Lacey Parade of Lights Entry Packet

Transcription

1 Lacey Parade of Lights Entry Packet Monday, December 4, 2017, 6:00pm Parade Entry Deadline: Friday, Nov. 17, at 5:00 pm Parade Entry Form is included in this packet. Lacey Parks and Recreation 420 College St. SE Lacey, WA (360) Fax: (360) Jordy Beasley at

2 Lacey Lighted Vehicle Parade Entry Information WHAT: A lighted vehicle parade to celebrate the Holiday Season WHEN: Monday, December 4, 2017, 6:00pm WHERE: Through the streets of Lacey, starting on Lacey Blvd and Sleater-Kinney Rd. and ending at Huntamer Park for the annual Christmas Tree Lighting ceremony. Help us LIGHT UP LACEY in the Lacey Lighted Vehicle Parade! Businesses, clubs, organizations, and individuals are all invited to light up their vehicle and drive in the parade, showing your support for Lacey. The Lacey Parade of Lights is a motorized vehicle parade only! No walking is allowed. Trailers and floats are encouraged but riders must be secured per rules. Vehicles should have a minimum of 1,000 lights. Businesses, clubs, and organizations can have signage on their vehicle, but lighting and decorations should reflect the holiday season. This parade will not be judged. Each entry is encouraged to go all out in lighting their vehicle and making it fun and exciting. To be considered for participation, your entry form must be received prior to Friday, Nov. 17, 2017 at 5:00 pm. Please read through the attached event rules which have been established for your benefit and the safety of the event. (Applications received after November 17, 2017 will be considered only if space is available.) We are excited and pleased to have your participation in our community's Parade of Lights. We hope that you enjoy yourselves the community will certainly enjoy your participation! If you need any additional information, please call (360)

3 Lacey Parade of Lights Rules This is a Lacey community parade. Our goal is to provide a community parade that is safe and enjoyable for both participants and spectators, and we endeavor to maintain that tradition. To that end, we ask the following: All parade entries must be motorized vehicles or pulled by motorized vehicles, no walking entries will be allowed. Parade participants may NOT jump onto or off of any float or moving vehicle. NO STOPPING TO HAND OUT FOOD, CANDY, OR PROMOTIONAL PRODUCTS. Also DO NOT throw food, candy, or any other items to the crowd. (This is an insurance requirement.) Riding on the top of or outside of vehicles without belts or harnesses to secure riders is prohibited. THE SANTA CLAUSE Only the official parade Santa is allowed, no other vehicles/floats can have a Santa The Parade goes rain or cold. All motorized vehicles must be operated by a licensed driver, regardless of the vehicle's size or use. All vehicle and float operators are required to include proof of current automobile liability insurance with the parade application. Fire extinguishers rated 2A-10BC are required on all motorized decorated vehicles. Fire or open flame on any entrant is prohibited; all decorative materials must be fire retardant - bales of hay are not fire retardant. Drivers shall have 180º forward vision. Exhaust system shall extend beyond any and all decorations so that drivers or riders are not exposed to carbon monoxide fumes. Compressed gases (such as helium) shall be properly secured and safeguarded. All parade entrants must remain in forward motion (no reverse motion) while on the parade route. Entries that stop along the parade route make the parade less enjoyable for the spectators and create problems for entries behind them. No excessive speeds, burn-outs, tricks, two-wheel driving, or dangerous maneuvers. Maintain an interval of 35 feet behind the preceding entry. Alcoholic beverages are prohibited on any float or vehicle or on the person of any participant. All entrants must clean up after their entry (garbage in staging, decorations, etc.) All entrants must conform to the description stated in their application. Any changes must be submitted in writing with a copy of your Entry Application. No changes will be allowed after November 27, All Amplification systems must be noted on application and approved by the Parade Committee. Entries depicting violence, drugs, and illegal activities or otherwise deemed inappropriate by the Parade Committee, will not be allowed for this family friendly parade. The City of Lacey reserves the right to bar from the parade at any time any entrant not conforming to the rules or refusing to follow the instructions of the police or parade officials. Your signature on the parade entry form is evidence that you agree to all rules and will abide by those rules and the decisions of the Parade Committee. Furthermore, your signature on the entry form indicates that you agree that the Lacey Lighted Vehicle Parade committee, its sponsors, the City of Lacey, and their associates, employees, volunteers, and agents are released from any and all responsibility for loss, damage, or injury to any person or property relating in any way to participation in the parade.

4 Lacey Lighted Vehicle Parade Day of Parade Instruction Sheet PARADE DATE: Monday, December 4, 2017 PARADE BEGINS: 6:00 pm CHECK-IN/ASSEMBLY: 4:00 5:45 pm DIRECTIONS: From the South (Portland): On I-5 exit 108 to College St SE, right on College St, Right on Pacific Ave. SE, take 3 rd exit on roundabout onto Lacey Blvd. SE. (this is where Lacey Blvd is a 2 way street.) From the North (Seattle): On I-5 exit 109 to Martin Way E. right onto Martin Way E. Left on College St. SE (first left). Right on Pacific Ave SE, take 3 rd exit on roundabout onto Lacey Blvd. SE. (this is where Lacey Blvd is a 2 way street.) CHECK-IN STATION: All entries must stop at the check-in station located at the entry of the staging area. (See Map) There you will receive your Participation Award, your parade entry number, and any other instructions. Important: To reduce congestion, please appoint one member of your group to check in your entire group. PARTICIPATION AWARDS The first 50 entries to register will receive a commemorative participation award. This parade will not be judged. Each entry is encouraged to go all out in lighting their vehicle and making it fun and exciting. STAGING AREA: The main staging area will be on Lacey Blvd. between the roundabout on Golf Club Rd SE & Sleater-Kinney Rd SE. All entries must check in with parade staff at the staging area. PLEASE KEEP THE CENTER OF THE STAGING AREA CLEAR AT ALL TIMES TO ALLOW FOR PASSAGE OF OTHER ENTRANTS. Entries will be lined up in order of arrival. (with possible adjustments due to music, etc. as determined by Parade Staff. Because of limited access to the parade staging area, and for safety reasons, if you wish to drop off participants or equipment needed for your entry, you must do so prior to 5:00 pm. ACCESS TO THE STAGING AREA WILL BE CLOSED FOR SUPPORT VEHICLES AT 5:15 PM. No reverse movement will be allowed within the staging area. All entrants must clean up after their entry (garbage in staging, decorations, etc.) Exit staging at Sleater-Kinney and head North. PARADE ROUTE: Public viewing begins at the intersection of 7 th Ave. SE & Sleater-Kinney Rd SE and will proceed down 7 th Ave SE to Woodland Sq Lp SE, turn right on Woodland Sq Lp SE (at Huntamer Park) and proceed around the loop, left onto 7 th Ave SE back past the park. Vehicles can then park around Huntamer Park for the tree lighting, or exit the viewing area to the right onto Woodland Sq Lp SE.

5 PARADE REMINDERS: All parade entries must be motorized vehicles or pulled by motorized vehicles, no walking entries will be allowed. Parade participants may NOT jump onto or off of any float or moving vehicle. NO STOPPING TO HAND OUT FOOD, CANDY, OR PROMOTIONAL PRODUCTS OR THROWING OF SAME. NO SANTAS! All parade entrants must remain in forward motion (no reverse motion) while on the parade route. Follow the instructions of the parade officials and police along the route Contact parade officials immediately should you encounter any difficulties. Contact #s will be provided with confirmation and final instructions. Thank you for your cooperation and support!

6 Lacey Parade of Lights Parade Route PUBLIC VIEWING AREA: Public viewing begins at the intersection of 7 th Ave. SE & Sleater-Kinney Rd SE and. PARADE ROUTE: The Parade will stage on Lacey Blvd between Golf Club Rd and Sleater Kinney Rd. SE and drivenorth on Sleater-Kinney to 7 th Ave SE, turning right on 7 th Ave. SE, turn right on Woodland Sq Lp SE (at Huntamer Park) and proceed around the loop, left onto 7 th Ave SE back past the park. Vehicles will then exit the viewing area to the right onto Woodland Sq Lp SE.

7 Lacey Parade of Lights Entry Parade Date: Monday, December 4, :00pm Name of Entry (Group/Organization/Business): Contact Person: Mailing Address: Home Phone: Work Phone: Cell Phone: Address*: *By providing your address, you give the Lacey Parks & Recreation Department permission to you regarding not only the parade, but also upcoming special events, classes, activities, etc. If you would only like to receive parade information please indicate by checking here. Number of Participants in Entry (best estimate if unknown at this time): Approximate Space Required in Staging Area for your vehicle: feet. Will you be playing music either live or with a sound system? Yes No All vehicle and float operators are required to provide proof of automobile liability insurance with entry application. What would you like the announcers to say about your entry as it passes the reviewing stand? Please provide a short description (75 words or less), "legibly" written. ed descriptions are welcome: jbeasley@ci.lacey.wa.us. By signing at the bottom of this form, I verify that I have read the Parade Information, Rules, and Instruction Sheet and agree to abide by the terms. Participant Printed Name Participant Signature Date Application must include: Proof of Automobile liability insurance. Signed Waiver for each person participating in the parade For more information contact: Lacey Parks & Recreation (360) Fax: (360) jbeasley@ci.lacey.wa.us To be considered for participation, your entry form must be received prior to Friday, Nov. 17, 5:00pm. The first 50 entries will receive a commemorative participation award.

8 Parade Entrant Hold Harmless & Indemnification Release (Must be completed for each individually registered entrant or group) Copy this form as needed. Additional forms may also be obtained at Lacey Parks & Recreation. Parade Entry Name: Day of Event Contact Number in case of emergency: NOTE: If applicant is less than 18 years of age, the parent(s) and/or guardian(s) must execute a PARENT/LEGAL GUARDIAN WAIVER (see next page): I am eighteen years of age or older, fully competent and I desire to participate in the Lacey Parade of Lights. I am fully aware of the fact that there are special dangers and risks inherent in this activity, including, but not limited to, the risk of serious physical injury, death or other harmful consequences that may arise or result directly or indirectly to me from my participation in this activity. Being fully informed as to these risks and in consideration of my being allowed to participate in The City of Lacey sponsored activities, I hereby assume all risk of injury, damage and harm to myself arising from such activities or use. I also hereby individually and on behalf of my heirs, executors and assigns, release and hold harmless the City of Lacey, its officials, employees, volunteers, and agents and parade sponsors and waive any right of recovery that I might have to bring a claim or a lawsuit against them for any personal injury, death or other consequences occurring to me arising out of my voluntary participation in this activity. In addition, I agree to the video recording, broadcast, and photographing of my participation in the parade for use by the groups previously mentioned for public information, advertisement, and fund raising purposes with no financial or other liability to me to be incurred by the city or the photographer/videographer. Participant Printed Name Participant Signature Date Title of person signing on behalf of group ( ) Address Phone

9 PARADE ENTRANT PARENT/LEGAL GUARDIAN WAIVER Hold Harmless & Indemnification Release (Must be completed for each minor participant not registered with an organization or group) Copy this form as needed. Additional forms may also be obtained at Lacey Parks & Recreation. Parade Entry Name Day of Event Contact Number in case of emergency: NOTE: If applicant is less than 18 years of age, the parent(s) and/or guardian(s) must execute the following waiver: I (we) am/are the parent(s) or legal guardian(s) of who desires to be a participant in the Lacey Parade of Lights. It is important to me (us) that this child is allowed to participate in this activity. I (we) understand there are special dangers and risks inherent in this activity, including but not limited to, the risk of serious physical injury, death or other harmful consequences which may arise directly or indirectly from the child's participation in this activity. Being fully informed as to these risks and in consideration of the City of Lacey allowing my child to participate in this sponsored activity, I (we), on behalf of myself (ourselves) and on behalf of the above-named participant child, assume all risk of injury, damage and harm to the child which may arise from the child's participation in the activity. I (we) further agree, individually and on behalf of the above-named child, to release and hold harmless the City of Lacey, its officials, employees, volunteers and agents, and parade sponsors, and agree to waive any right of recovery that I (we) may have to bring a claim or lawsuit for damages against them for any personal injury, death or other harmful consequences occurring to the above-named child or me arising out of the Child's voluntary participation in this activity. I (we) grant my (our) full and voluntary consent for the above-named child to participate in the Lacey Parade of Lights Parade, riding on a vehicle. In addition, I agree to the video recording, broadcast, and photographing of my participation in the parade for use by the groups previously mentioned for public information, advertisement, and fund raising purposes with no financial or other liability to me (or my child) to be incurred by the city or the photographer/videographer. (PLEASE PRINT) Child's Name: Child s Address: Parent/Legal Guardian Name(s): Parent/Legal Guardian Signature(s): Parent/Legal Guardian Address: Parent/Legal Guardian s Phone: Date: