2017 General Soccer Tournament regulations are available online at

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1 TO: FROM: Head Caches & Athletic Directrs Kyle Hamrick, Central District Sccer Turnament Manager Phne: Please send an if it is nt an emergency DATE: August 15, 2017 RE: Central District Draw Meeting Sunday, Octber 8, Gahanna Lincln High Schl Auditrium 2:00 PM Bys All Divisins 3:00 PM Girls All Divisins NOTE: Caches, please plan n arriving and turning in all required paperwrk NO LATER THAN 15 MINUTES BEFORE THE START OF YOUR DRAW 2017 General Sccer Turnament regulatins are available nline at BRING TO THE DRAW MEETING: Understanding if yur schl will be able and willing t hst turnament cntests Schl Infrmatin and Emergency Cntact Frm IMPORTANT INFORMATION TEAM REPRESENTATIVE Per General Sprts Regulatin 6.4, A schl cach, administratr r authrized schl representative shall attend a mandatry draw/seed meeting fr each sprt fr which a meeting is held. District Athletic Bards will prvide schls with seeding infrmatin, will ntify schls f the exact lcatins and times f the meetings and will ntify schls in what sprts the meetings will nt be cnducted. The specific dates fr each sprt s draw/seed meeting dates during the upcming schl year are listed later in Regulatin 6. Cmmn turnament draw/seed prcedures shall be used as apprved by the Bard f Directrs and listed within each sprt s turnament regulatins. General Sprts Reg 6.4.1) Schls that fail t send a cach, administratr r authrized schl representative t a mandatry draw/seed meeting and/r fail t seed as instructed will be assessed a mnetary penalty HOST SITE INFORMATION Cme t the draw meeting PREPARED with the infrmatin n whether r nt yur schl is willing/able t hst hme turnament games up t the district finals. The higher seeded team will have the right t hst. If the higher seeded team des nt want t hst, they can defer t the lwer seeded team t hst. If the lwer seeded team des nt wish t hst a turnament game IT WILL BE THE RESPONSIBILITY OF THE BETTER SEEDED TEAM TO FIND A SITE FOR HOSTING THE GAME; caches must understand this infrmatin befre placing themselves n the turnament bracket at the draw meeting. CHANGES IN START TIME - If yur team has a student(s) wh is Muslim and wh is/are fasting during the Ramadan religius mnth, we are permitted t play lighted-field matches, hme r away, at 7:30 PM in rder t give the player(s) a chance t eat/drink smething after breaking the fast. Due t daylight cnstraints, hwever, matches played n unlighted fields must prceed as scheduled (5:00 PM). Please ntify Kyle Hamrick n later than the Draw Meeting, if yur team wuld like t use this scheduling plicy. The earlier the ntice the better. 1

2 1. FINANCIAL INFORMATION AND GAME REPORT FORMS will be prvided by the CDAB Treasurer. TOURNAMENT ADMISSIONS Sectinal Cntests: Adults - $6.00 Students - $5.00 District Semi-Finals and Finals: All Tickets - $7.00 Participating schls are required t use the numbered OHSAA tickets issued t yur schl by the CDAB. Hst schls will be prvided with tickets during the Octber 8 th turnament draw meeting t be used fr game admissin. Please cntact Jim Hayes with the CDAB if yu have any questins cncerning financial prcedures/reprting fr turnament matches. TOURNAMENT BRACKETS AND PLAY Brackets and ther pertinent turnament infrmatin will be psted at There is a pssibility f changes t the brackets fr yur schl during the pt-in r pt ut perid fr turnament entry. Turnament nline seeding and deadlines will be prvided by the CDAB/OHSAA with yur seeding materials. The cmpleted turnament brackets will be psted nline n the Mnday, Octber 9, Brackets will be updated thrughut the turnament as matches are cmpleted. TOURNAMENT PLAY DATES Blank brackets fr all divisins f bys and girls are psted at cdab.rg. Be sure that yu and yur caches discuss any and all ptential cnflicts that culd prevent yur team frm playing n the specified dates prir t attending the draw meeting. Sectinal Rund District Semifinals Divisin 1 Girls Octber 16 th & 19 th Octber 24 th Divisin 1 Bys Octber 18 th & 21 st Octber 25 th Divisin 2 Girls Octber 16 th & 19 th Octber 24 th Divisin 2 Bys Octber 17 th & 21 st Octber 25 th Divisin 3 Girls Octber 17 th & 19 th Octber 25 th Divisin 3 Bys Octber 16 th & 18 th Octber 24 th Nte: All Sectinal and District Semifinal matches will be played at 7:00 PM. Bys Divisin 2 n 10/21 will be played at 3:00 PM. District Finals: Saturday, Octber 28 th (2:00, 5:00 and 8:00 PM) Octber 28 th is an ACT Test date District Final Hst Sites: Hst sites fr District Finals will be selected frm a pl f schls that have agreed t hst District Finals. The hst sites fr the finals will be annunced n later than 12:00 PM n Thursday, Octber 26 th fllwing the cmpletin f all District Semifinals. Hst Site Pl: Bishp Hartley, Gahanna Lincln, Dublin Jerme, Westerville Nrth, Westerville Suth and Lndn High Schl. SCORE REPORTING The HOSTING ATHLETIC DIRECTOR shuld reprt the final scres t me via calling r texting my cell phne (513) r ing the results t me IMMEDIATELY FOLLOWING THE CONTEST. If the cntest ges t vertime and/r penalty kicks, please include the scres f each. (i.e. Schl A beat Schl B 2-1; 5-4 PK s) I encurage live scre updates t be tweeted t the CDAB Sccer Turnament Twitter 2

3 PAPERLESS ITEMS In an attempt t be as paperless as pssible, the CDAB will have the fllwing infrmatin psted at as a turnament resurce: TOURNAMENT BRACKETS available nline fllwing the turnament draw and updated daily thrughut the turnament. Cmpleted cpies will nt be distributed t the caches fllwing the turnament draw. ATHLETIC DIRECTORS TOURNAMENT PACKET Please read all f the infrmatin in this packet and the Caches Packet s yu can help yur caches, athletes and fans t understand prcedures and infrmatin pertinent t the turnament. COACHES TOURNAMENT PACKET please be sure that yur bys and girls head caches receive this infrmatin. SITE MANAGER PACKETS & FINANCIAL REPORT FORMS are available nline n the bys and the girls turnament sites. SECTIONAL/DISTRICT SOCCER TOURNAMENT MANAGER S MANUAL Each schl that has the ptential t hst a sectinal r district turnament game shuld review the turnament manager s manual at REMINDER COACHES SHOULD BE PREPARED/BRING TO THE DRAW THE FOLLOWING: Understanding if their hme schl will be able t hst turnament games Emergency Cntact Infrmatin Frm These may be scanned and ed t hamrick.cdsccer@gmail.cm prir t the draw meeting Again, my cell phne number is available if yu have an emergency. If I d nt answer, please leave a message and I will call back as sn as pssible. Any ther questins r cmments shuld be ed t me at hamrick.cdsccer@gmail.cm. Thank yu fr all that yu d! I lk frward t a GREAT sccer turnament! 3

4 ATHLETIC ADMINISTRATORS CHECKLIST Cmplete and submit the TOURNAMENT SITE AGREEMENT FORM t Dug Ute at dute@hsaa.rg Ensure all caches have cmpleted all district and state required caching certificatins Verify schl turnament participatin status n myohsaa by Octber 2 nd, 2017 Cmplete the Emergency Cntact Infrmatin Frm attached at the end f this packet and give it t yur head cach prir t the draw meeting. Distribute turnament infrmatin t yur head caches Cmmunicate yur ability t hst a turnament cntest t yur head cach prir t the turnament draw meeting n Octber 8, 2017 Review the SECTIONAL TOURNAMENT SITE SELECTION dcument at IF HOSTING A TOURNAMENT CONTEST Ensure yur playing field is safe fr all participants and that is meets at least the NFHS minimum requirements. Review the CDAB Financial Prcedures Review the Sccer Turnament Manager s Manual t aid in preparing fr yur hme turnament match Cntact Kyle Hamrick immediately fllwing yur hme match t reprt the final scre HEAD SOCCER COACHES CHECKLIST Be sure that all caches participating in the turnament have been apprved by yur district Receive a cmpleted Emergency Cntact Infrmatin Frm frm yur athletic administratin. Bring a cpy f this frm t the Turnament Draw Meeting. Cnfirm with yur Athletic Administratr regarding yur ability t hst a turnament cntest Review and understand the 2017 General Sccer Turnament Regulatins available at Attend the CDAB Turnament Draw Meeting n Sunday, Octber 8, 2017 at 2:00 PM at Gahanna Lincln High Schl Cmmunicate the turnament draw results t yur athletic administratr, players and fans IF HOSTING A TOURNAMENT CONTEST Assist yur athletic administratr in the preparatin f hsting a turnament cntest 4

5 SOCCER TOURNAMENT DRAW PROCEDURES 1. All participating teams will be seeded by an nline vte f the caches. If there is a tie, the fllwing tie breaking prcedures will be cnducted at the divisin breakut sessins at the turnament draw: (1) If ne f the teams did nt vte, that team autmatically lses the tie breaker. (2) Cnduct a written re-vte between the participating teams amngst the divisin caches (3) Flip a cin 2. A public disclsure f hw the caches vted during the seeding will be made available t each divisins caches at the turnament draw meeting. 3. Seeded teams shall make, in rder f their seed, their chice f placement n the turnament bracket. The number ne seed shall make the first selectin. The better seeded team shall be cnsidered the hme team in sectinal and district level cntests. The district finals will be played at a neutral site TBD fllwing the semifinals. The better seeded team will be cnsidered the hme team in that cntest and shuld wear their white unifrms. (1) At the sectinal level and district semifinals, the better seeded team has the right t hst. If deferred, the ppnent will have the ptin t hst. If deferred, the better seeded team will be respnsible t btain a hst site 4. Caches may pass when it becmes their turn t make their chice f placement n the turnament bracket. When a pass ccurs, the next team shall make their chice f placement n the bracket. The next selectin will g back t the highest seeded team that passed n their last selectin pprtunity. The draw will cntinue in rder f seeded teams that are nt n the bracket. Teams may pass an unlimited number f times. (1) Example - #1 passes, the selectin ges t #2. After #2 makes a selectin, the next pick ges t #1; #3 will then fllw #1 since #2 is n the bracket already. 5. See belw fr prcedures when the team representative is late r absent frm the draw meeting. 6. The turnament draw will cnclude when the last team places themselves n the turnament bracket. TEAMS LATE/ABSENT FROM THE DRAWING MEETING A team is cnsidered t be late r absent when the tp seeded team in their divisin has made a selectin n the bracket r has passed. When this happens, THE LATE/ABSENT TEAM WILL BE PLACED ON THE FURTHEST LINE AWAY FROM THE TOP SEEDED TEAM IN THE FIRST ROUND OF SECTIONAL PLAY (this team will NOT have a bye). If mre than ne team des nt shw, teams will be placed as far apart as pssible prir t the general placement f teams n the bracket. Schls that fail t fulfill the fllwing pre-turnament respnsibilities are subject t a mnetary fine per OHSAA General Sprts Regulatin 6 fr each vilatin: 1. Participate in the nline seeding prcess; 2. Fllw the defined seeding prcedures; 3. Submit turnament materials by the defined deadlines; 4. Have a representative at the draw meeting In additin, a schl that fails t be represented at the draw meeting frfeits their pprtunity t hst their first turnament cntest. In cases nt cvered by these plicies and prcedures r in cnflict between these plicies and prcedures and the OHSAA Requirements, the OHSAA regulatins will be fllwed. 5

6 SOCCER TOURNAMENT SCHOOL INFORMATION AND EMERGENCY CONTACT FORM Schl: Bys r Girls: Divisin: Name and address f turnament game field if different than the schl address: EMERGENCY CONTACT INFORMATION Please cmplete all f the infrmatin belw. It will be assumed that the Athletic Directr will be the site manager unless yu indicate differently. Head Cach Name: Head Cach Cell: Head Cach Athletic Directr Name: Athletic Directr Cell: Athletic Directr Principal Name: Principal Cell: Principal Site Manager (If Different than abve): Name: Cell: 6

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