2017 Santa Claus Parade Application Theme: "150 Years of a Canadian Christmas a Sesquicentennial Celebration" Saturday, November 25, 2017
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1 The Kinsmen & Kinette Club of Pickering (the "Club") would like to thank you for your interest in participating in the 49 th annual Parade. The Club seeks to provide an annual celebration of the Holiday Season that is both entertaining and safe for all participants and spectators. Community groups, schools, sports groups, business and volunteer organizations are invited to submit applications to enter floats, performance groups or walking groups for the Parade. All parade participants must sign this Application Agreement. Outlined below are the regulations pertaining to the Parade. Please read carefully, as the rules have changed, to ensure that you are able to abide by ALL regulations before you complete and return your application and fee (if applicable). Theme: All floats/vehicles MUST be decorated in the Christmas theme. Please note there is only ONE Santa Claus, and he comes at the end of the Parade. At the discretion of the Parade Marshall, floats/vehicles that are not decorated appropriately may be removed from the parade with no refund of the application fee (if applicable). 1. The Club has the right to establish the Parade theme, determine the number of entries, select and reject participants at its sole discretion, and control Parade operations on the day of the Parade. All Parade participants must be approved in advance by the Club. Note: Only the first 60 approved floats will be accepted into the Parade. You will be contacted by confirming whether or not your float has been approved for the Parade. 2. Each group/unit must be properly identified by a sign or banner carried by a walker or mounted on the front of the unit. 3. For safety reasons, no decorations or skirting should be too low to the ground. 4. All Parade entries/marchers/walkers MUST reflect the Christmas theme and be decorated as such and cannot be strictly for advertising purposes. 5. All Parade entries shall conduct themselves in an orderly fashion. Marchers shall walk behind the float NOT IN FRONT OF IT. All Parade participants shall be dressed in Parade theme attire. 6. Parade participants may not sell or offer for sale any commodity, service, food or drink on the day of the parade. 7. Canvassing or asking for donations are prohibited. 8. NEW THIS YEAR: Absolutely NO distribution or collection of candy, handouts, literature or other items along the Parade route is allowed nothing can be thrown to the crowds. If an entry attempts to distribute any items, the Club has the authority to pull the entry from the Parade IMMEDIATELY! Page 1 of 8
2 9. A maximum of two (2) vehicles per Parade entry NO EXCEPTIONS. Note: a truck pulling a trailer constitutes ONE vehicle. Every vehicle in the Parade must be decorated in accordance with the theme of the Parade. Emergency vehicles ONLY are exempt. 10. We ask that you pay particular attention to the length AND width of your entry when completing this portion of the application. Measurements must be accurate No guessing!! Space in the Staging Area is limited and incorrect measurements (which tend to be short) cause significant issues as the Parade assembles. Length is to be calculated from the front bumper of the pulling vehicle to the rear bumper of your float. Your overall length measurement must include the vehicle pulling your float entrants often forget to include this important part of their entry. If your entry is wider than a standard tractor trailer width, please advise us accordingly on your application. If your entry is longer, wider or higher than the measurements you have supplied, you may not be permitted to enter the parade due to space restrictions and safety concerns. 11. If the float is drawn by a truck, the cab must be at least 80% decorated. 12. For safety reasons, no Parade participants may jump on or off the float or moving vehicle and may not interfere with any other unit in the Parade. 13. Vehicles that are not an integral part of carrying out a group's Parade theme may not accompany the group/unit along the parade route. 14. All animal entries must have a costumed person following behind the clean-up equipment. 15. Any Parade participant that slows or impedes the progress of the parade may be directed to withdraw from the Parade. 16. The official Parade Santa Claus is the ONLY Santa Claus allowed in the parade. No entry may depict Mrs. Claus as well. 17. Failure to abide by this agreement may result in the removal from the parade formation and/or not being accepted for participation in future parades. At its sole discretion, the Club may remove any entry that does not abide by the rules set out in this agreement. Page 2 of 8
3 18. I/We hereby acknowledge and for other good and valuable consideration received by me/us, do hereby agree to save harmless and keep indemnified any or all of the Club's belonging to Kinsmen & Kinette Club of Canada (hereinafter referred to as "the Association"), and without restricting the generality of the foregoing, the Kinsmen/Kinette/Kin/Kinsmen & Kinette Club of Pickering, their organizers, directors, agents, officers, officials, servants, representatives, assigns and successors from and against all claims, actions, causes of actions, costs, expenses and demands in respect to injury, death, loss or damage to my/our person or property, or the person or property of anyone who, at my/our invitation or request, attends howsoever caused arising out of or in connection with my/our membership and/or participation in competitions, tournaments, demonstrations and other activities hosted, arranged, sponsored or held by the Association or in respect to my/our occupation of, or the occupation of anyone who, at my/our request, occupies premises owned, controlled, leased, occupied and/or used by the Association and which I/We occupy by right, licence, lease or other agreement through the Association, notwithstanding that the same may have been contributed to or occasioned by the negligence of the Association, organizers, directors, agents, officers, officials, servants, representatives, assigns and/or successors. It is understood that this agreement is binding on myself/ourselves, my/our heirs, executors and assigns. I (insert first and last name), is an authorized representative of (insert name of Group/Unit) do hereby agree that the group/unit I represent, and all of its members/representatives who participate in the Club's parade, will abide by the terms of the Application Agreement. Signature Date Page 3 of 8
4 This is to confirm that (insert organization name) will participate in the 2017 Pickering Santa Claus Parade. Entry Information Our Group wishes to enter (please select from options below): Scout Groups and/or Girl Guide Units. Note - please list all your unit numbers/meeting places for Scouts and/or Guides in the space below. Type of Vehicle/Float Please circle ONE l l l l l l Length in Feet: Measure length from bumper to bumper. Curb space is tightly allocated. REFER TO RULE #10 (All vehicles are asked to play Christmas Music while moving along the Parade route) Marching Participants (number of people) Other (please describe) We anticipate having people in our entry (includes on float and marchers). Band - fee will be $ (All Bands are asked to play Christmas Music along the Parade route) Page 4 of 8
5 Our group will be entering as a: Corporate or Commercial entry (please enclose a cheque in the amount of $ for the Registration Fee, made payable to Kinsmen & Kinette Club of Pickering). Places of Worship, Elementary/High Schools, Scouts/Cubs/Girl Guides, Hockey, Baseball, Lacrosse, Soccer Groups (Registration Fee will be waived). Group Introduction Your float may appear on Rogers Television. Please provide a brief description/script of your group and float. This information will be used by the commentator at Rogers TV and a member of the Kinsmen and Kinette Club of Pickering when the parade is being broadcast. Your script should be no more than 10 lines in length (using a size 16 font) and illustrate your group s entry with particular attention to your involvement in the community, company services, awards, number of times in the Parade, etc. Please refrain from advertising as this content will be edited. Compose your script in the third person (as if you are the announcer) and close out your script with a Christmas greeting. We have included an example of a good and bad script. Please note that your script will be reviewed for content and may be edited for content and/or length. Once your script has been submitted, the Club will not accept any changes to it. So, please give your script careful consideration as to content prior to submitting it. If your script is not received by the due date, the Club will not guarantee its use during the television broadcast. Unfortunately, there are no exceptions or extensions to this rule due to broadcasting requirements. As much as it is our content, please note that the Club cannot guarantee that your entry will be seen on the TV coverage. Filming and editing of the Parade is under the direction of Rogers Cable 10 and its management. Page 5 of 8
6 SCRIPT SAMPLES GOOD SCRIPT It s a Sesame Street Christmas from (name of company)! Here come the characters from Sesame Street Cookie Monster, Bert & Ernie The Count, Elmo, Oscar the Grouch and Big Bird all waving to (name of company) customers! This is (name of company s) 10 th year of participation in the Pickering Santa Claus Parade. The company has been presented with a total of 3 awards for their parade entries over the years thanks to the hard work and festive spirit of their employees. As Pickering s (what does the company do for the community), (Name of company) would like to wish everyone a safe and happy holiday season! Script Writing Comments Script written in the 3 rd person as if THEY were the commentator Tells the viewer who the group is Tells the viewer what the group does for the community Ends with a traditional Christmas wish POOR SCRIPT ABC Foods ABC Foods has been in business for over 25 years and Mr. Peanut has been a part of the ABC Foods family since This is their third time joining our parade. ABC Foods and Mr. Peanut wish everyone a safe and happy holiday season! Script Writing Comments Too short Aside from being in business for 25 years, there is no other information about them. No connection to the community Page 6 of 8
7 Group Information Group/Organization/Business Contact Address Unit # City Province Postal Code Daytime Telephone # Evening Telephone # Address Signature Date Please mail, drop off or all pages of this Application to: Michelle Maxim 1975 Rosefield Road Unit 82 Pickering, ON L1V 3E3 Telephone to Michelle Maxim **** Deadline for Application submissions is Friday, November 10, 2017 **** Page 7 of 8
8 Parade Route Note: Please take some time and read the following information. Please ensure that all participants are informed of this information. 1. On the day of the Parade, participants are to locate a Kinsmen, a Kinette or an Air Cadet with a list to inform your group of your position. 2. There is ABSOLUTELY NO parking available in the school parking lots for Parade floats. This space is reserved exclusively for the Bands. 3. Please drop off participants in the drop off area from 8:30 am to 9:30 am. Participants will be provided with this information prior to Parade day. 4. All vehicles in the Parade are to arrive before 8:30 am. On behalf of the Kinsmen & Kinette Club of Pickering we would like to thank you for your cooperation and participation in the Club s annual Santa Claus Parade. Page 8 of 8
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