WOOLWICH & ELTHAM SUNDAY FOOTBALL ALLIANCE

Transcription

1 WOOLWICH & ELTHAM SUNDAY FOOTBALL ALLIANCE Minutes of Annual General Meeting held on Monday 17 th June 2013, at The Meridian Sports & Social Club, Charlton Park Lane, London SE7 7QS Officers: Mike Lee (Chair), John Sollitt, Jason Verrillo, Sharron Boorman, Steph Pinner, Ken Baillie, Steve Perry, Chris Knott & Paul Greenfield Apologies: Mike Tappin, Tony Barton. Meeting opened at 20:00 Meeting Commenced: 20:11 1. Chairman s welcome and Order of Business: 1.1 Mike Lee welcomed all present to the AGM and announced that presentation of trophies would be the first item of business. 2. Club Apologies/Absence: 2.1 Apologies: Bourne United & Red Star Northfield 2.2 Absent: Blackheath Royals (formerly Charlton Casuals), Bromley Spartans and Sabanoh Presentation of Trophies for Season Trophies were presented by John Sollitt (Life President) and Sharron Boorman (Trophies Secretary). 3.2 John Pitts (Hon League Secretary Metropolitan Sunday Football League) attended alongside the winners of the Plumstead Challenge Cup FC Elmstead Reserves to collect their trophy. 3.3 Premier Division winners = Thames Borough Runners Up = Springhill United Senior Division winners = Olympic Greenwich B Runners Up = Stanley Lions 1 st Division winners = Woodside Celtic Runners Up = New Life United 2 nd Division winners = Valley Park Rangers Runners Up = Barca 3 rd Division winners = New Eltham Runners Up = Eltham Phoenix PCC winners = FC Elmstead Reserves (Met League) Runners Up = Valley Park Rangers Dewar Shield winners = Belvedere Royals Runners Up = Springhill United Fred Jolly Plate winners = FC Kawooya Runners Up = Stanley Lions Presidents Cup winners = Belvedere Royals Runners Up = Bostall Old Boys Win Jones Memorial Bowl winners = Stanley Lions Runners Up = Moorings Social Alliance Cup winners = Danson Albion B Runners Up = Hayden Len Wareham Cup winners = Valley Park Rangers Runners Up = Barca Leader Trophy winners = Eltham Phoenix Runners Up = Bromley Spartans Secretary of the Year award = Tom Nugent (Woodside Celtic Reserves) Sportsman of the Year award = Bromley Robins Assistant Referee of the Year award = Lessa FXI Referee of the Year award = Kennedy David

2 4. Minutes of Previous AGM: 4.1 Mike Lee asked if all present had read the minutes of the last AGM and then asked for a proposer/seconder and a vote on those minutes. 4.2 Proposed: YMCA Elite Seconded: Bexley Athletic Vote: Unanimous 5. Matters Arising: 5.1 There were no matters arising from the previous AGM minutes. 6. Annual Report, Statement of Accounts & Balance Sheet: 6.1 Steph Pinner presented and explained the Annual Report, Statement of Accounts and Balance Sheet. Opening balance for season = 13, profit / loss = 6, Closing balance for season = 19, Mike Lee asked for any questions. Explanations were provided and a seconder to vote on these documents was requested. 6.2 Proposed: Steph Pinner (Assistant Treasurer) Seconded: Sporting St George Vote: Unanimously in favour 7. Election of New Teams: 7.1 The following six teams had been recommended for membership by the Management Committee: FC Kray (1 st Division) FC London Boys (1 st Division) FC Bexley (2 nd Division) Woolwich 90 Res (2 nd Division) Eltham Phoenix B (3 rd Division) and AFC Real Sporting (Division 3) 7.2 The current membership was asked if they had any questions for the new teams, New Life United asked about the constitution and estimated playing strength of all six teams. The membership was asked for a seconder and vote, to accept these teams en bloc. 7.3 Proposed: Management Committee Seconded: All existing members clubs Vote: Unanimous. 8. Constitution for the coming Season: 8.1 Mike Lee proposed the draft constitution for season and asked for a seconder and vote. 8.2 Seconded: Eltham Phoenix A Vote: 50 For: 48 Against: 0 Abstentions: 2 (Carried). 9. Election of Officers & Management Committee: 9.1 Mike Lee explained that, due to personal circumstances and a desire to strengthen the Management Committee, there had been proposed some changes in role for some Officers and additional personnel. All present had received a copy of the proposed make-up of the Management Committee for season The proposed Management Committee for season is: Life President Mr John Sollitt Life Vice President Mr Tony Barton Life Vice President Mr Arthur Tansley Life Vice President Mr Allan Cartwright Life Vice President Mr Peter Cooper Life Vice President Mr Ken Baillie Hon Chairman - Mr Mike Lee Hon Deputy Chairman - Mr Mike Tappin Hon League General Secretary - Mr Mike Tappin Hon Assistant League Secretary - Mr Jason Verrillo

3 Hon Treasurer - Mrs Steph Pinner Hon Assistant Treasurer - Vacant Hon Fixtures Secretary - Mr Mike Lee Hon Referees Secretary - Mr Ken Baillie Hon Assistant Referees Secretary - Mr Steve Perry Hon Registrations Secretary - Mr Jason Verrillo Hon Conduct Secretary - Mr Paul Greenfield Hon Results/Trophies Secretary - Mrs Sharron Boorman Hon League Development Officer - Mr Chris Knott Vote: Unanimously elected 9.3 The current Club Delegates (Vacant Premier division) (Peter Smith Senior Division) Woolwich 90 (Glenda Elphick Division 1) Barca (Kevin Granger - Division 2) YMCA Elite (Louis Jay Division 3) Eltham Phoenix B The Membership was asked if we could have one delegate for each Division. Premier division was left vacant. All these candidates were voted in unanimously. 10. Appointment of Auditors: 10.1 The Management Committee proposed that the current auditor (Kevin Pinner) be retained. The vote was unanimous. 11. Alterations to League Rules: STANDING ORDERS (A) League General Meetings will commence at 8pm (Approx). The attendance Register must be signed by a Team representative. It will be withdrawn at 8.30 pm, and returned to the Chairman of the meeting. It will be re-called for Teams that have not signed in. Any Team that has not attended or left the meeting without prior agreement of the Officers, will be fined This includes the cost of posting & administration of documents and information. Where an apology has been received, the cost of posting and administration of documents and information will be A maximum of two (2) apologies per team/club will be permitted per season; upon the third notice of an apology and subsequent apologies thereafter will have a non-attendance fine of levied. Votes: 50 For: 38 Against 11 Abstentions: 1 (J) Teams and match officials are to note that no game shall commence more than minutes after the agreed time of kick-off. The appointed referee should make certain that, if a game is allowed to go ahead, it is notified as starting more than minutes late (do not leave it to the Management Committee to decide). When there is no appointed referee, or the appointed referee fails to arrive, Teams must ensure that the game takes place and does not kick-off later than minutes after the agreed kick-off time. (Refer to Rule 13B) Votes: 50 For: 47 Against 1 Abstentions: 2 FINE STANDARDS AND GUIDE For details of each Rule, please read the Handbook. BEFORE Failure to notify opponents/match official(s) 5 days prior to match (Tuesday before 9pm) 8 Votes: 50 For: 26 Against 22 Abstentions: 4

4 Failure to notify changes/late arrangements 8 Votes: 50 For: 49 Against 0 Abstentions: 1 No First Aid Kit 10 Votes: 50 For: 46 Against 0 Abstentions: 4 GENERAL Failing to have 11 players registered 14 days before the start of the season 10 Votes: 50 For: 43 Against 0 Abstentions: 7 2. ENTRY FEE, SUBSCRIPTION, DEPOSIT (B) The Annual Subscription for continuing teams shall be per team. For newly elected teams, the subscription shall be this for the first season of membership only, payable on or before the August General Meeting. This fee includes entrance fee for the season, two League Handbooks, entry fee for two Cup competitions and the registration of a team s first 30 players. All existing Member Clubs and newlyelected Clubs who are recognised as Charter Standard Clubs will pay no Annual Subscription as long as their Charter Standard status is ongoing. Non Charter Standard Clubs will have until 31st December each season to complete their application and achieve CS qualification. Clubs qualifying by this date will have their Annual subscription credited to their account. This arrangement shall continue for each subsequent season. Votes: 50 For: 41 Against 1 Abstentions: 8 (E) Each Team must advise the League Secretary in writing, by the August General Meeting, their County Football Association affiliation number for the forthcoming season, failing which they shall be fined 10. Any affiliation NOT received by the League Secretary by the 15th August each year would result in that team being considered for exclusion from the constitution. Teams must advise the League Secretary in writing, or on the prescribed form, details of their Headquarters, Officers, and any other information required. Any changes to the above details are to be sent to the League Secretary and the Parent County FA within seven (7) days. Votes: 50 For: 39 Against 2 Abstentions: 9 5. POWERS OF THE MANAGEMENT COMMITTEE (I) Outstanding balances (except the 200 Club Draw which is payable on or before the December General meeting) on every member clubs statement of account is to be paid at each General meeting. The Treasurer will endeavour to the statement of account to each individual member club between 7 and 14 days prior to each General meeting. Teams in default, whether it be non-payment, an apology or absence from the General meeting, will attract a fine of 10. If the balance of account reaches or exceeds 50 please refer to Rule 5 (M). Payments made by cheque that are not honoured on presentation, will incur a fine of 30, plus any bank charges, (if incurred) and that team will have their fixtures automatically suspended until the Monday following total clearance of their account. Teams, officials or individuals in breach of this Rule will incur penalties as the Management Committee may impose. Votes: 50 For: 42 Against 0 Abstentions: 8 (M) If a team s account balance reaches or exceeds 50 at any time during the season (with the exception of Rule 2d), the team s fixtures will be automatically suspended and will continue to be so on a rolling basis. The defaulting team will have until noon on a Thursday (in line with the current LFA guidelines) to reduce the balance of account to a lesser amount than the threshold of 50 and be clear to play. Fines and fees are

5 added to teams accounts on a weekly basis; therefore it is the responsibility of the Club to settle its account in full each month. Teams in default have failed to keep their engagement (in accordance with League Rule 10g) for all previously-arranged (cast) fixtures whilst under suspension. Written notification may be sent to the Team Secretary ( will be deemed as an acceptable method), but it may not always be the primary notification method. Votes: 50 For: 39 Against 0 Abstentions: 11 (N) A Team failing to be represented at a Committee or General meeting will be fined Where there are apologies, a 5 charge will be debited to the Team s account, to cover administration and postage of documents to the Team Secretary s address. A maximum of two (2) apologies per team/club will be permitted per season; upon the third notice of an apology and subsequent apologies thereafter will have a non-attendance fine of levied. (See also Standing Order, section A). Votes: 50 For: 40 Against 2 Abstentions: 8 (T) The Management Committee may refuse the continuance of a member Club return their continuation form to the Hon. League Secretary by the March General Meeting. Votes: 50 For: 46 Against 0 Abstentions: 4 8. QUALIFICATION OF PLAYERS (A) (i) Thirty (30) player registration cards, four (4) emergency player registration cards and a player list form will be supplied by the Registration Secretary no later than the August pre-season meeting each year. Additional player registration cards will be available to all member clubs at a cost of 1 each thereafter, unless a registered player from the season before is de-registered. Then a replacement registration card will be forwarded at no cost. Votes: 50 For: 48 Against 0 Abstentions: 2 (G) (iii) A player may not be registered for a team nor transferred to another team in the Competition after the 31 st March each year. Previously registered players that have been de-registered that same season, will not be permitted to re-register for the same or any other team after this date. There are no exceptions to this Rule. Votes: 50 For: 38 Against 1 Abstentions: 11 (H) A player shall not be eligible to play in for a team in any special championship, promotion, relegationdeciding LEAGUE, Cup Semi Final or Final tie unless:- a) Has been registered for the member club for at least a period of 21 days AND has played in three (3) League and/or Cup matches for that member team in that season. NOTE: Players that appear on the team sheet but do not play in that specific match will be deemed as nonplayers and therefore will not qualify as part of the ruling above nor will they be cup-tied if the match was a cup fixture. Votes: 50 For: 35 Against 8 Abstentions: 7 (i) In exceptional circumstances, the Management Committee may allow, entirely at their own discretion, the special registration of a player after the last day in March, or without the qualification of appearing in the required League or Cup matches before being permitted to participate in a semi-final or final tie. No team shall be allowed more than two (2) such registrations and such players will be registered at a cost of 5.00 each. DELETE Votes: 50 For: 38 Against 11 Abstentions: 1

6 (I) Any team fielding an unregistered, unqualified or suspended player in any League match shall be deducted any points gained in that match and the points awarded to their opponents with a scoreline of 0-0. Any team fielding an unregistered, unqualified or suspended player in any Cup match will be disqualified from that cup competition and the tie will be awarded to their opponents. Teams will be fined 30 per unregistered/unqualified/suspended player used. Votes: 50 For: 42 Against 0 Abstentions: 8 9. TEAM COLOURS & TEAM NAME (A) Every Club/team must register their name and their playing colours with the League Secretary by the 1 st August, who shall decide as to their suitability. All teams shall have an alternative strip, the colours of which shall differ from the first choice kit. If in the opinion of the referee, two Teams have the same or similar colours the AWAY TEAM shall make the change. Any team not having a change of colours or delaying the kick-off by not having a change will be fined under the relevant league rule. Goalkeepers must wear colours that distinguish them from other players and the referee. No player, including the goalkeeper, shall be permitted to wear black or very dark shirts. Teams shall notify the colours in which they intend to play to its opponents at least 5 days before the match. The League Secretary may request colours to be submitted if complaints are received as to their suitability. The Management Committee may refuse to permit shirts or shorts as they see fit, in accordance with the Laws of Association Football. Any team not being able to play in its normal colours as registered with the competition shall notify the colours in which they will play to its opponents at least five days before the match. Any member club changing their club colours during the course of the season must inform the League Secretary in writing within seven (7) days. A 5.00 fine will be levied for failure to do so. Votes: 50 For: 40 Against 0 Abstentions: PLAYING SEASON, CONDITIONS OF PLAY, TIMES OF KICK-OFF, POSTPONEMENTS and SUBSTITUTES. (A) The Annual General Meeting shall determine the commencing and concluding dates for the following season, which shall be in accordance with Football Association Rules. No Team shall be compelled to play after the concluding date, although all fixtures must be played (see Rule 10F). Fixtures will be published for the next period at each League General Meeting. All Home ground dates should be forwarded to the Fixture Secretary by the date notified on the Permit & Pitch Availability Form, no later than 15 th August. Failure to do so will result in a fine of 10. Fixtures, having been issued shall be deemed to have been accepted unless objections are received by the Fixtures Secretary in writing, within seven days of their issue. Original fixtures, which shall be arranged by the Fixtures Secretary, must not be arranged for a date later than 7 days preceding the closing date named at the Annual General Meeting. On occasion, the Alliance may apply to a higher authority, to seek permission to extend the season. Under these circumstances, the foregoing will not apply. All matches must be played on stated/published dates, or as directed by the Fixtures Secretary or the Management Committee. Except by permission of the Officers, all matches must be played on dates originally fixed, but priority shall be given to the Football Association and all County Cup Competitions. All other matches shall be considered subservient. Votes: 50 For: 48 Against 0 Abstentions: 2 (B) All matches shall be played in accordance with the Laws of the Game as determined by the International Football Association Board. Teams must take all reasonable precautions to keep their grounds in a playable condition. All matches shall be played on pitches deemed suitable by the Management Committee. If, through any fault of the Home team a match has to be replayed, the Management Committee shall have power to order the venue to be changed. The Home team will be responsible for providing the appurtenances of the game, (i.e. set of goal nets, corner posts & flags and two footballs fit for play). The Home team shall also be responsible for erecting and securing both goal nets (and goal posts and crossbars, if required) and for the placing of corner posts and flags. The referee makes their way to the pitch 15 minutes before the scheduled kick off time and is then given the team sheets from both teams, two fit match balls and is offered

7 the fee. The referee must receive their copy of the team sheet from both teams prior to kick-off. Teams delaying the start of a match by not having their team sheet ready for the referee will be fined for causing a late kick-off, in accordance with the fine structure noted later in this section. Votes: 50 For: 47 Against 0 Abstentions: 3 The A.G.M. or the Management Committee shall fix the times of kick-off, except as otherwise determined by Local or other prevailing Authorities. Any Team failing to commence at the appointed time shall be fined a sum of 10 (1-10 minutes) or 20 (11 minutes or more), 11am is the cut-off time for a scheduled 10:30am kick-off. Teams starting later than 11am will not be permitted to record this fixture as a competitive match and the result will be void. The result will be covered by Rule 10(G). Teams with continual late kick-offs will be dealt with as the Management Committee may determine. Referees must order matches to commence at the appointed time and must report all late starts to the Competition. No match shall be considered a competitive fixture should it commence more than 20 minutes after the advertised or notified time of kick off. Both teams shall submit written reports as to the circumstances and submit these to the League Secretary. A Team found on investigation to be the offender, may be liable for ground and referees costs etc. and the non-offending Team shall be declared the winner. In such circumstances, 3 points will be awarded to the declared winners, a score line of 0-0 will be recorded and match costs awarded, subject to a maximum of 90. DELETE Votes: 50 For: 47 Against 0 Abstentions: 3 The home team must provide at least two footballs fit for play and the referee shall make a report to the Competition if the footballs are unsuitable. Goal nets must be used. (C) Double Header Matches - In the event of inclement weather and or adverse playing conditions the Management Committee may authorise the playing of Double-Header games in order to ensure that the League programme is brought to an orderly completion. Double-Header games only consist of two teams playing one another twice on the same day at the same location. Double-header games will only be introduced when strictly necessary. The Home team will be determined and notified by the Fixtures Secretary. (a) Each match may consist of different registered players for each team but registration cards must be produced and full match card procedures followed for each separate match. (b) Separate team sheets must be completed for each game and sent to the Registration Secretary in accordance with Rule 11(A). (c) A team not ready to play at the time of the first scheduled kick-off shall be deemed as absent, the second game will be played as soon as possible. (d) No more than a 15 minute break shall be allowed between the two separate matches. Half-time intervals may be reduced if agreeable to both sides and the referee. (e) All permit costs are to be shared equally for double headers between the two competing teams on the day. Note: An exception to this rule is if two competing teams play their Home matches at the same venue and pay annually for pitch hire rather than on a weekly/monthly basis. (f) Referees shall be entitled to claim 45 fee for a double header. Each team shall share the costing of this fee. (g) A player who is dismissed from the field of play by the referee in the first match shall be eligible to take part in the second game. (h) The duration of each game shall be 30 minutes each way. (See Standing Order I) Votes: 50 For: 42 Against 3 Abstentions: 5 (G) Home and away matches shall be played. In the event of a team failing to keep its engagement, the Management Committee shall have the power to inflict a fine of 10, deduct points from the defaulting Club, award the points from the match in question to the opponents, (or the tie) and record a 0-0 score line. The decision making process into non-played fixtures is as follows;

8 a) If you are the HOME TEAM and withdraw before noon on the Thursday prior to the match (or Sunday 8pm for a midweek fixture) = the away team is awarded the match, 0-0 scoreline (walkover in a cup tie), HOME team charged 10 for non-fulfilment of fixture and an additional charge of 50 for loss of revenue by the away team. b) If you are the HOME TEAM and withdraw after noon on the Thursday prior to the match (or Sunday 8pm for a midweek fixture) = the away team is awarded the match, 0-0 scoreline (walkover in a cup tie), HOME team charged 10 for non-fulfilment of fixture, an additional charge of 50 for loss of revenue by the away team, plus any referee costs dependent on when notification of the fixture was given (See Rule 13(F) c) If you are the AWAY TEAM and withdraw before noon on the Thursday prior to the match (or Sunday 8pm for a midweek fixture) = the home team is awarded the match, 0-0 scoreline (walkover in a cup tie); the AWAY team charged 10 for non-fulfilment of fixture and an additional charge of 50 for loss of revenue by the home team. Note: Cancellation of the permit is the sole responsibility of the home team as no permit costs will be awarded in this scenario. d) If you are the AWAY TEAM and withdraw after noon on the Thursday prior to the match (or Sunday 8pm for a midweek fixture) = the home team is awarded the match, 0-0 scoreline (walkover in a cup tie); the AWAY team charged 10 for non-fulfilment of fixture, an additional charge of 50 for loss of revenue by the home team, any referee costs dependent on when notification of the withdrawal was given (See Rule 13F) plus the permit costs if the home team is unable to cancel their pitch due to the late notification up to the maximum of 90. Note: Rule 10g(d): A receipt of the permit invoice for that specific date will be required within seven (7) days for re-imbursement of the permit costs otherwise the claim will be void Note: the HOME team must contact the Fixtures Secretary as soon as possible if their permit becomes available due to a non-played fixture to see whether their permit can be used elsewhere and also contact the Referee s Secretary to ensure that the official can be utilised in another fixture. Votes: 50 For: 41 Against 5 Abstentions: 4 Regardless of the home and away provision, the Management Committee has power to order a match to be played on a neutral or opponents ground if they are satisfied that such action is warranted by the circumstances. A Club with more than one team in the Competition shall always fulfil its fixture, within the Competition in the following order of precedence: First (A) Team, Reserve (B) team. Teams in breach of this requirement shall be fined a sum decided by the Management Committee, or otherwise dealt with by the Management Committee. Any Team unable to fulfil a fixture must, without delay, give notice to the Fixtures Secretary, The Referees Secretary, the Secretary of the opposing Team and match officials. Any Team failing to comply shall be dealt with by the Management Committee who may inflict any penalty it may seem suitable. In the event of a match not being played or abandoned owing to causes over which neither Team has control, it shall be played in its entirety on a date to be approved by the Management Committee. Notice of the abandonment must be given to the Fixtures Secretary by both Teams on the day of the match and also to the Results Secretary by phoning in, stating that the game has been abandoned and giving the score at the time of the abandonment (or postponed as the case may be). Both teams shall write to the League General Secretary within four (4) days explaining the reason for this postponement/abandonment ( is acceptable). Votes: 50 For: 36 Against 0 Abstentions: 14 (I) If fixtures are arranged late, or altered, or any other problems concerning match arrangements, the Teams must keep the Fixtures Secretary, match official(s) and opponents fully informed of the situation. They must contact all parties no later than the Tuesday prior to the match and any further details must be confirmed to all parties by the Thursday preceding the match. If the kick off time of a scheduled match is different from a 10:30am kick off (except for Cup Finals) then the Fixtures Secretary must obtain written confirmation from

9 both affected teams of their acceptance of this change with a copy of such records sent to the League Secretary. No fixture can be cast without the member team s acceptance of this change. Member clubs are advised that due to inclement weather, pitch availability and exceptional circumstances, the kick off time may be moved on an ad hoc basis, but verbal communication ( sent is not accepted in this case as confirmed notice) will be the primary contact method. Votes: 50 For: 45 Against 2 Abstentions: 3 (J) No team shall be compelled to play on Easter Sunday, unless they are notified 7 days before of the potential fixture and give their agreement to it. Any Team not wishing to play on a specific date must make a written application (a no-game request ) to the Fixtures Secretary at least 28 days before the date they wish not to play. (This does not apply to Cup Finals, where no dispensation will be granted). Applications within this limit will not be considered. Teams may submit only two such requests per season, unless evidence of extraordinary circumstances can be provided (bereavement, etc). (Note: Wedding parties, stag weekends or other pre-arranged social arrangements will NOT be permitted as a reason for not playing without due notice all such events are inevitably subject to planning and such dates should be well-known to a Club, therefore allowing ample time to submit a no-match request). Votes: 50 For: 43 Against 0 Abstentions: 7 (K) When the home team plays on the away Club s Permit, the cost of the permit must be paid for on the day. Teams in default will be fined 10. The defaulting team will have until noon on Thursday to settle the outstanding permit cost. Failure to do so will result in their fixture being awarded to their opponents in line with rule 5(M) plus levied with any additional costs incurred borne from the awarded match. Votes: 50 For: 40 Against 0 Abstentions: RESULTS, REPORT FORMS (B) Home Teams shall telephone/text/ , the Results Secretary before 5pm on the day of the match, or as directed by the Management Committee from time to time. For midweek games, results shall be communicated by 9.00pm on the day of the match. Teams failing to do so may be fined 3. Subsequent offences will be fined at a rate of 5. Votes: 50 For: 47 Against 0 Abstentions: REFEREES (E) Subject to any limits/provisions laid down by the sanctioning Association, match Officials appointed under this Rule shall be paid a match fee (as shown below), inclusive of travel expenses. (2) Assistant Referees appointed by the Management Committee or requested by a team(s) 20 or nil, as per Rule 13(o) Deferred to the August General Meeting as part of Rule 13(O) (G) A Referee arriving late or failing to keep his engagement and failing to give a satisfactory explanation as to his late or non-appearance, or whose conduct brings the Alliance and/or the game into disrepute should be reported to the Referees Secretary, who will investigate and take action as necessary. The referee may be denied appointments to Alliance matches for a period to be determined by the Management Committee. The referee may have his/her name removed from the list of Referees and the fact reported to the Association with which he is registered. Votes: 50 For: 44 Against 0 Abstentions: 6 (O) The Referees Secretary shall have the option to appoint assistant referees in cases where it is judged that it would benefit the Competition. Match fees for all league-appointed Assistant referees shall be paid by Clubs on match day, and be reimbursed by credit to their Club account, except where they are placed on a

10 fixture due to previous conduct issues, or requested by Clubs. A request by one Club will be sufficient to place 2 additional officials on a match, irrespective of the view of their opponents. Separate conditions apply in Cup Competitions - please refer to Rule 24 and PCC Rules. Deferred to the August General Meeting requires easier understanding/re-written 14. CONTINUATION OF MEMBERSHIP/WITHDRAWAL OF A CLUB (A) All Teams wishing to remain in membership of the Competition for the following season must confirm their intention to do so, in writing, to the League Secretary. A team intending, or having a provisional intention to withdraw from the Competition on completion of its fixtures and fulfilment of all other obligations to the Competition must also notify the League Secretary in writing. Teams should use the form provided in the Handbook. All written confirmations must be received ON OR BEFORE the March General meeting each season, or be liable to a fine not exceeding 10 and non-membership. (See Rule 5(T). DELETE Votes: 50 For: 44 Against 0 Abstentions: PROTESTS AND COMPLAINTS (D) The Management Committee shall consider no protest unless the complaining Team shall have deposited with the League Secretary a sum of 10. This shall be forfeited in whole or in part in the event of the complaining or protesting Team losing its case. DELETE The League shall have power to order the defaulting Team or the Team making a losing or frivolous protest or complaint to pay the expenses of the enquiry or to order that the costs to be shared by both parties. Votes: 50 For: 49 Against 0 Abstentions: TROPHY COMPETITION RULES PLUMSTEAD CHALLENGE CUP COMPETITION (J) Any member team failing to compete in a scheduled tie must provide written explanation of default to the League General Secretary within four days of the scheduled event. Upon investigation by Officers, defaulting teams will be liable to a fine of 10 plus any other costs listed under Rule 10(G)(a)(b)(c)(d). Votes: 50 For: 48 Against 0 Abstentions: Commencement and Conclusion of Playing Season: 12.1 Mike Lee announced that the season would start on Sunday 1 st September 2013 and conclude on Sunday 25 th May Mike also stated that, in the event of a team not wishing to play on the 1 st September, they may enter a no game request by the August General Meeting. However, this particular request will not be counted against the 2 allowed for each team in a season. Their quota would remain at 2 for the season. 13. Reminder that the next League General Meeting is on Monday 12 th August 2013, 8pm start Reminder that the Cup draws will take place in the Pat Tansley Lounge (Meridian Sports & Social Club) on Sunday 21 st July pm start

11 Any Other Business: 14. Steph Pinner requested that all newly elected member clubs to stay behind and see her after the meeting Mike Lee advised all member clubs that player registration cards should be returned to the Registrations Secretary within 14 days so that the process of re-registration can be started Mike Lee requested that all folders and voting laminates be placed into the plastic box provided, to use in the August General Meeting Joseph Howe (New Life United) asked whether the Alliance would hold a presentation evening as it appeared that we do not reward member clubs sufficiently for the achievements. Mike Lee replied that it was already on the radar and it is a working progress for next season John Sollitt addressed the member clubs to remind them about the need to show respect at meetings and to acknowledge the Chairman when he s speaking. Copious amount of work is generated by all Officers in preparation for this AGM and other General Meetings throughout the year. On behalf of every member club, John as Life President of the Alliance, thanked all the Officers of their commitment, time and work ethos displayed. Meeting closed at 21:25. Meeting opened at 21:48 Minutes of Post-AGM Officers Meeting Chairman 1. Mike Lee enquired what to do regarding the three (3) absentees from the AGM, especially Blackheath Royals (formerly Charlton Casuals) and Bromley Spartans. Sabanoh 97 was the other absentee but we know that they re carrying on as a member club. It was decided that we would invite both Blackheath Royals and Bromley Spartans to our next Management Committee meeting on Thursday 27 th June 2013 to find out exactly what their current plans are. ACTION: Mike Tappin to the clubs and arrange times (27 th June 2013). 2. Mike Lee advised us that Abbey Wood FC will have a new Club Secretary for season and with a current balance of outstanding it would be prudent to write to Elliot Firmin and request he and the newly appointed Club Secretary attend the Management Committee meeting on Thursday 27 th June 2013 to relay a working plan going forward. ACTION: Mike Tappin to the club and arrange a time (27 th June 2013). 3. Mike Lee advised the Management Committee that Scott Reidy (Club Secretary) had requested that he be placed in division three of the new constitution. This was due to him having lost all of his players from last season, he would more than likely fold the club if he was placed in the Senior division. After a short deliberation and with other member clubs still applying it was decided that at this time AFC Woolwich would be placed in the Senior Division for season There are no available slots in division three at this stage. ACTION: Mike Tappin to write to AFC Woolwich to advise him of the Management Committee decision. 4. Mike Lee had been approached during the evening by Peter Smith (Club Secretary of Woolwich 90) asking why the Woolwich 90 reserve team had been placed in division two of the constitution. Mike Lee replied that we felt that his reserve team would compete better than the next team who could ve been promoted who last season lost more games in division three than they had won. NO ACTION REQUIRED

12 5. Mike Lee was handed an envelope from John Pitts (Hon League Secretary Metropolitan Sunday Football League) during the evening, it contained a headed letter from the MSFL for the attention of Mike Tappin but John Pitts gave permission for Mike Lee to open it after the AGM. Mike Lee read the letter to the Officers and the outline was as follows: In recent seasons the MSFL and the WESFA have had good working relationships, this has been soured over the last two seasons by 1) an active Officer of the WESFA getting the MSFL fined for not adhering to a Club suspension via the LFA and 2) allowing Hope & Glory FC to enter the WESFA as a new Club when they were not content with a Management Committee decision in the MSFL in the same season. ACTION: Mike Lee will draft a reply to the letter and scan the original letter from the MSFL to both Mike Tappin and Jason Verrillo for their records. ACTION: Mike Tappin to /write to FC Elmstead Reserves and advise them that under rules within our own League Handbook as they can no longer defend the Plumstead Challenge Cup for this upcoming season they will need to hand over the PCC by the August General meeting (12 th ). This is a direct consequence of John Pitts not allowing his member clubs to enter the PCC in season and thereafter. 6 Mike Lee asked whether there were any other interested teams applying to join the WESFA for season at this time. The following teams have made their interest known; AFC Plumstead Darnell Matheson AFC New Cross Bobby Dean JAM Reserves Phil Owusu New Team Said Faiz ACTION: Mike Tappin to the club and arrange a time to interview (Thursday 27 th June 2013). Treasurer 1 Steph Pinner requested that we accept travel expenses of 30p per mile for League business, this excludes attending meetings at the Meridian. Travel expenses can be claimed but will be paid at the discretion of the Treasurer. Typical scenarios of expense claims could be Sharron collecting trophies, an Officer attending a social event on behalf of the Alliance etc etc. NO ACTION REQUIRED 2 Outstanding balances over are as follows; Barca = L Sports C = Charlton Casuals = Olympic Greenwich A = Sabanoh 97 = Sparrows Lane = Valley Park Rangers = Woolwich Spartans = ACTION: Steph Pinner to update on these balances on the 27 th June Referee Ken Atmore was overwhelmed by the donation given to him for services given to this Alliance. He is putting the donation towards a Sat-Nav for his boat. ACTION: John Sollitt to award the donation and obtain a picture to put into the Alliance Newsletter. 4. John Sollitt enquired whether we were looking to pay for assistant referee s on matches from the PCC funds in line with the Rule 13(O) which is required to be re-worded? YES is the answer as deliberated at recent meetings. ACTION: All Officers to have an input into the re-wording of Rule 13(O)

13 5. Jason Verrillo asked whether we could close off three fines that were contested after the AGM by member clubs. As follows; L Sports C No First Aid kit - RESCINDED JAM FC Not advising the referee before 9pm on a Tuesday with match details - RESCINDED Advent Royals No match balls fit for play - RESCINDED ACTION: Steph Pinner to amend the statement of accounts to show these rescinded fines. 6. Thamesmead Town FC have still not sent the Alliance an invoice for their pitch hire for our two Cup Finals ( ). After numerous attempts to obtain this invoice we have decided to just sit and wait. NO ACTION REQUIRED until the invoice arrives. 7. Mike Lee requested whether we were all in agreement in having ALL our Cup Finals at Welling United FC for season ? All agreed that we should at least embrace the idea ACTION: Mike Lee to investigate further and liaise with Mike Tappin with the view of obtaining confirmed details of the contract. Trophies / Results 1. Nothing to report 2. Jason Verrillo asked what was happening with the Leader Trophy and the Bert Holloway Trophy currently at Supreme Engraving? ACTION: Sharron Boorman to update on progress and costs of repair if known on the 27 th June Ken Baillie asked whether Sharron still had the Referee of the Year award trophy in her possession? YES, this is to be awarded to Kennedy David. ACTION: Sharron Boorman, Ken Baillie and Steve Perry to determine when this award will be handed to Kennedy David update required on the 27 th June Olympic Greenwich B has withdrawn from the Alliance and did not leave the Trophy nor Shield behind as per League Rules. ACTION: Sharron Boorman to advise Keith Williams of his error and to arrange for the collection at a convenient time. August General meeting is the deadline for this action to be completed. 5 Sharron Boorman stated that she had quite a few medals left over from this season but she s unsure whether there s enough for season ACTION: Sharron Boorman to update on quantities and whether we need to purchase additional medals for season on the 27 th June John Sollitt asked whether we had any centres to go into the medals left? Sharron was unsure so she will check at home. ACTION: Sharron Boorman to check stock and contact Andy Ford (Aford Awards) regarding the supply and/or artwork for the centres. Update requested for the 27 th June League Development Officer 1. Chris Knott asked whether there was any news regarding the projector and screen for his and Ken s Charter Standard presentation? Jason Verrillo replied that it was a lost cause and that we should look for other alternatives. ACTION: Steph Pinner to source a projector and screen for the September General meeting on the 27 th June ACTION: John Sollitt to see if he can source a screen and advise Mike Tappin if able to do so. 2. Chris Knott and Ken Baillie will meet up and discuss the presentation of Charter Standard and have a dry-run nearer the time ACTION: Chris and Ken to organise a date and confirm when they have received the projector and screen.

14 Misconduct 1. Paul Greenfield advised the Management Committee that the top five (5) clubs for misconduct were as follows; Stanley Lions (44 points) Bostall Old Boys (39 points) Thames Borough (36 points) Sporting St George (36 points) JB Knights (36 points) Paul stated that with three (3) of these teams playing in the Premier division next season it would be easier to manage the misconduct and have them watched more closely. ACTION: Paul Greenfield to monitor the misconduct of the above teams in season and deploy with the assistance of Ken Bailie and Steve Perry assistant referees on these matches. Referees 1. Ken Baillie has been made aware that Wally James has moved but has had trouble locating or even contacting him to confirm his details. ACTION: Steve Perry to contact Wally James to confirm his postal address and availability for season Ken Baillie has requested that we purchase twenty (20) additional referee badges with the WESFA logo for the new season and potentially new officials? ACTION: John Sollitt to acquire these through his contacts 3. Ken Baillie has indicated that he would like to convene Referee meetings every six (6) weeks rather than just two (2) per season. ACTION: Ken Baillie and Steve Perry to organise dates and times of meetings and if possible change days of the week to cater for all the panel throughout the season. 4. Ken Baillie asked if there was a current advert for Referee s to join the WESFA. There isn t at present as Jason Verrillo asked for some literature to create the campaign ACTION: Jason Verrillo to create the Referee advert and place it on Gumtree using an old style of advert from a yesteryear League Handbook deadline 27 th June Ken asked who was going to produce Pat Tansley s flyers for the memorial match on the Sunday of the August Bank Holiday? ACTION: Jason Verrillo has been tasked with this and they will be ready for the August General meeting (12 th ) President 1. John Sollitt has been asked to source more polo shirts for the Management Committee, below; Steph Pinner Treasurer size = M Chris Knott League Development Officer size = XL Steve Perry Assistant Referees Secretary size = M Ken Baillie Life Vice President size = XL Mike Tappin League Secretary size = L John has also been requested to look into the pricing of 10 x Fleece s for the Management Committee. ACTION: John Sollitt to order the polo-shirts asap and obtain a price on the 10 x Fleece jackets and liaise with Mike Tappin, Mike Lee and Steph Pinner before the commencement of the latter purchase. Update required within 14 days (1 st July 2013)

15 Registrations 1. Jason Verrillo asked what the printer deadline for the Management Committee to adhere to for the League Handbook production Between the 3 rd and 4 th week of July 2013 but communication should be conveyed to David Jukes (Colourset Printer) ACTION: Jason Verrillo, Mike Tappin and Mike Lee to create the new League Handbook in preparation for printing. 2. Jason Verrillo asked what quantity of League Handbooks, registration cards, team sheets should be ordered for season Details below; Team Sheets = 65 packs of 40 Registration Cards = 1,000 League Handbooks = Same as last year (220 we think) ACTION: Jason Verrillo to order registration cards ACTION: Jason Verrillo to amend the top sheet of the team sheets then liaise with Ken and order ACTION: Steph Pinner and/or Steve Perry to confirm via the invoice of how many League Handbooks were purchased last season and to inform Jason Verrillo of this quantity. 3. Jason Verrillo enquired about how many Club Factfiles we were going to order for member clubs for this season? 60 is the quantity required. ACTION: Mike Tappin to order 60 Club Factfiles for season Deadline: Must be ready and available for the August General meeting (12 th ). 4. Jason Verrillo requested a concerted effort be placed on the production of the League Handbook for this season and asked for a quorum to be set up for this to be streamlined. In an ideal world the following tasks would have been completed no later than the 20 th July List of Referee Panel - ACTION: Ken Baillie and Steve Perry. Club details ACTION: Mike Tappin Constitution ACTION: Mike Lee League Rules (apart from Rule 13(O) ACTION: Mike Tappin and Jason Verrillo Advertisers ACTION: Mike Tappin Proof reading the document will be the quorum of; ACTION: Mike Tappin, Mike Lee, Jason Verrillo and Steph Pinner 5. Jason Verrillo suggested that we prepare a letter to both qualifying teams that have reached the Pat Tansley memorial match to advise them of this obligation. ACTION: Mike Tappin to write to Belvedere Royals and Thames Borough with all the necessary details of the match and to obtain confirmation of their acceptance of this fixture. Deadline: 14 days (1 st July 2013). The next Management Committee meeting is on Thursday 27 th June Meeting closed at 23:12