CC UNITED TEAM MANAGER MEETING FALL

Transcription

1 CC UNITED TEAM MANAGER MEETING FALL

2 AS A TEAM MANAGER: Working with your coach Collect Forms Team Communications Affinity/MYSA System CCU Website/Calendar Input MYSA Pre-Game Preparation Game Rescheduling Tournaments Report Paid Coach Hours

3 MANAGER REQUIREMENTS Background Check Must submit every year Must be complete before given access to Affinity Concussion Training Valid for three years Complete online training course certificate to Keep a copy of certificate make sure your coach has one

4 GETTING STARTED Get a binder to keep all information Communicate with coach and team Weekly s Team Meeting Collect forms Discuss practice schedule and budget Enter practices on CCU team calendar

5 PLAYER FORMS 1. Participant Agreement Signed by player and parent 2. MYSA Medical Form make 3 copies (medical kit in a zip loc, tournament copy, original for binder)

6 TEAM MEETING Schedule date/location Room rental at expense of team Collect forms Discuss tournaments Collect dates Discuss slush fund/budget Families sync online calendars with CCU Download SI Play app Follow on Twitter for field closures

7 TEAM BUDGET Items to Include in a Team Budget: Tournament Expenses Coach Gift Slush Fund Discuss at meeting if tournament costs are split evenly TIP: Create a cushion

8 CC United Website ccunitedsoccer.com Enter Practices/Games Send Team s Post Team Bulletins Team Webpage

9 PRACTICES FALL SEASON

10 FALL PRACTICES Club releases Campus Summary Teams select days/times/locations Select from fields on permit list Outdoor practices begin mid-august Follow time guidelines

11 ENTERING PRACTICES Check Campus Summary Check Master Schedule Assign to CAMPUS LOCATION

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14 MASTER SCHEDULE

15 MYSA WEBSITE MNYOUTHSOCCER.ORG

16 MYSA WEBSITE Give and Go Newsletter The Tournament Center

17 MYSA INFORMATION Competitive Team Reps:

18 MYSA TEAM MANAGER PAGE

19 ACCESS TO AFFINITY Initial Access to Affinity: 1. Go to mnyouthsoccer.sportsaffinit y.com 2. Click on Forgot Password 3. Using given for background check, click Reset Password to set up your account 4. You will receive an to create a login/password for your Affinity account to get access to your team

20 AFFINITY: Upload Player Photos no photos were carried over from last year Enter Jersey Numbers Get Game Schedules Reschedule Games Club Pass player subs up to 5 Print Game Day Rosters Post Season Opt-in You do NOT need to upload birth certificates Instructions found on CCU website and MYSA Team Manager Page

21 MYSA GAME SCHEDULES Games schedules are available on the Affinity site Gaming tab Enter on your team s CCU calendar Schedules are TENTATIVE Note each person has an individual username/password to the Affinity system

22 MYSA PLAYING NIGHTS Fall playing nights are Saturdays and Sundays You can reschedule to any night TSCL PLAYING NIGHTS Fall playing nights are Fridays, Saturdays and Sundays You can reschedule to any night

23 MYSA GAME RESCHEDULE PERIOD Teams have until Aug. 31 to reschedule league games Remind families the schedule is TENTATIVE until reschedule period is over After reschedule period, for weather related reasons only

24 REASONS TO RESCHEDULE REASONS TO RESCHEDULE Missing too many players and cannot find subs for the game Note you can have 5 play-ups per game NOT A REASON TO RESCHEDULE Key players gone Coach conflict

25 MYSA Reschedule Process during Schedule Period Home Games: Contact opposing team manager and find alternative dates/times for the game. Complete the CC United Game Reschedule Form, found under the Manager tab. Form is sent to the Field Schedule and Referee Assignor. You will also receive a copy of the request. Contact the opposing team to confirm the new date/time. Complete the Reschedule Game button in Affinity. As the game host, you initiate the change through Affinity (regardless of who requested the reschedule). are sent out through Affinity and opponent needs to Accept the change to finalize the request. Update the team schedule on the CC United website. Away Games: Contact the opposing team manager and find alternative dates/times for the game. Accept the reschedule via Affinity. Update team calendar on the CC United website.

26 MYSA LEAGUE GAME PREP Get ready for the games!

27 AFFINITY MYSA S TEAM MAMANGEMENT SYSTEM Club Pass Players Print Game Day Rosters Register for post-season play

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29 AFFINITY SYSTEM GAME DAY ROSTER Takes place of the Competitive Match Report Print before each game Have available in case referee requests CLUB PASSING Affinity s term for play-ups/subs Add play-up by club passing in Affinity Instructions posted on Manager tab NOTE: Determine with your coach who looks for play-ups

30 MANAGING YOUR ROSTER ADDING PHOTOS Upload photos of players/coach/manager INELIGIBLE PLAYERS Players who have not shown proof of age Unpaid players

31 Game Day Roster/Digital Passes AT THE GAME Medical Forms with coach Medical Kit Field locations/venues found on Affinity site

32 TOURNAMENTS Preseason and During Season

33 TOURNAMENTS Tournament list found on MYSA website Manager Page Managers Register/Pay/Check-in Each tournament has their own requirements check their website for details Paid Coach Expenses paid by team per policy Refer to CCU Tournament Guide for helpful information Book hotels early Preseason/out-of-state tournaments submit form for printed passes MYSA Permit to Travel

34 PRINTED PASSES FOR TOURNAMENTS Check with the tournament to see if they will be accepting Digital Passes or a printed Game Day Roster Traveling out of State you will need printed passes! Fill out the request form

35 FIELD OR REFEREE ISSUES Double booked fields No referees Call Daneen Goncalves

36 COACHES PAID VS PARENT PAID COACH Keep track of the dates coach has for practices/games/tournaments Report sessions via sent from PAID YOUTH COACH Typically a current or former player of the club Establish the best way to communicate Prompt coach to plan ahead Contact me if there are communication challenges

37 CCU ONLINE RESOURCES Competitive Tab Schedules Sign-ups Misc. Programs

38 MANAGER S TAB

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40 Club Contacts Account Services - Melanie Mertes acccountservices@ccunitedsoccer.com Manager Liaison, Financial Aid, Payments, Concussion Training, Proof of Age Club Administrator Melanie Mertes admin@ccunitedsoccer.com General Questions, Registrations, Fees Operations - Holly Nelson operations@ccunitedsoccer.com Payroll, Background Checks, Coach Contracts Field Assignor/Referees - Daneen Goncalves assignor@ccunitedsoccer.com Game Schedules/Reschedules, Referee Assignor Director of Coaching - Jonathan Tudor jonathantudor@comcast.net Uniform Coordinator Trisha Leck abctlk.tl@gmail.com