Welcome! 2019 ToR Trip Informational Meeting Monday, November 13, 2017

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1 Welcome! 2019 ToR Trip Informational Meeting Monday, November 13, 2017

2 Band in High School

3 Curricular Band Courses

4 Enrolling in Curricular Band Class Options Percussion Class; WW/Brass Class Scheduling Options How do I schedule band in my day? Do I need to take Zero Hour? Summer School? Audition Process Why? When? How?

5 Extracurricular Bands There are many options! LWMB: Football/Competitive Jazz Band(s) Jazz Combo Pep Band Spring Musical Pit Orchestra

6 Lincoln-Way Marching Band The LWMB is the all-district marching band made up of students from all three L-W schools There are two performance levels in the LWMB: Football Band Performances include parades and football games. Lower time commitment, and a great experience for the student who does it all! Competitive Band The full LWMB experience! Includes parades, football games, and competitive performances. Students are required to be at band camp and all rehearsals, but the rewards and memories are wonderful and endless!

7 Competitive Band Typical Season Layout Benefits What is a competitive show?

8 Football Band Typical Season Layout Benefits

9 2019 ToR Parade Trip 130th Tournament of Roses Parade December 27, January 2, 2019

10 What students are eligible to attend? All students registered in the LWMB are eligible to attend the trip! Football Band June camp rehearsals, Parades, Football Games (Fall) Rose Parade rehearsals Oct.-Dec. (approximately once a week) Competitive Ensemble June camp rehearsals, Parades, Football Games (Fall) Band Camp (Summer) All competitions and weekday rehearsals

11 Itinerary, Inclusions, & Registration

12 BRT: Since 1981 Founded by a band director. Family owned and operated. For 2017 travel season, BRT planned trips for over 47,000 passengers Significant Organizational Events: Thanksgiving Parade of Bands at the Walt Disney World Resort, Carnegie hall Concerts, Big Ten Championships, Tournament of Roses Parade (2013, 2015, 2018), Macy s Thanksgiving Day Parade (2012, 2013, 2015, 2016), St Patrick s Day in Ireland (2013, 2014, 2018), Indianapolis 500 parade, various College Bowl Games Company Awards: Disney Partners Award, Broadway.com/groups Top Producer s Circle, Top Producer Award for Disney Performing Arts on Stage and Festival Disney at the Walt Disney World Resort, Top Producer for Chicago Symphony Orchestra, Charter Member of the National September 11 Memorial & Museum Associations & Partnerships: Student & Youth Travel Association, National Tour Association, Make-A-Wish Foundation, International Airlines Travel Agent Network, Disney Youth Programs PremEar Travel Planner, Universal Orlando Preferred Youth Travel Planner

13

14 Itinerary Outline December 27, 2018: Departure from Chicago December 28, 2018: Band rehearsal, sightseeing December 29, 2018: Disneyland with marching performance December 30, 2018: Float barn visit, BandFest performance December 31, 2018: Knott s Berry Farm visit, early to bed January 1, 2019: LWMB marches in the 130th Annual Tournament of Roses Parade in Pasadena, CA. Evening celebration dinner. January 2, 2019: Departure for Chicago The above dates, events, itinerary are submit to change based on the 2019 Tournament of Roses Parade schedule.

15 December 27, 2018: Departure from Chicago/Arrive Southern California AM Load school buses; depart for a Chicago Area Airport AM Arrive at the Chicago Area airport and be met by your BRT Airport Greeter AM/PM Arrive Southern California Load motor coaches; depart for Santa Monica PM Spend some time exploring Santa Monica Beach Santa Monica's stunning beach is the city s greatest natural asset. Blessed with 3.5 miles of broad sandy coastline and more than 340 days of sunshine per year, Santa Monica serves as the perfect backdrop for the sun-kissed, fit California beach lifestyle. PM Lunch on your own at the pier ($20 meal money provided) 6:00 PM Load motor coaches; depart for your hotel 7:00 PM Check in to the hotel; get settled for your stay 7:30 PM Group dinner at the hotel Three (3) Private night time security guards at the hotel 10:30 pm to 5:30 am

16 December 28, 2018: LWMB Rehearsal, Exploring Southern California 7:00 AM Enjoy breakfast at the hotel 8:30 AM Depart for rehearsal location 9:00 AM Band Rehearsal 11:15 AM Load motor coaches; depart for the Los Angeles Farmers Market PM Lunch at the LA Farmers Market ($20 meal money provided) This Farmers Market is an every-time-of-the-day, every-sort-of-eater-and-hanger-outer type of place- Enjoy! 2:00 PM Load motor coaches; depart for the Egyptian Theatre 2:30 PM Enjoy a guided tour of Hollywood (Tour Guides from Red Line Tours) Drive along Hollywood Boulevard, and stop in the heart of Hollywood to see the famous sites including Grauman s Chinese Theatre and its celebrity footprints, the Kodak Theatre, the Walk of Fame, and view the Hollywood sign in the distance 4:30 PM Madame Tussauds Hollywood 6:30 PM Group dinner and play card at Dave and Busters 8:30 PM Load motor coaches; return to the hotel Three (3) Private night time security guards at the hotel 10:30 pm to 5:30 am

17 December 29, 2018: Disneyland Day / LWMB in the Main Street Parade 7:00 AM Enjoy breakfast at the hotel 8:45 AM Depart for Disneyland 9:30 AM Enjoy the day at Disneyland and California Adventure (1 day park to park ticket) PM Lunch in the park ($20 meal voucher provided) LWMB performs in Disneyland s A Christmas Fantasy Pre-Parade PM Dinner in the park or Downtown Disney ($20 meal voucher provided) 10:00 PM Load motor coaches 11:00 PM Return to the hotel Three (3) Private night time security guards at the hotel 10:30 pm to 5:30 am

18 December 30, 2018: Rose Parade Float Barn / BandFest Performance 7:00 AM Breakfast AM Load motor coaches/depart for Pasadena City College AM Arrive at the PCC/Start warm up AM Bandfest! PERFORMANCE by the Lincoln-Way Marching Band PM Change and drop off instruments PM Group lunch (provided by Tournament of Roses) PM Load motor coaches/depart for the Rose Bowl PM Arrive at the Rose Bowl/Group Photo/ Float Viewing PM Load motor coaches/depart for the hotel PM Change and freshen up for Buca di Beppo PM Return to Hotel/ Lights out Three (3) Private night time security guards at the hotel 10:30 pm to 5:30 am

19 December 31, 2018: Knott s Berry Farm / New Year s Eve 7:30 AM Enjoy Breakfast at the Hotel 9:00 AM Depart for Knott s Berry Farm Fun is always in season at Knott s Berry Farm. With dozens of rides, shows, roller coasters and attraction in five themed areas, there is always something for everyone PM Lunch in the park (meal voucher provided) Ride Silver Bullet- Knott s inverted coaster sends riders climbing to a height of 146 feet, then soaring back down with an initial drop of 109 feet. Riders will spiral, corkscrew, fly into a cobra roll, and experience overbanked curves finding themselves upside down six times including one vertical loop of 105 feet. PM Dinner in the park (meal voucher provided) 6:45 PM Load motor coaches/depart for the hotel 7:30 PM Arrive back at the hotel for an early night/gather in the ballroom at the hotel for New Year s Eve Balldrop in NYC 9:00 PM Happy New Year s East Coast/Depart for your room Three (3) Private night time security guards at the hotel 10:30 pm to 5:30 am

20 January 1, 2019: Rose Bowl Parade / PM Celebration Dinner ***Itinerary for today is subject to change based off Tournament of Roses scheduling AM Enjoy breakfast at the hotel (to go breakfast) AM Motor coaches arrive at hotel AM Depart for Parade Staging Area AM Arrive to Parade Route Unload AM Parade Line-Up 8:00 AM Parade STEP-OFF 10:30-11 AM Parade Ends Afterwards Lunch provided by Tournament of Roses 2:00 PM Return to the hotel/recover 7:00 PM Load motor coaches/enjoy a celebration dinner on the The Queen Mary 9:30 PM Load motor coaches; return to hotel Three (3) Private night time security guards at the hotel 10:30 pm to 5:30 am

21 January 2, 2019: Departure for Chicago AM Enjoy breakfast at the hotel AM Check out of the hotel; begin loading motor coaches AM Depart for Los Angeles International Airport Upon arrival Begin check-in process and head through security. AM Boxed lunches delivered to be enjoyed on the plane AM Passengers depart for Chicago PM Arrive in Chicago PM Load school buses; depart for Home

22 Package Inclusions Personal SERVICE and ATTENTION Round trip airfare Ground transportation in California via chartered motor coaches Six (6) nights at a California hotel Six (6) breakfasts at the hotel Group dinners at Buca di Beppo, Dave and Busters and the hotel Meal vouchers at Disneyland and Knott s Berry Farm New Year s Day Dinner and Entertainment Step on Guided Tour of Hollywood Admission to Madame Tussauds Disneyland Performing Arts on Stage 1 day park hopper ticket

23 Package Inclusions Admission to Knott s Berry Farm Excursions to Santa Monica Beach and Pier, Hollywood Boulevard, LA Farmers Market Bob Rogers Travel Video Souvenir + Tracking/Messaging App BRT Drawstring Bag BRT Luggage Tags Travel Insured s Student Protection Post Departure Protection Plan Airport Greeter (s) to assist with airport check in Three (3) BRT Tour Directors Bob Rogers Travel Online Payment System

24 How to Register Your Student Visit ips.bobrogerstravel.com New Users Enter the Trip ID IL Create your account, add traveler (s), select package(s), and payment information Read the travel agreement, waivers, cancellation policy and click submit Returning Users Log into your account Select Add a Trip and enter the Trip ID IL Review the saved information, select/add travelers, update payment information Click submit Payments will automatically be deducted based on the set payment schedule s are sent 3 days prior reminding of pending charge, receipts are sent after the charge has been completed.

25 How to Register Your Student Questions with the online payment system, please call ext 3 or contact Frank at frank@bobrogerstravel.com Music Booster Credits/Fundraising Any fundraising, scholarship, gifts, etc. will be applied to each individual traveler s account. Please contact your music director for the process to request those funds to be applied to your child s trip.

26 Student Trip Registration Summary Registering for the Trip Register in the Bob Rogers Travel IPS system by Wednesday, December 13, There is a Deposit due of $250 on Friday, December 15th to secure a spot on the trip. Registration, Trip payments, Payment plan Payment schedule and all payments are handled only by Bob Rogers Travel company. L-W #210, nor the LWMB, will not collect or process your payments. The LWMB will only assist in processing I.B.A. payments to the travel company.

27 Chaperones Chaperone Expectations Being a chaperone is a FULL TIME responsibility. You will be on duty the entire trip, assisting with the logistics and supervision of the students. We will only be taking an estimated chaperones on the trip. Chaperones will be required to pay the same amount as the students. Are you interested in being a chaperone? Please complete the Chaperone Interest Form on the LWMB: Rose Parade website. The Commitment date for chaperones is NOT the same as the students. We will contact those who complete the form at a future date.

28 Fan Packages

29 Fan Packages Three Options Full Package Round Trip Airfare from Chicago to California Hotel check in December 27, check out January 1, 2019 Includes some meals, attractions, motor coach transportation in California Admission to Tournament of Roses Events and Grandstand Parade Seating Land Only Package-same as full package without airfare included Tickets Only Package-includes admission to Disneyland, Knott s Berry Farm, BandFest, Float Barn access and Rose Parade Grandstand Seating How to Sign Up Log in to your account at ips.bobrogerstravel.com Select Add a Trip, and enter the Trip ID IL Review the saved information, select/add travelers, update payment information Click submit

30 Questions? Call our office and ask to speak with either Stacey Kilroy (Travel Consultant) or Kim Mikitka (Travel Coordinator), who are both assisting with the planning of your trip ext. 211 ext. 243 Thank you for the opportunity to plan the trip of a lifetime for your group!

31 Financial Obligations

32 Financial Obligations Payment Methods Bob Rogers Travel will process/collect all trip payments Use of a Debit/Credit card is required; no personal checks I.B.A. Individual Bank Account You cannot use I.B.A. funds to pay the Deposit. After the Deposit, you can use I.B.A. funds to pay for the entirety of the trip cost. Each school offers many options for fundraising! Each one is an opportunity for students to raise their own funds to pay for the trip!

33 I.B.A. Your Campus What is an I.B.A.? Each student has an Individual Bank Account (IBA) with the local Music Boosters organization, and a portion of the profits from certain fundraisers are credited to the student s account. These funds can then be used to pay department costs, fees, and TRIP EXPENSES, etc. Each year, thousands of dollars are raised through the various L-W I.B.A. fundraisers!

34 I.B.A. Your Campus Each year thousands of dollars are raised through IBA Fundraisers!

35 SCRIP Program - Gift Cards SCRIP Gift Cards Over 750 businesses to chose from!

36 SCRIP Program - Sample 1

37 SCRIP Program - Sample 2

38 SCRIP Program - Sample 3 Grand Total (All 3) - $494.75

39 Annual Car Your Campus Students can solicit Pre-Wash Pledges throughout the community before the Car Wash Date event. Each pledge grants the recipient a Ticket to be used on the Wash Date. Pre-Wash Pledges received by students are credited to their IBA accounts. Students who obtain pledges but do not participate at the Car Wash event will forfeit a percentage of their pledges to the General Booster Fund.

40 Summary & What s Next?

41 Summary & What s Next? What is next? IPS (online) Registration opens now! Register in the Bob Rogers Travel IPS system by Friday, December 15, There is a Deposit due of $250 at the time of registration to secure a spot on the trip. Stay tuned for our next meeting about the LWMB Season! Start fundraising! Start a SCRIP account today! Grab the order forms from your campus for the next IBA fundraiser!

42 Trip Updates & Information Methods of communication: LWMB Rose Parade Website: LWMB Charms System School Band Director LWMB Social Media Facebook: Lincoln-Way Marching Band & LWMB Families

43 Thank you for coming!

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