BOARD OF DIRECTORS MEETING AGENDA

Transcription

1 BOD MEETING #: 8 MEETING DAY: Wednesday MEETING DATE: 2/15/2017 MEETING TIME: 7:00 PM-9:40 PM MEETING LOCATION: Wynn Middle School Library FISCAL YEAR FACILITATOR -President TYSL BOD Voting Members: 1. President PRESENT 2. Secretary Mo Melanson ABSENT 3. Treasurer Jen Kennedy PRESENT 4. Registrar Laura Catanzano PRESENT 5. Travel 1 Mike Paige ABSENT 6. Travel 2 Jay Cohen ABSENT 7. U6 Karen Anderson PRESENT 8. U8 Krissy Naughton PRESENT 9. Purchasing Beth Cunningham PRESENT 10. Facilities Manny DeMatos PRESENT 11. Concessions 1 Carolyn Gaglione ABSENT 12. Referee Director Arnie Eskenas PRESENT 13. Player Development Mario Almeida PRESENT BOD NonVoting Members 1. Goalkeeping Director PRESENT TOPIC PRESENTER 1 Welcome/Call to Order Page 1 of 10

2 2 PLAYER/MEMBER HEALTH AND SAFETY A) Concussion Awareness: BOARD OF DIRECTORS Motion to open at 7:09pm by Manny, second by Beth. U.S. Soccer released a new video on recognizing and managing concussions, highlighting the important role parents, players, coaches, referees and health professionals play in the return to play process. The video is part of U.S. Soccer s Recognize to Recover (R2R) player health and safety program, and is designed to raise awareness of this important issue and will be used in coach and referee continued education. ( See Appendix 1 for more details ) Watch the Video 3 PROCEDURAL Ratification of Prior Meeting Minutes*: TYSL BOD shall make a motion and vote to ratify the Meeting Minutes of the 2016 August BOD Meeting. *Minutes distributed for review, comment and correction prior to BOD Meeting 4 PROCEDURAL Nominate and Elect TYSL Open BOD Positions: TYSL BOD shall make a motion to nominate from the list of candidates expressing interest in the positions and shall subsequently vote to elect/confirm the nominees. The TYSL Secretary shall read aloud the candidates for nomination for each position. Nomination and Vote shall follow. Open Positions: U4/U5 Age Director (Jeff Ruscio is attending this evening as a preliminary to self-nominating) Fundraising Director Tournament Director Concessions 2 Mo Melanson Mo Melanson Review of R2R and concussions. Motion to accept by Laura, second by Krissy. 7 in favor. Motion approved. 5 OLD BUSINESS Goal frame anchoring policy. Beth needs Page 2 of 10

3 Action Log Review: Goal Frame Anchoring Policy-Jay A. (need goal frame specs) Twitter-Mo M. 6 OPERATIONAL (MA) Player Development: A) New England Revolution: Mac Kaseman from the New England Revolution is our guest tonight. He is here to describe some of the youth soccer organization partnership programs available to Tewksbury Youth Soccer. 7 OPERATIONAL (BC) Uniform and Equipment needs for Spring 2017 A) Uniform Orders B) Player Number Record Keeping C) Goal Anchors D) Miscellaneous Mario Almeida Mac Kaseman Beth Cunningham to get how much the goals weight. J Pro has a nice graph showing how much counterweight needs to be on the goal. Hoping to find a graph similar for quickgoals. Twitter handle was set up. Mac Kaseman was present from the Revs. Spoke about the different programs that they have and gave out fliers. Night of champions: 8 Putnam tickets and $37 for winning teams U10 Team night April 8 th Community and clinic programs; use of field house before game Tewksbury night Different levels of membership U16 players need to sort out who needs uniforms and who will be practice players. Anchor weights for goals. Waiting on reply from All Sports in Lowell with a quote. Ordered new game balls an pinnies for the coaches for spring. 8 OPERATIONAL (KN & KA) In-Town Program: A) U4/U5 (Tiny Tykes) a. U4/U5 Age Group Director Recruitment-candidate attending tonight s meeting (Jeff Ruscio) B) U6 (K) a. Program Planning Meetings b. Roles Krissy Naughton Karen Anderson Meeting with Mo A next Tuesday about the tiny tikes program. Coaches for boys U8: 6 teams and all except for 1 coach is coming back. Girls U8: 6 teams, have 4 coaches, will need two more. U6 not many coaches. Working on recruiting. Page 3 of 10

4 c. Program Final Design and Execution Plan d. Communication (Parents & Coaches) i. Random Group assignments ii. Minimal special requests (family members exception) C) U8 (1 st & 2 nd grade) a. General Update b. Roles c. Training/Education Plan for U6 and U8 coaches 9 OPERATIONAL (JA on behalf of MP & JC) Travel Program: A) Status of Rosters for Spring 2017 a. All rosters have been assigned and are now public b. Coaches should be contacting families now (for Mike Paige and Jay Cohen) Rosters are assigned and public. GU12-5 still does not have a coach Coaches should be ing their teams. Reaching out to try and find alternate practice areas for preseason. B) Division Placements Spring 2017: MYSL meeting is tonight 2/15/2017 a. Mike Paige is attending on behalf of TYSL b. BU10-1 moving up to D1 from D2 c. BU12-1 moving up to D1 form D2 C) Training Facility/Time Spring Season Readiness Plan a. Season Opening 4/1/2017; Will not have Frasca Complex ready for training use for 2 week pre-season b. Will need alternative plan to allow for pre-season training i. School Gymnasiums ii. High School Turf iii. 3 rd party indoor facilities iv. Weeks of 3/20 and 3/27 10 OPERATIONAL (MA & JA) Mario Almeida Winter goalkeeping this week. All 8 slots filled. Page 4 of 10

5 Player Development: A) Winter Goalkeeper Academy: a. Semester Full. 8 players enrolled. b. Thursday evenings. 5 sessions (2/16, 3/2, 3/9, 3/16, 3/23). c. Schedule was adjusted due to jay AS. Work conflict. Others Winter clinic going well. MYSA winter workshop went well. Coach Development: A) Massachusetts Youth Soccer Winter Workshop 2017 i. 11 members attended ii. All those who attended the Small Sided games sessions were awarded a Small Sided games Diploma. iii. Jay A. published an event summary and distributed to all Directors on 2/1/ OPERATIONAL (MD) Frasca Soccer Complex A) Field Permit Application was submitted to the Town Offices on 2/14/2017. B) Manny DeMatos will review the Facility Readiness Plan for April 1 st Opening Weekend 12 OPERATIONAL (JA) MassCup 2017 A) Given the absence of an elected and presently sitting Tournament Director, make a motion to confer Acting Tournament Director status on Jay A. in order to allow for decisions relative to the planning and operations of the Mass Cup 2017 to be made in a timely fashion (including organizational, managerial, financial and contractual) without seeking BOD resolution on a line-by-line level. If approved, Jay A. will be extended authorization to work within the customary Manny DeMatos Hope to get on the fields the week of March 4 th. Hoping to line the week of the 11 th. We will need to buy paint. Floor to the snack shack needs to be painted. Toilet on the other side of the fence that needs to be removed. Town may be replacing all of the perimeter fences. Jay will perform as acting tournament director. Motion to approve by Manny, second by Krissy. All in favor. Jay will resume that role. Northeast promotions will be working on three versions of the logo for the next meeting. Also trialing a tourney machine to assist with planning and implantation of the tournament. Jay will Mo the spreadsheet for the Page 5 of 10

6 parameters of the past Tournament Directors without seeking subsequent approvals for tournament specific decisions. If denied, all decision-making will require BOD approval. B) Tournament Application is ready for submission to the MYSA with the exception of one final item. TYSL must determine the Fee structure for the tournament. Jay A. suggests the following Fee structure: a. U8 $ b. U10 $ c. U12 $ C) Northeast Promotions is working on logo art for the tournament. Jay A. has asked for three design options to bring to the BOD for selection by the March BOD meeting. D) Tournament management software is being piloted now. The product that is owned by SI Play (the TYSL web host) is called Tourney Machine. This product will handle all registrations, process payments, perform scheduling and compile stats/standings. E) Preliminary Asset Utilization Plan: Review and approve the facility layout of playing areas F) Preliminary Budget: Review the projected expenses and revenues for the 2017 Mass Cup tournament. Fees per team: U8 $325, U10 $325, U12 $400 Motion to approve Mass Cup fees by Laura, second by Karen. All in favor. Fees accepted. One day tournament except for playoffs for U12 on Sunday. 13 OPERATIONAL (JA on behalf of CG) New SpiritWear Store Coming March 1, 2017! 14 ADMINISTRATIVE (LC) Hardship Appeal Laura will provide the general details (omitting names or other discernible specifics) surrounding the submitted hardship appeal. The BOD will be asked to make a motion to approve or deny the appeal. If the appeal is denied; no further action is to taken by the BOD. If approved, a secondary vote will be required to determine the form of relief extended by TYSL. on behalf of Carolyn Gaglione Laura Catanzano Spiritwear is a new store that will be in place on March 1 st by Northeast Apparel. Average profit margin will be 20% per item. Mostly embroidered, not screen printed. Hardship request discussed. Parents can t afford to pay; coach offered to pay if board would waive the late fee. Board proposed to approve the hardship. Motion by Laura, second by Krissy. 6 in favor, 1 abstain. Motion passes. Page 6 of 10

7 15 ADMINISTRATIVE (JK) BOARD OF DIRECTORS Financial: Financial Review: Treasurer will review the monthly (and YTD) budgetary status report. Jen Kennedy Second vote: Motion to waive the registration and only have the late fee charged by Arnie, second by Karen. All in favor. Motion passes. Review of budget. Looking into getting a square for charging. Asking other sports in town. 16 ADMINISTRATIVE (JA) Remaining One-on-Ones with Jay: Mario (Player & Coach Development Director) TBD-Mario to propose date (Invitation sent) Mike (Travel Director-Girls) TBD-No invite sent as of 02/14/2017 Jay C. (Travel Director Boys) TBD-No invite sent as of 02/14/ LIGHTNING ROUND Player/Coach Development Goalkeeping Development Travel Program In-Town Program Referee All set with setting up concussion training. Registrar Treasurer Facilities Purchasing Concessions Fundraising Tournament Webmaster Secretary Will be accepting and advertising for scholarships and the scholarship committee. President Page 7 of 10

8 Motion to adjourn at 9:53 by Manny, second by Karen. All in favor. Appendix 1 FOR IMMEDIATE RELEASE US SOCCER S RECOGNIZE TO RECOVER PROGRAM RELEASES Page 8 of 10

9 COMPELLING NEW VIDEO ON CONCUSSION AWARENESS Educational Video Provides Players, Coaches, Parents and Referees Insight on How to Recognize Concussions and Handle Return to Play;Video Follows Young Player s Journey and Features Former U.S. Men s National Team Player Taylor Twellman CHICAGO (Nov. 2, 2016) U.S. Soccer released a new video on recognizing and managing concussions, highlighting the important role parents, players, coaches, referees and health professionals play in the return to play process. The video is part of U.S. Soccer s Recognize to Recover (R2R) player health and safety program, and is designed to raise awareness of this important issue and will be used in coach and referee continued education. The video, which is available to download and encouraged to be shared, follows the journey of a young soccer player through a suspected concussion and outlines the symptoms of concussions and the steps that should be taken before a player is allowed to return to the field. As the video weaves between reality and what takes place in the player s mind, we see how both the physical and mental symptoms of concussions have very real effects. Watch the video A concussion can be difficult to recognize on the field and most occur without a loss of consciousness or an obvious sign that something is wrong with a player s brain function, said U.S. Soccer Chief Medical Officer George Chiampas. If players, parents, coaches and referees work together to educate themselves and take proper precautions, athletes and parents can both enjoy exciting, challenging competition without the constant fear of serious injury. Q&A with George Chiampas about concussions in soccer Former U.S. Men s National Team player Taylor Twellman, who suffered concussions during his professional career, is also part of the video. Speaking from first-hand experience, Twellman emphasizes the importance for players to ask for help if they feel they may have suffered a concussion. My passion for this subject is well known throughout the soccer community, Twellman said. I was honored that U.S. Soccer asked me to be a part of this program to Page 9 of 10

10 hopefully make a difference in the way we evaluate and recover from concussions. Earlier this week, the video was presented on a webinar to U.S Soccer s membership from across the country, including state associations, youth organizations and Development Academy clubs. Each member was provided the video and encouraged to share it with their players, coaches, parents and referees. Recognize to Recover is aimed at promoting safe play and reducing injuries in soccer players of all ages. The first-of-its-kind program was developed with the help of medical experts to provide coaches, players, parents and referees with information, guidance and additional educational materials to improve the prevention and management of injuries. To learn more about Recognize to Recover, visit recognizetorecover.org Page 10 of 10