Annual General Meeting 2016 Page 2

Transcription

1 Road Track Leisure Womens Youth MTB BMX Para Cycling Sportives ANNUAL GENERAL MEETING CASTLETROY PARK HOTEL, CASTLETROY, LIMERICK 12TH NOVEMBER

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3 AGM Contents 1 Standing orders 2 Agenda 3 Minutes of the 27th A.G.M 4 Proposed Membership Fees Structure for Appointment of Auditors 6 Off-road Commission Report 7 Track Commission Report 8 BMX Commission Report 9 Women s Commission Report 10 Para-cycling Commission Report 11 Road Commission Report 12 Youth Academy Report 13 Cyclist.ie Report 14 Anti-Doping Report 15 College of Commissaries Report 16 Chief Executive Officer Report 17 Coaching, Education & Programmes 18 High Performance Report 19 Membership Administration Report 20 Communications Report Appendices Audited Accounts 2 Management Accounts YTD 3 5 Year Licence Summary 4 Organisation Chart Page 3 Annual General Meeting 2016

4 Registered Office Kelly Roche House 619 North Circular Road Dublin 1 CRO Registration No Website Directors Ciaran McKenna - President Jack Watson - Hon Secretary & Vice president James McArdle - Hon Treasurer & Vice president Liam Twomey Anthony Mitchell Senan Turnbull John Horgan The Irish Cycling Federation trading as Cycling Ireland an Irish registered company limited by guarantee Annual General Meeting 2016 Page 4

5 1 Standing Orders 1. Only club, commission or provincial executive delegates and persons invited by the Chairman may address the meeting. 2. A motion can only be moved by a representative of the member, as defined in the Articles of Association 2 (a) to (g) inclusive, who proposed the motion or by a Board member. 3. A motion or amendment shall be seconded immediately after the mover s speech and before any discussion is permitted. 4. A speaker shall not speak more than once in debate on any motion or amendment except in the following circumstances: a. A seconder may reserve their speech until later in the discussion providing the seconding is purely formal; b. The mover of the motion shall be entitled to reply to the debate on the motion; c. The movers of any amendment and the original motion shall be entitled to reply in that order at the end of the discussion on each amendment and before voting takes place; d. By permission of the Chairman where an explanation, information or correction is necessary. 5. In reply to debate the movers must confine themselves to answering previous speakers and must not introduce new matters into the discussion. 6. Speakers may be limited to three minutes for the mover of the motion, two minutes for the mover of the amendment and one minute for other speakers. 7. If more than one amendment is proposed to the original motion they shall be set against the motion in their order in the final agenda. If an amendment is carried, then the motion, as amended, shall become the substantive motion. 8. A decision shall not be rescinded or amended at the same meeting by any subsequent motion. 9. It shall be competent for any delegate, who has not taken part in the debate, to move formally: a. That the question be put; b. That the meeting proceed with the next business; c. That the debate (or meeting) be adjourned; d. The previous question 10. The vote on such motion shall be taken immediately without discussion - if the motion that the question be now put is carried. 11. Any person ruled out of order by the Chairman will cease speaking and resume their seat. 12. Any person who, having been ruled out of order by the Chairman, refuses to comply with these Standing Orders will be expelled from the meeting. 13. The meeting shall, on a motion duly moved and seconded, and with the consent of not less than two-thirds of the delegates voting, suspend such provisions of these Standing Orders as shall be specified by the motion. In moving any such motion, the mover shall state the purpose for which the suspension is sought and the motion shall be put to the meeting without discussion. Page 1 Annual General Meeting 2016

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7 Agenda 3 Castletroy, Limerick on 12 th November 2016 at 11:00 hours Irish Cycling Federation 2016 AGM at Castletroy Park Hotel, 1. President s address 2. To adopt the attached standing orders for the orderly conduct of the AGM. 3. To consider the minutes of: the AGM of 7 th November 2015, 4. To: receive and consider the Directors report annexed to the 2015 annual accounts of the company; receive and consider the certified audited financial statements of the company for the year ended 31 st December 2015; receive and consider the Income and Expenditure Account for the nine months to the 30 th September 2016 and the 2017 budget principles. Mr. Sam McArdle, Honorary Treasurer, will present these. 5. To fix membership fees for 2017, Mr. Sam McArdle, Honorary Treasurer, will present these. The following changes to the fees are proposed for 2017 Limited Competition licenses to increase from 60 to 70 Youth licenses to increase from 5 to 10 Event Licenses for Leisure Events for Non-Members to be set at 5 Please note all motions in relation to fees will be taken at this time, these are motions 8, 9, 10 & 13 shown below 6. To appoint Auditors for 2017 who will prepare the 2016 statutory accounts. 7. To consider the following reports: Off-road Commission Report; Track Commission Report; BMX Commission Report; Women s Commission Report; Paracycling Commission Report; Youth Academy Report; Anti-Doping Report; Cyclist.ie Report College of Commissaires Report. 8. Business update presented by Mr Geoff Liffey, CEO. 9. To consider the following motions: See the full list of motions at the end of the agenda 10. To elect a Board Director as Honorary Secretary, the following have been nominated: Mr Jack Watson has been nominated by Cycling Ulster Executive and College of Commissaires Mr Carl Fullerton has been nominated by Saddle Rock CC Page 3 Annual General Meeting 2016

8 Agenda (Contd.) 11. To elect a Board Director as Honorary Treasure, the following have been nominated: Mr Michael Mannix has been nominated by O Leary Stone Kanturk CC Mr Carl Fullerton has been nominated by Saddle Rock CC 12. To elect a Board Director without executive post, the following have been nominated: Mr Carl Fullerton has been nominated by Saddle Rock CC Mr Jack Watson has been nominated by Cycling Ulster Executive and College of Commissaires 13. The following Appointed Director for confirmation is: Mr Liam Twomey 14. Close of AGM List of Motions for 2016 AGM (1) Proposed by the Board of Cycling Ireland T4 Article 3 Youths and Juniors General. New point 9 9. It is strictly forbidden for a Youth rider on crossing the finish line at the conclusion of a race to remove both hands from the handlebars. Failure to adhere to this will result in disqualification. However, if the winner is completely alone at the finish, he may remove one hand to acknowledge his win. Current point 6) to be amended. 6. With written permission of the appropriate National Development Coach, youth and junior development squad riders may be allowed to compete in higher classification events from the 1st April. This written permission must be presented to the race Commissaire prior to the start of the event if requested. These riders will still be subject to their appropriate gear restriction. Amended to. 6. With written permission of the appropriate National Development Coach, youth and junior development squad riders may be allowed to compete in higher classification events from Good Friday. In the case of an A3 Junior being temporarily upgraded to A2 then the rider will be exempt from the maximum distance over which a junior may compete. This written permission must be presented to the race Commissaire prior to the start of the event if requested. These riders will still be subject to their appropriate gear restriction. Annual General Meeting 2016 Page 4

9 Agenda (Contd.) (2) Proposed by the Board of Cycling Ireland Chapter T1 Licences (Paragraphs shown in RED to be added to existing wording) 5. A rider may compete for an entity other than that displayed on his licence under the following conditions (a) A National, Provincial or County Team selection; (b) As a member of a Composite Team or as a guest rider; (c) In a stage race where the approved special race regulations allows for Composite Teams then such teams must be made up entirely of riders holding Cycling Ireland licences or a licence issued by any other National Federation but containing an IRL Code. With the permission of the Board, however, a composite team may contain riders with nationalities other than IRL. Notwithstanding the above a rider whose team is entered in the event may only be included in a Composite Team where his club team has the maximum number of riders entered as allowed for under the Specific Race Regulations for the event (d) In a stage race a Cycling Ireland Club or Club Team may include riders who are not members of that Club or Club Team but hold either a Cycling Ireland licence or a licence issued by another National Federation with an IRL Code. No more than 1 guest rider will be permitted on any team with a Maximum of 4 riders and 2 guest riders on a team of 5 or more riders. Notwithstanding the above a rider whose team is entered in the event may only be included as a Guest Rider where his club team has the maximum number of riders entered as allowed for under the Specific Race Regulations for the event (e) A rider being a member of a UCI Registered Team may not participate on either a Composite Team or as a Guest Rider as referred to in points (c) & (d) above. (3) Proposed by the Board of Cycling Ireland Chapter T10 Championships Add three new points A. In respect of the Elite Women s Road Race Championship where the first rider placed is a rider in her 40 th year or greater then the National Champion s Jersey will be awarded to this rider and this will be the only Jersey awarded. Where the first rider placed is in her 39 th year or less then she will receive the National Champion s Jersey and the first rider in her 40 th year or greater to finish will receive a National Champion s Jersey, (Masters design) Page 5 Annual General Meeting 2016

10 Agenda (Contd.) B. In respect of the Elite Women s Road Race Championship there will be 2 sets of Individual Medals relative to the two age categories, 39 and under and 40 and over. In the situation where a rider in the age bracket 40th year or greater is one of the first three riders placed then she will receive two medals. C. In the Elite Women s Road Race Championship there will only be one set of Team Medals in accordance with rule T10.A1.20 below. (4) Proposed by the Board of Cycling Ireland Rotation of Annual General Meetings With the rotation of Annual General Meetings around the four provinces, permission is sought to hold the AGMs in Northern Ireland when the meeting is due to be held in the province of Ulster. (5) Proposed by Balbriggan CC That Cycling Ireland inducts five more people to its Hall of Fame, under the same criteria, to achieve its stated inaugural aim of having twenty-five members to commemorate its twenty fifth anniversary (6) Proposed by Balbriggan CC That, as a matter of priority, Cycling Ireland produces a blueprint or protocol of environmental and other conditions required for the safe running of cycling road races on open roads, thereby, facilitating the achievement of the various goals of the Department of Transport, Tourism and Sport and allied Government Departments, (7) Proposed by Carrighdoun CC The re-establishment of Leisure Cycling Commision is an immediate priority for the Board of Cycling Ireland for This matches the first goal set out in the leisure section of the Strategic plan which was to be completed in 2015 (8) Proposed by Carrighdoun CC There will be no increase in leisure membership fees in for 2017 Annual General Meeting 2016 Page 6

11 Agenda (Contd.) (9) Proposed by Carrighdoun CC Leisure membership fees for 2017 be reduced to 2015 rates (10) Proposed by Carrighdoun CC Until the Leisure Cycling Commission is re-established and acknowledged to be delivering benefits to leisure members that no increase in leisure membership fees be considered (11) Proposed by Carrighdoun CC The Board provide details to the AGM of the results of section 3.6 of the Strategic Plan i.e. annual review and measurement of the strategic plan fees to be considered (12) Proposed by Square Wheels CC In combined handicapped A1, A2, A3 road races over 50km where all categories cover the same distance and race together, points to be awarded 3,2,1 to the first three A3 riders respectively (13) Proposed by Southside Wheely Wheelers Reduce leisure license fee from 40 to 30 (14) Proposed by Southside Wheely Wheelers Allow Cycling Ireland leisure licence holders to ride County championships and Provincial Hill climb championships (14) Proposed by Cycling Ulster Executive Proposed - 9. The Road Racing season cannot start prior to first Saturday in March. Current - 9. There is no date limit on when the Road Racing season can start (15) Resolutions by Board of Cycling Ireland to update the Memorandum and Articles of Association Resolution 1 The members of Cycling Ireland adopt the object set forth in clauses 2 and 3 of the revised Memorandum of Association (the Memorandum) in the Constitution issued in full in the AGM papers circulated to the members on 14 October 2016 and produced again at this meeting, and for the purposes of identification signed by the chairman hereof, be approved and adopted as the objects Page 7 Annual General Meeting 2016

12 Agenda (Contd.) of Cycling Ireland, in substitution for, and to the exclusion of all existing objects thereof, and that clause 8 of the same Memorandum be amended by updating the Statutory references in that clause to reflect the updated statutory references set out in the Companies Act Resolution 2 The members of Cycling Ireland adopt the regulations set forth in the Articles of Association (the Articles) in the Constitution issued in full in the AGM papers circulated to the members on 14 October 2016, and produced again at this meeting, and for the purposes of identification signed by the chairman hereof, be approved and adopted as the Articles of Cycling Ireland, in substitution for, and to the exclusion of, all existing articles thereof. Resolution 3 The members of Cycling Ireland adopt any amendments requested by the Revenue Commissioners and / or the Companies Registration Office (the CRO) to the Memorandum or Articles of Association (together the Constitution) under mandatory approval procedure in order for Cycling Ireland to be approved by the Revenue Commissioners to preserve its sporting status with the Revenue Commissioners and in order for the revised Constitution to be filed in the CRO. Rationale for the resolutions: The Board of Directors recommend to the members the adoption of the revised Constitution of Cycling Ireland (Memorandum & Articles of Association). A full explanatory note outlining the proposed amendments to the existing Memorandum & Articles of Association has been issued to all delegates and is included below. Proposed New Memorandum & Association of Cycling Ireland COMPANIES ACT 2014 COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL Annual General Meeting 2016 Page 8

13 Agenda (Contd.) CONSTITUTION OF IRISH CYCLING FEDERATION as amended by special resolution on [12 th of November 2016] at Irish Cycling Federation AGM MEMORANDUM OF ASSOCIATION 1. The name of the Company is Irish Cycling Federation. 2. The Company is a company limited by guarantee, registered under Part 18 of the Companies Act The main objects for which the Company is established are: a. to encourage, develop and organise cycling on the island of Ireland including, but not exclusively, racing, leisure, physical education and any activity or business pursuit connected with or ancillary to the activity of cycling. The following objects are subsidiary to and in furtherance of the main objects: b. To establish friendly relations between cyclists, to assist the efforts of individuals and groups and to assist in the formation of new Affiliated Clubs. c. To arrange Irish National Cycling Championships as determined by the Company. d. To prescribe such rules as it may see fit to regulate the sport of cycling. e. To provide for the representation of Ireland at international contests at home or abroad. f. To arrange for the organisation of cycling activities and events of every kind and description. g. To provide facilities for cycling and to encourage the provision of facilities for cycling. Powers: The following powers shall enable the Company to achieve its main objects: h. To organise, manage and control and otherwise deal with instruction, training and coaching courses relating to cycling and other similar, related or ancillary subjects of interest. i. To provide charity and leisure cycles, entertainment, leisure and informative activities of every kind and description for members of the Company and their guests including, but not exclusively, bar and restaurant facilities, musical events, dances, lectures, film shows and any other similar or ancillary activity. Page 9 Annual General Meeting 2016

14 Agenda (Contd.) j. To employ staff to carry out and give effect to all or any of the Company s activities. k. To manufacture, purchase, sell, and deal in cycles, accessories, clothing and all other items and equipment relating to cycling. 1. To enter into any business arrangement for the purpose of advancing the Company s objects including any partnership or joint venture with any other person, organisation or Company and to franchise, licence or grant rights over the use or application of any of the Company s assets to third parties including the marketing or promoting of goods, articles or things bearing any logo or other identifying mark or any endorsement or sign of approval of the Company. m. To receive from any person or body, monies for the purposes of furthering the objects of the Company. n. To acquire by purchase, lease, gift, exchange or otherwise any real or personal property of the Company and any rights over or in such property and to hold the same unconditionally or subject to any conditions or restrictions and to sell, exchange or otherwise dispose of any real or personal property of the Company. o. To acquire in any manner (including acquisition by purchase out of funds of the Company) and hold any lands, buildings and hereditaments and any rights, easements, or interests therein or thereover, and any chattels or other moveable property, which, in the opinion of the directors of the Company may be desirable to hold as investments with a view to provision out of the rents and profits thereof of funds applicable for the maintenance or preservation of any part of the Company s property or for any particular purpose of the Company or for its general purposes. p. To acquire in any manner (including acquisitions by purchase out of funds of the Company) and hold any investments (being at the time of acquisition of a nature authorised by law for the investments of trust funds, or of a nature authorised by the trust of the funds out of which the same shall be acquired or by the donor of the same) and to apply the income thereof subject to any trust imposed by the donor or otherwise affecting the same for the preservation and maintenance of the property of the Company or any part or parts thereof or for any particular purpose of the Company or any part or parts thereof or for its general purpose. q. To accept, seek and collect grants, subscriptions and donations by any means whatsoever (whether of real or personal estate) and devises and bequests for any of the purposes aforesaid and to sell and dispose of or (so far as permitted by law) to lease and accept surrenders or leases of and manage all real estates (including leaseholds) so received and not required to be or capable of being occupied for the purpose of the Company and generally to manage, invest and expend all monies and property belonging to the Company. r. To borrow or raise or secure the payment of money in such manner as the Company Annual General Meeting 2016 Page 10

15 Agenda (Contd.) shall think fit and in particular by the issue of debentures or debenture stock perpetual or otherwise charged upon all or any of the Company (both present and future) and to purchase, redeem, or pay off any such security. s. To act in concert or make any arrangements with any Department of State, Corporation, Conservancy, Fishery or other Board or Local Authority or Body Public or Private, now or hereafter constituted or with any residents in the neighbourhood or property of the Company with reference of the objects aforesaid. t. To undertake the office of Trustee, Manager, Secretary, Registrar, or any other office or situation of trust in furtherance of the Company s object. u. To guarantee, support or secure whether by covenant or by mortgaging or charging all or any part of the undertaking, property and assets (present and future) of the Company, or all such methods for the performance of the obligations of the Company and the repayment or payment of the principal amounts and interest of any person, firm or Company of the dividends or interest on any securities including without prejudice to the generality of the foregoing any Company which is the Company s holding Company or a subsidiary or associated Company. 3. The income and property of the Company shall be applied solely towards the promotion of its main objects as set forth in this Memorandum of Association. No portion of the Company s income and property shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit to members of the Company. No director shall be appointed to any office of the Company paid by salary or fees, or receive any remuneration or other benefit in money or money s worth from the Company. However, nothing shall prevent any payment in good faith by the Company of: a. reasonable and proper remuneration to any member, officer or servant of the Company (not being a Director) for any services rendered to the Company; b. interest at a rate not exceeding 5% per annum on money lent by Directors or other members of the Company to the Company; c. reasonable and proper rent for premises demised and let by any member of the Company (including any Director) to the Company; d. reasonable and proper out-of-pocket expenses incurred by any Director in connection with their attendance to any matter affecting the Company; e. fees, remuneration or other benefit in money or money s worth to any Company of which a Director may be a member holding not more than one hundredth part of the issued capital of such Company. 4. The Liability of the members is limited. Page 11 Annual General Meeting 2016

16 Agenda (Contd.) 5. Every member of the Company undertakes to contribute to the Assets of the Company in the event of the Company being wound up while he is a member or within one year after he ceases to be a member for payment of the debts and liabilities of the Company, contracted before he ceases to be a member and the costs, charges and expenses of winding up and for the adjustment of the rights of the contributories among such amount as may be required not exceeding two Euro ( 2). 6. If upon the winding up or dissolution of the Company, there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the Company but shall be given or transferred to some other institute having objects similar to the objects of the Company, and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the Company under and by virtue of Clause 3 hereof, such institution or institutions to be determined by the members of the Company at or before the final dissolution and if and so far as effects cannot be given to this provision then to some other charitable objects. 7. No addition, alteration or amendment shall be made to or in the regulations contained in the Memorandum or in the Articles of Association for the time being in force, unless the same shall have been previously submitted to and approved by the Revenue Commissioners. 8. No addition, alteration or amendment shall be made to the objects of the Company, such that there would be non-compliance with the requirements of section 1180(1) of the Companies Act 2014, as provided for in the provisions of this Memorandum of Association for the time being in force unless the same shall have been previously submitted and approved by the Registrar of Companies. 9. Provided that the company shall not support with its funds or endeavor to impose on or procure to be observed by its members or others any regulation or restriction which if an object of the company would make it a Trade Union WE, the several persons whose names and addresses are subscribed, wish to be formed into a Company in pursuance of this Memorandum of Association. Annual General Meeting 2016 Page 12

17 Agenda (Contd.) ARTICLES OF ASSOCIATION DEFINITIONS AND PRELIMINARIES: The following regulations shall apply to the Company: In these Articles, unless inconsistent with the subject or context: AGM means the annual general meeting of the Company; Act means the Companies Act 2014; Board means the board of Directors for the time being of the Company; Board Member means a member for the time being of the Board; Federation Secretary means the Board Member elected pursuant to Article 38 or otherwise in accordance with these Articles and having the role as set out in Article 55; Clear Days in relation to the period of a notice, means that period excluding the day when the notice is given or deemed to be given and the day for which it is given or on which it is stated to take effect; Company means IRISH CYCLING FEDERATION.; Company Secretary means the secretary of the Company or any other person appointed to perform the duties of the secretary of the Company as set out in Articles 56 and 57 who for the avoidance of doubt shall not be a member of the Board; UCI Constitution means the constitution of the UCI; Delegate means any person duly appointed by an Affiliated Club or a Standing Committee, to represent it as a delegate and vote on behalf of the Affiliated Club or Standing Committee s behalf (as appropriate) at any general meeting of the Company; Directors means the directors for the time being of the Company and includes any person occupying the position of director by whatever name called; the office means the registered office for the time being of the Company; Page 13 Annual General Meeting 2016

18 Agenda (Contd.) Term means the time between three successive Annual General Meetings.; the Seal means the common seal of the Company. President means the President of the Company as more particularly described in Article 52; Province A province is any one of the four provinces of Ireland; UCI means the Union Cycliste Internationale; Year means a calendar year other than in the context of elections to any office under these Articles, where Year shall mean the period from the conclusion of one Company AGM to the conclusion of the next; Expressions referring to writing shall, unless the contrary intention appears, be construed as including reference to any other modes of representing or reproducing words in a visible form. Unless the contrary intention appears, words or expressions contained in these Articles shall bear the same meaning as in the Act or in any statutory modification thereof in force at the date at which these Articles become binding on the Company. The masculine includes the feminine, the singular includes the plural and vice versa. Words importing persons to include corporations. AS a member of the UCI the Company recognises its obligations to comply with the Regulations of the UCI. In the case of any conflict between these Articles and the Regulations of the UCI the Regulations shall prevail. The headings and captions included in these Articles are inserted for convenience of reference only and shall not be considered a part of or affect the construction or interpretation of these Articles. Annual General Meeting 2016 Page 14

19 Agenda (Contd.) MEMBERSHIP OF IRISH CYCLING FEDERATION 1. The Irish Cycling Federation is an association of Affiliated Clubs. 2. For the purpose of registration, the number of Members is declared to be unlimited. 3. The Board may at its sole discretion refuse membership to any applicant or revoke membership from a class as set out in Article There shall be the following classes of membership a. Affiliated Clubs b. Club Members; c. Honorary Members; d. Un-attached Members. 5. Every Member must comply with the following conditions of membership: a. that he agrees to be bound by the terms of the Memorandum and Articles of Association of the Company; b. that he agrees to be bound by any other conditions as may be set by the Board on his category of membership from time to time, subject to the Act; and c. that he agrees to comply with the rules, bye-laws and standing orders of the Company from time to time. AFFILIATED CLUBS 6. An Affiliated Club Any club constituted to promote and develop the activity of cycling and is in accordance with the bye laws of the Company may be admitted to membership of the Company. A club wishing to be affiliated to the Company, shall pay an annual subscription determined by the Annual General Meeting from time to time. 7. Affiliated Clubs shall have the following rights: a. the right to notice of, and to attend at, general meetings of the Company; b. the right to nominate Delegates in accordance with the provisions of Article 34 to attend general meetings of the Company. Such Delegates shall have the right to speak and the right to vote at general meetings. Page 15 Annual General Meeting 2016

20 Agenda (Contd.) CLUB MEMBERS 8. A Club Member is a private individual being a member of an Affiliated Club who, wishing to be affiliated to the Company shall pay an annual subscription determined by the Annual General Meeting from time to time. 9. Club members shall have the right to attend and at the discretion of the chair to speak at, general meetings of the Company but not the right to vote at general meetings. HONORARY MEMBERS 10. An Honorary Member - a person whom the Company may wish to honour for distinguished service in the cause of cycling may be appointed by the Board of the Company as an Honorary Member provided that there shall not be more than twenty such at any one time. An Honorary member is appointed for life or until he resigns, retires or is removed as hereinafter provided. 11. Honorary Members shall have the right to attend and at the discretion of the chair to speak at, general meetings of the Company but shall not form part of the quorum or have the right to vote. UN-ATTACHED MEMBERS 12. An Un-Attached Member - a private individual not being a member of an Affiliated Club who, wishing to be affiliated to the Company, shall pay an annual subscription determined by the Annual General Meeting from time to time. 13. Un-Attached Members shall have the right to attend at general meetings of the Company but not the right to vote. At the discretion of the Chair an Un-Attached Member may speak at general meetings. EXCLUSION FROM MEMBERSHIP 14. a. Except for an offence under anti-doping regulations any member may be expelled from membership of the Company, and individuals may be refused access to becoming a member of the Company by a resolution of the Board passed by a majority of not less than three-quarters of those present when voting at a meeting of which not less than twenty-one days notice specifying the intention to propose such resolution on the grounds therein shall have been sent to the member concerned as well as to all the members of the Board at which the member concerned shall have been given the opportunity to be heard. b. Expulsion of members and appeals against such expulsions, for breaches of anti-doping regulations, shall be in accordance with the anti-doping regulations in force at the time the offence was discovered. Annual General Meeting 2016 Page 16

21 Agenda (Contd.) 15. An appeal against the resolution of the Board under Article 14 a., or an appeal against any other resolution of the Board, may be made by the member concerned in accordance with the disciplinary regulations in the company s technical regulations at the time the offence was discovered. 16. Any member expelled under the provisions of the foregoing Articles shall forthwith forfeit all the privileges of membership and shall continue to be liable for any subscription due to have been paid prior- to the date of expulsion or for any other obligation incurred before that date. 17. The rights of any member shall not be transferable and shall cease: a. On the demise of a member or on the cessation of an Affiliated Club. Cessation is defined as per Articles 17b or 17c hereof or failure to hold an Annual General Meeting within a fifteen month period; b. If a member (other than an Honorary Member) shall fail to pay any subscription due from him on or before the 31st day of January in any year with the exception of members in categories of membership which have been deemed by the Board to have a different date on which annual subscriptions shall become due and payable; c. On being expelled by a resolution of the Board under Article 14 a. hereof. Cessation of membership shall not be effective until the time limits and further conditions for an appeal as laid out in Article 15 are complied with. SUSPENSION 18. The Board shall have the power at any time on its own motion or at the request of one of its Standing Committees, to suspend any member from admission to the premises of the Company, to premises under the control of or operated by an Affiliated Club, and from the enjoyment of the facilities of the Company, or the enjoyment of facilities under the control or operation of an Affiliated Club for a stated period for any act, or words or comments spoken or otherwise published, which may bring the sport of cycling into disrepute or for any act of misconduct or inappropriate conduct deemed by the Board to be inappropriate to a member of the Company committed on any premises of the Company, any premises operated by or under the control of an Affiliated Club or its environs or at any cycling event or activity. 19. Suspension of members and appeals against such suspensions, for breaches of anti-doping regulations, shall be in accordance with the anti-doping regulations in force at the time the offence was discovered. 20. An appeal, against the resolution of the Board under Article 18, may be made by the member concerned in accordance with the disciplinary regulations in force at the time the offence was discovered. Page 17 Annual General Meeting 2016

22 Agenda (Contd.) SUBSCRIPTIONS 21. The amounts of annual membership subscriptions shall be decided by vote at the Annual General Meeting of the Company on the recommendation of the Board. In the event of the said Board s recommendation not being accepted, the annual members subscriptions shall remain as in the previous year or they shall be increased by that amount which was passed by way of an amendment to the motion of the Board by a majority of the members entitled to vote at the Annual General Meeting. 22. Any person who is admitted to membership in November or December of any year shall be liable only to pay the annual subscription for the succeeding calendar year. 23. Annual subscriptions for membership shall become due and payable on the 31st Day of January in each year except for categories of membership deemed by the Board to have a different date on which annual subscriptions shall become due and payable. 24. If a member has not paid his subscription by the 31st of January in any year or in accordance with the provisions of Article 23, he ceases to be a member unless he can show good reason for his default. The Board of the Company shall have the sole and final discretion in deciding if a reason shown by a member shall be deemed to be a good reason. 25. General Meetings GENERAL MEETINGS a. A General Meeting of the Company shall be held in every calendar year not later than the 30th of November at such a place as the Board shall determine. Affiliated Clubs, Provincial Executives (as defined in Article 63) and Commissions (as defined in Article 63) must be given notice of the date and place of such a meeting and the business to be transacted thereat. Such meetings shall be called Annual General Meetings and all other general meetings shall be called Extraordinary General Meetings. b. At all General Meetings: i. Delegates from 5% of the Company s Affiliated Clubs present and entitled to vote shall be a quorum. ii. Affiliated Clubs registered with the Company for at least six months prior to the date on which the General Meeting is due to take place shall be entitled to vote in accordance with the provisions of Article 34. However, in the event that a General Meeting is held in the months of June, July or August in any year, Affiliated Clubs registered with the Company for at least three months prior to the date on which the General Meeting is due to take place shall be entitled to vote in accordance with the provisions of Article 34. Annual General Meeting 2016 Page 18

23 Agenda (Contd.) iii. There shall be no voting by proxy. iv. The Chair (as defined in Article 33b) shall have a casting vote in addition to his right to vote as a Board Member as per Article The business of the Annual General Meeting shall be: a. To consider the minutes of the previous Annual General Meeting or any EGM held in the interim period. b. To receive and consider the Board Report annexed to the annual accounts of the Company. c. To receive and consider the certified audited financial statements of the Company for the previous year. d. To elect members of the Board, subject to the terms of articles 37, 38, 39, 40, 41 and 42. e. To fix the rate of annual membership fees for members for the following calendar year. f. To appoint Auditors to the Company for the following year. g. To transact or to discuss any general business of the Company. Notice, in writing, of motions for discussion shall have been deposited to the registered office of the company addressed to the Company Secretary in accordance with the provisions of Article Upon deciding on a date for the holding of an AGM in any year, the following procedure shall apply: a. 90 Clear Days in advance of the date for holding the AGM the Company Secretary will send a preliminary notice to Affiliated Clubs and to the Standing Committees that the date has been set for the AGM and the date shall be specified in that preliminary notice. This notice shall invite from Affiliated Clubs and Standing Committees motions in the format prescribed by the Board (the Prescribed Motion(s) Form) for the AGM and nominations in the prescribed nominations form (the Prescribed Nomination(s)Form) for individuals seeking to stand for election to the Board. The Board shall also be entitled to submit motions in the Prescribed Form for the AGM; b. any motion in the Prescribed Motion(s) form or nomination in the Prescribed Nomination(s) Form as invited pursuant to Article 27a shall be notified to the Company Secretary in writing not less than 50 Clear Days before the date for holding of the AGM (the Prescribed Time). Each such motion in the Prescribed Motion(s) Form notified to the Company Secretary within the Prescribed Time will deal with one subject only; c. the Board shall then establish a Steering Committee (the Steering Committee) which shall review all motions in the Prescribed Motion(s) Form received by the Company Secretary within the Prescribed Time. The Steering Committee will be entitled up until 35 Clear Days Page 19 Annual General Meeting 2016

24 Agenda (Contd.) before the AGM date to liaise with Affiliated Clubs or Standing Committees (the Proposers who have submitted any motions which the Steering Committee deem to be unclear or ambiguous (Ambiguous Motions). The Steering Committee will endeavour to clarify the content of all Ambiguous Motions in consultation with the Proposers of such Ambiguous Motions so that clear and understandable motions are capable of being presented and voted on at the AGM; d. the Board and the Company Secretary shall then arrange for the final AGM agenda to be prepared and furnished to each member entitled to receipt of notice in accordance with these Articles not later than 21 Clear Days before the date fixed for holding the AGM. 28. The Board may convene an Extraordinary General Meeting at such time and place and for such purpose as it thinks fit. The Board shall convene an Extraordinary General Meeting within twenty-one Clear Days of the deposit of a requisition pursuant to the provisions of Section 178(1), 178(3) and 1203 of the Act and the provisions of that Section shall apply to this Article. The requisition shall state the purpose for which the meeting is being convened which may be for any purpose except for the transaction of business reserved to the Annual General Meeting. The requisition shall be signed by any two of the following officers, the Chair, the Federation Secretary or the Treasurer of the Affiliated Clubs, on the instruction of the Affiliated Clubs, and shall represent a combined total of not less than 10% of the Affiliated Clubs. NOTICE OF GENERAL MEETINGS 29. Subject to section 181 of the Act and Article 27 above, the Company shall give the Members 21 Clear Days notice in writing of the AGM, and the Company shall give 21 Clear Days notice in writing of an extraordinary general meeting at which it is intended to pass a special resolution(s). All other extraordinary general meetings shall be convened by the Company giving 14 Clear Days notice thereof. The agenda for an extraordinary general meeting shall be sent out with the notice therefore and shall specify the general nature of the business of such meeting. The date of receipt of the notice shall be deemed to be two working days following posting or delivery thereof and this date shall commence the notice period but shall exclude the day of the meeting. An extraordinary general meeting may be convened immediately following the Annual General Meeting by giving the notice in the manner specified above or where three quarters of those members present and entitled to vote pass a resolution to hold such a meeting. 30. Each notice of a general meeting shall specify the date, hour and place at which it is intended to hold the said meeting. Notice of a general meeting will be sent in accordance with Article The Annual General Meeting will be held on a rotational basis across the four provinces. 32. The accidental omission to give notice or the non-receipt of such a notice specified above to a Member entitled to be present and voting at a general meeting shall not in itself invalidate the proceedings at a general meeting. Annual General Meeting 2016 Page 20

25 Agenda (Contd.) 33. Conduct of the meeting PROCEEDINGS AT GENERAL MEETINGS a. No business shall be transacted at any general meeting unless: a quorum (as defined in Article 25b.i.) be present when the meeting proceeds to business. If within half an hour from the time appointed for the meeting a quorum be not present, the meeting, if convened on the requisition of members of the Company shall be dissolved. In any other case, if a quorum as above defined be not present within forty five minutes from the time appointed for holding a meeting, the members present shall be a quorum. b. The President or failing him a Vice President shall preside as Chair, ( the Chair ) at every General Meeting of the Company. c. If at any meeting, either the President or a Vice President is not present within fifteen minutes after the time appointed for holding the meeting or if none of them are willing to act as Chair, the members present shall choose one of their number to be Chair. d. The Chair may with the consent at any meeting at which a quorum is present during the meeting adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. e. If at such adjourned meeting a quorum be not present, those members entitled to vote and being present shall be deemed to be a quorum and may do all the business which a full quorum might have done. f. Voting on a poll: i. At any General Meeting every question shall be decided in the first instance by a majority of votes or a show of hands unless a poll be demanded. ii. At any General Meeting a motion put to the vote of the meeting shall be decided on a show of hands unless a poll is (before or on the declaration of the result of the show of hands) demanded a. by the Chair; or b. by at least three members present in person and eligible to vote; iii. Unless a poll is so demanded, a declaration by the Chair that the resolution has on a show of hands been carried or carried unanimously or by a particular majority or lost, an entry to that effect in the book containing the Minutes of the proceedings of the Company shall be conclusive evidence of the fact without proof of the number or proportion of the votes Page 21 Annual General Meeting 2016

26 Agenda (Contd.) recorded in favour of or against such resolution. iv. The demand for a poll may be withdrawn. v. Except as provided in paragraph vi hereof if a poll is duly demanded it shall be taken in such manner as the Chair directs and the result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded. vi. Where there is an equality of votes, whether on a show of hands or on a poll the Chair of the meeting in which the show of hands takes place or at which the poll is demanded shall be entitled to a casting vote. vii. The poll, demanded on the election of a Chair, or on a question of adjournment, shall be taken forthwith. A poll demanded on any other question shall be taken at such time as the Chair of the meeting directs, any business other than that upon which a poll has been demanded may be proceeded with pending the taking of the poll. VOTING AT GENERAL MEETINGS 34. Affiliated Clubs, compliant with Article 25b.ii. hereof having: a) 6-19 members shall be entitled to have two Delegates attend at any General Meeting of the Company; b) between 20 and 49 members shall be entitled to have 3 Delegates attend at any General Meeting of the Company; c) between 50 and 99 members shall be entititled to have 4 Delegates attend at any General Meeting of the Company; d) having 100 members or more shall be entitled to have 4 Delegates and 1 extra Delegate for every 100 members after that attend at any General Meeting of the Company. All nominated Delegates who for the avoidance of doubt cannot be employees of the Company or Board Members must present themselves to the Company Secretary or persons appointed by the Company Secretary and advise the Company Secretary or the person so appointed which Affiliated Club or Standing Committee they are representing at that General Meeting, prior to the commencement of that General Meeting. In addition every member of the Board shall have a single vote at General Meetings of the Company. Furthermore, any Standing Committee established by the Board pursuant to Article 63 shall be entitled to have two Delegates attend at any General Meeting of the Company. Annual General Meeting 2016 Page 22

27 Agenda (Contd.) Pursuant to Article 25bii each Delegate may only cast one vote for his Affiliated Club (of which he must be a member) or Standing Committee. In addition, those casting votes must be at least 18 years old as at the date of the General Meeting. 35. No Affiliated Club shall be entitled to vote at any General Meeting unless all monies immediately payable by it to the Company have been paid or are the subject of an appeal made in writing within twenty-one days of the imposition of the penalty. 36. No objection should be raised as to the qualification of any voter except at the meeting or adjourned meeting at which the vote objected to is given or tendered. Every vote not disallowed at such a meeting shall be valid for all purposes. Any such objection made in due time shall be referred to the Chair of the meeting whose decision shall be final and conclusive. THE BOARD 37. a) The Company shall be governed by the Board, who will exercise the powers not reserved to General Meetings. The Board shall comprise of up to ten persons, six of whom shall be elected as per articles 44 and 45 hereof and who will be members. b) The Board will have the power to co-opt up to four persons with specialist business skills (the Appointed Directors), such persons may be re-appointed on a recommendation of the Board and with the agreement of the next Annual General Meeting. c) Any Board Member appointed as an Appointed Director may be removed as a Board Member by a resolution to this effect passed by the Board. Any Board Member appointed under the category of Appointed Director shall not be entitled to vote on any such resolution for the removal as a Board Member of a person of that category. d) The Board should ensure to the greatest possible extent that at all times one of the Board Members is female. 38. There shall be three executive posts (Executive Posts) namely, President, Treasurer and Federation Secretary. The other members of the Board shall be Board Members without executive post. 39. Persons whom it is intended putting forward for election to the executive posts of President, Federation Secretary or Treasurer shall be nominated as standing for election for each such respective post. The President, Board Secretary and Treasurer shall be elected by the Annual General Meeting to fill each of those posts respectively and the other Board Members not holding executive posts shall also be elected, for a term, from time to time by the Annual General Meeting. Page 23 Annual General Meeting 2016

28 Agenda (Contd.) 40. A Board Member may not apply for employment with the Company. No person shall become a Board Member of the Company who has been an employee of the Company within three years of seeking to be appointed as a Board Member. 41. Subject to the provisions of Article 42, a person appointed to the Board shall occupy that position for a Term or until he shall resign or cease to be a Board Member. 42. The maximum number of consecutive Terms a Board member (and for the avoidance of doubt this includes the Appointed Directors) may serve is three. An exception which applies to this maximum number of consecutive Terms served by a Board Member, is in circumstances where there are no candidates nominated for the post of Treasurer or Federation Secretary in accordance with article 38 when they have reached their maximum number of consecutive Terms. In this case a vote shall be taken at the Annual General Meeting at which the relevant Board Member should retire to decide on whether or not to grant the Board Member in question one additional consecutive Term, if he so desires. If the relevant Board Member chooses not to serve for that additional Term then nominations for the relevant Board Member position may be sought from the delegates attending the Annual General Meeting. 43. a. The Board shall manage the business of the Company in accordance with the powers delegated to it under Article 50 hereof. b. The Board will select from its number two persons to act as Vice Presidents. 44. At each Annual General Meeting of the Company at least 50% of the Board Members shall retire by rotation. The persons who shall retire shall be those who have served a Term. If the appropriate number cannot be decided in this manner or some other manner the person or persons to retire shall be drawn by lots among the Board Members, so, however, that at no Annual General Meeting shall all three holders of the Executive Posts retire. For the avoidance of doubt however, the provisions of this Article 44 shall not apply to the Appointed Directors. 45. No valid nomination made in accordance with the provisions of Article 27 may be withdrawn without the written consent of the person nominated for the position to be filled. In the event of there being no nominations or an insufficient number of nominations for the positions to be filled, candidates may be proposed and seconded at the Annual General Meeting. 46. In the event of a casual vacancy occurring on the Board the Board may co-opt a member to fill such a vacancy. A person so co-opted shall serve for the remaining Term of the person they replace. 47. The Board shall meet at least once every three months and Board meetings shall be called in accordance with the standing orders for the Board. Questions arising at the meeting shall be decided by a majority of votes. The Chair shall have a casting vote in the event of a tie. A Annual General Meeting 2016 Page 24

29 Agenda (Contd.) meeting shall be convened at any time on the requisition of three members of the Board. 48. The quorum for meetings of the Board shall be 50% of the Board Members plus one additional Board Member, provided always that this number is no less than four Board Members at any given time. 49. Any Board Member may participate in a meeting of the Board by means of conference telephone or other telecommunications equipment whereby all persons participating in the meeting can hear each other speak. Participation in a meeting in this manner shall be deemed to constitute persons in person at such meeting. 50. The continuing members of the Board may act, notwithstanding any vacancy in their number. However if and for so long as their number is reduced below the number fixed by or pursuant to the Articles of the Company as the necessary quorum of members, the continuing members or member may act for the purpose of increasing the number of members to that number, or if summoning a General Meeting of the Company but for no other purpose. 51. The President or failing him, a Vice President, shall preside as Chair (the Chair ) at any meeting of the Board and if none of such persons is present within fifteen minutes after the time appointed for the holding of the meeting or if such person is unwilling to act, the Board Members present shall elect one of their number to be Chair of their meeting. THE PRESIDENT 52. The duties of the President shall include (but not be limited to) liaising with the Chief Executive Officer on the day-to-day management of the Company and with the Chief Executive Officer, the Federation Secretary and any relevant committees on other matters as appropriate. THE VICE PRESIDENTS 53. The Vice Presidents shall be persons with the necessary qualities and management skills and with the necessary dedication to the pursuance of the objects of the Company to assist the President in his duties and to act as a substitute for the President when he is unavailable to perform the duties of the President for whatever reason. THE TREASURER 54. Subject to the duties of the Board and to the provisions of the Act, the Treasurer shall be a person with such accounting expertise as satisfying criteria as determined by the Board, who shall monitor all income and expenditure of the Company, bank statements, accruals and prepayments, funding, investments and loans, the financial records of the Company, budget preparation and reporting and shall make a report at meetings of the Board and/or the Company and Company AGMs where appropriate on all financial matters of the Company. Page 25 Annual General Meeting 2016

30 Agenda (Contd.) THE FEDERATION SECRETARY 55. The Federation Secretary shall be a person with the necessary organisational skills and knowledge to act as Federation Secretary. The Federation Secretary s duties should assist with issuing notices and agenda of all meetings of the Board and of the Company within the appropriate time limits, recording minutes of all meetings of the Board and of the Company, attending to correspondence as Federation Secretary of the Company on behalf of the Board, carrying out all such other administrative and management duties as the office of the Federation Secretary requires from time to time, and any other duties assigned to the Federation Secretary from time to time. THE COMPANY SECRETARY 56. The Company Secretary shall be a person with the necessary organisational skills to act as Company Secretary. The Company Secretary s duties shall include keeping the register of Members up to date, keeping the statutory registers, books and records of the Company up to date, and making all statutory filings on behalf of the Company to the necessary authorities. 57. The Company Secretary shall be appointed by the Board from time to time for such term and upon such conditions as the Board thinks fit. Any Company Secretary so appointed may be removed by the Board at any time and the Company Secretary may resign from his or her position on giving notice in writing to the Board. CHIEF EXECUTIVE OFFICER ( CEO ) 58. The Chief Executive Officer shall be employed or engaged by the Company on terms and conditions to be approved by the Board for such time, at such remuneration and upon such conditions as they may think fit, and any Chief Executive Officer so appointed may be removed by the Board subject to compliance with the appropriate employment laws The Chief Executive Officer shall be responsible for the day to day running of the Company subject to the provisions of the Act and shall report to the Board accordingly at its meetings and shall liaise with the President between Board meetings. BORROWING POWERS 61. The Board may exercise all the powers of the Company to borrow money, and to mortgage, or change its undertaking and property or any part thereof and to issue debentures, debenture stock or other securities whether outright or as security for any debt, liability or obligation of the Company or of any third party. POWERS AND DUTIES OF THE BOARD 62. The business of the Company shall be managed by the Board which may exercise all such Annual General Meeting 2016 Page 26

31 Agenda (Contd.) powers of the Company as are not by the Act or by the Articles required to be exercised by the Company in General Meetings, subject, nevertheless, to the provisions of the Act and of these Articles and to such directions, not being inconsistent with the aforesaid provisions, as may be given be the Company in General Meetings. 63. The Board may establish such Sub-committees ( Sub-Committee(s) as it deems appropriate. Sub-Committees will be designated by the Board as either Standing Committees ( Standing Committees ) (e.g., Provincial Executives, Commissions and College of Commissaires), Board Committees ( Board Committees ) which shall be ongoing committees relating to the work of the Board, or Ad-hoc Committees ( Ad-Hoc ) Committees which will be short-term, taskfocused in nature. All committees will be subject to the bye-laws as approved by the Board for the operation of the relevant type of Sub-Committee. The Board shall have the power to dissolve and/or suspend the activities of any Sub-Committee for stated reasons. No staff of the Company or Board Member shall be a member of any Standing-Committee, however, Board Members shall by prior agreement of the chairperson of the relevant Standing Committee be entitled to attend meetings of the Standing-Committees and to speak at those meetings but not to form part of the quorum or vote at those meetings. Any Board Member who at the time of adoption of this Constitution, is also a member of a Standing Committee, shall, stand down from one of these positions, either his position as a Board Member, or his position as a member of a Standing Committee when the first of these two posts become due for re-election. 64. Membership of Standing Committees is limited to members of the Company. No person can be a full member (i.e., having voting rights and counting towards the quorum of the relevant Standing Committee) of more than two Standing Committees at any time and no person shall hold the positions of either Chair, Secretary or Treasurer of more than one standing Sub-Committee at any time. 65. No direction given by the Company in General Meetings shall invalidate any prior act of the Board which would have been valid if that direction had not been given. 66. The Board may appoint and remunerate staff as it considers necessary. 67. The Board may, from time to time and at any time, by Power of Attorney appoint any Company, firm, person or body of persons, whether nominated directly or indirectly by the Board to be the Attorney or Attorneys of the Company for such purposes and with such power, authorities and discretions {not exceeding those vested or exercisable by the Board under these Articles) and. for such period and subject to such conditions as they may think fit and any such Powers of Attorney may contain such provisions for the protection and the convenience of persons dealing with any such Attorney as the Board may think fit and may also authorise any such Attorney to delegate all or any of the powers, authorities and discretions vested in him. 68. All cheques, promissory notes, drafts, bills of exchange and other negotiable instruments and all receipts for monies paid to the Company shall be drawn, signed, accepted, endorsed or otherwise executed as the case may be, by such person or persons and in such a manner as the Board may from time, by resolution, determine. Page 27 Annual General Meeting 2016

32 Agenda (Contd.) 69. The Board shall cause Minutes to be kept in books provided for that purpose of all business transacted at meetings of the Board including, but not exclusively: i. The names of members of the Board present at each meeting of the Board and of Sub- Committees of the Board. ii. Of all resolutions and proceedings at all meetings of the Company and of the Board and of Sub-Committees of the Board. iii. Of all uses of the Common Seal. 70. A resolution in writing, agreed in writing by a majority of the Board, shall be as valid as if it had been passed at a meeting of the Board duly convened. 71. No member of the Board shall be disqualified by his office from contracting with the Company either as vendor, purchaser or otherwise nor shall any such contract or arrangement entered into by, or on behalf of the firm or Company in which any Member of the Board shall be in any way interested, be thereby voided. Any member of the Board shall be liable to account to the Company for the profits arising from any such office or profit realised by any such contract or arrangement by reason only of such member of the Board holding that office or of the contractual relations thereby established. The nature of such interest must be disclosed by him at the meeting of the Board at which the contract or arrangement is first taken into consideration if his interests then exist. If a member of the Board becomes interested in a contract or arrangement after it is made or entered into, the disclosure of his interest should be made at the first meeting of the Board, held after he has become so interested. Any member of the Board may not vote in respect of any contract or arrangement in which he is so interested as aforesaid. DISQUALIFICATION OF MEMBERS FROM THE BOARD 72. No person may hold or continue to hold a position on the Board if he: i. Is adjudged bankrupt or makes any arrangement or composition with his creditors generally, or ii. Becomes prohibited from being a member of the Board by reason of any order made under Section 839 of the Act or iii. Becomes of unsound mind or iv. Resigns his office by notice in writing to the Board or v. Is convicted of an indictable offence other than an offence under the Road Traffic Acts unless the Board otherwise determines. vi. If he is appointed to a position of employment within the Company. Annual General Meeting 2016 Page 28

33 Agenda (Contd.) vii. The Board may remove a Board Member who has missed three consecutive Board Meetings. THE SEAL 73. The Seal shall be used only by the authority of the Board. Every instrument to which the Seal shall be affixed must be signed by the President and it must be countersigned by the Company Secretary or by a second member of the Board or by some other person appointed by the Board for that purpose. ACCOUNTS 74. The Board shall cause proper books of account to be kept relating to: i. All sums of money received and expended by the Company and the matters in respect of which the receipt and expenditure takes place. ii. All sales and purchases of goods by the Company. iii. The assets and liabilities of the Company. Such books shall not be deemed to be kept if there are not kept such books of account as are necessary to give a true and fair view of the state of the Company s affairs and to explain its transactions. a. That the books of accounts shall be kept at the office or subject to the Act, at such other place as the Board think fit and shall at all reasonable times be open to the inspection of the Board. b. The Board shall, from time to time determine whether and to what extent and at what time and place and on what conditions the accounts and books of the Company or any of them should be open to inspection by members, not being members of the Board and no member not being a member of the Board shall have any right of inspection of any account or book or document of The Company except as conferred by statute as authorised by members of the Board or by the Company in General Meeting. c. The members of the Board shall from time to time, in accordance with the Act cause to be prepared and be laid before the Annual General Meeting of the Company such profit and loss accounts, balance sheet, group accounts and reports as are required by the Sections to be prepared and laid before the Annual General Meeting of the Company. d. A copy of any balance sheet, including every document required by law to be annexed thereto, is to be laid before the Annual General Meeting of The Company together with a copy of the Directors Report and Auditor s Report and shall, not less than 21 days before the date of the Annual General Meeting, be sent to every person entitled under the provisions of the Act to receive them. Page 29 Annual General Meeting 2016

34 Agenda (Contd.) e. A copy of the Auditor s Annual Accounts shall be made available to the Revenue Commissioners on request. AUDITORS 75. Auditors shall be appointed and duties regulated in accordance with the Act. 76. BYE-LAWS 77. The Board shall have the power to make, alter and revoke Bye-Laws for regulating the affairs of the Company and such Bye-laws shall be binding on every member of the Company. 78. If any Bye-law of the Board is unclear or open to doubt, the Board shall have power to put such reasonable construction or interpretation on such Bye-law as they may determine and such determination shall be final and binding on all members. NOTICES 79. Notice may be served by the Company upon any member, Affiliated Club, any Sub-Committee either personally or by sending through the post in a prepaid envelope or other means of electronic communication addressed to such member at his registered place of address. Any notice sent by post shall be deemed to have been served on the date following that on which the envelope or wrapper containing the same is posted provided such service should be sufficient to prove that the envelope or wrapper containing the notice is properly addressed and posted. A certificate in writing signed by the Company Secretary or other officer of the Company that the envelope or wrapper containing the notice was so addressed and posted should be sufficient evidence thereof. 80. No member other than a member entitled to vote at a meeting shall be entitled to receive notice of any meeting of the Company. INDEMNITY 81. Every member of the Board or other Officer of the Company, or any of the officers of other such Sub-Committees as approved by the Company provided they are acting in accordance with the law and in good faith, shall be entitled to be indemnified out of the assets of the Company against all losses or liabilities including any such liabilities as are mentioned in paragraph (3) of the provision in Section 235 of the Act which may sustain or incur in or about the execution of the duties of his office or otherwise in relation thereto and no member of the Board or other officer shall be liable for any loss, damage or misfortune which may happen or be incurred by the Company in the execution of the duties of his office or in relation thereto. This Article shall only have effect in so far as the provisions are not avoided by the Act. Annual General Meeting 2016 Page 30

35 Agenda (Contd.) DISPUTE RESOLUTION 82. a. Subject to all internal avenues of appeal having been exhausted, this Article shall apply to any dispute or difference arising out of, in connection with or under these Articles of Association or any rules, bye-laws, codes, policies or equivalent of the Company. This shall include without limitation any dispute arising out of, under or in connection with the legality of any decision made or procedure used by the Company or any part of it. b. Each such dispute or difference shall be referred to Just Sport Ireland (JSI) for final and binding arbitration by a single arbitrator in accordance with the JSI Arbitration Rules and in accordance with the Arbitration Act 2010 as amended. c. This Article shall also apply to every Member. Each such Member is bound to refer any dispute or difference which remains unresolved after all internal avenues of appeal have been exhausted to JSI arbitration in accordance with sub-article 81b above. d. The provisions of this Article shall apply notwithstanding any other provision to the contrary contained within these Articles of Association and/or any other rules, bye-laws, codes, policies or equivalent of the Company from time to time. This Article applies notwithstanding the level within the Company that any such dispute or difference occurs in the first instance. e. The effect of this Article is to prohibit any party to such dispute or difference from commencing legal proceedings before the Courts. [SUMMARY OF THE CHANGES FROM CURRENT VERSION ON FILE IS INCLUDED BELOW] Summary of Main Changes to Memorandum and Articles of Association 1. Introduction 1.1. Cycling Ireland engaged in a review of its main governing document, the Memorandum and Articles of Association, to reflect legislative changes and best practice in governance matters. The legislative changes are required following the consolidation of company law into the Companies Act Lemans Solicitors have been engaged as advisors in this exercise and will be present at the 2016 AGM The main changes being proposed are summarized below. Page 31 Annual General Meeting 2016

36 Agenda (Contd.) 2. Process 2.1. Changes to the Memorandum and Articles of Association are subject to approval by the Revenue Commissioners and must be passed by means of a special resolution at a General Meeting. A special resolution requires 75% approval by those present and voting at the General Meeting. No changes to the changes as proposed in the notice of the General Meeting are permitted at the General Meeting. 3. Items changed & updated from previous version 3.1. Non-attached members renamed as Un-Attached members 3.2. Honorary President, Honorary Secretary & Honorary Treasurer now referred to as President, Secretary & Treasurer 3.3. Updated the definition and entitlement of Honorary Members, see articles 10 & The dispute resolution process has been updated in article To handle the new twelve-month license categories references to required subscriptions dates have been updated in articles The number of delegates entitled to Clubs at Annual General Meetings have been clarified in article 34 as clubs of certain explicit size such as 20 were not catered for in the previous articles Delegates are now only entitled to a single vote at Annual General Meetings except in the case of the President. See article The AGM timelines and process for submitting motions and nominations have been changed in article The AGM is now to operate on a rotational basis around the four provinces The terms of office limit for Directors has been kept as a limit of 3 consecutive terms with a new clause allowing for one final extra term. See article The definition and size of the Board of Directors has changed going from 8 to 10 members, with 6 elected and four appointed directors. Also added a clause with the intention of ensuring there is at least one female Board member. see Article Board Members are no longer permitted to sit on any Provincial Committee, see point 5.7 below 4. Items removed from the Memorandum and Articles of Association 4.1. Four Classes of Memberships have been removed these are Provincial Executives, Commissions, Honorary Members and Life Members in article 4. Provincial Executives and Commissions will continue to have two delegates at Annual General Meetings Removed old definitions of previous Membership Classes listed under article 4, these have Annual General Meeting 2016 Page 32

37 Agenda (Contd.) been replaced by definitions for the remaining Membership classes in articles 6 to Removed requirement that club delegates at Annual General meetings must be a member of the Club at least three months prior to the meeting as it was not possible to easily verify this. 5. Items added to the Memorandum and Articles of Association 5.1. New Article 1 of Articles of Association reinforces that Cycling Ireland is a federation of clubs 5.2. Recognition of the UCI has been added to preliminaries section Outlining of the roles of President, Treasurer, Board Secretary, Company Secretary and CEO. (See articles definitions starting at article 52) 5.4. Align subscription year with new rolling membership adopted at 2015 AGM. (See articles 23) 5.5. Addition of dispute resolution to specifically reference Just Sport Ireland. (See Dispute Resolution section, Article 81) 5.6. Board Members are not restricted for applying for employment within Cycling Ireland and recent past employees are restricted from applying for directorships 5.7. New definition of sub-committees and standing committees have been added in article 63. This includes a clause preventing Board members from sitting on any provincial committee with a transition clause included to handle how this will come into effect for any persons currently affected by this Explicit provision added that membership of a Standing Committee is restricted to only members of Cycling Ireland. See article 64 Note, the current version of the Memorandum & Articles on file with the CRO is available for download in the Key Documents section of the CI Website. Finally, please note that the version of the Memorandum & Articles included here contains some minor changes from the one published for consultation on October 6th. Any queries on this or other changes above can be sent to geoff@cyclingireland.ie Page 33 Annual General Meeting 2016

38 34 Minutes of the 27 th A.G.M Minutes of the 27 th A.G.M. Saturday 7 th November 2015 Crowne Plaza Hotel, Santry, Dublin. 1) President s address. President Denis Toomey declared the meeting open at 11:00 AM by welcoming the delegates. He invited all those in attendance to stand for a minute s silence in acknowledgement of those members and friends who had died since the 2014 A.G.M. The President commented on the following in his address: The continued phenomenal increase in membership. The dedication of staff for which he offered his thanks. The success of the HP unit. The continued success in world para cycling championships by Eoghan Clifford. The retirement of former world para cycling champion Mark Rohan The success of Masters racing both at home and abroad The success of our World Tour riders. The growth in competitive numbers in women, youth and BMX. The advancement of the velodrome in that it was now agreed by Government to go to tender stage and the possibility that the Minister would appear today to make the announcement 2) Standing orders. These were accepted on the proposal of Martin O Loughlin seconded by Anto Moran. 3) To consider the minutes of the 2014 AGM. These were accepted on the proposal of Paul Atkinson seconded by Derek Webb. 4) Directors report & audited financial statements. These were presented by the Honorary Treasurer Sam McArdle and are contained within the AGM manual. The Honorary Treasurer dealt with queries from the floor relating to the auditors in respect of their fees, involvement in CI sponsorship, renewal of their appointment. The report and audited accounts were accepted on the proposal of Rory Wyley and seconded by John Priest. 5) Membership fees for The Board proposals re the 2016 fees were presented by the Honorary Treasurer and the President indicated that as motions 9 and 15 were related to fees these would also be taken. After some discussion the Board s proposals re membership and fees were accepted as were the proposals from Cycling Munster, proposed and seconded by Kevin Hayes and Rory Wyley and Drogheda Wheelers proposed and seconded by Ger Campbell and Cara Finnegan. Introduction of a new type of membership, Cycling Supporter at a cost of 20 / 15 Increase in Non Competition Licence fee from 30 / 25 to 40 / 30 (Motion 15 Cycling Munster) Annual General Meeting 2016 Page 34

39 Minutes of the 27 th A.G.M (Contd.) 5 of above increase to go to the Province ( Motion 15 Cycling Munster) Discount of approx. 10% to Non Competition Licence holders signing for recurring Direct Debit. If successful could be rolled out to other grades. New family membership fee of 65 for two adults and two children with Non Competition Licences. Reduction of 50% in hire of Photo Finish Camera (Motion 9 Drogheda Whs) 6) To appoint Auditors for Grant Thornton were re appointed on the proposal of Miceal Concannon seconded by Gabriel Howard. 7) Commission Reports. 7.1 Off Road. Contained in the AGM manual and Martin Grimley available for any queries. 7.2 Track. Contained in the AGM manual and Liam Walker available for any queries 7.3 BMX. Contained in the AGM manual and Kevin McShane available for any queries 7.4 Womens. Contained in the AGM manual and Orla Hendron available for any queries 7.5 Para Cycling. Contained in the AGM manual. No one available from the commission. 7.6 Youth Academy. No report submitted in advance, delivered on day by Anthony Harrison 7.7 Anti Doping. No report submitted in advance. Delivered on day by Geoff Liffey on behalf of Declan Byrne. Anto Moran raised the inclusion of his name being used numerous times in the ISC Anti Doping report on the recent positive case involving a CI member. He took exception to this without having been given sight of the report before it was published. He had been advising the member because of his expertise relative to the case. He requested that CI raise this with the Anti Doping unit. 7.8 Commissaires. Contained in the AGM manual and Gary McIlroy available for any queries. 8) Business Update. In addition to the report contained in the AGM Manual the CEO Geoff Liffey gave a power point presentation which highlighted the following areas. Interaction with our stakeholders. Membership Operations. Diverse pathway. Expenditure. Membership services. Coaching and Programmes HP Performance and Facilities. Other events. Club and Domestic events. Priorities and Challenges. Questions from delegates and dealt with by the CEO related to:- Educating motorists / Bike theft / Coaching / Need for licences / Why HP base in Majorca / Licences for coaches / Why HP spend is track biased / Road safety / Promotion of youth cycling in schools / Increased use of Corkagh Park / Similar off road hard courses in other Council Areas / Accreditation to race on open road / Leisure events, control of and what do riders get Page 35 Annual General Meeting 2016

40 Minutes of the 27 th A.G.M (Contd.) for their money / Formation of clubs to avail of CI insurance to cut the costs of running leisure event and increase their profit. Larry Fenelon of the the CI solicitors Leman Solicitors gave an overview of the situation in respect of the Road Closure situation in Meath and Fingal which complemented Appendix 1 in the AGM Handbook. Larry was thanked by the President for taking time out to explain the legal situation to where CI is in relation to the problems being experienced by clubs in Fingal and Meath. 9) To consider the following motions. 1) Castlebar C C were not in attendance to propose the motion however as it was similar to the next motion from the Board with a small proviso that a 14 day period be introduced the delegates accepted that motion 2) could be amended with the inclusion of 14days. 2) Chapter G2-Transfer (Board of Cycling Ireland) Notwithstanding rule G2.1 above a club member may transfer between clubs, provided both clubs are in agreement that such a transfer is acceptable. The application for a change of licence to Cycling Ireland should be accompanied with a letter of agreement from their most recent club, and a letter of acceptance from the proposed new club. Only one such transfer will be permitted in any calendar year. A rider granted permission to transfer will be ineligible to compete for a period of 14 days from the date of transfer. Proposed by Jack Watson seconded by Gary McIlroy and passed. 3) Limited Competition Licence holders be issued with a back number.(eire Og CC) Proposed by Daire Mooney seconded by Eddie Campbell and lost. 4) One day licencse be available year round with the exception of championships. (Eire Og CC) Proposed by Daire Mooney seconded by Eddie Campbell and lost. 5) Chapter G1 Membership and Licences. (Board of Cycling Ireland) 15. An appropriate Event Licence will permit the holder to participate as a rider in Cycling Ireland Events excluding Criteriums, Stage Races All National Championships Open Massed Start or Open Handicapped Races after the 1 st April each year REPLACE WITH between 1st April and 1st August each year. However for Women s Beginners Closed Circuit Races and Women s Training Days, an Event Licence limited to one time per participant may be permitted. Officials may take out an Event Licence at any time. Such Event Licence fulfils the requirements of rule T1. Such licence grants the holder membership of Cycling Ireland for insurance purposes only, in respect of that event only. Annual General Meeting 2016 Page 36

41 Minutes of the 27 th A.G.M (Contd.) Proposed by Jack Watson seconded by Gary McIlroy and passed. 6) Re the upgrading of juniors by Stamullen CC but as this was similar to motion 23) Stamullen agreed to withdraw their motion. The delegates agreed that motion 23) could now be taken. 23) Chapter T3.3.a (Board of Cycling Ireland) Junior riders on reaching Senior grade will not be graded as an A+ ora1. Youth riders on reaching Junior grade will be graded as A3 and will remain A3 throughout their junior career. Riders of junior age on joining Cycling Ireland for the first time will be graded A4. Replace with- Youth riders on reaching Junior grade will be graded as A3. Riders of junior age on joining Cycling Ireland for the first time will be graded A4. Junior riders who, at the end of their first year, have accumulated 50 or more grading points may apt for an A2 licence with zero points carried forward. Junior riders so graded, who, at the end of their second year have 15 or more points will be graded as an A1 or if a member of a UCI registered team A+, with zero points carried forward. Proposed by Jack Watson seconded by Tony Campbell but after a lengthy discussion it was agreed that the Board set up a Working Party to look at the implications of accepting such a proposal in respect of the effect this may have on a 2 nd year junior. 7) Chapter T3 Upgrading. (Board of Cycling Ireland) 3. (a) A junior on reaching senior grade will be categorised as A3 unless they have amassed 50 points or more in their last year as a junior in which case they may opt for an A2 licence. No junior will be upgraded beyond A3. See also T4.A2.2 and T4.A3.6. Replace with:- 2. (a) With the exception of juniors as defined in T4.A2.2 A junior on reaching senior grade will be categorised as A3 unless they have amassed 50 points or more in their last year as a junior in which case they may opt for an A2 licence. As this motion was closely aligned with motion 23) it was agreed that this should be part of the remit of the Working Party referred to above. 8) Chapter T3 Upgrading.(Drogheda Whs.) That the number of points currently required to upgrade from A3 to A2 be reduced from 15 to 10, and that full A3 rider points allocation carries forward to the next racing year. The first eight actual A3 riders are given a full allocation of points in a combined A3/Junior race. Juniors still to accumulate points in the normal way. As this motion was closely aligned with motion 23) it was agreed that this should be part of the remit of the Working Party referred to above. 9) Re the reduction in hire of photo finish camera. (Drogheda Whs.) Dealt with under fees. 10) Motomarshall (Drogheda Whs) That it becomes strongly recommended that all Road Races have at least one motomarshall with each event to improve safety. Also this person could be mandated by the commissaire to carry safety/warning messages to the riders from commissaire This was accepted as a recommendation. Page 37 Annual General Meeting 2016

42 Minutes of the 27 th A.G.M (Contd.) 11) Establishment of a Road Commission. (Drogheda Whs) That a properly structured road commission/committee be put in place by Cycling Ireland before commencement of 2016 road season. This body is also to have full control over any propose national league or national series. Any complaints re events etc also to be dealt with directly by this body. Proposed by Gerard Campbell, but as this was a recommendation it was supported by the meeting but on asking for volunteers there was only one person in the room prepared to make himself available, John McCormack. The President indicated that the Board would discuss this in an attempt to recruit persons interested in joining a Road Commission. 12) Over 40 Elite Licence Holders. (Omagh Whs) Omagh Wheelers propose that a rider with a Masters licence may be allowed to change their licence to a Senior licence once within a given year. This is to give relevant riders the option of riding the Senior National Championships (ref T2.2.h). Rule T should still apply that a rider can only ride one National Championship for any given discipline in that year. Proposed by Stevie McKenna seconded by Orla Hendron and lost. 13) BMX / MTB M30 licence holder to ride Elite Road Championships (Omagh Whs) The CI licence system should allow a rider to be a M30 category for MTB & BMX, whilst also a Senior category for road (ref T2.2.h). As this was an administrative issue the staff to visit this in an attempt to overcome this problem. 14) Non approved events. (Cycling Munster) Cycling Ireland will not approve or insure any event that has not been approved by the Provincial Board or rejected by the Provincial Board unless the event is deemed by the Board to be of strategic importance. As this is already covered in the Tech Regs the staff to ensure that the rules are adhered to. 15) Increase in NCL fees (Cycling Munster) Dealt with under fees. 16) Chapter T10.1 (Dromara C C) That the minimum number of female entries for national championships be reduced from the current 12 to 6. Proposed by Martin Grimley seconded by John McCormack and lost. 17) Re number of persons required to form a new club (Board of Cycling Ireland) Proposed by Senan Turnbull seconded by Anthony Mitchell. After some discussion this was referred to the Governance Sub Comm headed up by Senan Turnbull with a decision in place for At this stage a request from the floor that the meeting moves direct to the election of President was accepted by the President and agreed with Vice President Sam McArdle taking the chair. 10) To elect an Honorary President. There were 2 nominations for the post, the current President Denis Toomey and Ciaran McKenna. Both candidates were allowed 5 minutes each to make a presentation to the delegates. Two Annual General Meeting 2016 Page 38

43 Minutes of the 27 th A.G.M (Contd.) observers to oversee the count, by the staff, were nominated by the two nominees, Colm Rigley on behalf of Ciaran McKenna and Gerry Beggs on behalf of Denis Toomey. There was a break whilst votes were cast following which the meeting returned to item 9) Motions with President Denis Toomey re occupying the chair.. 9) To consider the following motions. 18) G8 Calendar (Board of Cycling Ireland) 2. Each Provincial Executive will draw up a calendar of events (races and touring activities) to be promoted in their Province in the next calendar year, each Commission may also draw up a calendar for its own discipline. This list of events will be sent by the 1st October to the Cycling Ireland Calendar Coordinator at the Cycling Ireland Office who will be responsible for establishing the Cycling Ireland Calendar for the forthcoming year Replace with 2. Application to promote events for the next calendar year will be made, on line, from 15th Sept. until 31st October. Each Provincial Calendar Coordinator will review and approve, or reject, all events submitted on line to be promoted in their Province. Similarly, commissions may review and approve, or reject, events within its discipline. The applicant for any event rejected must be advised of the rejection and reason for such. All approved events will be reviewed by the Cycling Ireland Calendar Coordinator who will be responsible for establishing and publishing the full Cycling Ireland Calendar, by province and discipline, for the next calendar year by 30th November.Events submitted after the closing date will have no priority in the allocation of dates. 5. Approval for a race not previously entered on the calendar may be granted by the Provincial Secretary, but only after consultation with and approval from the Promoter, of any race scheduled for that day in an adjacent province with the exception of Sundays. This shall also apply for any additional Leisure /Non-Racing event, that is not already on the calendar Replace with, 5. Approval for an Event not previously entered on the calendar may be granted by the Provincial Coordinator, but only after consultation with and approval from the Cycling Ireland Calendar Coordinator with the exception of Sundays. 6. The inclusion of an additional Sunday race or a change to a race as listed in the calendar for a Sunday must be approved by the Board of Cycling Ireland. Approval for such inclusion or change must be submitted at least 21 days in advance of the date of the race and must include confirmation that the promoters of any other race listed for that day are in agreement with the race being promoted. Replace with 6. The inclusion of an additional Sunday event or a change to a race as listed in the calendar for a Sunday must be approved by the Board of Cycling Ireland on the recommendation of the Cycling Ireland Calendar Coordinator. Approval for such inclusion or change must be submitted at least 21 days in advance of the date of the race to the Cycling Ireland Calendar Coordinator. Proposed by Anthony Mitchell seconded by Dan Curtin and passed. Page 39 Annual General Meeting 2016

44 Minutes of the 27 th A.G.M (Contd.) 19) Chapter G! Membership and Licence (Board of Cycling Ireland) Members of a Cycling Ireland affiliated club holding a limited competition licence may participate in open races promoted by the club of which they are a member, excluding National Championships. It is the responsibility of the promoting club to assess the ability of the rider to compete in such an event and in consultation with the race commissaire agree an ability category for the rider. Proposed by Jack Watson seconded by Daire Mooney and passed. 20) Chapter T4 Gear, Distance and Competition Licence.(Board of Cycling Ireland) Article 2-Juniors Junior riders in road races shall be restricted to a maximum gear rollout of 7.93 meters being the distance travelled by one crank revolution. Proposed by Jack Watson seconded by Rory Wyley and passed. 21) and 22) were omitted from the AGM Manual 23) Related to the upgrading of juniors (Board of Cycling Ireland) and dealt with earlier. 24) Chapter T9 Cyclo Cross. (Board of Cycling Ireland) 14. The pit is the only part of the circuit where riders can change wheels or bicycles. Refreshments can also only be taken on from the pit lane with the exclusion of the first and last lap. Remove the second sentence and create new point Riders may carry fluids on their bicycles and install bottles on their spare bicycles in the pit area. Hands-free water carrying systems such as backpacks are permitted, and riders may also carry water bottles in their jersey pockets. However, it is forbidden to receive a bottle from anybody along the course. Extra fluids can only be obtained during the race when a rider takes a spare bicycle, already equipped with a bottle, from the pit area. Proposed by Jack Watson seconded by Gary McIlroy and passed. 25) Chapter G8 Calendar. (Board of Cycling Ireland) 12. The Masters TT Championships, M40, M50 & M60 to be part of the bundle which includes the Junior TT Championships. The Masters RR Championships, M40, M50 & M60 to be part of the bundle which includes the Men s Senior RR Championships. Proposed by Jack Watson seconded by Cara Finnegan and passed. 26). Chapter T2-Categories / Grading (Board of Cycling Ireland) 2, (a) Youth (10) include BMX Proposed by Kevin McShane seconded by Eamon Wyer and passed. 27) Chapter T5-Pre Race Art.2-Costumes and Identification (Board of Cycling Ireland) 3. Riders belonging to a Cycling Ireland affiliated club must, when competing in an open road race or time trial authorised by Cycling Ireland and organised under Cycling Ireland rules, Annual General Meeting 2016 Page 40

45 Minutes of the 27 th A.G.M (Contd.) wear the registered jersey (replace word jersey with club clothing) of their affiliated club. In races where a one piece suit is normally worn and a club one piece suit is not available then the rider, with the commissaires agreement, may wear a plain one piece suit. Proposed by Jack Watson seconded by Gary McIlroy and passed. Following Motions Relates to Changes to Memo & Articles of Cycling Ireland and are subject to approval by the Revenue Commissioners of Ireland. 28). Art. 30 Management and Elected Officers.(Board of Cycling Ireland) Persons whom it is intended putting forward for election to the executive posts of Honorary President, Honorary Secretary or Honorary Treasurer shall be nominated as standing for election for each such respective post. The Honorary President, Honorary Secretary and Honorary Treasurer shall be elected by the Annual General Meeting to fill each of those posts respectively and the other directors not holding executive posts shall also be elected, for a term, from time to time by the Annual General Meeting Propose changing Article 30 to start with:- Persons whom it is intended putting forward for the election of Honorary President must have served at least one year as a Director of the Company within 5 years from the current AGM year. Proposed by John Horgan seconded by John McCormack and lost. 29) Art. 33 Terms of Office for Officers. (Board of Cycling Ireland) The maximum number of consecutive terms a Board member may serve is three. A person having served a maximum of three terms may not seek re-election until the AGM following the AGM at which he stood down. Terms of office served prior to the Annual General Meeting of 2011 shall not be taken into account in calculating the number of terms served by any director for the purposes of the application of this regulation. Proposed new wording for Article The maximum number of consecutive terms a Board member may serve is three except in the case of a Board member seeking to be elected as Honorary President. In that case if elected the Board member may serve a further two terms as President in addition to any previous terms served. A person having served the maximum number of terms may not seek re-election until the AGM following the AGM at which he stood down. Only terms of office commencing from the Annual General Meeting of 2011 shall be taken into account in calculating the number of terms served by any director for the purpose of the application of this regulation. However an amendment to this Article was accepted as follows. The maximum number of consecutive terms a Board member may serve is three except in the case of a Board member seeking to be elected as Honorary President. In that case if elected the Board member may serve a further two terms as President in addition to any previous terms served. However his total number of terms he may serve on the Board may not exceed four. A person having served the maximum number of terms may not seek re-election until the AGM following the AGM at which he stood down. Only terms of office commencing from the Annual General Meeting of 2011 shall be taken into account in calculating the number of terms served by any director for the purpose of the application of this regulation. Page 41 Annual General Meeting 2016

46 Minutes of the 27 th A.G.M (Contd.) Proposed by John Horgan seconded by Senan Turnbull and passed. 30) Art. 34 President Voting Rights (Board of Cycling Ireland) All members of the Board with the exception of the Honorary President shall have voting rights. Replace with All members of the Board shall have voting rights. Proposed by John Horgan seconded by Rory Wyley and passed. 31) Chapter T4.1.4, 5, 6, 7. (Board of Cycling Ireland). Replace the current points 4, 5, 6, 7. With the following new points. 4. Irish Youth Road Championships (a) The Irish Youth Road Championships will be held over a single weekend and will consist of: Irish Youth Road Race Championships; Irish Youth Criterium Championships; Irish Youth Time Trial Championships. (b) The Irish Youth Championships will be conducted in respect of each year within the unrestricted licence bands i.e. 11, 12, 13, 14, 15 and 16 years of age for boys and girls. However in respect of the numbers of girls competing then authority is granted for the combining of 11 and 12 years of age, 13 and 14 years of age and 15 and 16 years of age in both the Road Race and Criterium Championships (c) The races will be conducted in accordance with the regulations hereunder in respect of each discipline. (d) Medals will be awarded to the first three riders in all age groups and a set of three team medals to the overall winning team in each event, this includes the combined events for girls, subject to three or more teams entering each event in accordance with rule T (e) The team winners will be decided in accordance with rule T7.A Irish Youth Road Race Championships (a) Irish Youth Road Race Championships in respect of each youth year as described in rulet4. A1.4(b) above, may be held each year. (b) Gear restrictions and maximum distances will be as described in Table 1 above 6. Irish Youth Criterium Championships (a) Irish Youth Criterium Championships in respect of each youth year as described in rule T4.A1.4(b) above, may be held each year. (b) Gear restrictions and maximum distances will be as described in Table 1 above. (c) The circuit should be between 1.5 and 3.5kms. (d) In a Criterium a competitor suffering an acceptable mishap i.e. puncture, crash or breakage of a part of his bicycle will be granted a lap out with the exception of the last 3 laps. There will only be one such lap out permitted. (e) An official pit or pits must be established at which scrutinised machines and wheels will be made available and where a lap out may be claimed in respect of rule T4.A1.6 (e) above, at the discretion of the Pit Commissaire. (f) Competitors granted a lap out, should re-join the field in the same position, but at the rear of the group in which they were, prior to the mishap. Annual General Meeting 2016 Page 42

47 Minutes of the 27 th A.G.M (Contd.) (g) If a group, defined as the breakaway group, laps the main field they shall be given a clear passage, and no rider within the main field shall take advantage of such an incident. (h) If a group, defined as the breakaway group, catches riders who have been dropped by the main field, then such dropped riders may take advantage of the situation until they regain the main field. i) The commissaires have the right to withdraw riders about to be lapped if it is felt that by leaving such riders in this may adversely affect the result. (i) All riders will finish on the same lap as the winner. 7. Irish Youth Time Trial Championships (a) Irish Youth Time Trial Championships in respect of each youth year as described in rule T4.A1.4(b) above, may be held each year. (b) Gear restrictions and maximum distances will be as described in Table 1 above. (c) The course may be on a circuit, out and home or straight away. (d) To facilitate their start all competitors will be held by a person appointed by the organiser whose purpose will be to help the rider maintain balance. He shall neither push nor restrain him. (e) A competitor s time will commence from the start time allocated to him. However in the event of a rider reporting to the timekeeper after his start time, and where the timekeeper considers that, to start him immediately could possibly interfere with the starting of other riders, then the time between him reporting to the timekeeper and being started may be deducted from his gross finishing time. (f) Riders will ride alone and unassisted. When overtaking another competitor they will do so as widely as possible (not less than 2 metres) and the overtaken rider will drop back until the other rider is 25 metres ahead. Riding side by side for a distance greater than 1 km constitutes pacing. Infringement of this rule will lead to the disqualification of the competitor(s). (g) Where following vehicles are permitted the driver must hold a licence issued by a federation affiliated to the UCI. They shall carry a neutral observer and maintain a distance of at least 10 metres behind the rider. (h) The following vehicle may carry equipment necessary for changing wheels or bicycles. (i) No equipment for riders may be prepared or held outside the following vehicle nor will persons riding in the vehicle, excessively reach out or sit on the windowsill, while the vehicle is in motion. Breakdown service must only be given with both the rider and vehicle stationary. (j) In the event of a rider being caught by another rider then the following vehicle may only pass the caught rider when the gap between the two riders is 50 metres. (k) In the event of a rider with a following vehicle being caught by another rider with a following vehicle, then until such times as the gap between the two riders is 50 metres the vehicle of the faster rider will have precedence. (l) Restarts will not be permitted under any circumstances. Proposed by Jack Watson seconded by Dan Curtin and passed. 10) To elect an Honorary President (continued) The meeting reverted to point 10) with Vice President Sam McArdle occupying the chair. The two persons appointed as observers advised that they were satisfied with the count and the acting chairman advised that Ciaran McKenna had been elected as President. The result was greeted with applause. Page 43 Annual General Meeting 2016

48 Minutes of the 27 th A.G.M (Contd.) 11) To elect two Board Members. As there were only two nominations for the two vacancies Anthony Mitchell John Horgan They were declared elected. 12) Close of AGM. Vice president Sam McArdle on behalf of the Board acknowledged the contribution to Irish cycling of the outgoing President during his term and thanked him for the time, effort and commitment he had given to the position. In response Denis Toomey expressed the satisfaction he had derived from the role but was sorry that some of the targets he had set had not been fully realised. He wished the incoming President every success in the role. On concluding his speech the delegates acknowledged his work by applause. Ciaran McKenna finished the meeting by giving a short acceptance speech which was greeted by acclaim from the delegates. The meeting formally closed at 16:45. Annual General Meeting 2016 Page 44

49 Proposed Membership Fees 45 Structure for 2017 Proposed Membership Fees Structure for Membership Fees: uro Stg A: Life Membership. 2,500 2,128 B: Cycling Supporter Membership. (existing Members only) C: Leisure Membership Perpetual Membership (5 years paid by recurring Direct Debit) Family Membership ( 2 Adult & 2 youths U14 or younger. 2 members must be new) D: Limited Competition: (Note 1) Youth U10/U8 (born on or after 1st January 2007/9) 5 4 E: Full Competition: (Note 2) Youth U12, U14 (born in 2003, 2004, 2005 or 2006) Youth U16 (born in 2001 or 2002) Junior (born in 1999 or 2000) F: Supplimentary Fees: Unattached Fee (Applies to Limited and Full Competition over 14 s) Cycling Ulster Levy (Excluding under 18 s and new Leisure members) Limited Competition also includes Track, Off-Road, BMX, Bicycle Polo or TT specific domestic licences. 2. Students holding a Full Competition Licence can avail of a 50% discount, They must upload suitable ID to be eligible. Exchange Rate 1.18 = = Club Affiliation Fees New Clubs: Cycle Promotions Group : Existing Clubs: Pre 31 st December 2016 Pre 31 st January 2017 Pre 28 th February 2017 Post 29 th February Provincial Fee - per Club 4. Event Licence Fees: (ODL s) Cycling Connacht Cycling Leinster Cycling Munster Cycling Ireland (Leisure) Members Non-Cycling Ireland Members Competitive - Senior and Masters Competitive - Junior Leisure - Youth (Non-licence Holders All Year) 2 2 Leisure - Senior (Non-licence Holders All Year) Miscellaneous Fees: Letter of Indemnity (Fixed-based youth training applications free of charge) International Authorisation (Required, incl passport style photo if competing in UCI races abroad) Hire of Photo Finish Equipment (Operator s costs to be borne separately by the organiser)a (For each additional day) All Replacement licences (with back No.) (without back No.) Page 45 Annual General Meeting 2016

50 46 Appointment of Auditor To appoint Auditors for 2017 who will prepare the 2016 Statutory Accounts for To procure the services of alternative Auditors to prepare the 2017 Statutory Accounts in 2018 in line with our rotational policy and best practice. Annual General Meeting 2016 Page 46

51 476 Off-road Commission Report Annual General Meeting 2016 Page 47 Annual General Meeting 2016

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53 Off-road Commission Report 49 Overview The Cycling Ireland off-road commission aims to co-ordinate and promote the disciplines of crosscountry, downhill, enduro, cyclo-cross and marathon MTB events within Ireland. We would oversee the national championships as well as promote training opportunities for youth and adult beginners and improvers. Activities and Achievements for 2016 The 2016 season has been another busy one. See Access to venues continues to be a challenge for the clubs. Downhill - There were 4 rounds in this year s Irish Downhill Mountain bike Series (IDMS) with the National Championships taking place in Carrick, Co. Wicklow in July. Details can be found on www. irishdownhillseries.com. We also provided some financial support to riders heading over to compete in the World Cup Series. Cross-country - The National Point Series (NPS) was held over 5 rounds with the National Championships taking place in Bellurgan Park in July. More details can be found on ie. Three riders from Ireland competed at the World XCO Championships which was held in the Czech Republic. Robin Seymour won the XCO UCI Mountain Bike Masters World Championships in Italy in the M45-49 category. Enduro - Another big year for enduro with Round 3 of the Enduro World Series taking place again at Carrick Mountain, Co. Wicklow topped off with Irish riders on the podiums. The Gravity Enduro, Vitus First Track and Davagh series went well. We had our first Ulster Enduro Championships this year. Cyclo-cross - The National Championships took place in Tollymore Forest in January. Regional series are taking place across the island with a busy calendar and increased attendance. Three riders are heading off to the UEC Cyclo-cross European Championships in France in October. Two riders went to the UCI Cyclo-cross training camp. Marathon MTB Championships - were not held this year due to lack of venue and host club. Planned Activities and Goals for 2017 To continue to run a national series in XC and DH. Looking to run a National Enduro Championships. Also seeking opportunities to continue to develop a pathway for riders with racing internationally. Committee Members 2016/7 The Off-road Commission s AGM took place in January The next AGM will be held in January. Page 49 Annual General Meeting 2016

54 Off-road Commission Report (Contd.) Chair: Martin Grimley Secretary: Lisa Millar Treasurer: Iain Smith Youth Dev: Mark Harvey DH: Kevin Ryan XC: Maciej Staroniewicz CX: Robin Seymour Enduro: Stephen McDonald Summary A good year for the commission with lots of work done. Still lots of development and learning to be done in the years ahead. This year had highlights like the return of the Enduro World Series and Robin Seymour in the World Championship Rainbow jersey but we also had the low point of the death of off-road legend Richie Byrne. Annual General Meeting 2016 Page 50

55 517 Track Commission Report Annual General Meeting 2016 Page 51 Annual General Meeting 2016

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57 Track Commission Report 53 This time last year we were on the crest of a wave as regards a Velodrome but this year we are in need of a Lifeboat. The tide has gone out and brought the Velodrome with it. With the cutbacks in the Government s finances we are suffering big time. WE have had no meeting with the powers that be since February to even discuss the state of play.a new cost benefit analysis is supposed to be on the cards. We are at the end of our tether and with 240 separate sessions and a total of man hours in Sundrive, 27 separate sessions in Orangefield with over 250 man hours and Kanturk with 21 sessions and 150 man hours, this would equate to 1800 matches in Croke Park. This is all done with a great bunch of volunteers around the country. We run National Championships that seem to be boycotted by our high performance teams, perhaps on the instructions of Higher Authority who seem to be more interested in recruiting rider from abroad than developing our indigenous talent. The lack of interest in championship is a disgrace. Are we wasting our time. None of our volunteers are happy with the way things are at the moment. We have had meetings with the Powers that be and a lot of promises have been made but these same promises have been reneged on. It seems that the lifeboat crew have been left to their own devices. The pilot has abandoned the crew. We see riders been drafted into the Squads that have never sat on a Track Bike. We even had Squad riders deride the facilities in Sundrive road who have never been there. Perhaps we could make it compulsory for riders to ride the previous year to be eligible to be am member of the National Squads. We have to ask the question ;is there an ulterior motive behind our elite squads going abroad for training. It can t be the weather as we have had 240 dry sessions over a nine month period. Why do we have to import coaches to train our coaches when we have an international coach employed by Cycling Ireland. There is a disconnect between us on the ground here and what is happening in the High Performance end of things. Over the past few years we think that Our Lifeboat is being driven by Oars and the high performance Crew have the latest self-righting boat with the latest engines and won t pick anybody out of the water. Maybe it s time for a different Cox. Normally the Chairman s report is a case of how wonderful everything is and what a great time we all had together. While there is no doubt things have run quite smoothly, this is an opportunity to tell it like it is. I took this role on 2 years ago and my two main objectives were to oversee the completion of our velodrome and to mediate between the factions of Ulster and Munster. Connacht doesn t really exist. I was once told by its treasurer Why would we help fund an initiative to Newport when we don t have a track in Connacht? But we ll talk more about that later. So firstly, while there has been movement and a great deal of movement for the velodrome and it has gone to tender, possibly between Ratigan and SISC. There was a lot of seriously missed opportunities, the velodrome being perfectly in the mind set f the ordinary individuals who know nothing about the sport getting the excitement and the exhilaration, like when the British beat the Australians in the Team Pursuit. I Had a lot of people texting me : So now I get what you do and how you do it! Page 53 Annual General Meeting 2016

58 Track Commission Report (Contd.) Another missed opportunity was to push for the building of the velodrome while its popularity was at its peak. I had our local TD Ciaran Cannon, an Taoiseoich Enda Kenny, World Champion Martyn Irvine and Cycling Legend Sean Kelly lined up for a photoshoot to help promote this plight. The lines of communication were opened between Cycling Ireland, High Performance and Track Commission. And while there were meetings, a great still needs to be ironed out for a pathway to the high-performance to work more efficiently. Many times I ve seen the huge amount of work that people behind the scenes in Cycling Ireland and in the Track Commission to make things work smoothly. It is vital that the Track Commission has a diverse involvement. It must constantly remind itself that it is the Track Commission of Ireland and not that of Leinster or Sundrive. The hand must be constantly extended to the regions. It is essential at this stage that there is full support for the resurfacing of Orangefield or a relocation. It is also essential with Kanturk to support the rebuilding process and for that track to be brought up to a reasonable standard. The main dealings I ve had, the main question is why is the Velodrome built in Dublin? Why not in Athlone, who is more central or Galway even? I ve tried to explain the many different facets of running events, running a velodrome and the huge dependancy of the volunteer force. But now if someone says it to me, I d knock it on the head by saying: Who d switch off the lights? I think it s important that meetings gets set out well in advance. I missed the last meeting because it was moved to a Monday night at very short notice. It was suggested by Anthony Mitchell that quarterly meetings get set in stone. I ve asked in the past that meetings get set up at least 2months in advance, so it would be easier for people to plan ahead. It was suggested that meetings should be held in the glass room, as the internet for skype works much better there than in the other room. A suggestion that each of the 4 quarterly meetings to be organised and held in each of the regions or at least organised by the region. This would be a lot more representative. So my two years were not a complete waste of time on my behalf. It was a huge learning curve, an interesting insight into the inner workings of Track Cycling. I leave for fresh pastures of a Track Trade Team to concentrate on racing rather than organising the racing. I thank everybody for their time and patience and efforts, urge the Track Commission not to become an old boys club and to look at the bigger picture which includes the inevitable growth of track cycling in Ireland. Annual General Meeting 2016 Page 54

59 558 BMX Commission Report Annual General Meeting 2016 Page 55 Annual General Meeting 2016

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61 BMX Commission Report 57 Overview BMX Ireland, formed by former BMX racers, has been organising and promoting BMX Racing since In March 2014, BMX Ireland became the Cycling Ireland BMX Commission, a sub-committee of the Board of Cycling Ireland. The BMX Commission continues to proactively engage in all operational, developmental, technical, promotional and governance of BMX Racing in Ireland. It operates under the auspices of the National Federation, Cycling Ireland, and is governed by its Procedures, Rules, Ethics and Codes of Conduct. The 8 members of the Commission are drawn from the four provinces Leinster, Connacht, Munster and Ulster. The Commission continues to have co-opted members who provide invaluable services such as web and social media, graphic design & publications production, race reports, financial management, coaching and race day operations support. The Commission now also has a National BMX Development Coach. Provincial Commission Members & Their Roles Kevin McShane - Chairperson & Ulster Provincial Member. Alison Murphy - Secretary & Leinster Provincial Member. Steven Bell - Development Support & Ulster Provincial Member. Barry O Keefe - Munster Provincial Member. Eamonn Wyer - National Track Development & Leinster Provincial Member. Derek Jolly - Munster Provincial Member. Co- opted Commission Members & Their Roles Lar Massey - Web & Social Media Design & Control. Development Squad Support. Simon Murphy - Treasurer and Development Squad Manager. Chad Gilmer - Commission Website & hosting and maintenance. Nathalie Lawlor - National Race Director. Tom Campbell - Commission & Coaching Support. Eugene Jackson - Commission & Coaching Support. National BMX Development Coach Jeremy Hayes Activities and Achievements for 2016 The 2016 Irish National BMX Race Series. Round 1: 3rd April 2016 Lucan BMX, St. Catherine s Park, Co. Dublin Round 2: 1st May 2016 Lisburn BMX, Co. Antrim Round 3: 22nd May 2016 Riverchapel BMX, Wexford Round 4: 16th July 2016 Cork BMX, Co. Cork Round 5: 20th August 2016 Lucan BMX, St. Catherine s Park, Co. Dublin Round 6: 21th August 2016 Lucan BMX, St. Catherine s Park, Co. Dublin Round 7: 17th September 2016 Ratoath BMX, Co. Meath Round 8: 18th September 2016 Ratoath BMX, Co. Meath Page 57 Annual General Meeting 2016

62 BMX Commission Report (Contd.) The 2016 Irish National BMX Race Series was an 8 Round series run from April to September. The National Race Series began with Round One at Lucan BMX Club. The awesome new Lisburn BMX Track held Round 2, built by the Legend Steve Bell of BMX Ireland along with George Gordon, Brian Mallon, Gordon McGuffin & Mark Kennedy. Round 3 went to another brand new BMX Ireland designed track at River Chapel in Wexford. Cork BMX Club hosted Round 4, built to the highest international standards, with both a 3m and 5m start hill, the Cork National was another huge success this year. Rounds 5 & 6 saw the National Series back in Lucan for a double header, with some US Pro Coaches attending. The Series finished with another double header, Rounds 7 & 8 in Ratoath, Co. Meath. The National Series had a total of 215 riders racing in 2016 up 30% on last year. As new tracks have come online in 2016, the Commission fully expects rider participation to continue to grow. The 2016 All- Ireland National Championships The 2016 All Ireland BMX National Championships took place in July on in River Chapel, Wexford in line with our policy of moving the National Championships around the provinces and run on our best tracks. The All Ireland Championships is the single biggest one day race in Irish BMX and the National Champion Title is the next most coveted title after the No.1 Plate of the National Series. The racing was fast and furious, as always, with a record number of both male and female categories racing for the glory of All Ireland Champion. The main event of the day was the Junior Men, Ireland s fastest crop of riders. The race was tight with Aaron Edwards leading the charge to the 3rd straight where he took a tumble and was overtaken by Sam Murphy who went on to win the coveted title and jersey for The Cycling Ireland BMX Commission would like to thank the fantastic volunteers of RivercChapel for their tireless work to organise and host such a top class event. A fantastic day was had by all who attended. Planned Activities and Goals for 2017 Track Development There has been a progressive and sustained track building programme in place. The Commissions National Track Development officer, Eamonn Wyer, has a busy schedule of track development and proposals across all Provinces. In 2016 he has helped finalise and get the Riverchapel track operational for competiton, while Steve Bell & The Lisburn Club took care of the Lisburn track and club start up.. A huge achievement in getting these projects over the line. National Squad and Rider Development The New National BMX Squad is up and running being managed by Simon Murphy and coached by Jeremy Hayes. The Squad consists of 17 and 18 year olds: Sam Murphy, Matthew Malone, Aaron Edwards and Adam Fynes with the Development Squad consisting of Katie O Neill, David Dorney, Jake Lynch and 16 year old Matthew Campbell. These are coveted spots the up and coming youger riders have their eye on for the future. This BMX Ireland Rider Development Programme is being run parallel to the National Race Programme and Track Development Programme. Annual General Meeting 2016 Page 58

63 BMX Commission Report (Contd.) 2016 Highlights Without a doubt the highlights of the year were the two National Rounds held at our state of the art brand new Lisburn BMX Track and River Chapel BMX Tracks. New clubs and committees have been put in place with dedicated volunteers tirelessly giving up their time to maintain the tracks and host training and club events. Well done Lisburn and River Chapel! We had an Elite program for 2016 where Kelvin Batey competed at several UCI events in preparation for the World Championships in Medellin, Colombia, where he strived for Olympic qualification. Although very disappointed with narrowly missing out on a qualification spot, we never the less gained invaluable experience of competing at the highest levels of world BMX Highlights In 2017, it will be the first time ever the All Ireland BMX Championship will be held in Ulster. This event will be hosted by Lisburn BMX and is sure to be the event of the year. Ulster BMX is growing strongly with ever growing rider numbers from Lisburn BMX Club, East Coast Raiders, Larne, Lagan Village BMX and Belfast City BMX having a very strong presences at the National Series this year and gaining some fantastic results. We look forward to seeing the growth of BMX in Ulster continue to go from strength to strength. There will be a significant number of talented riders representing Ireland at the European Championships in Bordeaux and the World Championships in Rockhill, North Carolina in Committee Members 2016/7 TBC Summary BMX Racing in Ireland has now successfully completed its fifth full season. The BMX Commission continues to make steady progress in the development of BMX racing in Ireland. We are continually working to increase our promotional activity for the 2017 National Race Series, which will be formulated over the winter. In the shorter term the Commission will work hard at canvassing for more top quality tracks to be built in the right places across the nation, more volunteers, more coaches to grow the sport at grass roots level. Finally, we would like to acknowledge the invaluable support from our colleagues in Cycling Ireland. May we also offer our sincere thanks to all the volunteers who give up their spare time to assist at National Race events, Club events, Coaching, and BMX activities throughout the year. Alison Murphy, Cycling Ireland BMX Commission Secretary, 27 th October 2016 Page 59 Annual General Meeting 2016

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65 619 Women s Commission Report Annual General Meeting 2016 Page 61 Annual General Meeting 2016

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67 Women s Commission Report 63 As another busy year for Women s Cycling comes to an end, this is a great opportunity to reflect on all that we have achieved during 2016, and to set new goals for the coming year. I took over as Chairperson of the Women s Commission from Margaret Donnelly half way through the year, and have been amazed at the level of commitment shown by my commission members during the months since. Our main focus this year has been on the continuation of the National League, the Corkagh Park Racing Series and Youth Development, with some good work also being done in Women s Track Cycling and in Munster. National League This year the league consisted of eight races, with Bohermeen having the largest attendance. It was exciting to see that eighty-one riders had taken part in total. The overall winner was Claire McIlwaine (Phoenix), with Orla Montague (Dublin Wheelers) second, and Fiona Guihen (Irish Centre for Cycling) third. The first Junior was Nicole Gorry from Lakeside Wheelers. We would like to thank the Clubs who put on and offered to put on League races for us, and our sponsor, Joe Daly Cycles, for their continued support. Next year we look forward to either organising a similar type league again, or liaising with the Road Commission to create a combined National League with the men. Corkagh Park Racing Series This is another success story, though based solely in Dublin. Many local clubs agreed to host a night or two of the Tuesday night races, and all abilities were catered for. This is a more inviting entry point for racing than Open races or our National League, and we would hope to continue with it next year. Youth and Juniors As a Commission, we were very disappointed to see the Cycling Ireland Youth Coach position being discontinued earlier this year, and we would like to see this reinstated as soon as possible. Our volunteers worked hard to continue with a Youth and Junior program, but found it very challenging. Women s Commission events included a Girl s Training Camp in Kippure, and taking a team away to race in Belgium. We would like to see more of a focus in this important and rewarding area, and we plan to assign more than one Commission member to this category in Track There are a lot of opportunities for Women on the Track, and we would like to see this area growing further in It was surprising and disappointing that our Senior women only just achieved the minimum number of riders required for a Senior National Championships, and we hope that a new focus on the domestic Women s Team Pursuit will help to turn this around. We are delighted that Cycling Ireland has decided to give full National Championship status to this event in 2017, and would welcome early commitment from Clubs that they will be entering a Team. At a High Performance level, we also look forward to supporting Cycling Ireland s HP Program as they Page 63 Annual General Meeting 2016

68 Women s Commission Report (Contd.) increase the numbers on their squads during this early development phase for the next Olympics. Other We were lucky to have a particularly active Munster Representative on our Commission this year. We would like to see a higher local attendance at these initiatives, and welcome any feedback that would help us to bring them to a larger audience. We are also hoping to include stronger representation for the other provinces on our new committee at our upcoming AGM. Although our Commission has not had a large involvement in Rás na mban or in High Performance, we were certainly very proud to support and follow our women riders in these prestigious events. It was great to watch Shannon McCurley at the Olympics in Rio, to see our National Champion, Lydia Boylan so prominent in Kilkenny, to see Katie George Dunlevy and Eve McCrystal with two fabulous medals from the Paralympic Games, and even more recently, Anna Turvey with her Bronze at the European Track Championships. To finish up, I would like to sincerely thank the volunteers who are about to finish their term on the Women s Commission, and to wish the new Commission members all the best. We have areas we know we could improve on, and areas we would like to continue to develop. We welcome all of your support and suggestions, and we look forward to another safe and successful year ahead. Roisin Kennedy, Chairperson Committee Members: Roisin Kennedy (Chairperson) Aideen Keenan (Secretary) Valerie Considine (Treasurer) Pauline Russell Orla Hendron Niamh Stephens Julie White Fiona Cooke Susie Mitchell Margaret Donnelly Siobhán O Connor Maria O Loan Annual General Meeting 2016 Page 64

69 10 Para-cycling Commission Report Annual General Meeting 2016 Page 65 Annual General Meeting 2016

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71 Para-cycling Commission Report 67 On behalf of the Commission and as the newly appointed chairman at our recent AGM I m glad to be reporting a very successful 2016 and a bright future. In 2016 saw a great growth in numbers across all categories, and 2017 looks a very promising year. Our Elites and Development all traveling far and wide to achieve their targets and bringing home a number of PB s and medals. We had races in Abu Dhabi and France and then a training camp in Majorca in preparation for the world cups in South Africa, Belgium and Spain where we had several athletes fighting for a spot on the plane to Rio for the 2016 Paralympic games. Our Invacare league also ran throughout the year where we saw huge numbers and some great support too. I would like to thank all the clubs along with Invacare Ireland who helped and volunteered as without them we could not grow this sport and we will look forward to seeing them all again in The 2016 National Championship was ran in Kilcullen this year by Orwell Wheelers and we had a fantastic turn out by all the Paracycling team. The tandem race won by Katie-George Dunlevy and Fiona Guihen. The Handcycling race was won by Declan Slevin and the C1-C5 race was won by Colin Lynch. Well done to all. With the main goal for 2016 being the Paralympics in Rio we had saw a great fighting spirit in all our athletes and in the end we had a super team on the plane. Representing your country on the biggest stage is where everyone wants to be. The team was made up of 5 men; Eoghan Clifford, Declan Slevin, Colin Lynch, Damien Vereker with Sean Hahessy and Peter Ryan with Marcin Mazgajski we also had 2 females; Ciara Staunton and Katie-George Dunlevy with Eve McCrystal. They were supported by Tommy McGowan (Team Manager) Neil Delahaye (Coach) Gerry Beggs & Eoin Murphy (Mechanics). In return we saw great achievements with the team returning with 5 medals. A huge congratulation to all the riders well done. With the year drawing to a close we are now already turning our attention to 2017 and with 3 world cups and the world championships in September it surely looks like another busy year for all the riders and I m sure many of them aiming high again. The Committee for 2016/2017: Chairman Phelim Lynch Secretary Declan Slevin Treasurer Denis Toomey Performance Coach Neil Delahaye Development Coach Cathal Miller Team Mechanic Gerry Beggs Cyclist Rep Seamus Wall Commission Member Martin Kirwan 2016 was indeed a great year and if the staff and riders put in the same level of commitment in the following years the we will defiantly have more success. We have more riders coming through Page 67 Annual General Meeting 2016

72 Para-cycling Commission Report (Contd.) and we are always looking for more so the competition within Ireland will get stronger. I am looking forward to seeing how these riders develop in Lastly, I would like to thank Tommy McGowna for all his hard work as Team Manager in getting us and our equipment safely to and from Rio as well as organising the gear and training camps and more. Also to Jerry Towey who has stepped down a from his role as chairman for the last 4 years. Jerry has worked hard to develop the academy and I open we can continue to grow it in his absence. I wish him all the best in the future and look forward to seeing him on the road in the not too distant future. Your Sincerely Phelim Lynch Para-Cycling Commission Chariman Annual General Meeting 2016 Page 68

73 11 Road Commission Report Annual General Meeting 2016 Page 69 Annual General Meeting 2016

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75 Road Commission Report 71 The newly appointed Road Commission got together mid-year and we have been concentrating on the National league and the general calendar co-ordination in the last number of weeks. We have agreed on 7 classic league races for 2017 with one race a month and extending the league into September. We are trying to push the start of the racing season nearer to March and extending the season later into September. The National league is a challenge, we believe the national league has been gaining traction in the last 2 years and we feel that a further reducing of events, to one race a month may hold the key in making the series a success for 2017, we were hoping that they would be the only A1 race on those dates but it was proving to be to difficult at this early stage but we hope to be able to revisit it later. We are close to finalising the events and dates, we would like to thank the race promoters who have agreed to host the events at this stage and we are hoping to incorporate the men and women league races where would like to have both men a women races held on the same day if possible and in time look at having separate junior races. One of the main goals of the commission is to improve the overall standard of road racing in Ireland. The league and the possible introduction of selection races during the season we hope will go towards improving that standard, we would like the support of race organisers as the year progresses as we identify races and look to increase the distance slightly. The Road Commission will have responsible for looking at the format of the national Championships, the national league and in time look at Development Squad and talent identification programme. Working closely with the grading officers, HP unit, calendar co-ordinators and Youth Talent Team co-ordinators. Thank you for your time. Gerry Campbell, Daire Mooney, Frank Campbell, Timmy Barry Page 71 Annual General Meeting 2016

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79 Youth Academy Report 75 Overview Report of the Youth Academy The AGM which was held on the 25th October 2015 proceeded to elect the officers for the coming year with Dan Curtin as Chairman and Anthony Harrison as Secretary being elected unopposed and Michael McKenna as Treasurer. The other members of the committee are Garth Young, John Mc Cormaic, Mick Considine, Mick Reidy, Kevin Hayes, Orla Hendron and John Horgan representing Cycling Ireland. It was decided that the Youth Academy would be open to Boys and Girls and that Orla Hendron from the women s commission would be approached to come onto the committee which she dually accepted and joined us from November. This year the Women s Commission have also worked closer with the Youth Academy resulting in more girls being selected on Teams travelling abroad and this has been a positive move. Claire Moore and Joan Curtin acted as coach s for the Girls. A huge thank you goes out to all the adults and coaches who give up their time to travel with squads and look after them. Selection Criteria for Squads to Represent the National Youth Academy Purpose: The following document is to assist the National Youth Academy Board (NYA) in selecting the most suitable riders for the Academy to compete in youth events within Ireland & Europe in the discipline of road, TT & Track. It is also intended to assist riders who wish to be considered for selection by giving them an insight into the criteria that is part of the decision-making process of the board. Target: The National Youth Academy have several goals in selecting squads and teams: NYA can select up to 12 riders as part of an Academy squad. To select youth riders onto a National squad or team from or through a provincial Academy. To promote team work as the number 1 priority for each individual rider & learn that success is for the overall goal of the team. Note: In certain instances, NYA may not send a full complement of riders to an event if funding is not available or it believes that there are not enough suitable riders available at the time. Selection Criteria Commitment to the Cycling Ireland and the UCI anti-doping policies; Agreement to Cycling Ireland s Code of Conduct for riders; Hold a valid racing license; Must be a member of a provincial Cycling Club or Team; Riders must be registered to the provincial Academy for each season: A rider must come through their own Provincial Academy before been considered for the NYA. Page 75 Annual General Meeting 2016

80 Youth Academy Report (Contd.) A rider may only be a member of one panel during a season: (A rider can only be upgraded or downgraded by the National Youth Academy & a Provincial Academy) Attend provincial training & National Youth camps if requested: Demonstrate good conduct to other riders & officials; The rider must be & needs to be seen as a team player; Attendance at Provincial Championships; Race results will be used as a guide in the consideration but may not be the deciding factor; Riders need to show aggressive riding during a race; The age and development potential of the rider; Tactical awareness and skill levels of the rider; The nature of the course of the upcoming event and the suitability of the rider for same; Be able to take instruction from the Team Manager/Coach & follow the team plan; Selected riders will be expected to make themselves available if requested; Other Notes: NYA have a number of other items that riders need to be aware of, if selected for squads and teams but also circumstances that could influence their selection. The selection panel will be made up of members from the National Youth Academy & members of one or more from a Provincial Academy. Riders can be added or dropped from squads at any time due to their performances and ability to meet the demands of the squad s objectives/criteria at the discretion of the selection panel; A rider will be expected to contribute to the cost of event if selected; A rider is responsible at all times for their team clothing whether loaned by the NYA or owned by the rider. (Riders may be offered the option to purchase team clothing if available during the season) Team kit must be treated with respect both on & off the bike. Riders bikes must be in very good mechanical order & fully serviced before attending any races for the NYA, all components must be in full working order & tyres to be in good condition All team categories may not be filled if suitable riders are not available. Parents or guardians cannot influence their rider if under the control of the NYA Team Manager/ Coach; Parents or guardians are not permitted to participate with the team at events or camps if they have not been invited or been given prior permission by the Team Manager/Coach; Activities and Achievements for 2016 Derby Velodrome The first trip organised by the Youth Academy was to the new Darby Indoor Arena Velodrome on the 26th and 27th of October and an excellent report and proposals for future trips was given by Kevin Hayes. The trip saw everyone meeting the buses in Dublin ferry port at for the sailing to Holyhead. The group was represented by the four provinces with a total number of 31 riders ranging in age from 13 to 16 years. After finalizing the numbers mid-week it broke down as follows, Munster 10, Leinster 8, Connacht 7 & Ulster 6. Summary: This was a great couple of days for all the young riders that attended this camp in regards to the experience they gained in many areas both on & off the track. This was true for riders that were Annual General Meeting 2016 Page 76

81 Youth Academy Report (Contd.) away with the Academy in the past but especially true for the new riders that were not away before. This new track in Derby is an outstanding facility & it is one for the future. Blocks of track time were available when requested & these were not available in any other UK tracks during these dates. One on one coaching in the safe confines of the track, BC coach Phil Kilpatrick did an excellent job. Riding a track bike in a Velodrome. Many riders had not experienced this before. Improved bike skills & bike handling by all. Riding with riders from their own province but also riding with other provinces. Teaching riders the experience of travelling & sharing accommodation when away at cycling events. Team building amongst the riders & forming new friendships. The behaviour of the group was excellent this year with no issues to report, it was a pleasure to take this group of riders away on this trip. Trip to Normandy in France A Team of Girls and Boys were sent to represent the Irish National Youth Academy squad in France from the 10 th to the 17 t h of May The selection was based on results achieved in Ras Mheigheo in Westport Co Mayo on the 12 th and 13 th of March The trip to France is started on the 10 th of May 2016 where Riders went by Ferry to France and spent 7 days immersed in cycling at youth development level. There were 10 boys and 2 girls travelling and 5 adults looked after the youths for the 7 days. The trip included 2 days travelling and 5 days cycling. The trip was very successful with the Normandy federation coming Kanturk next year and also hoping to twin with the Youth Academy in Both the girls and boys did well with Andrew Allen and Tom Moriarty doing particularly so and we also did well in the team events. U14 won 1 race and won two team events. Particular note of the Hospital service was noted with the last race 5 of our riders ended up in casualty but the hospital was excellent. All were out in an hour and a half. As well as the racing, there were four training spins. Overall the trip was a huge success. Southport in the UK This trip left Dublin on the ferry at 8am on Friday morning the 22 nd of July and came back on the night of the 23 rd of. A strong team of both Boys and Girls took part in what was a very successful race for all concerned with podium finishes and wins achieved in all grades. This is an annual event that the Youth Academy take part in every year and the feedback from all riders was very positive. International Youth Tour in Errigal Again very strong U14 and U16 teams represented the Youth Academy in Errigal which is the toughest youth race in Ireland with several teams from abroad taking part every year. The Youth academy again had both wins and podium finishes here which is a huge achievement for any rider. Over 250 riders tackled some of the toughest stage racing in Europe. Page 77 Annual General Meeting 2016

82 Youth Academy Report (Contd.) Provincial Camps Each Province held a minimum of 3 camps throughout the year which focused on bike skills, mechanics of the bike, training techniques, nutrition, enjoyment, racing. Riders had to come through these camps and the provinces. It is felt that the pathway for a rider is Club to Province to Youth Academy to High Performance and we did aim to achieve this in A number of riders moved up to the HPU in 2016 under the guidance of Nicola McKiverigan and Martin O Loughlin. Planned Activities and Goals for 2017 A hugely successful year for the Youth Academy and as I write this report we are preparing for Darby again where 28 riders will get the chance to go to Derby for three days training on the track and the Girls squad are off to Alkmaar to do the same. The opportunity riders get here will enhance their bike skills and life skills for years to come. In 2017 we also intend to continue with three international races and look forward to welcoming our French Counterparts from Normandy to Ireland. We are now going to these races expecting to get wins and podium finishes because of what we achieved in A huge part of 2017 will also be the Provincial Camps which proved to be very successful in Committee Members 2016/7 Dan Curtin, Chairman; Anthony Harrison, Secretary; Michael McKenna, Treasurer. The other members of the committee are Garth Young, John Mc Cormaic, Mick Considine, Mick Reidy, Kevin Hayes, Orla Hendron and John Horgan representing Cycling Ireland. Summary Many thanks to Dan, Michael and all the committee who put in Trojan work in Also many thanks to Nicola McKiverigan and Martin O Loughlin from the High Performance squad who worked well with the committee. Thanks to the Women s Commission and to Geoff Liffey and Cycling Ireland for their support. Anthony Harrison Secretary Annual General Meeting 2016 Page 78

83 79 13 Cyclist.ie Report Annual General Meeting 2016 Page 79 Annual General Meeting 2016

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85 Cyclist.ie Report The Irish Cycling Advocacy Network ( Report 1 Introduction Cyclist.ie is the umbrella body for cycling campaigning groups on the Island of Ireland. It was formed in 2008 when the Department of Transport was drafting the National Cycle Policy Framework, the blue-print setting out how to establish a strong everyday cycling culture in Ireland. Cyclist.ie was built upon the pre-existing activity of groups such as Dublin Cycling Campaign, Galway Cycling Campaign and Cork Cycling Campaign founded in the mid-1990s. The network now includes Bicycle Festivals and Greenway groups. Cyclist.ie is the member for Ireland of the European Cyclists Federation, ECF ( ECF lobbies at transnational levels (European Union, United Nations, World Bank etc.) to put the bicycle at the heart of transport and public health policies. Cyclist.ie s vision is that cycling is a normal part of transport and everyday life in Ireland. Its mission is to promote cycling as an integral part of the transport system, and as an enjoyable, healthy, lowcost and environmentally-friendly activity in its own right. In April 2016, Cyclist.ie developed a strategic partnership with Cycling Ireland to promote and advocate for the development of cycling. Cyclist.ie also has a strategic partnership with An Taisce with National Cycling Coordinator, Dr. Damien Ó Tuama, based in their offices in Dublin city centre. The overarching plan is to work to embed cycling and sustainable transport in all local and national government policies. 2 - National Level Advocacy For the General Election held on 26th February, Cyclist.ie worked very hard on systematically lobbying all political parties and candidates to shape party manifestos - and then the new coalition government on the Programme for a Partnership Government. It produced a high quality graphic (below), supported by detailed arguments, which were widely circulated through social media and picked up by traditional media. The campaigning at the party political level Page 81 Annual General Meeting 2016

86 Cyclist.ie Report (Contd.) has been matched by the ongoing regular interactions with senior officials in many government departments and agencies transport, environment, health etc. The most difficult challenge has been to overcome the weak commitments to investing in cycling: out of the near 10 billion ear-marked for transport investment as per the government s six year plan Building on Recovery: Infrastructure and Capital Investment , just 100 million was committed to smarter travel and carbon reduction measures including Greenways (p26). This means that cycling is allocated approx 0.5% of the transport pie. This complete imbalance in the funding of active travel coupled with the tragic deaths of cyclists on Irish roads led to Cyclist.ie organising the largest cycle protest in the history of the state in October Close to 1000 cyclists turned up, with rousing speeches delivered by members of Dublin Cycling Campaign, Cyclist.ie, the Chairpersons of Dublin City Council s Strategic Policy Committees on Planning (Cllr. Andrew Montague) and on Transportation (Cllr. Ciaran Cuffe), Senator Alice Mary Higgins and academic Dr. Cara Augustenborg. The protest resulted in widespread positive coverage across print, radio, TV and online media - ie/cycling/enough-enough-cyclists-raise-their-voices. Cyclist.ie is now awaiting confirmation of a meeting with Minister for Transport, Shane Ross TD. 3 - Supporting Local Level Advocacy Much of the bread and butter work of Cyclist.ie is on shaping City and County Development Plans (statutory blue-prints setting out how Council areas will develop over 5-10 years) and the designs of roads and cycle schemes. Cyclist.ie put enormous time and effort into responding to public consultations with (sometimes very detailed) submissions, drawing on the technical and engineering expertise of our wider membership. Crucially, it is seeking to influence positively some potentially gamechanging proposals for the capital such as the Liffey Cycle Route and the pedestrianisation (with cycle access!) of College Green. 4 - Looking Ahead to 2017 Cyclist.ie s priority for 2016 is to have the government prioritise the implementation of the National Cycle Policy Framework. We want 10% of the total transport budget allocated for cycling for high quality infrastructural schemes, spending to ensure that drivers interact far more safely with cyclists, for cycle training instruction and for safer (30km/h) speed limits in built-up areas, especially around schools. We look forward to collaborating more closely with Cycling Ireland in 2017 and to engaging with club members all around the island so that together we can ensure that cycling is properly considered. Dr. Damien Ó Tuama, National Cycling Coordinator, Cyclist.ie the Irish Cycling Advocacy Network, The Tailor s Hall, Back Lane, Dublin 8. W: E: Damien.otuama@antaisce.org M: Annual General Meeting 2016 Page 82

87 14 Anti-Doping Report Annual General Meeting 2016 Page 83 Annual General Meeting 2016

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89 Anti-Doping Report 85 Firstly I would like to thank all the Event Contact People for their assistance in providing facilities for testing at our National and International Events. I would also like to thank the Cycling Ireland Office for the continued co-operation regarding the procedure s we have in place for communication with the SI ADU and our Cycling Ireland Athletes. I believe of all the NGB s dealing with the SI ADU we have one of the most efficient system in place. Testing: Urine / Blood From January to September 2016 there was a total of 93 Urine (Up 23) & 52 Blood (Down 12) tests carried out through the National Anti Doping Programme run by the Sport Ireland, Anti Doping Unit. It is expected another 12 to 15 tests will be carried out in the fourth Quarter of The SI ADU have also expanded the Biological Passport significantly, with nearly all testing which includes Cycling Ireland Athletes providing Blood as well as Urine Samples (61-52 OOC). *NOTE (2016 figures only available from January to September at time of submitting report, compared to 2015 figures whichn were from January to October) It is a policy of the Programme to carry out more Out of Competition Tests (61 to date, 61 Urine & 52 Blood but actual samples have increased to 113) than In Competition Tests (32) (A decrease of 10 from last year). It should be noted that in the 32 In competition Tests there would be some non CI athletes included. It is obvious from the figures above that Blood Testing is now nearly on a par with Urine testing for all Out of Competition testing. The Out of Competition Tests would have been carried out on the CI athletes included in the Registered Testing Pool (RTP). These riders are nominated by the Performance Team and would fall in to 1 of 7 Criteria see Appendix 1. There are currently 20 Cycling Ireland athletes on the RTP (14 Cycling & 6 Paralympic). It should be noted that all the athletes on the RTP are not grant aided. Out of Competition Tests may be carried out on RTP athletes outside of Ireland. However now CI are obliged to inform the SI ADU of any squad sessions that occur across all cycling diciplines. It is expected that several no notification tests will be carried out at squad sessions in the future including developing CI athletes. Less Obvious Testing It should also be noted that in consultation with the SI ADU it was decided that some of the In- Competition testing was becoming very predictable. This is largely unavoidable as Cycling has so many Championship disaplines. However the ADU has and will turn up to less obvious events in the future. Examples in 2015 were the Gorey 3 Day, North Down GP and Charleville 2 Day. And in 2016 were Gorey 3 Day and Clonmel 3 Stage 1 Day ADRV On 13th October it was announced that a Cycling Ireland Athlete had been given a 2 year and 6 month ban for an ADRV. Page 85 Annual General Meeting 2016

90 Anti-Doping Report (Contd.) October 13th 2016 Sport Ireland and Cycling Ireland announced today that James Brown has committed a violation of Article 2.3 of the Irish Anti-Doping Rules Evading Sample collection, or without compelling justification, refusing or failing to submit to Sample collection after notification as authorised under these Rules or other anti-doping rules. Mr Brown promptly admitted the violation and pursuant to Articles and of the Irish Anti-Doping Rules he engaged in a consultation process with Sport Ireland regarding the appropriate period of ineligibility. In accordance with Article of the Irish Anti-Doping Rules, Sport Ireland consulted with WADA and the period of ineligibility of 4 years which would otherwise have been applicable was reduced to 2 years and six months based on Mr Brown s degree of fault and the seriousness of the violation. The period of ineligibility commenced on the 24th February 2016 and will expire on 23rd August Filing Failures There are currently no Cycling Ireland athletes carrying a Filing Failure. If an athlete is late on three occasions in an 12 month period, it may be treated as a doping infraction and could lead to a possible suspension. User Pays Programme: In of the 12 tests carried out on the Ras were carried out under the user payes programme. SI ADU/Cycling Ireland Prosecution Policy From the 1st January 2015 the SI ADU will now be responsible for prosecuting an ADRV and not the NGB as was previously the case. Training / Education : In January of 2016 CI sent ADO to Belfast to attend SNI Pure Winner Multi Sport Anti Doping Educator Course. The course was held on 12th and 13th January and CI ADO obtained the UKAD Anti Doping Advisor certificate and the SNI Educators Certificate: As a result several education education sessions took place based on the new UKSD Educators Modules: Saturday 23/01/2016 at the Launch of the Talent Team com/latest-news/cycling-ireland-names-talent-team-2020-irish-squad-for-youth-riders/ Where we had 8 athletes and all their parents and the 3 CI Coaches which are charged with looking after the squad. The new President of Cycling Ireland was also present. Another squad session took place in February with the Junior rides in Dublin. A third session took place in February with Developing Female Athletes organized by the CI Women s Commission. Additional ADRV s In the 2015 World Anti-Doping Code there are 10 Anti-Doping Rule Violations (ADRV). They consist of the following: Annual General Meeting 2016 Page 86

91 Anti-Doping Report (Contd.) The presence of a prohibited substance or its metabolites or markers in an athlete s sample Use or attempted use by an athlete of a prohibited substance or a prohibited method Evading, refusing, or failing to submit to sample collection Whereabouts failures: any combination of three missed tests and/or filing failures within a 12-month period by an athlete in a registered testing pool Tampering or attempted tampering with any part of doping control Possession of a prohibited substance or prohibited method Trafficking or attempted trafficking in any prohibited substance or prohibited method Administration or attempted administration to any athlete in-competition of any prohibited method or prohibited substance, or administration or attempted administration to any athlete out-of-competition of any prohibited method or any prohibited substance that is prohibited outof-competition Complicity: assisting, encouraging, aiding, abetting, conspiring, covering up or any other type of intentional complicity involving an ADRV or any attempted ADRV **Six of these ten offences are now applicable to Athlete Support Personnel. Cycling Ireland Anti Doping Education Strategy: This is a very comprahensive document and quiet ambitious, but I feel an Important tool in Educating CI athletes, and Coaches. The Vision of the Strategy is Vision To create a generation of cyclists who have confidence in their ability to succeed in cycling without the misuse of prohibited substances or prohibited methods. To create a generation of support personnel who understand that the cyclists they are involved with can achieve their goals without resorting to prohibited substances or prohibited methods, and to encourage their cyclists to adopt the True Champion concept. To empower coaching personnel, in all cycling disciplines to be confident and competent to enable them to support their cyclists in all aspects of anti-doping. To achieve a greater level of awareness of anti-doping issues throughout the different disciplines and levels of the sport. Unfortunately because of the doping history in our sport and the amount of testing carried out at several levels, by the UCI, National Governing Bodies or NADO s, it is enevitable that CI athletes will be subject to no notification tests at home and abroad. I feel that it is essential that any CI athlete being tested is aware of the testing procedures involved in providing a urine sample, so that they can satisfy themselves when being tested, that the Doping Control Officer is working in accordance with the regulations. As always if anyone is holding training camps and would like to include Anti Doping Procedures, I would be happy to attend and go through the procedures and updated regulations. Declan Byrne CI Anti Doping Officer Page 87 Annual General Meeting 2016

92 Anti-Doping Report (Contd.) Appendix 1 One or more of the following criteria will be used to select an athlete to be part of the Registered Testing Pool for 2009 Athletes on the carding scheme in the Contract, World Class and International categories. Athletes in the developmental category from high risk sports listed in the Council s Test Distribution Plan; Athletes who are included in an International Federation RTP; Olympic or Paralympic Qualifiers; Any athlete currently serving a period of Ineligibility; Any athlete who wishes to return from retirement and was previously in the Registered Testing Pool; Any other athlete that is required to be target tested under Clause of the International Standard for Testing Annual General Meeting 2016 Page 88

93 15 College of Commissaries Report Annual General Meeting 2016 Page 89 Annual General Meeting 2016

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95 College of Commissaries Report 91 Activities and Achievements for 2016 The Technical and Administrative Regulations of Cycling Ireland were updated to incorporate any rule changes following the 2015 AGM and issued in mid January for Thanks to Jack and Paul Watson for continuing to monitor and update the regulations with the constant changes received from the UCI and Cycling Ireland. The Technical and Administrative Regulations are available to view on The College would like to acknowledge the successful completion of the assessment phase of the UCI International Commissaire Course (Road) by Gary McIlroy at the Giro Rosa in Italy and wish to congratulate him on becoming a UCI International Commissaire. A basic level Road Commissaires course took place in Munster at the beginning of the year with all four provinces represented there with the majority completing their traineeship throughout the 2016 season. The College wishes to congratulate Paul Watson on his appointment at the Rio Olympics Track competition. It is fantastic to see a member of Cycling Ireland officiating at the highest levels of world cycling. The College wish to welcome John Breen (Currow CC) to the panel and look forward to working with John who would represent the Commissairing interests for the West of the country. Planned Activities and Goals for 2017 The College will continue to commit to training new commissaires to ensure all parts of the country are covered but that cannot take place unless people volunteer. The more Commissaires available the less chance of any individual experiencing burnout from too many events. We also work towards enhancing the current knowledge of current commissaires in order to keep abreast of an ever changing regulatory environment. The College would also like to see current Commissaires gain experience in Judging/Timekeeping and results management. This process is left to the same crews with a wealth of knowledge in the area and so Commissaires should avail of the opportunity to develop their own experience in this area towards development. The College have continuously been liaising with the Track Commission and Off Road Commission to ascertain the demand for Commissaire Courses. When demand reaches an acceptable level, courses will be organised, but interest needs to be generated at Commission level first. The College acknowledges that there is a variance in decisions being made by Commissaires across the four provinces. An effort will be made for a standardisation seminar in October Commissaires are asked to continue to report on any issues experienced while officiating and the College will capture this information for clarification and dissemination. Page 91 Annual General Meeting 2016

96 College of Commissaries Report (Contd.) Committee Members 2016/7 Jack Watson Ulster Paul Watson Ulster Gary McIlroy Leinster Oliver McKenna Leinster John Breen - Munster Summary The College would like to thank all Commissaires and event organisers across Road, Track, Off- Road and BMX for their commitment throughout the year and representing the sport in a fair manner and providing a safe sporting arena for the enjoyment of all participants. Annual General Meeting 2016 Page 92

97 16 Chief Executive Officer Report Annual General Meeting 2016 Page 93 Annual General Meeting 2016

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99 Chief Executive Officer Report 95 Chief Executive Officer Report 2016 has been another positive year for Cycling Ireland with a further increase in membership to our highest ever total at just under 29,000 members. There has also been a large amount of domestic activities, several notable international performance success and new participation initiatives launched. We are continuing to invest in our membership services to support the volunteer effort in managing clubs and running events. Domestic activities The domestic club activities remain strong with a large amount of promotions for both competitive and leisure cyclists still enjoying healthy participation numbers. These events are complemented by several different events attracting international riders such as the An Post Rás, Dublin Track GP and An Post Rás na mban now in a new location. The second year of the Great Dublin Bike Ride saw the event grow to 5,000 cyclists in another successful promotion. A challenge remains to bring increased focus and prestige to the National League format so it can consistently attract the top domestic riders to compete in challenge events. It is hoped that the reformed Road Commission will assist in this regard. Advocacy Cycling Ireland in line with its current strategy is seeking to take a more active role in the advocacy space to ensure there is a consistent and strong message around seeking increased financial and regulatory support for cycling. With the increased level of cycling activity throughout the country in the past number of years there are signs that the local infrastructure and facilities have not been sufficiently developed to meet this demand, particularly for transportation cyclists in urban areas. The current government investment of 0.5% of the transport budget towards cycling is too low and needs a significant increase. Such an increase would go some-way to ensuring there is a safer cycling environment and increasing the % of commuter trips completed by bike towards the target of 10% by The Cyclist.ie lobby group received financial assistance in 2016 to support their activities which are highlighted in their report. High Performance The high performance (HP) team have enjoyed a very successful season. The highlight being the five Paralympic Medals won in Rio at the Paralympic Games. Ireland s best ever Olympic Road Race finishing position was equalled by Dan Martin s fine 13th place finish in a very demanding event. Ireland first senior top 10 finish at a Road World Championships in many years was secured in Doha. The first ever senior Women s European Track Championship was also won in Paris recently. The pathway structures put in place over the previous years are showing results with a steady flow of riders now emerging from the ranks and achieving credible results including a fine silver medal at the European U23 Track Championships. Overall this year to date, 19 medals and 18 top six placings have been won at international events. Further details of the HP program activities can be found in the Technical Director s report below. Page 95 Annual General Meeting 2016

100 Chief Executive Officer Report (Contd.) Coaching The Coaching and Programmes department have had another very busy year with some 450 coaches and leaders have attended 1 of 45 individual courses ran to date this year. New courses continue to come on stream to cater for the wide range of cyclists across the many disciplines. One particular development, I look forward to seeing progress in 2017 will be the advancement of the Cycle Right the new National Cycle Safety Standard. Details of this and all the other activities in this area are highlighted in the comprehensive coaching report. Facilities On the facilities front, the 2016 budget has been a major disappointment to see that the previously well-funded Sports Capital projects are been consolidated in 2017 particularly at the National Sports Campus site where no specific funding provision for a National Velodrome & Badminton centre has been earmarked for The opening of such a facility before the Tokyo 2020 Games now looks unlikely. On a more positive note two new BMX tracks have opened this year at Lisburn and Riverchapel in Wexford. This now brings to 6 the total number of BMX tracks around the country which will further help the resurgence of this discipline in Ireland. Work also continues throughout the country on various Greenway and Blueway projects which are providing some excellent offroad family cycling routes that will encourage more local cycling particular amongst those people who wouldn t be comfortable/confident cycling on certain open roads. Funding Maintaining and developing new funding agreements with the various stakeholders and statutory agency is a priority for Cycling Ireland. This year has seen new successful funding agreements off 100,000 from the Dorman Accounts funds administered by Sport Ireland and 15,000 from the Health Service Executive. The Great Dublin Bike Ride also receives considerable investment from Dublin City Council, Healthy Ireland, Fingal County Council and Sport Ireland. Sport Northern Ireland are currently reviewing applications for their new Investment award for the period of with a decision expected in late December. Membership One change in the federation s outlook has been the sharp slowdown in membership growth at 2% which is coming off the back off an average growth rate of 20 % for the last few years. This changing landscape is being witnessed in a levelling off in participation rates in sportives and a slowdown in the cycling retail sector. It is also being experienced in other NGBs which are experiencing a fall in numbers. To combat this challenge, we will be launching some new membership initiatives soon, one of which is to trial partnerships with bike shops. We are also need to focus on branding and communication of our activities to ensure the services we provided are promoted and understood by our membership. Membership Services The membership system remains an important platform to ensure there is an easy to use system for both members and club administrators. We are working to ensure all the various pieces of information Annual General Meeting 2016 Page 96

101 Chief Executive Officer Report (Contd.) in the organisation are connected together and further reduce any form of paper administration. One component we see further potential is the online registration module to handle registrations for both competitive and leisure events. The various activities and upcoming developments in this area are documented in the Membership Administration Report below. Event Safety Pilot Scheme Event safety is an area that needs more attention given the increasing number of events, size of the fields and number of new promoting clubs. On the whole we have generally good quality events however there are some inconsistencies in the standard of promotion and experience provided to cyclists. An event assessment pilot was launched in the summer with the view to training a series of local event support officers who can provide support and guidance to event promoters by visiting their events. It is hoped to rollout this scheme on a wider basis in Governance Corporate Governance is an area that has increasing focus on it and in particular following the summer controversy with the Olympic Council of Ireland. Cycling Ireland will be seeking to become fully compliant with the Governance Code in While much of the required changes here are sensible and desirable there is a challenge to making some of them work in the sporting volunteer reliant sector. We are also experiencing challenges in finding people to fill certain administrative roles within Provinces, Commissions and Board of Cycling Ireland. This is a major challenge for the organisation going forward. Staffing Changes There has been some staffing changes this year with some new additions to the team and others taking on new roles, see appendix. Importantly we now have a National Safeguarding office with us since July. This reinforces our commitment to ensuring that cycling is a child-friendly sport, that promotes the inclusion, safety and well-being of all members. We ve had a lack of regional officers working remotely for the last number of years. Courtesy of support from Cycling Leinster we will soon have a Leinster Leisure Development officer who can assist in the promotion and participation of leisure cycling in that region. The funding application to Sport Northern Ireland has the potential to provide for a similar role for the Ulster region. It is our intention to ensure that there are sufficient staff to adequately support not just central administration and development but to provide direct support to clubs, volunteers and commissions in their activities. Finally, I would like to add my own sincere thanks to the ongoing support of our sponsors, funding agencies, Board of Cycling Ireland, dedicated staff, clubs and many volunteers who throughout the country provide the energy, enthusiasm and goodwill in running the various activities that we all rely upon to the see and enjoy the sport of cycling. Page 97 Annual General Meeting 2016

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103 17 Coaching, Education & Programmes Annual General Meeting 2016 Page 99 Annual General Meeting 2016

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105 Coaching, Education & Programmes has been another extraordinary year for the Coaching, Education and Development Programmes. Over the course of the year some 450 coaches and leaders have attended 1 of 45 individual courses that have been run so far in 2016 with a further 8 courses planned before the end of the year. Figure 1.0 Number of coaches and leaders trained in 2016, as of 25h October Ride Leader Mountain Bike Leader (MBL) Gearing Up Off-Road Trail Cycle Leader (TCL) Sprocket Rocket Instructor Level 1 in Coaching Foundation in Coaching 2016, got off to a great start with the inaugural Foster the Future conference, organised by Cycling Ireland, Triathlon Ireland and Swim Ireland in UCD and saw some 130+ coaches come together for the day in a quest for new knowledge and information. The collaborative nature of the event was a first, the first time 3 NGB s came together, providing a platform for everyone across all sports to benefit. To quote one text we received following the event Well done. Congratulations bualadh bos on a tremendous job in shaping a great gathering of passionate, friendly folk. The event, which was MC d by Coaching Ireland s Liam Moggan, explored some of the latest and best research in how to coach underage sports. Following the success of this years event, planning for 2017 is well under way. IT Athlone will play host to the 2nd Foster the Future conference on Saturday the 25th of February The Ride Leader Award, launched in late 2015, has enjoyed great success with a very large number of clubs and leaders participating in the award in As a body, Cycling Ireland has grown dramatically in recent years, reflecting an explosion of cyclist numbers on the roads. With the increase in numbers participating in formal clubs or informal groups, there is a growing appetite for information, support and guidance on riding in groups on the road. The Cycling Ireland Ride Leader Award aims to support the growth of leisure cycling and participation by providing leaders with an introduction to cycle leading and the competencies required to lead and manage groups on a cycle. Over the course of the year the Ride Leader Award has delivered 18 opportunities, with some 170 leaders getting behind the award will also see the addition of a brand-new coaching resource as part of the Cycling Ireland Coach Development Programme. Gearing Up Road is the name given to Cycling Ireland s discipline specific cycling skills programme required for cycling in a road Page 101 Annual General Meeting 2016

106 Coaching, Education & Programmes (Contd.) environment. The Gearing Up Road Programme has been developed for riders aged 11 years and over. Gearing Up Road will build on the basic cycling skills learned in by riders in the Sprocket Rocket Programme. Gearing Up Road will be delivered by a Cycling Ireland Level 1 Coach. The suggested Gearing Up skills will support riders in enjoying successful, safe and enjoyable life-long riding and racing experiences. Work is almost complete, following a period of a curriculum peer-review, on the development of a New Balance Bike programme, a new fundamental cycling skills programme which focuses on delivery to children aged 2 to 5 years of age. Balance Bikes represent a new entry point into cycling and cycle sport, with the Balance Bike programme developed as a means of progressing to the Cycling Ireland Sprocket Rocket Programme. It is anticipated that the new Balance Bike programme will be launched in early Work is currently under way on the development of a new Candidate Management System called Tah Dah. For Cycling Ireland TahDah is a Candidate and Training Provider Management System. It will facilitate the promotion of Awards, Courses, Programmes, CPD Workshops, Conferences and Events. The Candidate Management System will allow us to promote, manage and distribute fully verified training and awards to candidates. For the candidate, it will be an online portal to create and promote their fully verified digital CV - manage all their training and achievements in one place, book on training & assessment courses, manage their CPD records and promote, run and administer Cycling Ireland programmes such as Sprocket Rocket, Bike for Life, etc. Candidates will receive personalised news, events, training courses, promote themselves and share their fully verified Digital CV online. The Candidate Management System will be launched in early Sprocket Rocket continues to provide opportunity and access for young girls and boys to develop key fundamental skills and to participate in cycling. Over the course of the year the Sprocket Rocket programme has delivered opportunities for over 650 young people to participate, with many clubs and schools supporting the programme in This year Cycling Ireland has also developed a national childrens cycling skills league which will complement the Sprocket Rocket programme. The league is currently in pilot phase and is planned to be rolled out in Since its introduction in 2013, Bike for Life has continued to prove successful with increased numbers taking part in the programme. So far in 2016 over 440 adults have taken part in programmes all over the country with several more courses planned to run before year end. Among these programmes was an initiative that was supported by Active Belfast which involved the training of 26 Bike for Life leaders, some of whom then delivered a Bike for Life course to 71 people in the Belfast area. Funding was also received from Sport Ireland under the Women In Sport initiative which is currently being used to support Bike for Life and other cycling activity for 116 women and girls. Annual General Meeting 2016 Page 102

107 Coaching, Education & Programmes (Contd.) Cycling Ireland Bike Fest was once again held in St. Annes Park, Dublin on the 19th of June. Now in its sixth year the park was transformed into a cycling haven for all the family taking part in the National Bike Week event. While the wet weather meant numbers attending were down on previous years, it did not deter hundreds of children who still enjoyed a fun day out on their bikes with some children saying the best part of cycling in the rain was getting to splash in the puddles. Sincere thanks to the Off-Road Commission, BMX Commission and Track Commission and the very many volunteers who played a significant role in this year s event. This year also saw the first ever Mountain Bike Fest which was held in Bike Park Ireland, Tipperary on Sunday 24th July. The day aimed to give boys and girls under 18 an introduction to mountain biking and approximately 200 riders and parents travelled from all over the country to take part. Special thanks to everyone at Bike Park Ireland and all the volunteers who helped on the day as well as the clubs that travelled to Roscrea to make the day such a success. Cycling Ireland has also been successful in obtaining funding ( 100,000) from the Department of Transport, Tourism and Sport, under the Dormant Accounts initiative to support the roll out of a Get Ireland Cycling initiative in Cycling Ireland, working in collaboration with our clubs, partners and communities intend to co-ordinate and deliver opportunities, across a suite of programme offerings (Bike for Life, Sprocket Rocket, Gearing Up), to people in socially, economically and educationally disadvantaged areas. Cycle Right National Cycle Safety Standard For the past two years, Cycling Ireland has been working with the Department of Transport, Tourism and Sport on Cycle Right, the new National Cycle Safety Standard. Following pilot delivery of the programme around the country in Autumn 2015, very positive feedback fed into the course content which has now been finalised and signed off. Spring into Summer 2016 saw the rollout of an intensive delivery of Trainer Assimilation, where almost seventy existing trainers took part in three-day courses to align them to the new standard. Currently, resources are at design stage and the Cycle Right website is in creation. It is anticipated that Cycle Right will launch formally in January 2017, with the support of the Department of Transport, Tourism and Sport and the Road Safety Authority. It is planned that Cycling Ireland will continue to have a driving role in the delivery of Cycle Right, from training of trainers, through handson organisation of the programme nationwide, to oversight and control of the quality assurance system which will ensure consistent quality in the training of competent, confident cyclists. Going forward into 2017, new trainers will be able to avail of courses delivered by Cycling Ireland to meet anticipated demand for cycle training in schools around the country. Thanks and Acknowledgement Cycling Ireland would like to acknowledge the hugely valuable input into all our programmes by tutors, clubs, local sport partnerships, coaches, volunteers, parents who all contributed in Page 103 Annual General Meeting 2016

108 Coaching, Education & Programmes (Contd.) The success of our programmes could not have been achieved without the dedicated support of our growing network of coaches, leaders and volunteers and to you we say a massive Thank You. Rachel Ormrod, Coach Education and Programmes Manager, Cycling Ireland Safeguarding Report 2016 has been an important year for child safeguarding. Cycling Ireland appointed a National Safeguarding Officer, Brigid O Dea, in mid-july. This reinforces the organisation s commitment to ensuring that cycling is a child-friendly sport, that promotes the inclusion, safety and well-being of all members. Recent years have seen a major overhaul in legislation and a shift in public conjecture in Ireland that demonstrates a heightened awareness of, and commitment to, issues relating to child protection and child welfare. Cycling Ireland welcomes this tide of change and has taken a proactive stance in ensuring that the welfare and enjoyment of the child is placed as paramount in all circumstances. The latest members report show that Cycling Ireland has 2610 members with youth licences (<16 years) and 408 Junior members (<18 years), bringing the total of young riders to over Cycling is a pro-social activity that encourages good health, learning, development and a sense of fulfilment for our riders. Cycling Ireland is dedicated to ensuring a wholly positive experience for our young riders. Achievements A recent success, was Cycling Ireland s participation in Parents in Sport Week (October 3rd 9th) run by the NSPCC s Child Protection in Sport Unit. This week highlighted the role of positive parenting in sport. Parents play a pivotal role in cycling; they act as role models and help children to interpret their experiences, both triumphs and challenges. Cycling Ireland recognises the need for parental involvement in youth cycling and wishes to support parents in guiding their children through the successes and obstacles that they will face over the course of their cycling career. Another exciting development was the launch of Sport Ireland s Safe Sport app which is an excellent resource for young people, parents, coaches and clubs/organisations participating in sport on any level. This app provides guidance on a number of areas such as good practice, staying safe online, safeguarding your club and adopting a child-centred approach. This app, which is free to download, is a terrific point of reference for your safeguarding concerns. Vetting The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 to 2016 was enacted on April 29th This act makes it a legal requirement that all individuals engaging in relevant work with children and/or vulnerable adults fully complete the Garda Vetting process prior to up-taking their position in the organisation. This applies to both paid and voluntary roles. In addition, this act includes the introduction of spent convictions provision whereby certain convictions, no less than seven Annual General Meeting 2016 Page 104

109 Coaching, Education & Programmes (Contd.) years old, will now be excluded from the Garda Vetting disclosure certificate. This means, that information regarding a single minor offence that occurred years ago will no longer be included in the information disclosed by the National Vetting Bureau. Apace with the enactment of the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 to 2016 was Cycling Ireland s migration from a paper-based vetting system to an electronic, evetting, system. This means that all vetting checks are now carried out online. The move to evetting has been a very positive departure and has resulted in a much speedier and efficient processing of vetting applications. The turn-around period for Garda vetting checks, prior to the introduction of evetting was, on average, four weeks. This has now been reduced to an average of five days to two weeks. This efficiency has resulted in lowered frustration among CI staff and members and, as a result, has enhanced members willingness to engage in the process. Since the migration to evetting on July 19th, Cycling Ireland has successfully processed 110 applications. In the coming weeks, in addition to processing Garda Vetting applications, Cycling Ireland will undertake the processing of Access NI applications (also carried out online). Going forward, all vetting checks will be carried out centrally which ensure a smooth and streamlined vetting operation. Within the Access NI system, we will see the introduction of an EU pilot programme. This scheme allows any criminal record information that may be available on EU citizens seeking work in regulated activity in Northern Ireland and holding nationality from the following countries; Germany, Lithuania, Poland, Portugal, Romania and Spain, to be obtained. Legislation An important piece of new legislation, introduced towards the end of last year, was the Children First Act This act has affected change in organisations that work with young people through the introduction of mandatory reporting of child protection concerns by certain professionals and others to The Child and Family Agency (Tusla). Another welcome change included in this bill was to abolish the common law defence of reasonable chastisement. This means that the use of corporal punishment is comprehensively outlawed and that physically assaulting a child (eg. hitting or smacking) will no longer be defensible on the grounds of discipline; an important and overdue addition to Irish legislation. Code of Conduct Vetting aside, Cycling Ireland has created an updated Code of Conduct, which must now be agreed to by all members as part of the annual membership registration. This code of conduct is important to ensure pro-social behaviour by all members and to assert the welfare and well-being of the child as paramount. Safeguarding training In mid-november 2016, Cycling Ireland will see a number of tutors trained in delivering child protection training. Up until now, club CPOs (Child Protection Officers), and other CI members have Page 105 Annual General Meeting 2016

110 Coaching, Education & Programmes (Contd.) undertaken Child Protection Training through their local sports partnership, however, from 2017 onwards Cycling Ireland Tutors will be enabled to deliver these training sessions to their members. This will allow more cycling specific scenarios and discussion and is an exciting development within the safeguarding space. Thanks and Acknowledgement Cycling Ireland would like to acknowledge the hugely valuable input of our clubs Child Protection Officers who are working towards ensuring a child centred approach in their clubs. Cycling Ireland would also like to thank all coaches, volunteers and members who assist our youth riders, parents for their time and support, and, of course, our youth riders who bring a positive energy, dynamism and fun into our clubs and our organisation as a whole. Resources: Child Protection in Sport Unit, NSPCC: Sport Ireland, Safe Sport App: App/ The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 to 2016: ie/_fileupload/revisedacts/withannotations/en_act_2012_0047.pdf Cycling Ireland evetting FAQ: Children First Act: Co-operating to safeguard children and young people in Northern Ireland: publications/co-operating-safeguard-children-and-young-people-northern-ireland Brigid O Dea, National Safeguarding Officer, Cycling Ireland Annual General Meeting 2016 Page 106

111 18 High Performance Report Annual General Meeting 2016 Page 107 Annual General Meeting 2016

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113 High Performance Report has been a hugely successful year with the magnificent performances in Rio where our Paracycling Squad winning 5 medals at the Paralympic Games, including 2 Gold medals from Eoghan Clifford and the tandem pairing of Katie-George Dunlevy and Eve McCrystal. Dan Martin equalled Ireland s highest ever finish in the Olympic Road Race with a superb performance in tough conditions. Ryan Mullen produced a career best performance to finish 5th in the Elite Men s Time Trial in Doha to record Ireland s best ever finish in this event. Anna Turvey made a breakthrough ride in the Women s Individual Pursuit winning bronze in the Elite European Track Champs in Paris. Anna has had a tremendous season since joining the Irish programme in Majorca in January 2016 having her best ever season. The Women s Team Pursuit produced their best performance to date at the Elite Track World Championships in London placing 9th in a World Class field This, was at the final Olympic Qualification Event, had all the World Leading teams present. The Progress in just 18months for this team has been nothing short of phenomenal. From not having a Team Pursuit to narrowly missing an Olympic Slot illustrates the long-term potential of the team going into the next cycle. Mark Downey won our first European track medal at U23 level In three years with a great performance in the Points Race in Italy followed up by a great display in the Madison. Xeno Young placed 4th in the Junior European Individual Pursuit, a remarkable performance from the 16 year old. The strength in depth of the performances listed above and across the age, gender and discipline range is proof of the emergence of a World Class Programme underpinned by strong beliefs and a committed performance team of staff. This is evidenced by the performance profile highlighted below Performance Profile 6 Year Period Medals Top 6 Top 10 Total Results Page 109 Annual General Meeting 2016

114 High Performance Report (Contd.) The Programme has faced many challenges this year both externally and internally, despite the challenges the progress made in many areas has been both resounding and remarkable. The durability and resilience has shone through both critical traits required to succeed in an extremely competitive landscape. There are capacity issues within the HP unit with too much dependency on volunteers at key times of the year. There are funding challenges for the program, as there is for many other Irish Olympic programs. There is a heavy reliance on funding agencies and some valuable NGB contribution to fund the many activities of the year. There was an increased investment in 2015 during the usually demanding pre Olympic & Paralympic years when final qualification places are chased and following this a significant reduction in HP expenditure of 677k will be a reduction of close on 300k is on target to reach in To this end, maintaining the integrity around our training base in Majorca has been invaluable in a bid to retain a structured and safe environment for athletes to prepare and progress. Again this year, over 30 athletes have consistently trained in their base in Majorca including Juniors/U23/ Elite both men and women across both road and track disciplines. Over the course of 2016 there have been over 70 different riders represent Ireland across the various categories and disciplines. The performance support around our professional riders remains a priority and of particular importance in Olympic year. The recent independent Olympic Review commissioned by Sport Ireland notes the progress made here through the following report extract and quote: There was consensus among the pro Riders that communication with the HP Programme was very good and the transition from their Pro Team into the National Team was of a standard comparable to the leading nations in cycling. Many of my professional colleagues regularly complain about the drop in standards when going from their professional team to the National team, but we are always one of the best prepared teams at major Championships The Track athletes corroborate their Pro colleagues assertion that preparation and readiness for Rio, and other major championships, is effectively planned, communicated and delivered by the HP staff. I ll not say we are one step ahead of everybody else, but we are definitely not behind anyone in terms of planning, preparation and delivery at major Championships also saw a significant investment made into both BMX and Off Road with both disciplines competing in major events and starting the process of laying foundations for the future with the introduction of development programmes. This will continue into Finally, I would like to thank the staff, many volunteers and support personnel who have played their role in delivering a successful We head into 2017 with a strong talent pool and existing structures that continue to deliver results into the future. Brian Nugent, Technical Director, Cycling Ireland Annual General Meeting 2016 Page 110

115 19 Membership Administration Report Annual General Meeting 2016 Page 111 Annual General Meeting 2016

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117 Membership Administration Report has been a year of consolidation with membership peaking just short of 29,000 which is 3% up on last year with the years of 25%+ pa growth probably behind us for a while. There was a steady increase in Competitive members but growth in Leisure members stalled this year. The challenge for 2017 is to more actively promote membership across the various areas we are involved in and to address the significant churn rate (i.e. members joining for a year and not renewing) among leisure members which is currently running at 40+%. Many of our initiatives planned for 2017 are aimed at addressing these two issues. The new membership options introduced in 2016 have been very well received and the take up is increasing as more cyclists become aware of them. Non-Cycling Membership The fact that these members receive a Cycling Ireland Pin was particularly welcomed. Anniversary Renewal: This has been very well received by our new members and for 2017 all leisure members can avail of the anniversary licence. This has already seen our membership year stretch into September- November period which traditionally were quiet. It has also helped to encourage cyclists to take out membership at the Sportives held in late summer & autumn. Perpetual Licence: This will continue to be offered through our Gocardless direct debit system. Membership will be automatically renewed for 2017 and they will receive their licences without having to do anything. If these members want to upgrade they can follow the standard upgrade process. New Membership Portal: The membership portal is getting a significant upgrade in November with the launch of Go Membership* by our providers Azolve. This is a much more modern portal and is designed to make your renewal process easier and more intuitive. We have successfully trialled it on the Great Dublin Bike Ride and received a very positive response. The system is designed to standardise membership application across many sports while retaining our unique requirements. Thus, we can adopt best practices early and avail of new features as they are introduced. Once the platform is established you will see many new features as updates get rolled out on a frequent basis. Introducing Stripe As part the transition to Go Membership, we are migrating from PayPal to Stripe (An Irish company with a global presence). The Stripe Account Set up process is integrated into the Go Membership portal like GoCardless so the transition will be easy and certainly more so than setting up PayPal. There is a standard rate applied to all CI accounts and one of the features will be to facilitate refunds within the Portal. There will also be a reconciliation feature available and the funds get transferred to your bank account on a regular basis once it is fully set up and verified. Page 113 Annual General Meeting 2016

118 Membership Administration Report (Contd.) On-line Event Registration: As mentioned above we trialled the new system on the Great Dublin Bike Ride which had over 5,000 participants and it was a great success. The sign on process was done using Go Membership s App on mobile phones by scanning the entrant s e-ticket QR code and in cases where they had their e-ticket on their own phones it was merely a case of phone to phone interaction and removing any paperwork from the process entirely thereby increasing accuracy dramatically as well as providing the online information to event organisers. This system is available to all CI promoters for New Cycling Ireland App: We have been working with an App provider with a view to launching our own App in This will interact with our social media and allow members to post items as well as picture and videos of their events for sharing with members and non-members. We see this as a great way to promote membership and participation at events as there will be the ability to sign up for events and membership at the same time via the APP. We hope to have phase 1 available in the springtime of 2015 Outsourcing of all Licences Fulfilment: 2016 saw the total outsourcing of all licences fulfilment with our partners Isupply and it has been a great success with the competitive licences all out well before the racing season began and with less than.05% licences returned undelivered mainly due to incomplete address. We will continue to develop this in 2017 to ensure an even better and quicker delivery in Yearbook: In 2016 we distributed 15,000 yearbooks to all members who requested one and for 2017 we are again offering a yearbook to any member who requests one. They simply tick the appropriate box on their renewal screen during registration to avail of this option. This year there will be a 5 charge. IDME Wrist Bands: We have partnered with IDME to offer a customised wrist band with member s emergency contact numbers as a key safety initiative for There are being offered on line and available during the renewal process at a substantial discount to the RRP. You should register early as stocks are limited. The wrist bands will be distributed via your clubs. Bike Shop Promotion Scheme: A pilot scheme has been launched around a small number of bike shops to offer membership among Annual General Meeting 2016 Page 114

119 Membership Administration Report (Contd.) their customers as part of our effort to promote membership to our target market. Bike shops will get a rebate for each member signed up in return for promoting Cycling Ireland. Once fine-tuned, it will be rolled out country wide in Best Regards, The Cycling Ireland Team, November 2017 Page 115 Annual General Meeting 2016

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121 20 Communications Report Annual General Meeting 2016 Page 117 Annual General Meeting 2016

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123 Communications Report 119 Cycling Ireland wants to increase its communication to its members across all platforms. With cycling being a vast sport with many strands, we understand the importance of relating to our members in different platforms. The website is our main static base for information, with most of the regular organisational updates and interactive communication occurring on Facebook and Twitter. With the lifeline of such communication being short monthly What s Happening newsletters are generated with updates across all disciplines and sectors of the sport. A bi-monthly Braking News newsletter includes more lengthy and feature-type articles. A summary of activities can be found below. SOCIAL MEDIA Facebook 10,500 (up 3,500) likes Twitter 10,600 (up 3,000) followers Instagram 1,400 followers Soundcloud 17 tracks VIDEOS 62 videos uploaded to YouTube between January October Cycling Ireland PR/event videos National Road Race (Comm Dept) Dublin Track Cycling International (Comm Dept) Bike Fest (Via Coach Ed Dept) Mountain Bike Fest (Via Coach Ed Dept) Great Dublin Bike Ride (Via Cycling Ireland and Sport Ireland) NEWSLETTERS 14 targeted newsletters since January 9 What s Happening updates 5 Braking News feature newsletters Specific newsletters Emerald Enduro Dublin Track Cycling International Membership Updates Great Dublin Bike Ride Bike Fest Mountain Bike Fest PHOTOGRAPHS Photography commissioned several events World Track Championships Dublin Track Cycling International Paracycling World Championships Junior Team Launch Road World Championships European Track Championships Page 119 Annual General Meeting 2016

124 Communications Report (Contd.) High Performance Releases and Reporting High Performance events require media releases before, during and after the events. Events that were covered include: EVENT Cyclo-Cross World Championships (Preduring-post) Track World Cups (pre-during-post) Paracycling World Cups (pre-during-post) MTB World Championships (pre-duringpost) BMX World Championships (pre-duringpost) European Track Jun and U23 Championships (pre-during-post) Junior Track World Championships (preduring-post) World Road Championships (pre-duringpost) European Track Championships (preduring-post) EVENT Track World Championships (pre-duringpost) Interviews via soundcloud Videos via YouTube Paracycling Track World Championships (pre-during-post) Videos via YouTube Olympic Games (pre-during-post) Brief outlined for RTE across all disciplines Paralympic Games (pre-during-post) Interviews via PI soundcloud Miscellaneous Events Junior Team Launch (pre-during-post) Media Training Junior Team An Post Rás updates on Irish Team Race Around Ireland (blogs, info) An Post Rás na mban (promote provided reports) Bike Fest (social media support) Media Requests Media Radio Interviews Information for Print Media Reports Collaboration with Stakeholders Crisis Management on issues including: Caffeine in Youths National Road Champs Motorist V Cyclists Cycling Ireland Awards Night Coordination Paracycling Media Day (with An Post) Training photos Feature photos Training video Dublin Track Cycling International (preduring-post & video) Interviews via soundcloud Videos via YouTube Video commissioned Specific Newsletter Emerald Enduro Social media from event Interviews via soundcloud Videos via YouTube Specific Newsletter RTE News coverage Annual General Meeting 2016 Page 120

125 Communications Report (Contd.) National Championships Cycling Ireland has 14 weekends of National Championships, 100 National Championships events. CI offers support to events coordinate with event organiser for promotional material for event. Promo varied based on the information provided by event organisers. National Cyclo-cross Champs video/social media from event Junior Track Championships video/social media from event National Road Championships video/social media from event, Video commissioned National DH Championships video promo Page 121 Annual General Meeting 2016

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127 21 Appendices Annual General Meeting 2016 Page 123 Annual General Meeting 2016

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129 Appendix Audited Accounts 125 Financial Statements Irish Cycling Federation T/A Cycling Ireland For the financial Year Ended 31 December 2015 Registered number: Page 125 Annual General Meeting 2016

130 Irish Cycling Federation T/A Cycling Ireland (A company limited by guarantee) Contents Company information page 1 Page Directors' report 2-3 Directors' responsibilities statement 4 Independent auditors' report 5-6 Income statement 7 Statement of comprehensive income 8 Balance sheet 9 Statement of changes in equity Notes to the financial statements Annual General Meeting 2016 Page 126

131 Irish Cycling Federation T/A Cycling Ireland (A company limited by guarantee) Company Information Directors John Horgan James McArdle Anthony Mitchell Siobhan O'Connor Vern Royden Power (resigned 1 August 2015) Denis M Toomey (resigned 7 November 2015) Senan Turnball Jack Watson Ciaran McKenna (appointed 7 November 2015) Company secretary Geoff Liffey Registered number Registered office Independent auditors Bankers Kelly Roche House 619 North Circular Road Dublin 1 Grant Thornton Chartered Accountants & Statutory Audit Firm Mill House Henry Street Limerick Bank of Ireland 33 Arran Quay Smithfield Dublin 7 Allied Irish Bank 126/128 Capel Street Dublin 1 Bank of Ireland 13 Market Street Lurgan Armagh Northern Ireland Solicitors Daveron & Company Solicitors 3 Hollywood Park Goatstown Lemans Solicitors 8, 34 Percy Place Dublin 2 Page 1 Page 127 Annual General Meeting 2016

132 Irish Cycling Federation T/A Cycling Ireland (A company limited by guarantee) Directors' Report For the Year Ended 31 December 2015 The directors present their annual report and the audited financial statements for the year ended 31 December Principal activities The Federation is engaged in the organisation, development and promotion of cycling in Ireland. Business review Income for 2015 is significantly higher than 2014 due in part to increase in membership but also due to the inclusion of all Carding receipts from Sport Ireland and Income from the Great Dublin Bike Ride. While the Carding receipts were paid out to the athletes, the hosting of the Great Dublin Bike Ride, which was not budgeted for, resulted in the deficit incurred in The Directors, having reviewed the company's period of operations, are satisfied with its performance for the year. Results and dividends The deficit for the year, after taxation, amounted to 50,242 ( surplus 67,013). Directors The directors who served during the year were: John Horgan James McArdle Anthony Mitchell Siobhan O'Connor Vern Royden Power (resigned 1 August 2015) Denis M Toomey (resigned 7 November 2015) Senan Turnball Jack Watson Ciaran McKenna (appointed 7 November 2015) Principal risks and uncertainties The company operates within the island of Ireland, and therefore is subject to minimal currency risks. The company s objective in relation to interest rate management is to minimise the impact of interest rate volatility on interest costs in order to protect recorded profitability. To this end, the company uses fixed rate debt when required. The company is in a strong liquid position and does not foresee any cash flow risk in the near future. The company s policy is to ensure that sufficient resources are available either from cash balances, cash flows and near cash liquid investments to ensure all obligations can be met when they fall due. Accounting records The measures taken by the directors to ensure compliance with the requirements of Sections 281 to 285 of the Companies Act 2014 with regard to the keeping of accounting records, are the employment of appropriately qualified accounting personnel and the maintenance of computerised accounting systems. The company's accounting records are maintained at the company's registered office at Kelly Roche House, 619 Circular Road, Dublin 1. Page 2 Annual General Meeting 2016 Page 128

133 Irish Cycling Federation T/A Cycling Ireland (A company limited by guarantee) Directors' Report For the Year Ended 31 December 2015 Events since the end of the year There have been no significant events affecting the company since the year end. Future developments The company does not propose any changes to its principal activities. Auditors The auditors, Grant Thornton, continue in office in accordance with section 383(2) of the Companies Act This report was approved by the board on 11 October 2016 and signed on its behalf. Ciaran McKenna Director James McArdle Director Page 3 Page 129 Annual General Meeting 2016

134 Irish Cycling Federation T/A Cycling Ireland (A company limited by guarantee) Directors' Responsibilities Statement For the Year Ended 31 December 2015 The directors are responsible for preparing the Directors' report and the financial statements in accordance with Irish law and regulations. Irish company law requires the directors to prepare financial statements for each financial year giving a true and fair view of the state of affairs of the Company for each financial year. Under the law, the directors have elected to prepare the financial statements in accordance with Irish Generally Accepted Accounting Practice in Ireland, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland' and promulgated by the Institute of Chartered Accountants in Ireland and Irish law. Under company law, the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the assets, liabilities and financial position of the Company for the financial year end date of the profit or loss of the company for that financial year and otherwise comply with the Companies Act 2014 In preparing these financial statements, the directors are required to: select suitable accounting policies and then apply them consistently; make judgments and accounting estimates that are reasonable and prudent; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business. The directors are responsible for ensuring that the Company keeps or causes to be kept adequate accounting records which correctly explain and record the transactions of the Company, enable at any time the assets, liabilities, financial position and profit or loss of the Company to be determined with reasonable accuracy, enable them to ensure that the financial statements and Directors' report comply with the Companies Act 2014 and enable the financial statements to be audited. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the board Ciaran McKenna Director James McArdle Director Page 4 Annual General Meeting 2016 Page 130

135 Irish Cycling Federation T/A Cycling Ireland (A company limited by guarantee) Independent Auditors' Report to the Members of Irish Cycling Federation T/A Cycling Ireland We have audited the financial statements of Irish Cycling Federation T/A Cycling Ireland for the year ended 31 December 2015, which comprise the Income statement, the Statement of comprehensive income, the Balance sheet, the Statement of changes in equity and the related notes. The financial reporting framework that has been applied in their preparation is Irish law and accounting standards issued by the Financial Reporting Council and promulgated by the Institute of Chartered Accountants in Ireland (Generally Accepted Accounting Practice in Ireland). This report is made solely to the Company's members, as a body, in accordance with Section 391 of the Companies Act Our audit work has been undertaken so that we might state to the Company's members those matters we are required to state to them in an Auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's members as a body, for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of directors and auditors As explained more fully in the Directors' responsibilities statement, the directors are responsible for the preparation of the financial statements giving a true and fair view and otherwise comply with the Companies Act Our responsibility is to audit and express an opinion on the financial statements in accordance with Irish law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board's Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the Company's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the directors; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the Directors' report to identify material inconsistencies with the audited financial statements and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report. Opinion on financial statements In our opinion the financial statements: give a true and fair view, in accordance with Generally Accepted Accounting Practice in Ireland, of the assets, liabilities and financial position of the Company as at 31 December 2015 and of its deficit for the year then ended; and have been properly prepared in accordance with the requirements of the Companies Act, Page 5 Page 131 Annual General Meeting 2016

136 Irish Cycling Federation T/A Cycling Ireland (A company limited by guarantee) Independent Auditors' Report to the Members of Irish Cycling Federation T/A Cycling Ireland Matters on which we are required to report by the Companies Act, 2014 We have obtained all the information and explanations which we consider necessary for the purposes of our audit. In our opinion the accounting records of the Company were sufficient to permit the financial statements to be readily and properly audited. The financial statements are in agreement with the accounting records. Matters on which we are required to report by exception We have nothing to report in respect of the provisions in the Companies Act, 2014 which require us to report to you if, in our opinion, the disclosures of directors' remuneration and transactions specified by law are not made. Mill House Henry Street Limerick Denise O'Connell ACA for and on behalf of Grant Thornton Chartered Accountants & Statutory Audit Firm Date: 11 October 2016 Page 6 Annual General Meeting 2016 Page 132