clappers and air horns. D. Spectators shall not be permitted to use vulgar/offensive or racially/culturally insensitive language. Spectators shall not be permitted to engage in any racially / culturally insensitive action. E. Spectators who fail to comply with Association or site management spectator conduct expectations may be expelled from the contest. 9. STATE CHAMPIONSHIPS VIDEOTAPING (OSAA Handbook, Executive Board Policies) Any school or spectator may videotape State Championships from the stands, providing they do not obstruct the view of others or require extra space. Use of a tripod in the stands is prohibited for safety reasons. When a school films its own team during a State Championship, the official school representative will be granted the privilege of filming from the press box or other designated area established by the OSAA. NOTE: Videotaping or filming is for private use only. Televising, including live or delayed broadcasts and cable, is prohibited unless a contract is signed with the OSAA. 10. STATE CHAMPIONSHIPS RADIO, TELEVISION AND INTERNET BROADCASTS (OSAA Handbook, Executive Board Policies) (Revised Fall 2007) The OSAA owns the rights to and coordinates any radio, television and/or Internet broadcasts for state championship events, first round through championship final. Media outlets that wish to broadcast any state championship event must contact the OSAA for permission and/or to negotiate a rights fee well in advance of the event. The OSAA shall contact the host school athletic director if a media outlet has been granted permission to broadcast an early round event. If the OSAA has not contacted the host school athletic director to confirm that permission has been granted, the broadcast shall not be allowed. It shall be the responsibility of the media outlet to make all necessary arrangements with the host school athletic director and to pay for any phone line charges or installation fees for any early round event. G:\Volleyball\Forms\4A, 3A Tournament\4a3avbadinfo.docx Page 2 of 6

3 NOTE: The OSAA will coordinate arrangements with media outlets at all final sites. Contact Steve Walker, OSAA Sports Information Director, at with any questions. The NFHS Network is the exclusive broadcast rights holder of this postseason event. Any individual streaming a game is strictly prohibited and is in direct violation of the OSAA s contract with the NFHS Network. 11. WITHDRAWAL FROM STATE CHAMPIONSHIPS (OSAA Handbook, Executive Board Policies) (Revised Fall 2008) By entering participants in a state championship meet, contest or tournament, each member school certifies that, barring injury, illness or unforeseen events, or a withdrawal to avoid violating the religious convictions of team members, the team or individuals representing the school will participate in every game or competition, that is part of that championship event, until the final conclusion of the meet, contest or championship. Any withdrawal or intentional forfeiture for reasons other than those specified shall be considered a sportsmanship violation, and shall be subject to reprimand and/or other penalties as determined by the Executive Board. See Executive Board Policies, Withdrawal During a Competition for more information. GENERAL INFORMATION COACH / TEAM INFORMATION Additional information is available on the OSAA website, 1. STATE CHAMPIONSHIPS TEAM SIZE (OSAA Handbook, Executive Board Policies) (Revised Fall 2013) A. The following limitations shall apply to replacement players and maximum team sizes for team sport State Championship events, first round through championship final. NOTE: Only players in uniform are allowed to participate in pre match warm ups. B. Penalties for excessive team size: Suiting up, warming up, or playing too many players shall be considered a gross act of unsportsmanlike conduct and may be punishable by fines, forfeiture and/or other penalties as determined by the OSAA Executive Board. 6) Volleyball. Team: Replacement of players applies to each match. A player replaced on the roster may be reinstated to the roster in subsequent matches. Maximum in uniform: 6A 14; All other classifications UNIFORMS: The current NFHS rules apply. Please be certain the school uniforms are legal per NFHS rules. 3. STATE CHAMPIONSHIPS ADOPTED BALL (OSAA Handbook, Executive Board Policies) (Fall 2010) The OSAA shall require that the officially adopted ball for that sport be used in all state championship contests, first round through final sites. A. State Championship Contests at Home Sites. 1) Team sports (other than football). a) Procedure. Officials shall confirm that the game balls provided by the home team are the officially adopted balls (Wilson icor H7700 white or multi colored). If the home team does not have the officially adopted ball, officials shall inquire if the visiting team has the officially adopted ball, and use them if they are available. If neither team has the officially adopted ball, the contest shall be played and officials shall report the violation by the host school to the OSAA. b) Penalty. If no officially adopted balls are available for use at an OSAA state championship contest, the host school shall be subject to fines, forfeiture and/or other penalties as determined by the OSAA Executive Board. B. State Championship Contests Administered by OSAA Staff. Officially adopted balls (Wilson icorh7700 white/blue/silver) shall be provided by OSAA staff administering the contests if needed. FIRST ROUND 1. MATCH LOCATIONS, DATES AND TIMES: Refer to brackets for locations and home team designation. Matches are to be played on the dates indicated on the brackets. Schools have the option, by mutual agreement, to change Saturday matches to Friday. If schools cannot mutually agree, the match will remain as scheduled on the OSAA calendar. Match times are by mutual agreement of both participating schools. If schools cannot mutually agree, the OSAA will make the final decision. Schools are to log on to the OSAA website to enter their match time for each playoff round prior to the final site. A location for the match should only be added when the match isn t being played at the host school s campus. G:\Volleyball\Forms\4A, 3A Tournament\4a3avbadinfo.docx Page 3 of 6

4 2. OFFICIALS: First Round: The host school is to obtain two officials and two line judges from the association that services its home matches. OSAA will pay the officials and line judges through each commissioner. See OSAA Handbook, Executive Board Policy, Officials Host School Responsibilities for additional information. 3. MATCH FORMAT: All matches will be best three out of five sets to 25 points, win by two points with no cap. Fifth set will be to 15 points, win by two points with no cap. 4. STATE CHAMPIONSHIPS HOME TEAM DESIGNATION (OSAA Handbook, Executive Board Policies) (Revised Fall 2013) During all rounds of each OSAA State Championship bracket, the better ranked team shall be the designated home team. 5. PRACTICE TIME: Practice time will not be available. A minimum of 30 minutes (shared time) will be allowed prior to a match. CHAMPIONSHIP SITE INFORMATION Forest Grove HS, Forest Grove 1. CHAMPIONSHIP SITE: OSAA Championship Office (November 3 4), Phone: COACHES MEETING: November 3 4A at 7am, 3A at Noon, Room All participating schools are required to have a representative present. 3. COACHES PACKETS: Packets will be available at the championship site and are to be picked up at the coaches meeting. Each packet will contain 16 participant passes, including coaches and athletic trainer. A. No additional passes will be available at the championship site. Coaches may gain admission with their OSAA Gold Card and photo ID. B. The OSAA does not provide passes for bus drivers. 4. PARKING AND ENTRANCE: See Campus Map A. Team Parking and Entrance: 1) Teams are to park in the reserved team lot located behind the school/gym, off Hartford Drive. 2) Team entrance is located next to the reserved team parking lot. B. Spectator Parking and Entrance: 1) Ample spectator parking is located in front of the school and gym. 2) Spectator entrance is through the main doors of the gym, on the southwest side of the facility. 3) Tickets may be purchased after you enter the facility. C. Rooter Bus Parking: 1) Bus drivers should drop off students at the main entrance and proceed to the southeast end of the main school lot, next to the tennis courts, to park. 2) Spectators are encouraged to utilize campus parking lots instead of residential street parking whenever possible. 3) No overnight RV parking is available on the Forest Grove High School campus. 5. PRACTICE: Practice time will not be available onsite. A minimum of 10 minutes shared time (4 4 2) will be allowed on court prior to match time. Stretching and warm up must be done in the downstairs hallway or in the breezeway between the Health and PE buildings. Teams in the first match of a session may stretch on court and balls will be provided 1 hour prior to match time. 6. MATCH FORMAT: All matches will be best three out of five sets to 25 points, win by two points with no cap. Fifth set will be to 15 points, win by two points with no cap. 7. TEAM ROSTERS: A written roster (12 players only) shall be submitted 10 minutes prior to each match. Two minutes prior to the first set and one minute prior to subsequent sets, a coach from each team shall submit a written lineup with the numbers for the six starters in proper serving order. 8. SCORE TABLE STAFFING: The OSAA will provide the Scorer, Timer and Libero Tracker for each match at the finals site (not the first and second rounds). 9. TOWELS: Towels will not be available or issued at the championship site. G:\Volleyball\Forms\4A, 3A Tournament\4a3avbadinfo.docx Page 4 of 6

5 10. COOLERS: The OSAA will provide a cooler at each bench during the State Championship finals. The coolers will contain water and ice. Teams can put other drinks (sports drinks, etc.) in the coolers provided by the OSAA. No other coolers will be allowed on the sidelines. To prevent spills, open cups will not be permitted on the court. Water bottles are permitted. 11. STATE CHAMPIONSHIPS MEDICAL CHAIN OF COMMAND (OSAA Handbook, Executive Board Policies) (Effective Fall 2012) The OSAA provides an official medical team that consists of State of Oregon registered athletic trainers and/or licensed physicians at state championship events administered by OSAA staff whenever possible. If provided, this OSAA designated medical team shall have final authority on all injury evaluations, participation status and return to play decisions. 12. ATHLETIC TRAINER: On call at each site. Teams must provide their own first aid supplies. 13. SPORTSMANSHIP AWARD: This award will be presented to the school that displays the best overall sportsmanship both on and off the court. The school, coaches, players, cheerleading squads and spectators are all considered in the judging. A special committee will choose which school is to receive this honor. 14. ADA ACCESSIBLE PARKING: ADA Accessible Parking is located in front of the gym, on the southwest side of the campus. 15. SERVICE ANIMALS: Trained guide dogs and service animals assisting guests are welcome at OSAA State Championships. All other animals are prohibited. All service animals must remain on a leash or in a harness, and be in full control of the handler, at all times. Handlers are responsible for any damage or injuries caused by their animals, must properly dispose of waste in appropriate containers and must take appropriate precautions to prevent property damage or injury. 16. LOST AND FOUND: During the event, Lost & Found will be at the OSAA Event Office or other location designated by the host facility / OSAA Staff. Beginning the first business day after the event, please kristiep@osaa.org to claim any missing items. 17. AWARDS: Team trophies will be presented at the conclusion of each trophy match on Saturday. The sportsmanship award, alltournament team recognition, second place and championship trophies and medals and championship bracket board will be presented at the conclusion of each classification s final match Saturday evening. A. Trophies: Champion through sixth place trophies will be presented to the top teams in each classification. B. Medals: Fifteen medals will be presented to both the champion and second place teams in each classification. C. U.S. Bank/Les Schwab Tires All Tournament Teams: Medals will be presented to members of the All Tournament 1 st and 2 nd Teams in each classification (six members on each team). D. Moda Health Player of the Match: One player from each team in each classification s championship final match will be recognized as that team s Moda Health Player of the Game. The winners will be announced over the PA at the conclusion of each classification s championship final match. A certificate and commemorative gift from Moda Health will be mailed to the student s athletic director shortly after the event. 18. STATE CHAMPIONSHIP RESULTS: Results for the early rounds and final site matches will be posted to the Volleyball page of the OSAA website following each match. Please direct your fans and local media to go there for results. Please direct your questions or comments regarding officials, schedule, coaches or other pertinent information as it relates to the championship to Cindy Simmons, x227. SOUVENIR INFORMATION Additional information is available on the OSAA website, 1. SPORTS U MERCHANDISE: A. Finals Site: Sports U will be onsite at Forest Grove High School with a wide variety of Volleyball State Championship souvenir merchandise. Stop by the merchandise booth in the lobby to purchase t shirts, sweatshirts, letterman patches, mini volleyballs, hats and much more. Items not sold at the event will be available for purchase online after the state championships while supplies last. B. Official Letterman Patches: Get your official OSAA Volleyball State Championship letterman patch onsite at Forest Grove High School or by ordering online. Forget to get one last year? You can order an official letterman patch for any year in any OSAA activity by ordering online. C. Sports U Contact Information: Sports U is the official merchandise vendor of the OSAA. For more information, contact Sports U at or via at erics@sportsu store.com. G:\Volleyball\Forms\4A, 3A Tournament\4a3avbadinfo.docx Page 5 of 6

6 2. NORTHWEST SPORTS PHOTOGRAPHY (NSP): A. Action and Awards Photos: NSP will shoot action photos during all matches at Forest Grove High School. Photos from Friday s matches will be available for purchase on Saturday in the lobby. Awards photos will be taken following each trophy match on Saturday. All action and award photos will be available online for purchase by Monday evening following the event. B. Team Photos: NSP will have a photographer available to shoot team photos on Friday at Forest Grove High School. Team photos will be available for purchase on Saturday in the lobby. All team photos will be available online for purchase by Monday evening following the event. C. NSP Contact Information: NSP is the official photographer of the OSAA. For more information, contact NSP at or via at customerservice@4nsp.com. 3. NFHS NETWORK: The NFHS Network will be streaming LIVE video of all Volleyball State Championship final matches via the internet. Subscription fees are $9.95 per month. Events will be archived for free viewing 72 hours after the event conclusion. Order DVD s online. 4. OSAA DIGITAL CHAMPIONSHIP PROGRAMS: Programs available online only. Official Volleyball State Championship programs will be available Tuesday, October 31. This year s program includes state championship brackets, a full page roster and team photo plus season results for each participating team, historical state championship records and a color map of all OSAA member schools. Use the QR reader on your mobile device to scan the code to the left. Don t have a QR App? Download a free QR Reader App from the App Store or Google Play by searching for keyword QR Reader. 5. MINI REPLICA TROPHIES: The OSAA is proud to be able to offer mini replicas of the trophies presented at the OSAA State Championships. Mini replica trophies are 8 tall x 10 wide x 5 deep and make a great gift for coaches, students, parents, etc. Mini replicas can be produced for teams and individuals for any year in any OSAA activity. Each mini replica trophy is $50 and that includes a personalized nameplate, shipping & handling. Order online or by calling x JOSTENS CHAMPION RINGS: Both team and individual champions can now celebrate their hard work, dedication and success with an Official Champion Ring from Jostens. Champion rings come in eight stone colors with a metal choice of either White Lustrium or Yellow Suncast. Customize the sides of your ring with your name, number, school or mascot. The OSAA logo and activity panel depicting your championship will decorate the sides of your Champion Ring. You may also order a Champion Ring from previous years. Contact your Jostens representative or call to order. G:\Volleyball\Forms\4A, 3A Tournament\4a3avbadinfo.docx Page 6 of 6

7 OSAA / U.S. Bank / Les Schwab Tires A, 3A VOLLEYBALL STATE CHAMPIONSHIPS November 3 4, 2017 Forest Grove High School 1401 Nichols Lane, Forest Grove, OR CHAMPIONSHIP SCHEDULE DATE / SESSION TIME CLASSIFICATION EVENT / MATCH Friday, November 3 Session 1 7am 4A Coaches Meeting 8am 4A Quarterfinals 10am 4A Quarterfinals Session 2 Noon 3A Coaches Meeting 1:15pm 3A Quarterfinals 3:15pm 3A Quarterfinals Session 3 6:30pm 4A Semifinals 8:30pm 3A Semifinals Saturday, November 4 Session 4 8am 4A Consolation Semifinals 10am 3A Consolation Semifinals Noon 4A Court 1 Third Place Noon 4A Court 2 Consolation Final 2:15pm 3A Court 1 Third Place 2:15pm 3A Court 2 Consolation Final Session 5 6pm 3A Championship 8:30pm 4A Championship G:\Volleyball\Forms\4A, 3A Tournament\4afirstvbschedule.doc

8 OSAA VOLLEYBALL FIRST REFEREE: DATE: HOME: VISITOR: SITE: SECOND REFEREE: SET NO. TIME OUTS L: FIRST SERVE SET NO. TIME OUTS L: Player No. Team: Player No. Team: Comments: Final Score: Comments: Official Verification Subs: Subs: SET NO. TIME OUTS L: FIRST SERVE SET NO. TIME OUTS L: Player No. Team: Player No. Team: Comments: Final Score: Comments: Official Verification Subs: Subs: KEY: c = Playing Captain 1 = Point - = Side-out P1 = Penalty Point P- = Penalty Side-out R = Replay RS = Re-serve ES = Exceptional Substitution E# = Uniform / Equipment Violation RL = Re-designated Libero = Libero Server and Points She Scores = End of Service S = Substitution SX = Opponent Substiution T = Time-out TX = Opponent Time-out

9 TEAM ROSTER TEAM Check One: Home Visitor (12 Players Only) Player # Player Name G:\Volleyball\Forms\Generic Forms\Team Roster.doc Team: Set: 1 Libero: CHECK ONE: Serve Receive SERVE ORDER PLAYER NO. I. II. III. IV. V. VI. Team: Set: 2 Libero: CHECK ONE: Serve Receive SERVE ORDER PLAYER NO. I. II. III. IV. V. VI. Team: Set: 3 Libero: CHECK ONE: Serve Receive SERVE ORDER PLAYER NO. I. II. III. IV. V. VI. VOLLEYBALL STATE CHAMPIONSHIPS (Bring to Site) Team: Set: 4 Libero: CHECK ONE: Serve Receive SERVE ORDER PLAYER NO. I. II. III. IV. V. VI. Team: Set: 5 Libero: CHECK ONE: Serve Receive SERVE ORDER PLAYER NO. I. II. III. IV. V. VI.

10 OSAA / U.S. Bank / Les Schwab Tires 4A, 3A Volleyball State Championships Forest Grove High School 1401 Nichols Lane, Forest Grove, OR Reserved Team Parking Team Entrance Rooter Bus Parking Spectator Parking ADA Accessible Parking Spectator Parking TICKET SALES Cash & VISA / MasterCard Only Will Call Window No Personal Checks Accepted No American Express or Discover Cards Accepted