Held by Held by Held by Secondary. Total Primary Secondary Special/ Federation

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1 SCHOOLS FORUM ITEM NO: Schools Excess Balances brought forward to Purpose of the Report 1 The purpose of this report is to provide details of School Balances carried forward, particularly if there are any that breach the criteria as agreed in the Clawback Mechanism. Suggested Action 2 To ask Schools Forum to note the balances brought forward to Financial Year 2014/15, and to review and agree the criteria to be set for 2015/16, and to request further information should a school meet criteria as specified by Forum. Background 3 It is mandatory for all Local Authorities (LAs) to control surplus balances and, from summer 2008, to operate a clawback mechanism for 2007/8 and subsequent revenue balances. The Schools Forum agreed to revise WBC's Excess Balances Clawback Mechanism at its meeting in March 2011 and they have since ratified the continued use. The Guidance document at Appendix A explains the agreed current mechanism and has been made available to schools by its inclusion on the website pages of the Schools Finance Team. 4 At st March 2014 the total amount of revenue balances held by our schools is 5,440,170 see table below for breakdown Balancel Primary Held by Held by Held by Secondary Community Held by (deficit) as Clusters Total Primary Secondary Special/ Federation facilities Schools at Funding Schools Schools Nursery /03/ ,170 65, ,873 3,935,892 4,9,016 2,7, , ,898 /03/ , ,744 36,250 5,203,749 5,470,306 3,802,8 699, ,060 /03/ ,649 28,873 6,352 5,099,1 5,193,000 3,495, ,803 6,148 /03/ , ,385,282 5,440,170 3,205,413 1,525, ,9 Please note that for comparative purposes balances held by secondary schools who have converted to academy status in the last four years have been removed. Supporting Information 5 Attached to this report at Appendix B is the schedule of individual school balances as at st March The excess balances have been calculated in accordance with the mechanism outlined in Appendix A and a number of schools have provided supplementary information to substantiate their claims to committed balances mostly being planned capital expenditure. 1

2 There is currently one school holding excess funds which would meet the current criteria to instigate a clawback, this being Shinfield St Mary's who to date have not provided supplementary information. Donna Munday Schools Finance Manager July

3 Appendix A Guide to the Excessive Balances Control Mechanism The DfE have stipulated that all schools carrying an excess balance at the end of a financial year will have the excess clawed back during the next financial year and that this should be redistributed to schools within the same authority according to a method agreed by the local schools forum. Balances held by each of the schools for the previous three years will be reviewed and, if the balance is increasing year on year, the balance as at st March 2014 will be assessed under the Excessive Balances Control Mechanism. An excess balance is defined as anything over 5% for secondary schools, over 8% for primary schools and over 8% for special schools and is calculated using the 2014 closing balance and the total expected income as follows: The amount of the school balance will be identified at yearend but the Wokingham Schools Forum has agreed that certain items may be carried forward over and above the relevant excess percentage as allowances. Orders placed but goods not received equipment funding) Balance related to defined activities (e.g. Clubs) where, and there is evidence that, the school need without receipt of corresponding income. specific activities that have not yet taken place (e.g. Trips) expenditure identified in the School Development Plan No other allowances will be made. The school balance will be adjusted for these allowances before calculating the final "excess". The income figure used is that shown in the school's budget plan. This will include all delegated revenue budget as well as any money raised by the school (but not including any community facility extended schools income). The LA will review this figure and may request reasons for budgeted increases in income over the previous year. If the adjusted balance is more than 5% or 8% (as applicable) of the income, the excess amount will be identified as a potential clawback A simple calculator spreadsheet is available on the School Finance website to enable schools to predict their own situation, but the final calculation will be undertaken by the LA using final figures from the school's 2014 CFR return, Wise and the school's budget plan. Any clawbacks identified through the procedure described above will be scrutinised by a subcommittee of the Wokingham Schools Forum prior to being made to schools.

4 A B C D E F G H I Aldryngton All Saints Ambleside Bearwood Beechwood Bulmershe Colleton 2 Addington Primary Primary Centre Primary Primary School Primary 7 Balance as at /3/ ,417 6, , ,691 70,391 44,170 4,122 (9,602) 8 Balance/(deficit) as at /3/ ,506,2 120,889 49,901 94,069 97,842 (4,5) 5,0 9 Balance/( deficit) as at /3/ ,730 35,345 85,812 6,729 75,097 63,037 29,7 2, Balance/(deficit) as at /3/ ,992 36, ,991 23,776 47,650 75,808 80,600 (3,161 ) 11 Less any allowances: 12 Orders placed but goods not received ' equipment $ funding)/children's centre Balance related to defined activities (eg. Clubs) without receipt of corresponding income. 16 Trips) 18 adjusted balance/(deficit) ,992 36, ,991 23,776 47,650 75,808 80,600 (3,161 ) 19 Income Budget 2014/15 Plan 4,681,485 1,238,255 1,494, ,409 1,364,522 1,428,122 5,119,922 1,176, adjusted percentage balance 7.99% 2.94% 7.63% 2.62% 3.49% 5.% 1.57% 0.% 5% of 1415 income n/a n/a n/a n/a n/a n/a 255,996 n/a T3 8% of 1415 income 374,519 99, ,581 72, , ,250 n/a 94,114 Balance carried forward for more than 3 years N/A 36,390 N/A N/A N/A N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A nil N/A N/A N/A N/A N/A N/A 32 Other items requested to be considered:

5 A J K L M N 0 P Q Earley St Coombes Crazies Hill Peter's Emmbrook Emmbrook Emmbrook Farley Hill Finchampste 2 Primary Primary Primary School Infant Junior Primary ad Primary 7 Balance as at /3/ ,428 30,872 41,3 163,299 54,361 54,774 28,170 30,725 rg Balance/(deficit) as at /3/ ,478 30,940 72, , ,887 61,842 69,545 30,136 rg Balance/( deficit) as at /3/ ,5 33,399 73, ,8 43,081 60,380 35,875 28,396 r:ro Balance/(deficit) as at /3/ ,100 42,470 98,480 1,665 91,894 52,365 11,5 22,372 Less any allowances: Orders placed but goods not received ' 13 equipment 14 funding)/children's centre Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. t 6 Trips) t 18 adjusted balance/(deficit) ,100 42,470 98,480 1,665 91,894 52,365 11,5 22, Income Budget 2014/15 Plan 2,297,595 5,3 1,989,010 5,885, , , , , adjusted percentage balance 2.35% 8.10% 4.95% 3.60% 10.84% 5.41% 1.33% 3.87% "22 5% of 1415 income n/a n/a n/a 294,7 n/a n/a n/a n/a 23 8% of 1415 income 183,808 41, ,1 n/a 67,801 77,502 67,760 46,306 2s Balance carried forward for more than 3 years N/A 42,470 98,480 N/A N/A N/A N/A N/A Ta secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A 5 nil N/A N/A N/A N/A N/A 32 Other items requested to be considered: v;:r _...._

6 A S T U V W X Y Z Grazeley Foundry Gorse Ride Gorse Ride Parochial Hatch Ride Hawkedon Hawthorns Highwood 2 College Infant Junior Primary Primary Primary Primary Primary 7 Balance as at /3/2011 7, ,408 50,602 37, ,004 98,480 65,718 8 Balance/(deficit) as at /3/ , ,969 59,892 42, , ,748 65,690 Balance/(deficit) as at /3/2013 5,0 120,791 44,137 53, ,603 68,756 44,9 10 Balance/(deficit) as at /3/2014 9,2 46,920 56,609 57, ,455 65,187 1, Less any allowances: 12 Orders placed but goods not received equipment 14 funding)/children's centre r Balance related to defined activities (eg. Clubs) without receipt of corresponding income. Trips) 6 18 adjusted bajance/(deficit) ,2 46,920 56,609 57, ,455 65,187 1, Income Budget 2014/15 Plan 1,392, , , , ,503 2,157,525 1,660,632 1,171, adjusted percentage balance 0.00% 1.06% 4.85% 9.% 6.52% 9.15% 3.93% 0.14% T2 5% of 1415 income n/a n/a n/a n/a n/a n/a n/a n/a T3 8% of 1415 income n/a 69,816 77,425 48,649 70, , ,851 93, Balance carried forward for more than 3 years N/A N/A N/A N/A 57,771 N/A N/A N/A 28 secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A l1:[ special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A N/A N/A N/A nil N/A N/A N/A Other items requested to be considered:..._

7 A AA AC AD AE AG AH AI Hillside Keep Hatch Lamb's Lane Loddon Nine Mile Oaklands Oaklands 2 Primary Primary Primary Primary Ride Primary Infant Junior 7 Balance as at /3/ ,190 45,150 99,348 87,398 45,668 46,142 2,740 T Balance/(deficit) as at /3/ ,056 87, ,881 91,618 53, ,008 3,846 9 Balance/(deficit) as at /3/ , , ,663 70,392 68, ,954 3, Balance/(deficit) as at /3/ , , ,070 68,208 79, ,773 9, Less any allowances: 12 Orders placed but goods not received ' 13 equipment f 14 funding)/children's centre f Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. I t..j Trips) 18 adjusted balance/(deficit) , , ,070 68,208 79, ,773 9, Income Budget 2014/15 Plan 1,759,400 1,609,561 1,253,865 1,737,1 1,349, , , adiusted percentage balance 4.84% 11.23% 10.77% 3.93% 5.87%.64% 1.08% 5% of 1415 income n/a n/a n/a n/a n/a n/a nla T3 8% of 1415 income 140, , , , ,9 64,974 72, TB Balance carried forward for more than 3 years N/A 180,699 N/A N/A 79, ,773 N/A Ta secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A 51,934 N/A N/A nil 110,798 N/A 32 Other items requested to be considered: Breakfast Library ;:r;:r

8 A,i AK AL AM AN AO AP AR Robert Robert Polehampton Polehampton Radstock Rivermead Piggott Piggott Shinfield 2 Infant Junior Primary Primary Infant Junior Infant 7 Balance as at /3/ ,069,2 60,032 60,007,544 47,647 29,684 rs Balance/(deficit) as at /3/ ,588 53,141 76, ,867 44,658 25,087 62,392 rg Balance/(deficit) as at /3/ ,493 56,908 43,963 61,568 33,238 10,4 29,982 Balance/(deficit) as at /3/ ,677 34,974 44,607 97,196,779 13,378 80,842 Less any allowances: '12 Orders placed but goods not received 13 equipment 14 funding)/children's centre I Balance related to defined activities (eg. Clubs) without receipt of corresponding income. w Trips) 18 adjusted balance/(deficit) ,677 34,974 44,607 97,196,779 13,378 80, Income Budget 2014/15 Plan 829, ,301 1,802,7 1,643,512 6,9 770, , adjusted percentage balance 7.67% 3.86% 2.48% 5.91% 4.42% 1.74% 8.22% T2 5% of 1415 income n/a n/a n/a n/a n/a n/a n/a T3 8% of 1415 income 66,383 72,4 144,180 1,481 50,234 61,632 78,678 T4 T5 Balance carried forward for more than 3 years N/A N/A N/A N/A N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A! 29 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A 32 Other items requested to be considered: ;:r;:r

9 A AS AT AU AV AW AX AY AZ Shinfield St St Dominic Mary's Sonning Southfield South Lake St Crispin's Savio St Nicholas St Paul's 2 Junior Primary School Primary School Primary Primary Junior 7 Balance as at /3/ , ,790 42, ,541 97,9 32,374 95,001 T Balance/(deficit) as at /3/ ,790 4,7 106, , , ,499 41, ,760 '"9 Balance/(deficit) as at /3/ ,096 2, ,689 29,8 283,551 70,6 59,077 9, Balance/(deficit) as at /3/ ,834 (16,865) 256,152 15, ,657 52,7 49, , Less any allowances: 12 Orders placed but goods not received 13 equipment t funding)/children's centre Balance related to defined activities (eg. Clubs) without receipt of corresponding income. 2.. Trips) 18 adjusted balance/(deficit) ,834 (16,865) 256,152 15, ,657 52,7 49, , Income Budget 2014/15 Plan 748, ,760 2,028,957 1,762,618 5,680,573 1,553,456 6,022 1,388, adjusted percentage balance 12.53% 1.95% 12.62% 0.90% 4.55% 3.39% 7.88% 7.58% 22 5% of 1415 income n/a n/a n/a n/a 284,029 n/a n/a n/a 23 8% of 1415 income 59,920 69,1 162,7 141,009 n/a 1,6 49, , Balance carried forward for more than 3 years 93,834 N/A N/A N/A N/A N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back 33,915 N/A N/A N/A N/A N/A N/A N/A 32 Other items requested to be considered: ;::r;:r..

10 A BA BB BC BD BE BF BG BH St Sebastian's St Teresa's Waingel's Waiter Wescott Westende Whiteknights Willow 2 Primary Primary College Infant Infant Junior Primary Bank Infant 7 Balance as at /3/ ,446 47,904 45,400 29,125 93,283 76,512 82,4 63,2 8 Balance/(deficit) as at /3/ ,208 13,6 (51,325) 80, , ,0 109, ,971 9 Balance/( deficit) as at /3/2013 6,252 64, ,110 22, ,197 85,693 1,8 105, alance/(deficit) as at /3/ ,672 10, ,0 20,936 3,983 87,5 100,635 89,6 Less any allowances: J2. Orders placed but goods not received equipment 14 funding)/children's centre I Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. 6 Trips) 18 adjusted balance/(deficit) ,672 10, ,0 20,936 3,983 87,5 100,635 89,6 19 Income Budget 2014/15 Plan 782,848 1,5,330 7,120,942 1,088, ,280 1,190,538 1,749, , adjusted percentage balance 3.66% 0.83% 13.69% 1.92% 25.14% 7.33% 5.75% 12.06% * 5% of 1415 income n/a n/a 356,047 n/a n/a n/a n/a n/a 8% of 1415 income 62, ,2 n/a 87,095 68,102 95,3 139,958 59,229 2s Balance carried forward for more than 3 years N/A N/A N/A N/A 3,983 N/A N/A N/A TB secondary excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A T9 special excess balance to be clawed back N/A N/A N/A N/A N/A N/A N/A N/A 30 primary excess balance to be clawed back N/A N/A N/A N/A 145,881 N/A N/A N/A 32 Other items requested to be considered: Dinosaur """"

11 A! BI BJ BK BL BM BN BO Total primary Willow Bank Winnersh Woodley individual secondary clusters community 2 Junior Primary Primary school federation behaviour facility 7 Balance as at /3/2011 1,728 72,473 42,302 5,7,8 33,170 65, ,873 rs Balance/(deficit) as at /3/ ,903 90,058 50,489 5,550,171 73, ,744 36,250 rg Balance/(deficit) as at /3/ ,489 7,9 77,705 5,488,188 58,649 28,873 6,352 r:w Balance/(deficit) as at /3/ ,788 51,081 84,294 5,385,307 54,681 (25) 207 r:r1 Less any allowances: Orders placed but goods not received 13 equipment J..i. funding)/children's centre Balance related to defined activities (eg. Clubs) 15 without receipt of corresponding income. 6 Trips) 18 adjusted balance/(deficit) ,788 51,081 84, Income Budget 2014/15 Plan 890,859 1,763,016 1,229,507 91,428, adjusted percentage balance 4.92% 2.90% 6.86% 22 5% of 1415 income nla nla nla 23 8% of 1415 income 71,9 141,041 98, Balance carried forward for more than 3 years N/A N/A 84,294 TB secondary excess balance to be clawed back N/A N/A N/A special excess balance to be clawed back N/A N/A N/A primary excess balance to be clawed back N/A N/A nil o 32 Other items requested to be considered: ;:r;::r