Nazareth Soccer Club

Transcription

1 Nazareth Soccer Club Board of Directors Report October 12, 2016 Bushkill Township Municipal Building 1114 Bushkill Center Drive Nazareth, PA Call to Order: 7:40pm Adjournment: 8:50pm Board of Directors Present: Scott Jordan, Ginny Patton, Brian Ransom, Melissa LaBar, John DeMarco, John Henchy, Karen Janis, Craig Swanson, Courtney Kole, Karen Allen, George Kline Board of Directors Absent: Luther Casner, Jenn Brown Others Present: Rob Berkowitz, Connie Augustine, Vinny Gaeta NOTES Scott Jordan, President Bylaw amendments o 1 change Article 4 Section 6 Updated to birth month o Update to section numbering o Not including anything on academy o Volunteer Czar reports to Secretary Steve Detroxa o Bylaws approved Board elections o President: Scott Jordan is resigning as President Nomination and approval of John Henchy o Club Registrar Jenn Brown is resigning She will continue to act as consultant Position will remain open Jennifer Bennett is interested o Treasurer Nomination and approval of Virginia Patton o Communication Director

2 Nomination and approval of Karen Janis o Equipment Director Nomination and approval of George Kline o Fields Director Nomination and approval of Melissa LaBar o Vice President Nomination and approval of John DeMarco Steve Detroxa has volunteered to be the volunteer czar o Work bond management focus Request for Field maps for parents o Karen Allen can provide this to the coaches Bethlehem Steel o Final game is this weekend 23 tickets left o Will send communication to all coaches first come, first serve Next month o Review and approve by-laws o Approve 2 months worth of meeting notes Pending Elections (next month) o Registrar TBD o Treasurer Ginny o Fields Melissa o Equipment George Kline o Communications Karen Janis o VP John DeMarco o President Scott to continue until next month John DeMarco, VP: For winter play o Some interest with Micro for finding winter training space o Weekend training in past years was done at YMCA o Lehigh Valley Cross fit (off Sullivan Trail) $80/hour for rent ~12 weeks of technical training ~ $120/kid o Micro side all technical training Continue to have a commitment to technical training throughout the winter o Classic side only 2 teams have inquired about winter training o communication to all coaches inquiring who wants time for their teams to train o Goal try to have more concrete plans by next week Review of NSC By-Laws o Registrar currently show fundraiser and registrar as paid positions Explore paying player registration fee for the children for those who volunteer for these positions Review previous minutes to uncover more background on this issue How much money would NCS lose? Approx. 9k

3 Threat of the work bond has worked to date Biggest struggle is getting classic coaches We have had to pay for some coaches due to lack of volunteers for some teams o Consider adding verbiage around Academy program 1 st year Academy is 8 year olds and younger Nothing in the by-laws specific to NVYSL or Blue Mountain NSC should have a representative on the Academy league A Deputy Director position under Classic Would be similar to other league representatives U9 has moved under classic Academy is optional for U7 and U8 Communication was sent out for additional training U8 might need to be modified o For some players 3 days a week for practice is too much (Academy plus regular NSC practices) o U8 is currently 2 nights a week Consider moving to 1 practice per week, plus a Saturday game Then Academy provides an additional practice, and another game on Saturday By-laws would focus on the Deputy Director position and the roles and responsibilities of this position Brian Ransom, Secretary: August minutes approved September minutes approved Bylaws approved Moving forward, only 3 copies of board minutes will be brought to the meeting o Electronic versions of the minutes will be provided to each board member within 1 week of the board meeting o All board members will print their own copy if they want to review them August minutes not printed; revisit next meeting Virginia Patton, Treasurer: Started the month: $163, Spent ~$39k Month ending: $124, Highlights: League fees, uniforms ($10k), lights ($4k) Year over year differential: ~15k Started the month: $170, Month ending: $163, ($168, last year) Melissa La Bar, Fields Director: Kicked off Baseball field at Tuskes

4 o New person at Upper Nazareth o Gave lighted baseball fields to both baseball and soccer Soccer got kicked off Only a few more weeks of baseball (and soccer) o Ordered 60 more cases of paint o Met with gentleman from Church of Jesus Christ of Latter Day Saints Still have to get the okay Could be 11v11 size field The agreement would include letting us use the church parking lot This will be helpful considering we are losing Lucas in the Spring o Church of El Shaddai Must get the okay from the church counsel Could possibly fit: two 7x7 or one 9x9 Considerations for Sunday services o For teams playing NVYSL in the Spring, consider having all away games to give the fields a break For example, goal boxes are really bad at Lucas Lanes o Schedule time for Melissa to meet with George to review all equipment, fields, lights, nets, etc. Some fields need cleaned up (old equipment, goals, etc.) o Lights are due to be returned on 11/7 NSC is responsible for pick up Arrangements need to be made soon All fields up and going Parents are volunteering to line fields Ordered 16 more cases of paint Sending out letters for the Spring season Meeting next week with Jesus Christ of Latter Day Saints church to secure more field space We have use of both Lucas Lanes until the end of October o Will not use Upper Lucas in the Spring Luther Casner / George Kline, Team Equipment: Everything finished with the uniforms Will have everything over to George Kline soon Next year: o Uniforms rethink how we handle uniforms moving forward o Nothing decided for tonight o Spring should be fine, new considerations for the fall All lights are in place (both those owned and rented) o 2 at ESSROC o 4 at Lucas o 3 at Bushkill Rec o 1 spare left (maybe?) o Tuskes Park using fixed field lights All uniforms are all out o Even those ordered recently

5 o Almost completely out of all Youth sizes o Budget of 30k is going to go over Did not anticipate 6 U9 teams all needing Youth Smalls Parents went off Micro size shirts, which have different size charts Micro needed pennies, cones, other supplies 2 sets (quantity of 4) of bow nets Total overage has not yet been finalized o Are we ordering more coaches shirts? Budgeted 4k, but that budget was already used on the overages listed above Board approved to purchase 50 coaches shirts for 2k from BSN Sunsports Royal Blue & Black Random sizes o Reach out to coaches to confirm sizes U9 and older 3 female shirts needed o Academy Uniforms will arrive next week o Luther passing all responsibilities to George Kline to take over in November o 1 Black jersey missing either new uniform with the number needs to be created, or the roster needs to be updated Kourtney Cole, Fund Raising and Special Events Bishop Photos are all back Yankee Candle orders are coming in o Coaches sent out reminders to their teams Mary Jane is updating Spirit Gear No word on warm ups yet o If changes are made to purchasing uniforms, consider offering warms ups at the point of registration/buying uniforms as well Not Present (notes provided) Pictures are scheduled for the 19th and 20th, LNES from 6-8pm o If anyone can, or knows of a volunteer that can, help me either night for any time between 5-8pm, I would be very grateful! o I believe there are only 2-3 teams that have not scheduled pictures (see attached) o Will be selling NSC shirts, decals and magnets at the photo shoot Yankee Candle fundraising packets have been distributed and the sale ends 10/10/16 LUTHER - please let me know where the Brown Daub equipment contribution was distributed o I need to get some pictures of their donation "in the field" and send them over o Connie Augustine will follow-up 2016 NSC Fall Picture Schedule.xlsx Karen Janis, Communications Director No parking signs should be done this week Not Present (notes provided) The about the October meeting will go out on Monday to all families.

6 Melissa LaBar is in need of more No Parking signs I contacted Melissa Berner to see where she got them from before which was Valley Wide Signs o They will give us the same price as before $5.76 per sign for 50 signs ($288) and they will take 1-2 weeks o I have contacted other places and they have all been more expensive o I'm waiting to hear back from a few other places but only one may come in at that price (he's local and his kid's played for NSC). Jenn Brown, Registrar Not present No notes to share Craig Swanson, Classic League Director: Got off to shaky start with Blue Mountain o Issues with uniform numbers and rosters not matching o Still having issues with rescheduling games o Some reluctance to continue to send teams into this league moving forward o Some coaches like to play in specific leagues o Consider all options for leagues moving forward o Concerns with Garcia Cup and how the A and B teams are configured Overall, things are going well in Classic Strong showing in Columbus day tournaments Not Present Karen Allen, Micro Development League Director For Spring: consider 1 practice for each for the U8s o Poll the coaches younger kids are not ready for 2 practices per week At the end of the season, have the coaches rebalance the teams o Separate and redistribute teams that have dominate papers Upcoming end of season tournament for U6, U7, U8 U7 Academy o Program is going well o For the kids who want more soccer o U7s were introduced into a league this year o 19 kids at U8 Have 2 teams: A and B 3 teams will be created for the 2 nd half of the season o kids at U7 o Keep the kids all playing together, continue to develop skills o U8 evals in the Spring o Jerseys were picked up on Monday Not Present John Henchy

7 Kicked off Garcia Cup planning group o Next week responsibilities will be divided up o Nov 4-6 dates o Kids who are 10 and older looking for some service hours, reach out to John Some issues with Blue Mountain o No separation of A & B divisions o No monitoring of scores (allows for blow-outs) o Players can be registered on multiple teams o Historically a good fit for older teams o Board has some issues as well o Several things to consider moving forward o For all soccer, Blue Mountain is a strong league Not a Rec league anymore, similar to travel Rob Berkowitz No notes to share No notes to share New Business No additional notes to share Chris Smoyer: Sponsorship proposal for St. Lukes o Athletic trainers $25 fee per game o First aid kits Likely at a time o Athletic Trainer volunteering to be a safety officer for NSC Skills consultation for other coaches o Additional details found in St. Lukes Sponsorship Agreement o Kourtney to follow up and consider proposal