2017 Stillwater Christmas Parade of Lights Presents The Gift

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1 2017 Stillwater Christmas Parade of Lights Presents The Gift We invite you to participate in the Stillwater Christmas Parade of Lights this year the info is as follows: December 7, pm Downtown Stillwater Theme The Gift We are now working with the City of Stillwater on this parade, which helps us cover very important safety issues. You can find entry forms for the parade itself and the competition on the City of Stillwater Website. Please note: there are a few changes this year. 1. Different forms than previous years, please read them, fill out completely and return with your entry fee, if you your form back, you may mail your entry fee to Stillwater Christmas Parade 4902 E. Wild Turkey Rd Stillwater, OK (please make checks to JSL) You may also drop off entries at the Parks and Rec office on 9 th street (old armory building), or the pharmacy at Food Pyramid. 2. Entry fees are $30 for community entries (cash or new toy donation of equal value) and $50 for corporate entries (cash/check donation). And since this is a donation to Operation Christmas additional donations will be accepted. Please make checks to Stillwater Parade of Lights for entry fees. 3. There is a multi- page form for the parade, and an additional one page form to enter the contest portion If you only want to participate in the parade and not enter the contest, you do not need to fill out both items. But if you do not fill out the contest form, you will not be entered in the contest. 4. Parade Contest categories have changed: Community group, Community float and Band. And then this year, we have a category for Corporate groups. 5. Prizes have changed, we will give out cash/certificate award to First and Second in Community group/float and Band and we will have traveling trophies for Corporate, Best Use of Lights and Best Use of Theme. Award winners will also be recognized next year with a banner leading their entry and receive a free entry for Remember: we are a night parade so Lights are required as part of your entry, and we present Santa at the end of the parade, so please don t include him as part of your parade entry. If you have further questions, please feel free to contact me at or Thanks, Collett Campbell Stillwater Christmas Parade of Lights.

2 Entry Deadline: Wednesday, November 29, 2017, by 4:30 p.m. ABSOLUTELY NO LATE APPLICATIONS WILL BE ACCEPTED All Fields Required Group Name(s): Address: STREET CITY STATE ZIP Fax Number: E- Mail Address: Chairperson(s): Telephone: Telephone: Total Number of individuals participating in the parade:! To enter your parade entry into the competition, please check the box and place your initials beside it COMPLETE AND SUBMIT the attached form that includes a detailed technical and physical description and/or drawing of your parade entry to assist in determining the parade line- up. Applications not containing ALL of this information will not be considered. YOUR CONTACT PERSON WILL BE NOTIFIED SHOULD THERE BE CHANGES IN START TIME OF THE PARADE. SHOULD INCLEMENT WEATHER CAUSE THE PARADE TO BE CANCELLED, CONTACT WILL BE MADE NO LATER THAN 3:00 P.M., THE DAY OF THE PARADE. CONTACT NAME: PHONE NUMBER: The Parade Committee reserves the right to exclude any parade entry. Submission of application implies applicants consent to Rules and Regulations All entry ideas must be approved by the Parade Committee. Participating organizations and departments must submit their entries no later than Wednesday, November 29, 2017, by 4:30 p.m. ABSOLUTELY NO LATE APPLICATIONS WILL BE ACCEPTED. Entries must include a detailed sketch/description and maximum number of participants (form attached). Failure to supply a detailed description may cause your application to be denied. This information is necessary to complete the line up and staging. Floats shall not exceed 50 feet in length or 15 feet in height from the ground. o o o Generators must not be located next to fuel cans and must have an extinguisher on board and close to the generator. Power cords must be affixed in a way that allows free movement, but not drag the ground. All parade entries that have lights must have fire extinguishers available.

3 Skirting or bordering of any kind may be added to enhance the appearance of the entry. Skirting must not cover taillights while in transit to or from the parade staging area. Taillights must be visible at all times, except while in the staging area or during the parade. If your float is not street- legal, you will need a vehicle with flashers following the float to the staging area and then after the parade ends. No semi- trucks and trailers will be allowed in the parade. These vehicles are too large and have the potential to cause injury to any individual(s) that are not accustom to how they move. Entries should focus on celebrating Christmas and maintain a family entertainment orientation. The Christmas Parade is not an opportunity for you to promote your organization or your cause; it is an opportunity to promote the holidays. In order for a float to be eligible for placing, it must complete the parade in sequence. Human power will not be allowed for any type of parade float. A five- minute delay of the parade or a one block gap due to breakdown or inability of the entry to keep up with parade pace will cause removal of the parade entry. If a parade float is not operational, it will not be judged. No candy shall be thrown from any vehicle or float. This is due to a safety problem with children running under the cars to get dropped candy. Candy is to be distributed hand- to- hand by people walking along the curbside. No person should stand on the roof, hood, fender or bumper of any moving vehicle. No alcohol is allowed on the parade route or in the parade lineup area, and any participants found to be in the possession of alcohol or suspected of being intoxicated may be forced to forfeit their parade float entry and could be cited or arrested. The parade committee reserves the right to reject any proposed entrant whose application fails to comply with the specific and general themes of the parade. Furthermore, the parade committee reserves the right to reject any proposed entrant whose entry is obscene, is patently offensive, offers no value to the community, and/or may subject the committee to liability. Parade members who have security details as part of their job will be responsible for their own security. The Stillwater Police Department does not provide this service. All parade entries must be in position in the staging area no later than 6:30 p.m. This allows staff and parade coordinators time to make adjustments to the parade and have ample time to spread the word of the change or delay. What you submit on your application will be final. Staging is determined by the entry form, last minute substitutions will not be allowed. Horse entries and motorcycle entries must ride 3 wide throughout the parade.

4 Parade Entry Technical Description Form Provide a detailed description of your parade entry to assist in ensuring qualified entrants and determining the parade line- up. Include dimensions of your entry as well as if you are pulling a trailer, what type hitch you are using and length. Will you have vehicles with your entry? If so, what kind and how many? Will you be pulling a trailer in your entry? If so, what kind of trailer? How long: What is the anticipated length of your entry? Will you have participants walking beside your entry? State how many. List any other relevant information: Provide a sketch of your entry with some detailed information about your entry. Please e- mail this entire application to Collett Campbell no later than 4:30 P.M., Wednesday, November 29, 2017.

5 [Sketch of parade entry]

6 2017 Stillwater Christmas Parade of Lights Competition Entry Form Date: Dec. 7, 2017 at 7pm..Theme: The Gift DUE BY: November 29, 2017 to Name of Organization: Contact Person Name: Contact Phone: Contact Address: City: Zip: We give cash awards and certificates to: 1 st and 2 nd place entries of community, float and band entries We have a grand traveling trophies for: Corporate Entries, Best Use of Lights and Best Use of Theme We would like to compete in the following category (you may check only 1 category): Community group Float Band Corporate Entry Will you use live animals: Will you have loud music: (PLEASE NOTE:this form you only need to fill out and return if you plan on competing in one of the competitions) Questions about competitions please call: Collett Campbell at

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