SAFETY MANAGEMENT PLAN - All divisions Updated January 2018

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1 SAFETY MANAGEMENT PLAN - All divisions Updated January APPLICATION 1.1 This safety management plan applies only to vessels and crews participating in Cairns Yacht Club (CYC) sanctioned racing events for the all divisions (keel boats, multihull, dinghy, and off the beach boats). 1.2 The area includes waters within; Port of Cairns limit (Map S3C-1-2) AUS262; AUS830 (between Ellis Beach, Double Island and the Northern end of Ellis Beach appendix 1 for specific coordinates); and course areas as defined by CYC Yacht Division Courses 1-12 inclusive 1.3 This plan does not apply to events conducted outside the area defined by 1.2 or requiring higher levels of safety than Category 6 as defined by YA Special Regulations Safety. 2. LIMITATION 2.1 Participation in any CYC racing event shall be at the sole risk and responsibility of the vessel skipper. 3. GENERAL SAFETY OBLIGATIONS 3.1 All participants are required to abide by General Safety Obligations on and off the course including: a) You must ensure your boat is safe. b) You must ensure your boat is properly equipped and crewed. c) You must ensure your boat is operated in a safe manner. 4. REGULATION AND COMPLIANCE 4.1 The following shall apply to all participating vessels and crew for the duration of the race event: The Racing Rules of Sailing (RRS) YA Special Regulations Safety YA Special Regulations PART 2 (Off the beach boats) 4.2 The following shall apply to all vessels at all times: Transport Operation (Marine Safety) Regulations 2004

2 International Regulations for the Prevention of Collision at Sea (COLREGS) 1972 Cairns Port Procedures Manual Direction issued by the Regional Harbour Master (RHM) Cairns. 5. RACE OFFICER (OOD) 5.1 Shall be a person nominated by CYC to control the race event, monitor radio communications and initiate rescue procedures if required. In the absence of a race officer, to be the Rear Commodore, Fleet Captain, or delegate. 6. RACE CONTROL HEIRARCHY 6.1 The Regional Harbour Master (RHM) Cairns will have primary control over racing followed by: 6.2 Race Officer (Officer of the Day OOD) 6.3 CYC Rear Commodore, Fleet Captain or delegate 6.4 Sailors 7. RADIO COMMUNCATION 7.1 All vessels participating in the event shall be required to maintain radio communications on VHS Channel 72 and a listening watch on VHS Channel 16 and a listening watch on VHS 12 while operating within the area under control of VTS Cairns. 7.2 For off the beach & dinghy division all support vessels are required to maintain communication. 8. RESCUE / SAFETY SUPPORT 8.1 In the first instance all vessels shall use all means available including on board rescue and safety equipment to ensure the safety of all on board and affect repair and rescue if required. 8.2 A participating vessels shall be required to assist any boat in close proximity that is requesting or directing assistance. 8.3 CYC shall provide a support vessel crewed where possible by two (2) people, adjacent to the race area, to be deployed at the direction of the race officer. 9. WITHDRAWAL 9.1 For Yacht division, all vessels withdrawing from a race event shall notify the race officer as soon as possible on VHS Channel For off the beach and dinghy sailing a vessel withdrawing from the race event will notify the race starter via signals in accordance with YA Special rules Part 2 and will be required to sign off as soon as practicable after arriving on the shore. 10. TEMPORARY SUSPENSION PORT ACTIVITY 2

3 10.1 The RHM Cairns or his delegate through VTS Cairns shall have control over all ships at the event including: All official, participating and rescue ships. Temporary suspension of an event if required to allow safe passage of port vessels. Cancellation or moving the event if weather conditions are unsuitable. 11. SUSPENSION 11.1 The vessel skipper is responsible for any decision to participate or continue participation in a race event as per Racing Rules of Sailing Rule The CYC reserves the right to cancel a race event if conditions are deemed unsuitable. 12. LOCAL RESCUE PROCEDURES 12.1 A vessels skipper is responsible for assessing the circumstances pertaining to the vessel and crew and deciding if assistance is required If assistance is required the skipper or crew shall initiate notification by radio (VHS CH 16) or other means available to it in the following order: If a serious emergency exists, contact emergency services on 000 or VHS 16 The race officer (OOD) Adjacent vessels 12.3 The race officer will notify the Commodore or Rear Commodore, monitor the situation, assist onshore services and coordinate CYC support vessels if required. 13. FIRST AID 13.1 Comply with YA Special Regulations Safety; 13.2 YA Special Regulations Part 2 Off the beach boats - Safety 14. EMERGENCY 14.1 Any Vessels skipper deciding that an EMERGENCY exists shall initiate emergency call procedures direct to the available emergency channels. 15. PRE RACE BRIEFING 15.1 Where possible a briefing for sailors will be held prior to a race A pre race briefing will be conducted by the Race Officer (OOD) and include: a) Changes to Sailing Instructions. b) Safety reminder c) An update on local shipping movements provided by VTS Cairns (excluding Ellis beach) d) Reference to Part 4 Regulation and Compliance obligations di) Reference to prevailing weather conditions. 16. EMERGENCY CONTACTS 16.1 Regional Harbour Master RHM Cairns VTS Cairns on VHF CH 16 then go to 12 or PH: Marine safety Queensland MSQ PH:

4 16.3 Emergency Services PH: Ambulance Cairns PH: Queensland Fire and Rescue PH: Cairns Police PH: or Police Link PH: APPENDIX 1: LOCATIONS OF SAILING Ellis Beach: Off the Beach Divisions Chart AUD 830 Area bounded by: E1 S E E2 S E E3 S E E4 S E Cairns: Off the Beach Divisions (Port of Cairns Map S3C-1-2) AUS262: Area bounded by: D1 S E D2 S E D3 S E D4 S E D5 S E D6 S E D7 S E D8 S E Yacht Division: (Port of Cairns Map S3C-1-2) AUS262: Cairns Yacht Club Yacht Division Courses (APPROVED BY SAILING COMMITTEE JUNE 2014) NB: Please read the Notice of Race and Sailing Instructions for each race as courses may be amended. Start Lines: CYC Start Line: A line from the starter on the northern end of Sailfish Quay in Marlin Marina and Pile T2. (swing mooring limit marker bearing 85 degrees magnetic approximately from starter position.) Triangle, Windward / Leeward races Between A buoy to port of start vessel & start vessel. usually to the West of Channel marker #7. Gate Start: Nominated yacht sails on nominated tack away from a given mark for two minutes; all other contestants start by crossing her stern on the opposite tack within two minutes. Nominated vessel then joins the race. Finish Line: CYC Finish Line: A line from the finisher on the northern end of Sailfish Quay in Marlin Marina and Pile T2. (swing mooring limit marker bearing 85 degrees magnetic approx from starter position.) Triangle, Windward / Leeward races Between A buoy to port of finishing vessel & finish vessel. 4

5 Course 1 (Long Triangle Race) CYC Start Buoy laid 200m east of the channel between No 8 and No 4, known as leeward mark (S) windward mark (P) wing mark (P) leeward mark (P) windward mark (P) leeward mark (P) CYC finish. CYC Start Buoy laid 200m east of the channel between No 8 and No 4, known as leeward mark (S) windward mark (P) wing mark (P) leeward mark (P) CYC finish. Course 2 All Divisions (False Cape Race) CYC Start Buoy laid in the vicinity of No 10 (S) False Cape buoy (P) - Buoy laid in the vicinity of No 10 (P) Number of laps to False Cape to be notified at briefing or via VHF at radio check (ch 72) CYC finish. Course 3 (Long Windward / Leeward) CYC Start Hilton Buoy (P) No 7 (P) leeward mark (P) (approx 1 mile from No 7) windward mark (P) (approx 1 mile from No 7) leeward mark(p) windward mark (P) No 8 (P) CYC finish. CYC Start Hilton Buoy (P) No 7 (P) leeward mark (P) (approx 1 mile from No 7) windward mark (P) (approx 1 mile from No 7) No 8 (P) CYC finish. Course 4. (Mission Bay Race) CYC Start No 8 (S) Mission bay buoy (P) No 8 (P) Mission bay buoy(p) No 8 (P) CYC finish. CYC Start No 8 (S) Mission bay buoy (P) No 8 (P) - CYC finish. Course 5. (Yorkeys Return) CYC Start No 9 (P) Yorkeys Knob port channel marker (P) No 5 (S) CYC finish. CYC Start No 11 (P) Yorkeys Knob port channel marker (P) No 11 (S) finish. Course 6. (SW, S Course) CYC Start Hilton Buoy (P) No 9 (P) No 13 (S) No 15 (S) Outer Red (P) T2 (P) Outer Red (P) CYC Finish. CYC Start Hilton Buoy (P) No 11 (P) No 13 (S) No 15 (S) Outer Red (P) T2 (P) Outer Red (P) CYC Finish. Course 7. (Fitzroy Return Race) Division 1 including Multihull CYC Start Hilton Buoy (P) - No 2 (S) Fitzroy Island Lighthouse and Fitzroy Is. (S) No 12 (P) finish. Start Hilton Buoy (P) - No 12 (S) Fitzroy Island port channel marker (P) No 12 (P) finish. Course 8. (Holloways Race) Start No 9 (P) Farthest Holloways buoy (P) No 9 (S) - finish. Start No 9 (P) Nearest Holloways buoy (P) No 9 (S) finish. Course 9. (Double Is Race) CYC Start No 1 (P) Double Island (S) No 1 (S) CYC Finish. CYC Start No 9 (P) Yorkeys Knob port channel marker (S) No 5 (S) CYC Finish. Course 9. (Double Is Race) CYC Start No 1 (P) Double Island (S) No 1 (S) CYC Finish. CYC Start No 9 (P) Yorkeys Knob port channel marker (S) No 5 (S) CYC Finish. Course 10 (Bark Hut Race) CYC Start Admiralty Is Buoy (P) Bark Hut Buoy (P) Admiralty Is Buoy (P) Bark Hut Buoy (P) Outer Red (P) - Admiralty Is Buoy (P) CYC Finish CYC Start - Admiralty Is Buoy (P) - Bark hut Buoy (P) - Outer Red Buoy (P) - Admiralty Is Buoy (P) CYC Finish Course 11 (Triangle course) LEAVE ALL MARKS TO PORT. Div 1 including Multihull 5

6 Start Finish Div 2 Start Finish (The start boat will be in the area between channel marker No 7 and Holloways Beach). Wind Start / Finish 3. Course 12 (Winward Leeward Course) - LEAVE ALL MARKS TO PORT. Div 1 including Multihull Start Finish Div 2 Start Finish (The start boat will be in the area between channel marker No 7 and Holloways Beach). Wind 1. Start / Finish 2. Course 13 Two Island Race Div 1 including Multihulls CYC Start - C#12 (S) Fitzroy Is (P) Green Is Buoy (P) C#12 (P) CYC Finish Div 2 CYC Start - C#12 (S) Fitzroy Is Port Lead (P) Green Is Buoy (P) C#12 (P) CYC Finish 6

7 APPENDIX 2 RISK MANAGEMENT PLANS BY LOCATION AND FLEET CYC Risk Assessment Tool by Division OFF THE BEACH SAILING & DINGHIES: Consistent with YA Special Regulations PART 2 (June ) OFF THE BEACH BOATS Hazard Controls Risk Is This Risk Resources Responsible Person Time-frame Rating Acceptable? 1. Wave limiting access OOD to assess the safety in low yes OOD trained OOD ongoing to the water launching and retrieving vessels 2. Flood related hazards and crocodiles 3. Lack of appropriate first aid equipment readily available to treat injuries or accidents as they occur. Support vessel to monitor water for hazards 4. Lack of PFDs All crew < 12yo are required to wear PFD as per YA special regulation 2 low yes Support vessel to under survey of the area for hazards and report to OOD First AID kit keep up to date low yes First aid kits located in club house Use of stinger suits to be encouraged low yes PFD are available at the CYC OOD CYC Executive is required to maintain first aid kits (including vinegar) When using the kits a log of equipment used is recorded. Participants and OOF ongoing ongoing 12 month review of the CYC PFD 5 In the case of entrapment in capsized boat (dinghy) All participants are encouraged to purchase personal PFD and to use them it is necessary to urgently rescue a person from underneath a capsized boat. Med yes a rescue should be made by bringing the boat upright as quickly as possible Instructors are briefed on avoiding and escaping entrapment. Instructors and safety boat crews are skilled at observing incidents and promptly providing Support Vessel pages 32 & 33 of the RYA Safety Boat Handbook

8 assistance in a properly trained manner 6. Appointment of inexperienced Race Officer (OOD) resulting in poor decisionmaking. Contact your state association to arrange an OOD training course. low yes Training undertake for OOD Rear Commodore 6 monthly training provided as required 6 Hazard Controls Risk Rating All OOD to be briefed on emergency procedures 7 Poor promotion of emergency procedures and contact numbers to club members. 8. Poor communication to emergency service providers of club/centre location and access details resulting in delay in emergency treatment. 9. Inappropriate personnel interacting with children. Clear command structure and decision making process in place Working with children check/ Blue Card Ensure your club complies with the relevant state legislation 10. Poor record keeping Sign in and sign off is required by all sailing participants Is This Risk Acceptable? low yes Information provided to OOD low yes Radio to be provided to OOD and Support Vessel crew. Chain on command established and communicated to OOD and Support crew low yes Adult supervisors of junior sailor will require blue cards by end of 2014 low yes a record keeping system in place that is maintained and used Resources Responsible Person Time-frame Dinghy Fleet Captain Following safety management plan chain of command Rear Commodore OOD Rear Commodore 6 monthly briefing to all dinghy members and reminders provided during race briefings ongoing Ongoing Ongoing 7 All incidents are reported as per the incident report protocol A location to file documents associated with events

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11 APPENDIX 3: LOCATIONS MAPPED CHARTS ELLIS BEACH OFF THE BEACH FLEET LOCATION CAIRNS OFF THE BEACH FLEET

12 Revisions: Inline with National Standard for Commercial Vessels Part E Operations, annual reviews of the CYC Safety Management Plan prior to requesting the CYC aquatic event approval are undertaken. All changes are documented within the table Date of change Reasons behind change reference to the part of the Responsible officer Signature document or record changed Feb 2015 Development of revised SMP All SRD Dec 2016 Review of SPM Slight updates on structure and SRD phone numbers, courses August 2017 Review by MSQ Inclusion of Revision section SRD Jan 2018 Annual review No Changes SRD