TYSL Board Meeting: AGM 6/21/16

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1 Attendance: President Scott Crowley PRESENT Secretary Mo Melanson PRESENT Treasurer Jennifer Kennedy PRESENT Registrar Laura Catanzano PRESENT Purchasing Beth Cunningham PRESENT Facilities Manny DaMatos PRESENT U4/U5 Clinic Jen Ziniti. ABSENT U6 In-Town Karen Anderson PRESENT U8 In-Town Krissy Naughton PRESENT Travel 1 (Girls) Mike Paige PRESENT Travel 2 (Boys) Jay Cohen PRESENT Referee Arnie Eskenas PRESENT Tournament Tom Porzio ABSENT Concessions 1 Stacey Finnegan PRESENT Concessions 2 (non voting) Carolyn Gaglione ABSENT Player Development Mario Almeida PRESENT Fundraising Annmarie Veits PRESENT TYSL Members: Mark Veits Agenda Item Call to order Discussion Motion to start the meeting by Laura at 7:20, second by Arnie. s Annual Reports President League Accomplishments/Changes/High Points: Winter Clinic at Turf Time (1st time all under one roof) 2016 Winter Academy (Challenger/Futsol introduction) Challenger Sports Weekly Clinics (Open Sessions) Hosting Challenger Sports Summer Camps Three tier handling of tryouts. Mass Youth Soccer, TYSL evaluations and coaches meetings. More efficient try-out and organization and transparency in all phases of tryouts. ID pictures being one of the major developments. New Equipment and Methods for facilities. Example: Handling our own fertilizer. New nets for U12 Training. U6 Nets Emphasis on field safety. Evolution of Player Development. Website and Information (Updating, removal of redundancy and

2 Policy Changes/Constitutional Amendments: Examples: 40 Percent Rule, No Drop rule for Travel and Revised. Goalkeeping Position Concessions 2 Disciplinary Rule clarification New Concussion Policy Future/Unfinished Business: U4-U6 Academy Style/Clinic U8 Exploration 3 Tournaments for a year-1 Futsol Tournament. Exploration of a TYSL Futsol league. New Tournament Software. Replace Mass Cup 2017 with Commissioners Cup Resolution of the Bathroom Fund. Research to clarify the language used by TYSL Board of s on allocation of funds. Change by vote if necessary. Vice President Position. 2 s for In-Town. Fundraising-Signs. USSF Course to NSCAA. F to E of USSF Discouraging Licensing. Better identification of Coaches with a future in the league. Adding Vice President Position New Location for Winter Clinic (U12-U14) Registrar Treasurer Secretary Nothing to report from fall or spring. I held one in person registration this year which only yielded about 4 registrations. Registration for Fall 2016 has been and continues to be busy with the change in now requiring school year as well as age to register because many children have the wrong school age listed in their profiles. For the next year I hope to work with the Webmaster to add information to the TYSL page about the in town soccer program to help decrease the number of with basics questions. Need to update Concussion info for parents and update CORI info for coaches. Also need to update paper registration. There is still activity during the month of June, so there will be a final FY report after Mass Cup. As of today, we have broken even for the year. Taking out mass cup expenses, we are up $11,000. Looking forward to being able to design and better track the budget. This year went well for this position. I sent out an at the start of each season with a link to a google form for weekly coach reports to be submitted to the papers and news media. Weekly reports were sent to the Town Crier, yournewstewskbury blog, and wicked local Tewksbury. s were asked to submit notifications to the paper as needed. Scholarship information was sent out in a timely manner, well advertised and highly submitted for. Tewksbury Memorial High School, Shawsheen Tech, Central Catholic, Lowell Catholic and Austin Prep

3 were all sent information on scholarships. 12 scholarships were awarded. Recommendations for next year: Better online voting system such as poll everywhere or survey monkey. Google forms was useful, but only specific people could see the results and it was a hassle to try and share out. Further solicitation of pictures from coaches for the paper. In writing submissions of director needs such as registration, mass cup, tournaments, etc. Keep the minutes up to date on the website now that the secretary position has access Purchasing New TYSL Travel uniforms were rolled out for the Fall 2015 season. Travel uniforms are the Under Armour-Fixture uniforms. These uniforms will be in production at UA until the Spring 2018 so we will be wearing this UA style through the Spring 2018 season. Uniform forecasting went well so there were few issues. We had people conform uniform sizes at tryouts created far less sizing issues. In town uniform shirts had the transfer changed to match the TYSL logo instead of a soccer ball. In addition, the style of shorts was changed for a more updated style. Both changes seemed to be well received by coaches, parents and players. A sock change is needed. In August 2015, we purchased a new pair of U12 goals (6.5 x 18.5 ) for the new U12 field on the lower fields. Goals purchased were the KWIK Goal Deluxe Euro Club Goals. Total spent was $2, In January 2016, we had an under armour promotional credit of $2,200 to spent. It was decided by TYSL aboard to purchase t-shirts for the travel coaches and BOD members. T-shirts were screen printed on front with the TYSL Logo. In April 2016, TYSL board approved purchase of 2 sets of 4x6 goals for the U6 fields. 4 PEVO-Channel Park Series goals purchased. In addition, 2 PEVO-6.5x18.5 flat faced training goals were purchased for use on the upper field facility. Total purchase price was $3, In June 2016, 1000 travel patches were purchased for teams participating in Mass Cup and various patch tournaments in Fall 2016 and Spring 2017 seasons. Total spent $435. Other miscellaneous purchases were made during the year. Ice packs, nets for goals, replacement parts for goals. We will be collecting all coach bags. Will update those. Recommend that we will purchase training and game balls so that coaches will have U4/U5 Clinic U6 In-Town director No Report The kids had a fantastic time again this year. Most of our coaches returned and a few new ones were excited to step up and help.

4 In the Fall 2015 season there were 60 kids registered in the U6 league. This was down from 70 kids from the same age group in U5 the fall of The spring numbers improved. There were 60 players. This was up from 52 kids from the same age group in U5 the spring of It was great to see an increase in the number of girls playing. We got new nets a few weeks into the spring season. There were more kids scoring, which made the game more exciting for many of them. The teams were well balanced, so for the most part, the games were very evenly matched. Fourteen kids took part in the Challenger Winter Clinic. Many of which expressed interest for the Challenger Summer Camps heading to Frasca Fields this summer. U8 In-Town Fall 2015 numbers: 46 boys/45 girls Spring 2016: 74 boys/58 girls Ideas to be presented for consideration (Fall 2016) -Age directors share organization of in-town with a goal of changing current format. -Age appropriate curriculum prepared for all in-town coaches. -Weekly curriculum delivered in a clinic setting -Elimination of team ownership; team assignments change weekly to narrow gap in skill and development; no ranking system -Offer support from Challenger Sports as early in the season as is possible -Offer weekly pick-up games to U8 Travel 1 & 2 s TRAVEL OVERVIEW (FALL 2015-SPING 2016) FALL SEASON Fall we had 13 boys teams & 14 girls teams. We kept roster on the lower side based on registration numbers and to allow for more playing time for each player. Travel had to recruit 11 coaches for the Fall season. We had 3 individuals head coach 2 teams and 4 be a head coach from one team and an assistant for another. The BU10-3 & BU10-4 were made equal and placed in same division. Same for BU10-5 & BU10-and GU10-4 & GU10-5. Fall season is a non-competitive season and is used to place teams in the appropriate division in the Spring. Travel extended U16 & U18 spring registration to the end of November to allow more players to register. May want to consider making that policy.

5 SPRING SEASON Spring we had 13 boys teams (including BU16 & BU18) and 16 girls teams (including GU16 & GU18). Heading was eliminated from U10 and U12. A header will be considered an indirect kick. We had 4 teams drop a division from the Fall to the Spring (GU14-2, GU14-3, GU10-3, & BU14-2) and had 2 teams move up a division (GU12-4 & BU10-1). Travel appealed a MYSL GU16 Age decision to keep our GU16-1 team in division 1 because we requested division 2 at the beginning of the season. We won the appeal, but Dracut appealed that decision to MYSA and won. So, at the end of all these appeals out GU16-1 team competed at Commissioner's Cup in division 1. MYSA determined that MYSL did not follow their protocol even though Tewksbury did make our division placement request clear. Tewksbury only had one red card this season (BU16 player). We had 15 teams make the post-season (GU16-1, GU18-1, GU14-1, GU14-2, GU14-3, GU12-1, GU12-3, GU12-5, GU10-1, GU10-3, GU10-4, GU10-5, BU18-1, BU12-1, and BU12-3): 12 girls and 3 boys. Out of the 15 teams that made the post-season, 12 teams competed at the Commissioner's Cup. GU14-2, GU10-5, and BU18-1 were eliminated during play-in games. We had 2 champions (GU14-1 and BU12-3) and 7 runner ups (GU16-1, GU18-1, GU14-3, GU10-1, GU10-3, GU10-4, & BU12-1). GU14-1 will be participating at MTOC this weekend (June 24 th, 25 th, & 26 th ). GU18 will also be competing because Reading GU18 decided not to go to MTOC. Runner-ups take their place. TRYOUTS Tryouts went smoothly. MYSA did a great job. We had one hiccup during the GU12 second tryouts. MYSA staff had fields set up prior to tryout start times and interacted with the players much better this year. We are waiting for the evaluations. We need to pay the balance of the invoice. Travel has compiled all the TYSL Tryout Committee evaluations. GU12 had the least evaluators with only 4. All other age groups had between 6-8 evaluators. MISC We received player evaluations from 26 coaches out of 60 (head and assistant). MYSA has changed the Age Grouping for the Fall 2016 season. We had to adjust our registration system accordingly. New Age Grouping is based on grade and DOB. We had to request a waiver for a GU12 girl to stay in U12 because she has an August birthday and was going into 7 th grade and GU14 girl who has DOB of an 8 th grader but is going into 9 th grade. Both were approved. MYSA also has changed the following that will take effect this coming Fall: U10 will be 7 v 7 instead of 6 v 6. Max roster increased from 12 to 15. U12 will be 9 v 9 instead of 8 v 8. Max roster increased from 15 to 16. Offside rule will apply to U10. In U10, keepers cannot punt over halfway line. In U10, opposition players to retreat to their own half during goal kicks. They should remain on their own half until ball is kicked. Travel is hoping to have final coaching placements this week and start selecting teams soon after. Teams, division placements and fees are due to MYSL in the mid-july. Exact date has

6 not been determined by MYSL yet. Travel 2 Referee Combined with Travel 1 Required: 1. Maintained my Assignor s Certification for For the Fall Season, assigned referees for U8, U10, U12, and U14. Assigned ARs for U For the Spring Season, assigned referees for U8, and U10. Assigned ARs for U12 and U Were able to get 6 new certified referees (3 in the Fall, and 3 more in the Spring) 5. Recruited and assigned Referees for Mass Cup. 6. Head of the scholarship committee in which we gave out $3000 worth of scholarships. 7. Maintained the referee/officials list on the TYSL website. 8. Acted as the liaison between TYSL, and Middlesex Youth Soccer with regards to any referee issues. Not Required: 1. Maintained my Grade 8 Referee Certification for Ran 2 referee clinics in the summer for uncertified referees. Got about 20 kids total. Each uncertified ref got one or two U8 games in the Fall Season. In the Spring Season, due to lacrosse, the refs that weren t playing lacrosse were able to get a more steady work. Never had any difficulty finding referees and assigning these games. 3. Made myself available on most Friday nights to oversee these youth referees at the U8 games. 4. Researched what we were paying our U8 refs, and made a motion (that passed) to increase the pay to the U8 referees. Recommendation: 1. Have another certified assignor, as it is $100 fine for every game assigned by an uncertified assignor. a. Assignors Course is August 28, 2016 b. Next one most likely in February. Would probably be more local. 2. Continue with the clinics to train uncertified refs so that we have a pipeline to the certified refs, and

7 supply U8 games with referees. of Coach and Player Development of Facilities Facility In winter didn't pan out. Challenger was a success. Fall east coast didn't happen the way we wanted it to happen. Skill session in the spring as good. Will try to get it for next time. More teams and coaches involved in advanced training with challenger. Want to make improvements and continues with a junior academy with U6/U8. Want to extend the goalkeeping clinic for next year. Camps coming to Tewksbury this summer with challenger - good opportunities. Need coaching education. Need coaches to take the F license. The past year has been a very good year. We purchased a new UTV. This equipment is a good piece of equipment. Lined new U12 field located at the lower fields. Unfortunately, this field was not used to it s full potential. Started summer, fall, and spring fertilization to the fields, which worked out very well. Fields were in very good playing condition. Well water was nice enough to replace the broken pump. Pumps can cost 3-4 thousand dollars. They donated the pump. Thank you to John Larson. RECOMMENDATIONS Recommendations for next year incoming facilities director. Work on bringing restrooms to Frasca Use the full U12 field located at lower fields Full rotation of playing fields Use money allocated by board to make necessary repairs to fields Campaign to bring Commissioner s Cup to Tewksbury in Spring (I feel very strongly about this and believe it would be successful) Concessions (1) Concessions did okay this year considering some of the weather we had. We had some slow Saturdays during the spring season with not many games on the lower fields. Having the U4/U5 and U6 games on the other side of the field hurt some business. It will be nice to have those games in front of the shack again because those little ones are some of the best customers. Also, scheduling some U12 games on the lower field will help with Concessions. Overall, we made roughly $3,201 in the Fall of 2015 and $2,465 in the Spring of 2016, totaling $5,666. We added nachos to the menu so we purchased a nacho cheese warmer. Selling the nachos started

8 off slow because not many people realized we were selling them at first, but it has picked up. Selling the prepackaged slush is awesome. Not having to scoop slush anymore is a big hit for the volunteers. The health inspector suggested we paint the floor of the snack shack so that is something that needs to be done at some point. Having Carolyn Gaglione as an assistant was wonderful. We've had a few new volunteers from TYSL this past year but most of the time, it's the same people. We had many volunteers from Saint Williams during the fall season and some high school volunteers in the spring season. Sign up genius works well getting the word out, but it's still not enough. I know coaches have a lot on their plate but if each coach found a parent volunteer on their team that could get other parents to help at the snack shack, that would be wonderful. I enjoyed my four years as Concessions, but it's time to pass the torch. I will gladly help out as much as possible since I truly enjoyed seeing the kids come up to the snack shack.that was ultimately the highlight of working the snack shack. Fundraising Event Fundraising Summary for the year Profit Boston Breakers $280 Orange Leaf $ Photos $ Dick s donation $ All Apparel sales (T-shirts, head bands, backpacks, sweat shirts) $4, Total profit for the year $6,086 I also have apparel invitatory in the snack shack. I haven t gotten a chance to count it. I have also secured the Country Club for 10/13/16 for our annual TYSL trivia night. As you are aware it didn t work out this past year as this is a venue that needs to be secured several months in advance. Even though I will NOT be on the board next year I will commit to running the trivia night as I didn t run this past year (if no one steps up and you feel comfortable with the idea). Just to note for future board members TCC needs to be secured well in advance to secure a good night. That information was not conveyed to me on the most recent transfer of responsibility. I figured since we have the night secured

9 we can go into the Fall season with flyers/publicity ready to go at our coaches meeting, snack shack, etc. It s been great serving on this team. Tournament Goalkeepin g No Report of Goalkeeping Report October 2015: Coaching the Goalkeeper session was run with 6 coaches in attendance. Coaches were introduced to the basics of goalkeeping and the key elements of proper support of a goalkeeper in their team training plan. General GK theory was discussed in a short lecture format. Basic techniques were trained in a fully-participative environment and small-sided games were demonstrated as well. Training also covered appropriate pre-game warm-up activity as well as those activities which should be avoided. October 2015: Fall GK Academy Semester was opened for 16 players (B & G, U10-12) and was attended by 16 players. Four, 75 minute sessions were delivered. Progression-based training focused heavily on the goalkeeping fundamentals of positioning, handling and distribution in a fun and high energy atmosphere. February 2015: Winter GK Academy Semester was opened for 8 players (B & G, U10-12) and attended by 8 players. Smaller group was necessitated by the constraints of the indoor facility (Trahan School). Four, 75 minute sessions were delivered. Progression-based training focused heavily on the goalkeeping fundamentals of positioning, handling and distribution in a fun and high energy atmosphere. Spring 2016: Planned Spring GK Academy Semester was canceled due to instructor s schedule restrictions and lack of field availability In order to mitigate the impact of constraints on the lead instructor s time, it is recommended that budget plans include funds for on-boarding of additional instructors especially for the Spring Semester.

10 Election of Board Members President: Jay Anderson nominated by Laura, second by Karen. All in favor. Secretary: Mo Melanson nominated by Laura, second day Manny. All in favor. Treasurer: Jen Kennedy nominated by Krissy, second by Beth. All in favor. Registrar: Laura Catanzao nominated by Mo, second by Karen. All in favor. Travel 1: Mike Paige nominated by Laura, second by Manny. All in favor. Travel 2: Jay Cohen nominated by Mo, second by Laura. All in favor. U6: Karen Anderson Nominated by Mo, second by Beth. All in favor. U8: Krissy Naughton nominated by Laura, second by Jay C. All in favor. Purchasing: Beth Cunningham nominated by Laura, seconds by Jay C. All in favor. Facilities: Manny DeMato nominated by Mo, second day Laura. All in favor. Concessions 1: Carolyn Gaglione nominated by Stacey, second by Laura. All in favor. Referee : Arnie Eskenas nominated by Karen, second by Beth. All in favor. Player Development: Mario Almeida nominated by Laura, second by Mo. All in favor. Goalkeeping : Jay Anderson nominated by Karen, seconds by Jen. All in favor. U4/U5 : vacant Fundraising : vacant Tournament : vacant Concessions 2: Vacant Meeting/ New Board Motion to Adjourn July meeting 19, 2016 at 7:00. Will submit for the police station meeting room. Motion to adjourn by Laura, second by Karen. All in favor. Meeting ends at 9:02pm.

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