Special Olympics Results Information System Sailing. Release: Version: 6 Date: 08/06/2011. Sailing (SA) Version 6 Page 1 of 23
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1 SPECIAL OLYMPICS RESULTS INFORMATION SYSTEM SAILING Release: Version: 6 Date: 08/06/2011 Sailing (SA) Version 6 Page 1 of 23
2 Table of Contents Table of Contents Introduction List of Sailing Outputs... 5 (Rt.1) Competition Schedule... 5 (Rt.2) Issues Report... 5 (Rt.3) Entry List by Level... 5 (Rt.4) Score Card (Divisioning Round)... 5 (Rt.5) Divisioning Round Results Report... 5 (Rt.6) Entry List by Division... 5 (Rt.7) Score Card (Medal Round)... 5 (Rt.8) Provisional Results of Medal Round... 5 (Rt.9) Awards Report... 5 (Rt.9.2) Awards Presentation Report... 5 (Rt.10) Final Results Procedures Results Service and Competition Management Support Pre-Games Activities Schedules and competition format Pre-competition Activities Pre-event Activities Head Coaches Meeting Divisioning Round Before the Race [Medal Round]... 8 Sailing (SA) Version 6 Page 2 of 23
3 2.5.4 After the Race After the Medal Round Real time data presentation Exceptional situation handling Distribution Table Appendix 1- Sailing Results / Reports Outputs (Rt.1) Competition Schedule (Rt.2) Issues Report (Rt.3) Entry List by Level (Rt.4) Score Card (Divisioning Round) (Rt.5) Divisioning Round Results Report (Rt.6) Entry List by Division (Rt.7) Score Card (Medal Round) (Rt.8) Provisional Results of Medal Round (Rt.9) Awards Staging Report (Rt.9.2) Awards Presentation Report (Rt.10) Final Results Appendix 2- Distribution Table Sailing (SA) Version 6 Page 3 of 23
4 1. Introduction Special Olympics Results Information System Sailing The purpose of this document is to establish the result procedures of the sport, while setting the framework for the operational development of the sport during Games-time operations. In specific, this document: Creates an overall idea of what reports need to be produced by the GMS Achieves an overall idea and clear understanding of the GMS Identifies a list of Reports Identifies key timelines of each report Sailing (SA) Version 6 Page 4 of 23
5 No. Special Olympics Results Information System Sailing 2. List of Sailing Outputs Results/Report 1 (Rt.1) Competition Schedule 2 (Rt.2) Issues Report 3 (Rt.3) Entry List by Level 4 (Rt.4) Score Card (Divisioning Round) 5 (Rt.5) Divisioning Round Results Report 6 (Rt.6) Entry List by Division 7 (Rt.7) Score Card (Medal Round) 8 (Rt.8) Provisional Results of Medal Round 9 (Rt.9) Awards Report 10 (Rt.9.2) Awards Presentation Report 11 (Rt.10) Final Results Refer to Appendix 1 for Sailing Results / Reports Outputs Sailing (SA) Version 6 Page 5 of 23
6 3. Procedures 2.1 Results Service and Competition Management Support This part of the Procedures section focuses on processes related to the gathering, processing and distribution of information concerning competition progress and results and the acquisition and processing of data that the GOC Competition Management require in order to prepare for and manage competition. Roles of this document is to documented in chronological order the results processing during competition (Divisioning reports, start lists, results, Awards etc.). 2.2 Pre-Games Activities Some competition-related information must be available on the first day of the Sports Information and Information Desks in the Special Olympic village is operational. When Teams arrive in the Special Olympic village (where applicable), most teams and media require the latest release of the Games schedule, the competition format. The final few weeks before the Games can be hectic and the wise organizer will prepare aspects of this information weeks in advance or as early as possible. 2.3 Schedules and competition format Most of the Games participants will receive the Games schedule from different sources before they arrive in the host city. Schedules will be printed in a number of publications that the OC will send to SOI. Schedules will be available on the official WEB site. Despite this, experience shows that high-demand items of information after teams and journalists arrival are the competition schedules. It is highly likely that participants will want to check for any last minute changes in the schedule. Additionally they will want to verify other information about the competition, such as competition phases. All the above information should be prepared in outputs: (Rt.1) Sailing Daily Event & Session Competition Schedule It will be distributed on the first day of operations of each client. Before distribution of the competition Schedule it will have to be approved by the Technical Delegate allocated by SOI. Once the content of these outputs has been agreed between the Technical Delegate and the OC Competition Management, it will be distributed to all clients. Should it become necessary to change data in the above-mentioned outputs after verification and distribution, the OC Competition Management will immediately send corrections by electronic means with the new date and version. Sailing (SA) Version 6 Page 6 of 23
7 2.4 Pre-competition Activities Special Olympics Results Information System Sailing After the Technical Delegate arrives in the host city, they will work with the OC Competition Management on the final preparations for the Games. During the period before the start of Games, a lot of time will be spent on final checking of the participant data and the preparation, checking and correction of other information if necessary. It is important that the process for transferring this data from its official source to the Organizing Committee is agreed much earlier and that any planned technology solution is properly tested. 2.5 Pre-event Activities Head Coaches Meeting A Head Couches Meeting will be organized one (1) day before the start of competition. Two (2) hours prior to the meeting the following information should be ready and available to all delegations upon arrival in the venue at the Sports INFO Desk. Sailing Instructions (Rt.2) Issues Report (Rt.3) Entry List by Level should be printed by the Games Management System (GMS) and distributed by result runners after checked by the Technical Delegate Divisioning Round One (1) hour before the first race of each day of the divisioning round (Rt.4) Score Cards (Divisioning Round) should be printed by the GMS Team and distributed to FoP team After the race program of the day is completed, the Score Card (Divisioning Round) will be completed manualy by the FoP Team and all scores will be entered into GMS by the GMS Team and : (Rt.5) Divisioning Round Results Report will be produced and distributed by the result runners Approximately thirty (30) minutes after the divisioning is complete, the GMS Team will produce the outputs and will be distribute by result runners. (Rt.5) Divisioning Round Results Report Sailing (SA) Version 6 Page 7 of 23
8 (1) hour after the divisioning is complete, the GMS Team will produce the outputs and will be distributed by result runners: (Rt.6) Entry List by Division Before the Race [Medal Round] At the beginning of each Medal Round day (Rt.7) Score Card (Medal Round) should be printed by the GMS Team and distributed to FoP team After the Race After the race program of the day is completed, the Score Card (Medal Round) will be completed manualy by the FoP Team and all scores will be entered into GMS by the GMS Team and : (Rt.8) Provisional Results of Medal Round will be produced and distributed by the result runners After the Medal Round At the end of the final race of each division, the GMS Team should produce the outputs: (Rt.9) Awards Report (Rt.9.2) Awards Presentation Report (Rt.10) Final result and distributed to all relevant client groups by result runners. 2.6 Real time data presentation There will be constant feed of information by Competition Management to Sport Presentation Supervisor, regarding happening on the FOP. This information will be announced by Sport Presentation and will be displayed on TV/Videoboard. Sailing (SA) Version 6 Page 8 of 23
9 2.7 Exceptional situation handling DNS = Did Not Start (Other than DNC and OCS) DNF = Did Not Finish DSQ = Disqualification DNC = Did Not Start; did not come to the starting area RDG = Redress Given Special Olympics Results Information System Sailing RAF = Retired After Finishing BFD = Disqualification under rule 30.3 OCS = Did not start; on the course side of the starting line at her starting signal and failed to start, or broke rule 30.1 DNE = Disqualification (other thn DGM) not excludable under rule 90.3 (b) ZFP = 20% penalty under rule 30.2 SCP = Took a Scoring penalty under rule 44.3 (a) DGM = Disqualification for gross misconduct not excludable under rule 90.3 (b) The above initials will appear on the Result/Report if they occur. Sailing (SA) Version 6 Page 9 of 23
10 4. Distribution Table The table has been created to show all relevant outputs, Description / Delivery Time and all involved client groups. It identifies which result/report go to which client and the quantity of each delivery. It also shows the method of delivery and the location that it will be delivered. Refer to Appendix 2 for Distribution List Sailing (SA) Version 6 Page 10 of 23
11 Appendix 1- Sailing Results / Reports Outputs Sailing (SA) Version 6 Page 11 of 23
12 (Rt.1) Competition Schedule Sailing (SA) Version 6 Page 12 of 23
13 (Rt.2) Issues Report Sailing (SA) Version 6 Page 13 of 23
14 (Rt.3) Entry List by Level Sailing (SA) Version 6 Page 14 of 23
15 (Rt.4) Score Card (Divisioning Round) Special Olympics Results Information System Sailing Sailing (SA) Version 6 Page 15 of 23
16 (Rt.5) Divisioning Round Results Report Special Olympics Results Information System Sailing Sailing (SA) Version 6 Page 16 of 23
17 (Rt.6) Entry List by Division Sailing (SA) Version 6 Page 17 of 23
18 (Rt.7) Score Card (Medal Round) Sailing (SA) Version 6 Page 18 of 23
19 (Rt.8) Provisional Results of Medal Round Special Olympics Results Information System Sailing Sailing (SA) Version 6 Page 19 of 23
20 (Rt.9) Awards Staging Report Sailing (SA) Version 6 Page 20 of 23
21 (Rt.9.2) Awards Presentation Report Special Olympics Results Information System Sailing Sailing (SA) Version 6 Page 21 of 23
22 (Rt.10) Final Results Sailing (SA) Version 6 Page 22 of 23
23 Appendix 2- Distribution Table Sailing (SA) Version 6 Page 23 of 23
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