Pewsey Carnival Event

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Victor Miller
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1 Pewsey Carnival Event Risk Assessment for carnival assembly and procession: ASSESSMENT REPORT FORM Assessment Date Annual carnival assembly and procession nd July 008 Assessor(s): Nigel Lihou, Mick Hunter, Nick Wood, Kev Foulkes ( Committee members ) Mike Harrison (Health and Safety Consultant Background / description / purpose of assessment: (What does the assessment cover? What are the processes?) The purpose of this assessment is to To assess the risks associated with the assembly of people who are walking entrants and motorised and non motorised floats in the field prior to commencement of the carnival procession. The assessment also assesses the risk of both walking entrants and motorised floats during the carnival procession including any risks to members of the general public who may be affected by the actions of the procession The assessment covers Carnival walking entrants, motorised and non motorised floats and members of the public Evidence of previous hazardous events: (accidents / incidents / near misses) Persons falling from floats and walking entrants hit by floats Personnel involved: (persons permanently present, presence of visitors, persons with special needs expectant mothers, young persons, disabled persons) Carnival entrants, carnival stewards and marshals, members of the general public observing the procession Page of 9 Issue

2 . Entanglement Severity (,, 4) Likelihood (,,,4) Severity (,, 4) (,,,4)Likelihood There is potential for entrants to become entangled with vehicle wheels of the floats taking part in the procession There is potential entanglement of flags being carried by walking entrants in overhead power and lighting cables. Also potential of floats becoming entangled in such There is potential for walking entrants and float marshals to become entangled in equipment towed behind floats All floats are required to have float stewards for safety to advise driver of any associated hazards around the route Float maximum heights are specified. Currently the maximum height of flags are not specified In previous procession floats and walking entrants have been intermingled (M) 4(T) 8(M) The number of stewards is to be increased to 4 for large float. Committee to define what constitutes a large float Pedestrian classes are now to be segregated from floats 4 4(T) (L). Cutting, Stabbing, and Puncture There are no identified cutting, stabbing and puncturing hazards associated with the process N/A N/A N/A N/A N/A. Impact Impact hazards are the same as those identified with entanglement in item There is potential members of the public being hit when barriers are collected at the end of the carnival 4. Drawing in (drawn into machinery, vehicles or plant) Refer to item Stewards are briefed to keep people back from the barriers during the collection process. Collection team briefed in taking care when handling the barriers (L) Refer to item There are no identified drawing in hazards associated with the process N/A N/A N/A N/A N/A 5. Ejection of particles/ fluids Water being squirted or thrown from floats onto walking entrants or member of the public Money being thrown by members of the public onto floats Existing controls prohibit the use of ejection of water or liquid from floats. Walking entrants also prohibited Existing controls in place have notices on floats discouraging throwing of coins due to (L) 4(T) Page of 9 Issue

3 . Entanglement Severity (,, 4) Likelihood (,,,4) Severity (,, 4) (,,,4)Likelihood 6. Crushing injury hazards. Special collection floats with absorbent curtains used. Authorised collection agents with collecting buckets used There is potential crushing of members of the general public against the barriers used to segregate them from the procession. Potential for members of the public to get crushed when they intermingle with last floats leaving the assembly field due to no pavements being available until town is reached Event marshal are positioned around the route to control crowds. Barrier are positioned to Currently there is no process to prevent members of the public passing past the last floats in the processing to get into the town (T) System to be introduced where marshal follow last float carrying rope to prevent members of the public passing the floats until they get to pavements in town (T) 7. Manual Handling Erection of barriers and road closure signs prior to commencement of the carnival 8. Falling Objects Members of the team wear suitable PPE and have received manual handling training, weight of barrier less than 0kg (T) There is potential of objects falling from the floats and hitting members of the public and walking entrants People falling from floats Currently there are no documented criteria to control these hazards 9 Chemicals, powders & liquids (Harm by Ingestion, inhalation, inoculation, absorption, splashes to eyes Fuel oil used for generators Application form identifies the hazards of fuel 0. Noise (Damage to hearing) There are high levels of noise from the floats that are above the recommended action levels. Existing Control in place barring the use of fireworks, flares, bird-scarers and two-tone horns 4 8(M) Specify in the entry criteria that children have to be seated when on the float and have a suitable barrier affixed to the side. Standing persons to have belt restraints fitted or waist high safety rail (T) All stewards and marshals are to be given ear plugs at briefing and advised that they should wear these during the procession (T) (T) Page of 9 Issue

4 . Entanglement Severity (,, 4) Likelihood (,,,4) Severity (,, 4) (,,,4)Likelihood Sudden high level of noise from firework Noise from fireworks, flares, birdscarers and two-tone horns causing discomfort/ shock to stock pets and elderly It is suggested that children exposed to prolonged noise might be offered ear plugs. Transport (Vehicles, floats operations in contact with people, equipment and buildings) Vehicles and floats moving within the assembly field People accessing the burger tent in the assembly field can come into contact with floats manoeuvring in the assembly field Currently there are marshals present to monitor and guide floats and walking entrants. However there are no controls in place to segregate walking entrants and floats Burger tent is positioned adjacent to the entrance allowing close proximity of people accessing the tent to moving vehicles 9(S) Walking entrants are to be segregated from assembling floats by use of fencing. Site map of assembly field is to be produced showing assembly points and vehicle routes. Map of route to be produced showing routes, possible escape routes in an emergency Operations manual is required for how the field is organised. What the roles of stewards and marshals are and what are the actions that are to be taken in the event of an emergency Burger tent is to be positioned away from the entrance to reduce risk of contact (T) (T). Slips, trips and falls Potential slips and falls from the steps that lead into the toilets sited at the assembly field and around the carnival route Potential trips from tent pegs used on tents erected in the assembly field Hand rails are present on the steps to the toilet Tent pegs are sometimes not driven fully into ground causing trip hazard (L) (M) Tent pegs are to be secured to a firm anchoring point (L) Page 4 of 9 Issue

5 . Entanglement Severity (,, 4) Likelihood (,,,4) Severity (,, 4) (,,,4)Likelihood. Overhead obstacles Overhead power lines and branches getting caught with floats and walking entrants using flags 4. Electricity There are overhead lines crossing the assembly field, these lines carry,000 volts. Potential electrocution from balloons etc. 5. Working at Height Route is cleared of foliage prior to the start of the carnival by the lighting gang using a man cage on teleported forklift. Separate risk assessment in place for lighting gangs activity Criteria regarding flags and balloons on strings added to the entry conditions (M) 4 4(L) People falling when they are getting on and off floats. 6. Temperature, Humidity Weather conditions can be inclement as carnival does take place during the evening. 7. Obstructions, projections There are no identified obstructions of projections identified with the process 8. Fire, Explosion Potential fire from vehicle fires Floats are required to carry out their own risk assessment with regard to access to the floats and provide their own safe means of access (M) No existing controls in place 4(M) Entry criteria briefing with regard to appropriate clothing to be worn to be included on the entry form All overhead obstructions are removed by the lighting gang when they erect lights Refer to separate risk assessment for this activity Refer to item No controls in place to date (M) All floats are required to provide fire extinguishers. Car parks are equipped with fire points (L) (T) Potential fires from generators used on Currently only controls are what floats Floats carry fire extinguishers as part of the (T) Page 5 of 9 Issue

6 . Entanglement Severity (,, 4) Likelihood (,,,4) Severity (,, 4) (,,,4)Likelihood floats provide themselves. They are not required to carry fire extinguishers entry conditions Potential from fire when refuelling generators when they are hot or running Currently there are no controls imposed with regard to the refuelling of generators No spare fuel is to be carried on the vehicles There is a need to ban refuelling of vehicles and generators on the route. Refuelling can only take place in the assembly field providing generators are allowed to cool. Refuelling on the route is to be banned. These prohibitions need to be added to the entrance criteria (T) 9. Fire containment Fire risk assessment in place for event There is a separate fire risk assessment produced for the event 0. Evacuation Potential of hazards associated with evacuation form floats and also from the route and assembly field Fire plan in place. All marshals and stewards have mobile communication. There is a control centre for all communications. Mobile phone positioned at police station (L). Lighting There are no associated hazards relating to lighting N/A N/A N/A N/A N/A. Access and Egress Potential hazard from access and egress of the assembly field Marshals and stewards in place to control vehicles and people (M) Pinch points identified around the route Barriers in place to prevent contact with the carnival procession. Stewards in place to control crowd Investigate the use of professional stewards at key hazard areas (T) Page 6 of 9 Issue

7 . Entanglement Severity (,, 4) Likelihood (,,,4) Severity (,, 4) (,,,4)Likelihood. Organisational (Lack of training, inadequate procedures) Inadequate information and briefing for carnival marshals and stewards Currently there are adhoc briefings for marshals or stewards who carry out duties associated with the carnival Formal briefing to be given to all marshals and stewards and safety information sheets are to be provided 4(T) 4. Maintenance There are no hazards associated with maintenance N/A N/A N/A N/A N/A 5. Unauthorised Abusive stall holders Potential problem from street traders selling their wares prior to the commencement of the carnival All street traders are removed from the carnival route at commencement of the procession. Police are requested to remove those that cause problems. (L) 6. Public disorder Potential disorders from intoxicated members of the public outside public houses Steward in place at identified hot spots near public houses. Proactive prevention with police support Investigation in place to use professional stewards at the key hot spots (T) Hand drawn floats left in street after the carnival procession Trailer in place to remove floats from street after 0.00 pm (L) 7.Exposure to bodily waste Potential for exposure to bodily waste in the assembly field and around route 8. Other Toilets provided in field and additional units supplied around the route (L) Hazards associated with consumption Existing control in place with regard to the use and display of alcohol by carnival 4(M) Enforce existing control with regard to use and display of alcohol. Improve awareness (L) Page 7 of 9 Issue

8 . Entanglement Severity (,, 4) Likelihood (,,,4) Severity (,, 4) (,,,4)Likelihood of alcohol on floats and carnival participants giving rise to injury vehicles/ participants to marshals, stewards and drivers of number of dedicated emergency services on the day in the event of an accident Litter dropped in the filed giving rise to risk of injury/ poisoning to stock and persons Litter picked from field next day (L) Page 8 of 9 Issue

9 To rate the level of severity use the following guidance for injury to persons: Rating High (4) Moderate () Low () Negligible () Criteria (effect) Death or permanent severe incapacity (for example, loss of a limb, hand, foot, eyesight, hearing or disabling respiratory disease) Absence from work of more than 4 days (for example, broken limb, fingers, ankle) where full recovery is expected, or recurring minor health problem (for example minor respiratory or dermatological disease, allergy) Absence from work for to 4 days with full recovery Minor injury requiring only on-site first aid and no lost time To rate the level of likelihood use the following guidance: Rating Very (4) Likely Likely () Unlikely () Extremely () Unlikely Criteria Hazard permanently present and OR has > 80% chance of causing harm/damage. Hazard arises between once an hour and once in the event OR has > 50% chance of causing harm/damage Hazard arises unlikely to occur in the event OR has > 0% chance of causing harm/damage Hazard arises only infrequently or less OR < 0% chance of causing harm/damage Risk 9-6 (Substantial) Actions Action must be taken to reduce the risk to at least Moderate and preferably to Tolerable or Low. Where risk high, work should only continue if it is authorized in writing by the relevant Carnival Committee. Actions must be completed as soon as possible. 6-8 (Moderate) Action must be taken to reduce the level of risk to Tolerable or Low where it can be demonstrated that it is reasonably practicable to do so. -4 (Tolerable) No additional controls required unless they carry an insignificant financial cost. - (Low) No further actions required. Page 9 of 9 Issue

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