LOWESTOFT AND DISTRICT TABLE TENNIS LEAGUE MINUTES

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1 LOWESTOFT AND DISTRICT TABLE TENNIS LEAGUE PURPOSE OF MEETING: MINUTES Annual General Meeting DATE: Monday 5 th June 2017 LOCATION: Clapham Road 60 s Club, Lowestoft, NR32 1QS TIME: 7.30pm Committee Present; David Willgoss (President) Alan Peek (Chairman) Paul Burgess (General Secretary) Martin Peek - Match Records/Press Officer David Holland Coaching Secretary Kevin Jones Drew Clayton Committee Apologies Paul Wilkinson (Treasurer) Minuted by Paul Burgess DISTRIBUTION: L&DTTL COMMITTEE MEMBERS 1. Chairmans Welcome Welcome to the Lowestoft Table Tennis Annual General Meeting. I m sure you ll agree we have had an excellent season this year. We have had a good season & Clapham Road continues to be a good venue for games. We have again received some generous donations from our sponsors due to some great work by Kevin Jones. We have had some great competitions throughout the season & again thanks to Martin s work re helping organising etc & the players that have participated. The Championships was again a great success & helped by the use of the Mutford venue again. Coaching continues to be a success with more players coming through the coaching program. Well done to Paul, David and Martin for organising and coaching week in and week out. Also big thank you to Drew re his work with the Website etc & all things IT related. Finally my thanks to all the committee, team secretaries, venue organisers, players. 2. Apologies for absence Paul Wilkinson (Treasurer)

2 3. Roll Call of Clubs Mutford Wasps Waveney Sidewaves Mill Lane Black Mill Lane Tables Mutford Arrows Waveney Dominators Clapham Rockets LCC Shakers Mutford Eagles Waveney Sparrows Waveney Kits Clapham Critters Clapham Prime Mutford Merlins Clapham Academy Waveney Hits Clapham Catfish 4. Minutes of last meeting Minutes of meeting Monday 23 rd May 2016 were agreed as a true record. 5. Minutes arising not covered elsewhere on this agenda None 6. General Secretary s Report Thanked everyone for support in his post. Although this is the secretary s report it may touch on some things covered by others later in the AGM, as the committee have all worked across a number of the roles. Also going to stick to the main highlights. Table Tennis England Fees & Suffolk Fees All Fees were received by Teams but a very long winded process. Especially when new players signed etc. We registered all players with Table Tennis England immediately. But delayed payment to Table Tennis England & also to Suffolk to prevent multiple payments if new players signing & also to cover coaching & also the 2 juniors team where subs were collected on a pay per play basis. Sponsorship As mentioned by Alan- Superb work by Kevin Jones.

3 Suffolk Teams The County again entered 1 Vets team in the County Championships 7 th of 8 in Division 2A following promotion previous year 2 Junior Teams 3 rd of 7 & 5 th of 7 in Division 2C 1 Cadet Team 6 th of 8 in Division 1B following promotion from previous year. All performed very well & representation from Lowestoft League players plus this likely to increase due to players from Lowestoft League rising in the Suffolk Rankings etc. Suffolk Schools Helped the Suffolk Schools hold both Team & Individual Suffolk Regional Championships & the overall Suffolk Schools Championships. Players from the Lowestoft League entering & representing Suffolk at the Schools National Championships. County Champs Also good to see Suffolk for the 1 st time for a number of years hold both Vets, Senior & Junior/Cadet Championships. Great to see a number of players from the Lowestoft League enter championships & Lowestoft performed very very well. Some highlights & apologies if I miss anything. Vets Martin Peek Suffolk Vets Handicap winner Martin Peek Suffolk Restricted Winner, Paul Wright Junior = Runner Up Suffolk Restricted Singles Paul Wright Runner Up in County Vets over 50 s Ian Brown Runner Up with Rex Manning in Vets Doubles Ian Brown Over 60 s Champion Seniors Kian Burgess Senior Runner Up Juniors Kian Burgess Junior Champion. Suffolk Table Tennis AGM Tuesday 20 th June Match Secretary & Press Officers Report Martin spoke about the problems Dominators had caused during the season etc which was not acceptable. Fixture congestion again avoided by pre planning all cup matches. Agreed to continue to liaise with Yarmouth league to avoid any fixture clashes. Number of teams turning up with only two players again down on last year with coaching school used in Division 2. Match cards continue being submitted by , text and what's app very successful and help much appreciated.

4 All Secretaries asked to inform the committee if a team was at risk and help promote the league. Martin reminded Team secretaries to check cards before submitting to ensure fully accurate re results & match score etc. Agreed by members to continue off season coaching & events on a Thursday to try and attract new members Clapham & Waveney Martial Arts Room secured for the new season. Please continue to recycle old bats & rubbers to the coaching school to Martin so the young players at the coaching school can develop quicker using decent tools. Thank you to everyone who had helped. 8. Treasurers Report & Financial Statement year ending 30 th April 2016 Thanks to Paul putting up with my regular visits with Bags of changes from coaching. End of , , Still cheque to Bank re the junior team who collect on a weekly basis & almost 200 coaching money to bank. Plus iro James Skilliter, Jack Leather & Lewis Taylor. Copies of the accounts handed out. Checked by Cunninghams. 9. Coaching Officers Report Moved from Benjamin Britten High school coaching to Clapham half way through the season. School wanted to almost treble the costs of hire. Only 4 table but better facilities. Bought a 2 nd hand table so now 4 tables down Clapham compared to 5 up Benjamin Britten. No coaches paid, have bought the kids Xmas Selection boxes, coaching balls. Very small profit compared to previous year due to costs of hire & numbers etc. Sessions start later with 1 st for U15 7 til 8 Over 15 & Seniors from 8 til 9.30 By using Clapham can help with re-organising cancelled matches etc etc. A number of players both juniors & seniors will be ready to play in the league for the 1 st time next season. 10. Membership fees for next season All league fees to remain the same as last year. 1 st & 2 nd Floor

5 11. Proposed Rule Changes Not a rule change but it was carried by Wally/Darren & Bob that should a completely new team enter the league that the fees are waived. Plus rule changes below; 9.2 No team shall be allowed to play a match until all fees have been paid. All payments to the League shall be made through the Team Secretary and not from individual players If a postponement is agreed the requesting team will be automatically penalised 5 league points in accordance with rule unless the postponed match is played within 14 days of the original scheduled date. The team agreeing to a requested postponement will not be penalised. In extreme weather conditions this rule may be waived following a request made in advance to the General or Match Records Secretary who will continue to review the situation on a day-to-day basis. In such circumstances, in order to avoid the normal two-point penalty, the match must be rearranged and played by the end of the following calendar month. The provisions of rule must by adhered to in rearranging the fixture. After long discussions, it was agree that a small bit of tinkering may be required to get the exact wording but the above rule changes were carried by the floor. 12. Election of Officers/ Committee & Auditors President David Willgoss Chairman Alan Peek Vice Chairman David Willgoss General Secretary Paul Burgess Match Records/Press Officer Martin Peek Treasurer Paul Wilkinson Coaching Secretary David Holland Present Officer - Vacant Committee members Kevin Jones Drew Clayton Carried On mass by the floor. 13. AOB It was discussed what the league may look like next season. Kites not entering & also Dominators unlikely. Please report any Health & Safety issues with Waterlane or Clapham to the venue or the committee. Clapham will be booked until the end of July 2017 to with run a hard bat tournament or Summer League or just for coaching.

6 14. Presentation of Trophies David continued to do a great job. Frost Award May be made to any senior player who fulfils one of the following criteria Outstanding progress by a newcomer Has a long playing record, displayed good sportsmanship and has given much pleasure to his/her opponents Distinction at higher level of competition Any other player deemed worthy of the award Paul Wright Junior Putting a team in the Division 2 to guide & encourage most platers/teams in the league Performed very well in the Lowestoft League Champs & the Suffolk Vets Champs Helps out at coaching Lightfoot & Flat (Junior) May be awarded to the most outstanding performance by a junior in League, Championship or Town representative matches. Ross Wilson 1 st season in Division 2 & achieved a 52% average with 16 wins out of 31 Also won the League Cadet U15 Champs & Runner up in the League U21 Champs Also a member of the Clapham Primes that won the League Cup & Knockout Cup. Other Winners & Runners Up Division 1 Winners Waveney Sidewaves Division 1 Runners Up Waveney Dominators Top of Division 1 averages Kian Burgess Division 2 Winners Waveney Hits Division 2 Runners Up Mutford Eagles Top of Division 2 averages Bob Knights Blue Ribband Div 1 Winners Waveney Sidewaves Runners Up Clapham Rockets League Cup Winners Clapham Prime Runners Up Clapham Academy Team Knockout Cup Winners Clapham Prime Runners Up Mutford Merlins

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