ALICE SPRINGS AUGUST GUIDE TO THE EVENT

Transcription

1 GUIDE TO THE EVENT

2 GUIDE TO THE EVENT FOR COMPETING CREWS, SERVICE CREWS AND OFFICIALS The information set down in this document is intended as a guide to crews, service crews and officials involved with the event. This information does not supersede the supplementary regulations, bulletins and other documents issued by the organisers and therefore cannot be used as the basis for a protest. If there is a conflict between this information and the regulations, the road books and the service crew instructions, the latter documents take precedent. CONTACT NUMBERS Service Number EMERGENCY ALL EMERGENCY CALLS 000 Following telephone numbers are NOT emergency numbers Police Ambulance (St John) Hospital Fire Station Alice Springs Fire Station - Rural

3 COT16 IMPORTANT PLACES 1. LASSETERS HOTEL 2. CONVENTION CENTRE 3. CARAVAN PARK 4. VISITOR INFORMATION CENTRE 5. PUMA FUEL 6. CAR WASH 7. SUPER CHEAP 8. BUNNINGS 9. REPCO 10. CENTRAL CAR RENTALS 11. THRIFTY CAR RENTALS 12. CARS CLUB ROOMS 2

4 RETURN TO THE 6 DAY COURSE DAY 2 DAY 5 DAY 3 DAY 7 DAY 1 DAY 4 DAY 6 STAGE START STAGE FINISH 3

5 PAST RESULTS OUTBACK TRIAL 2016 CLASSIC 2016 DRIVER NAVIGATOR CAR 1 Andrew Travis David Travis 1984 Nissan Gazelle 10 Andy Crane Dave Anderson 1970 Peugeot Phillip Kerr Jenny Cole 1971 Datsun 1600 MODERN 2016 DRIVER NAVIGATOR CAR 52 Peter Neal Craig Whyburn 1998 Subaru Impreza WRX 56 Bill Monkhouse Andrew Booker 2006 Suzuki Vitara 53 Evan Vale Caroline Vale 2010 Subaru Forester CROSS COUNTRY 2016 DRIVER NAVIGATOR CAR 61 Stephen Riley John Doble 2014 Holden VF V8 Utility 63 Reg Owen Russell Cairns 2014 Isuzu MU-X 64 Murray Young Paul McBean 2002 Mitsubishi Pajero MN REGULARITY 2016 DRIVER NAVIGATOR CAR 72 Debra McCormack Leonie Kerr 1999 Mitsubishi Magna 71 Phillip Macwhiter Laurette Macwhiter 1969 Morgan Plus 8 OUTBACK TRIAL CLASSIC WINNERS DRIVER NAVIGATOR CAR 1 Andrew Travis David Travis 1971 Datsun Matt Swan Paul Franklin 1987 Holden Commodore 3 Ian Swan Val Swan 1974 Volvo 242 DL 2012 DRIVER NAVIGATOR CAR 1 Matt Swan Paul Franklin 1987 Holden Commodore 2 Steve Ashton Ro Nixon 1972 Mitsubishi Colt Galant 3 Gary Williamson Peter Batt 1968 Datsun DRIVER NAVIGATOR CAR 1 Andrew Travis David Travis Datsun Trevor Stilling John Paine Nissan Stanza 3 Andy Crane John Fraser Peugeot 504 ti 2009 DRIVER NAVIGATOR CAR 1 Terry Naish Ross Runnalls 1970 Datsun Steve Ashton Ro Nixon 1972 Mitsubishi Colt Galant 3 Michael Pinckham Tom Flegl 1982 Holden Commodore 4

6 MESSAGE FROM THE PROMOTER Welcome to the sixth running of the Classic Outback Trial. I particularly want to thank our international competitors who have made great sacrifices of time and effort in travelling to this side of the earth to participate Down Under. I am sure you all will be made very welcome by the Australian competitors and officials and will have a great experience in the renowned Red Centre. To the loyal Classic competitors a special welcome back and thank you for your continuing support of the event. To the Classic and Modern Category entries, a very warm welcome. One thing I can guarantee by the end of the event you will have experienced the ups and downs all competitors go through in a long distance event, the special sort of camaraderie that evolves within COT, and will have seen some Red Centre stunning scenery, and rallied over station tracks ideal for this type of adventurous motor sport event. Obviously an event of this nature does not happen without the solid support of the property owners and managers, and tremendous assistance from the local communities in Alice Springs and through the country which the event passes. We offer our sincere appreciation for the assistance we have received, and will receive during the event. To our major sponsor, Lasseters Hotel Casino & Alice Springs Convention Centre, it has indeed been a pleasure working with the staff and nothing has been too much trouble. The facilities are first class and will provide an outstanding venue for the event over its 10 day duration. To the many officials that will make the event materialise so efficiently, and to our Clerks of the Course, Tom Snooks and David Officer for their contribution in setting up the event, my heartfelt thanks. Phil Bernadou Promoter & Event Director 5

7 SPONSORS / SUPPORTERS It would not be possible to stage a motoring event such as the Classic Outback Trial without the support of these sponsors/supporters, whose details are on the event s website at Our Partners. The NT Government, including: Festivals NT Northern Territory Major Events Tourism NT NT Correctional Services Department of Infrastructure Department of Lands, Planning & Environment Department of Transport NT Police 6

8 SPONSORS / SUPPORTERS It would not be possible to stage a motoring event such as the Classic Outback Trial without the support of these sponsors/supporters, whose details are on the event s website at Our Partners. Phantom Marketing Alice Springs Town Council Phantom Marketing That Print Shop Central Car Rentals Easy Carwash Central Australia Sidelifter Haulage Puma Energy RB Sellars Motor Motion Auto Part & Engines 7

9 GUIDE TO THE EVENT LIST OF CLICK TO PAGE HOP SECTION A: ADMINISTRATION A1: OVERALL SCHEDULE OF ACTIVITIES A2: EVENT HEADQUARTERS / RALLY CONTROL A3: OFFICIAL NOTICE BOARDS (SR109:2) A4: THE TEAM BEHIND THE TRIAL A5: SOME DO S AND DONT S TO OBSERVE SECTION B: MEDICAL / FIRST AID B1: SAFETY FOR CREWS B2: BREATH TESTING FOR ALCOHOL B3: WEATHER, DAYLIGHT AND ATTIRE B4: DUST MASKS B5: SAFETY & FIRST AID TIPS B6: CAMS INSURANCE SECTION C: SERVICES C1: VEHICLE ODOMETER CHECK COURSE C2: SERVICING AREA AT LASSETERS C3: CAR WASHING C4: TRAILER PARKING C5: FUEL C6: LUNCHES DURING THE EVENT SECTION D: FUNCTIONS D1: CREW, SERVICES AND OFFICIALS D2: WELCOME FUNCTION D3: CEREMONIAL START OF EVENT D4: FINISH OF EVENT D5: PRESENTATION FUNCTION SECTION E: DOCUMENTATION & SCRUTINY E1: DOCUMENTATION E2: SCRUTINY SECTION F: COURSE STATISTICS F1: START/FINISH TIMES F2: SUMMARY OF DISTANCES F3: REFUEL INFORMATION SECTION G: DURING-EVENT ACTIVITIES G1: PROLOGUE G2: DAILY STARTS G3: FINISH AT END OF DAY SECTION H: COMPETITION ISSUES H1: START ORDER H2: ROAD BOOKS / MAP BOOKS / SERVICE CREW INSTRUCTIONS H3: COURSE CREWS H4: ASSISTANCE IN A SPECIAL STAGE H5: SPEED LIMITS H6: GATES H7: SERVICE CREWS H8: SCORES AND RESULTS SECTION I: SPECTATORS SECTION J: INFORMATION CHANNELS AND PUBLICITY J1: THE CLASSIC OUTBACK TRIAL WEBSITE J2: OTHER WEBSITE POSTS J3: FOLLOWING THE COT WEBSITE J4: COT18 ON SOCIAL MEDIA J5: USING SOCIAL MEDIA J6: REPORTING DURING THE EVENT OFFICIAL REPORTERS AND PHOTOGRAPHERS J7: MOBILE PHONES SECTION K: EVENT BOOK SECTION L: RALLYSAFE L1: RALLYSAFE EQUIPMENT L2: RALLYSAFE UNITS USED AS THE PRIMARY TIMING SYSTEM

10 LASSETERS HOTEL/CASINO CONVENTION CENTRE A. EVENT HQ (ELLERY ROOM B IN CONVENTION CENTRE) B. SCRUTINY & OVERNIGHT SECURITY START / FINISH - DAILY (PORTICO OF CONVENTION CENTER) C. CREW GATHERING - EACH MORNING D. SERVICING AREA - EACH EVENING E. TRAILER PARKING AREA F. EVENT FINISH G. LASSETERS HOTEL RECEPTION G F A B C D E 9

11 SECTION A: ADMINISTRATION A1. OVERALL SCHEDULE OF ACTIVITIES (subject to change due to changing circumstances) Times are for the first vehicle; add approximately 1 ½ hours for last vehicle plus late time of 60 minutes. August 2018 times are subject to change DAY DATE TIME ACTIVITY LOCATION/COMMENTS Thu Documentation (at allocated times) Ellery Room, Convention Centre Fri Documentation (at allocated times) Ellery Room, Convention Centre Scrutiny (at allocated times) MacDonnell Room, Convention Centre Road Crew Briefing Ellery Room, Convention Centre Officials Briefing Ellery Room, Convention Centre Sat Documentation (at allocated times) Ellery Room, Convention Centre Scrutiny (at allocated times) MacDonnell Room, Convention Centre Ceremonial Start - ERCA 1300; COT 1400 Convention Centre Prologue ERCA 1315; COT 1415 ASP Off Road Racing Club Grounds Welcome Function MacDonnell Room, Convention Centre 1730 Start order, vehicle class postings MacDonnell Room, Convention Centre Sun Start Day 1 Convention Centre 1115 Lunchbreak ASP Off Road Racing Club Grounds 1305 First vehicle arrives end of Day 1 Convention Centre Mon Start Day 2 Convention Centre 1110 Lunchbreak Gemtree Caravan Park 1505 First vehicle arrives end of Day 2 Convention Centre Tue Vehicles start Day 3 Convention Centre 1205 Lunchbreak Stuarts Well Roadhouse 1440 First vehicle arrives end of Day 3 Convention Centre 2000 Latest time to order presentation tickets HQ Wed Start Day 4 Convention Centre 1145 Lunchbreak Ross River 1325 First vehicle arrives end of Day 4 Convention Centre 1800 Partial Provisional Results posted Official Notice Boards Thu Start Day 5 Convention Centre 1025 Lunchbreak Old Ambalindum 1505 First vehicle arrives end of Day 5 Convention Centre Fri Start Day 6 Convention Centre 1200 Lunchbreak Stuarts Well Roadhouse 1435 First vehicle arrives end of Day 6 Convention Centre Sat Start Day 6 Convention Centre 1330 First vehicle arrives end of Day 6 Convention Centre 1400 Ceremonial Finish Convention Centre 1600 Provisional Results posted Official Notice Boards Presentation Function Ellery Room, Convention Centre 10

12 A2: EVENT HEADQUARTERS / RALLY CONTROL HQ and Rally Control will be located in the Ellery Room of the Alice Springs Convention Centre. Refer to Lasseters Overview Map for location. DAY/DATE OPEN CLOSED Wednesday Thursday Friday 17 Friday Saturday Sunday The Rally Control and Headquarters officials will be available in accordance with the above times, but the Clerk of Course mobile telephone will be turned on at all times; only urgent calls should be made to this telephone between 2200 and A3: OFFICIAL NOTICE BOARDS (SR109.2) It is the responsibility of crews to check the notice board for any information that may be issued by the organisers. Stage times and results for a Day, together with the start order for next Day, will be posted on these boards each night. The Official Notice Board will be located as follows: Throughout event At all times On the COT website Thu 16th to Sun 26th 1500 Thu 1000 Sun Ellery Room Convention Centre A4: THE TEAM BEHIND THE TRIAL Organising Committee Promoter/Event Director Philip Bernadou pora1@bigpond.net.au Clerk of Course Tom Snooks kemdot@iprimus.com.au Secretary Louise Bernadou louise.bernadou@gmail.com Assistant Clerk of Course David Officer dintaofficer@gmail.com Functions Co-ordinator Steuart Snooks steuart@optusnet.com.au Headquarters Clerk of Course Competitor Relations Officer (CRO) Rally Control Incident Co-ordinator RallySafe Controller Results Team Chief Scrutineer / Scrutineer Day Start / Finish Control Official Tom Snooks Alan Patterson Steuart Snooks Alex Ross Garry Searle Graeme Palmer, Drew Wilson Bruce Morisset 11

13 Competitor Relations Officer The Competitor Relations Officer (CRO) will be located as follows: Thu 16th / Fri 17th / Sat 18th Sat 18th Sun 19th Fri 24th Documentation/Scrutiny/HQ Welcome Function At start and finish of each day then at HQ The CRO is available to be contacted on any issue affecting crews and will refer to the Clerk of Course (and other senior officials) as necessary. Media Photographer Reporter Ian Smith, Phil Williams Alan Baker, Craig O Brien Course Crews One Day Car Zero Sweep Recovery Keith Morling, Greg Hoinville David Officer, Gary Gourlay (CAMS Checker) Jim Reddiex, Barry Neuendorf, Alex Lowe Peter Batt, Michael Barrow CAMS Officials Stewards Checker Allan Denney, Peter Lambie and Oscar Taylor Gary Gourlay Medical Intervention Vehicle Crews MIV 1 MIV2 MIV3 Dr Stephen Gaggin, Eileen Adam Chris Benjamin, Steve McNulty Dr Brian Hatch, Jeff Woods 12

14 Road Crews Crew A1 Crew A2 Crew B1 Crew B2 Crew C1 Crew C2 Crew D1 Crew D2 Crew E1 Crew E2 Crew F Bill Bennett/Karl Gearly Cameron Jay/Lachlan Jay Rick Hartmann/Dave Smith David & Sue Johns Kaye Kilsby/Lui MacLennan Les & Jane Shadwick Peter Millear/Bob Carpenter David Hodge/Ben Courtney Bob Watson/Jenny Cuthbert Garry Harrowfield/Ian Ellis/Geoff Boyd Peter & Marg Fraser A5: SOME DO S AND DONT S TO OBSERVE DON T speed on public roads. Keep within the speed limit and respect the applicable traffic laws. Speeding crews are liable to incur the normal civil traffic offence penalties as well as event penalties. DO close gates when required to do so. DON T leave Alice Springs without sufficient water. DO show courtesy to other road users, and to locals in the area through which we pass after all, they live there and we might want to return some day. Also, remember your car is marked with decals so they know who you are. DON T consume alcohol during the competition, or carry firearms you will be excluded if you do. DO obey the instructions of the officials this will make for the conduct of a smoother event. DON T litter be tidy and put your rubbish in containers and then into an appropriate bin. Never bury your rubbish as animals will just dig it up and spread it around. DO report any incident or accident with another vehicle, stock or property. Use the event s Incident Sheet and hand it in at the event s Headquarters (or to the Competitor Relations Officer). DON T drop oil anywhere put it in a container and dispose of it properly at the next service station or at the appropriate container at the Alice Springs Service Park. DO consult the Competitor Relations Officer for help with any problem. 13

15 SECTION B: MEDICAL / FIRST AID B1: SAFETY FOR CREWS Motorsport Safety & Rescue is providing a medical team, comprising three Medical Intervention Vehicles (MIV) and six medical staff (two doctors, three paramedics and a nurse), all experienced in rallies and outback events to provide coverage specifically for the special stages. Crew members will be asked to complete a basic medical declaration form at documentation for use by the medical team should they need to administer medical assistance. At documentation these forms are to be placed in a sealed box by the crew member/official and this box will only be opened by the medical staff; the forms will be destroyed on completion of the event. The medical team members are available throughout the event for any occasion requiring medical attention (eg: illness) and they may be contacted at any time for assistance through the Clerk of the Course. B2: BREATH TESTING FOR ALCOHOL Please read and understand this Competitors and officials are advised that in accordance with CAMS commitment to increase breath alcohol tests in 2018 such testing at the event will take place, on a random basis of both competitors and officials, as part of the CAMS plan for testing to be normal for event. Testing will be carried out by CAMS Authorised Testing Officials (CATO). Under the CAMS Alcohol Testing Policy, available on the CAMS website (at Motor Sport > Safety & Integrity ), any participant who breaches the policy will be excluded from the specific day of the event and this would mean a vehicle could not start a day, nor an official to carry out duties for the day. A limit of 0.01BAC will apply. If a reading is higher than 0.01 a confirmation test will be undertaken no sooner than 15 minutes and no later than 20 minutes after the first test. In the meantime the participant is not to eat, drink, smoke or put anything in the mouth (eg: chewing gum). If the result of the second test is positive (that is, the reading is higher than 0.01) the participant will not be permitted to continue with an involvement with the event for the rest of that day. If the reading is negative (that is, 0.01 or lower) the participant may continue in the event. B3: WEATHER, DAYLIGHT AND ATTIRE The average statistics for the weather in June is: LOCATION TEMPERATURE MONTHLY RAINFALL MORNINGS EVENINGS MAX (AVG) MIN (AVG) MM (AVG) NO. DAYS (AVG) FIRST LIGHT SUNRISE SUNSET LAST LIGHT Alice Springs 23 C (73 F) 6 C (43 F) 9 1 in month Remember these are averages so it could be considerably warmer or colder on the day. As the weather will have chilly nights and mornings, you need to dress accordingly. Best to have clothing that can be peeled off as the day warms and put on as the evening gets colder. B4: DUST MASKS Don t forget to include dust masks in your kit. 14

16 B5: SAFETY & FIRST AID TIPS Most medical problems that arise with such events can be relieved by simple, effective management. Sun Protection Being outdoors for part or most of the day can put one at a high risk of developing skin cancer, including melanoma. Damage is permanent and irreversible and increases with each exposure. Whenever working outdoors it is important to protect your skin and eyes. Take a cap or hat (for crew members for use when helmet is removed). As there is not a great deal of shade in the Red centre it is important to make sure that you have suitable headgear a wide brim hat is essential as you may have to stand in the sun without much shade a cap may not be sufficient, and certainly if you are a crew member you won t want to stand around in your safety helmet!! And make sure you have sun screen lotion amongst the kit in the car. Dehydration (Courtesy of Motor Sport Safety & Rescue Pty Ltd) Did you know that a loss of fluid, equal to 2% of body mass is sufficient to cause significant decrease in performance and increases the risk of symptoms such as nausea, vomiting, diarrhea, and other stomach/gut symptoms? Typically athletes, in high intensity exercise in hot conditions, can lose 2-3 litres per hour. In some of the hot rallies in Asia there have been examples of crews losing up to 4 kilos each per day. Once lost, it is very difficult to reverse. As a general rule we should be aiming to keep fluid loss to less than 1kg. Maintaining hydration can be achieved by adopting a planned approach during the event, by drinking plenty of suitable fluids. We recommend that for every litre of water consumed, you follow-up with a 500ml electrolyte drink - it is important to find an electrolyte drink that you find palatable. There are two simple ways of ensuring that you are drinking enough and they are: If your urine is clear (this is a reliable indicator of sufficient fluid intake) You should urinate several times a day If practical, weigh yourself at the start and the finish of each day to check on any weight loss. The FIA Institute of Motor Sport Safety recommends avoiding: Aerated Drinks Large quantities of fruits Large amount of confectionery Alcohol (proven as a diuretic and will increase fluid loss) Foods which are difficult to digest; melon, cucumber, cabbage, onion, spices, rich, or fried foods. The Institute recommends: Non aerated water Fruit juice Energy drinks Sugars absorbed slowly (pasta, rice, bread) Dried fruit A note on coffee the consumption of caffeine has now NOT been proven to impact on dehydration. As a means of early identification of any health problem drivers, navigators and service crew should take notice of each other s mental and physical wellbeing, subtle changes can be an early indicator of the onset of dehydration. Avoid becoming dehydrated. Cases of dehydration require 150% of fluid loss to be replaced over a 2-6 hour period - this is not easy to achieve during the event. 15

17 First aid tips on burns, snake bites and stings: Burns Immediately cool the burn site by flooding with water; Remove excess clothing at the burn site, but DO NOT pull burnt skin / clothing apart; If the burn is the size of the patients palm or is to the face or neck, then obtain medical assistance immediately; For all other burns, continue cooling, being careful not to overcool; Cover / dress the burnt site and assess in 24 hours. Seek medical advice if uncertain. Snake Bites Assume all snake bites are poisonous and always believe someone when they say they have been bitten by a snake, even though you may not see any puncture marks; Management of a snakebite Pressure immobilisation method: - Rest the casualty; - Don t panic; - Apply direct pressure over the bitten area; - Apply a firm bandage over the bite area first, then bandage down the limb and continue to bandage the full length of the limb; - Immobilise the limb with a splint and call for medical aid. REMEMBER Do not wash the bitten area. Do not remove the bandage. Do not elevate the limb. Do not walk or run get help. Bee Stings If the bee sting barb is still in the skin, remove it by brushing to one side or scraping the skin to remove. NEVER PULL the sting out, as more venom will be injected into the skin. Raise the affected site if possible and apply an ice compress to limit swelling. Persons allergic to bee stings should be treated as for snakebite. These people need to be observed closely for airway, breathing and circulation associated problems If breathing or circulation fails, start resuscitation at once and seek urgent medical attention Stings around the neck and mouth area are very dangerous as they can cause an airway obstruction. Apply ice packs and seek urgent medical attention. B6. CAMS INSURANCE Refer to SR205. Remember: The property damage excess payable by a competitor is $1,000. Up to 5 additional units of personal accident insurance are available to all crew members. For details see the CAMS website. Individual CAMS members and license holders can elect to have additional coverage provided for personal accident insurance. The increased coverage, purchased on a unit basis, where one unit of benefits consists of: - $50,000 death and capital benefits (permanent disability to scale) - $250 per week loss of Income benefit, payable for up to a maximum period of 156 weeks, subject to a 7 day excess maximum benefit payable is 85% of normal weekly income earned; - $1,000 non-medicare medical expense benefit, nil excess. The maximum number of additional cover units that can be purchased is five. The same terms and conditions that apply to the group cover apply to the additional cover. 16

18 SECTION C: SERVICES C1. VEHICLE ODOMETER CHECK COURSE The 5km Odometer Check Course will be located on Larapinta Drive (Route 2). The organisers Course Check odometer read 5.01 km over this course. The Check Course can be used in reverse. The event s odometer start and finish signs will be erected by the organisers by 1000 hours on Wednesday 15 June. Start is approximately 500m past the entrance to Flynn s Grave located 16.5km from junction of Larapinta Road (Route 2) and Stuart Highway Marked by ODO CHECK START sign Finish Marked by ODO CHECK FINISH sign Click map ODO START LARAPINTA DRIVE ODO FINISH FLYNN S GRAVE ENTRANCE BRADSHAW DRIVE STUART HIGHWAY LASSETERS Start location 17

19 C2. SERVICING AREA AT LASSETERS Refer to Area D on Lasseters Overview Map. This car park area is available as a service area as from am Thursday 16 August. If servicing after daylight crews will need to supply their own lighting. Mains power is NOT available. C3. CAR WASHING Easy Car Wash, offering facilities for fully cleaning the car both outside and in, is open 24 hours and is located at 8 Gap Road refer to Car Wash on the Alice Springs Overview Map of this document. C4. TRAILER PARKING Refer to Area E on Lasseters Overview Map. Trailers may be parked, at no cost, in the area shown in the sketch. The entrance is from the service area park. Crews are advised to ensure trailers are secured from removal by unauthorised persons. C5. FUEL Refuel Distances - Refer to Bulletin 1 on website C6: LUNCHES DURING THE EVENT Lunches may be purchased each day around the course and crews/service crews are requested to use the facilities provided: SUNDAY 19TH MONDAY 20TH TUESDAY 21ST WEDNESDAY 22ND THURSDAY 23RD FRIDAY 24TH ASP Off Road Club Gemtree Stuarts Well Ross River Old Ambalindum Stuarts Well 18

20 SECTION D: FUNCTIONS D1. CREW, SERVICES AND OFFICIALS This briefing will be conducted as follows:: Saturday 18 August hours Convention Centre MacDonnell Room OFFICIALS BRIEFING (FRIDAY) COT & ERCA BRIEFINGS (SATURDAY) D2: WELCOME FUNCTION A Welcome Function for competitors, service crews and officials will be conducted as follows: Saturday 18 August hours Convention Centre MacDonnell Room WELCOME FUNCTION COCKTAILS AFTER FUNCTION 19

21 D3: CEREMONIAL START OF EVENT (Prior to Prologue) SATURDAY 18 AUGUST A ceremonial start to the event will be conducted prior to leaving the Convention Centre for the Prologue: assemble in the Convention Centre carpark between 1315 and 1345 as indicated below and follow instructions of the officials; the ERCA Regularity cars will start at 1300; first COT car is to pass over the start ramp at 1400 and the remaining cars at two minute intervals; crews will be called to the start ramp and arch for photographs please follow instructions of the marshals; EVENT START AREA INSTRUCTIONS COMPETITOR ONLY ENTRANCE COMPETITOR CARS ASSEMBLE HERE PRIOR TO START START ORDER 1. Enter car park then TL into Assembly Area and park as directed by Marshalls. 2. Depart in start order and proceed to Start Control. 3. Proceed from control table to ramp for photos and interviews. 4. Depart ramp and proceed to Barrett Drive. GATHERING & COFFEE AREA START RAMP START CONTROL TRAILER PARKING ENTRY / EXIT TRAILER PARKING AREA 20

22 D4: FINISH OF EVENT The finish of the event will be as follows: Saturday 25 August Convention Centre The first vehicle is due at approximately 1300 and will be placed in impound until the arrival of the last vehicle plus late time (scheduled at 1430). On arrival crews will be photographed alongside their vehicles on the ramp the ERCA Regularity cars will pass over the ramp prior to the COT cars EVENT FINISH AREA INSTRUCTIONS PODIUM FINISHERS COMPETITOR ONLY ENTRANCE ERCA CARS COMPETITOR CARS IMPOUNDED HERE COT CARS 2x MODERN 3x TRIAL 3x ERCA REGULATORY FINISH RAMP FINISH CONTROL TRAILER PARKING ENTRY / EXIT TRAILER PARKING AREA 21

23 D5: PRESENTATION FUNCTION The Presentation Function will be conducted as follows: Saturday 25 August Convention Centre 1830 to 2230 The evening will be one solely dedicated to crews and officials, with no other entertainment provided. An entry ticket for each competitor is included in the event entry fee and covers pre-dinner canapes with drinks (except spirits) and a two course meal (main and sweets) with some wine placed on tables and thereafter refreshments will be at each individual s cost during the evening. Tickets can be collected at Documentation. Extra tickets (eg for service crews) cost $110 each and may be ordered at any time and the latest time for ordering extra tickets is 2000 hours on Tuesday 21 August at the event headquarters. For additional tickets, contact: louise.bernadou@gmail.com Table allocations may be booked when collecting tickets at Documentation PRESENTATION FUNCTION SEATING ARRANGMENT BOARD 22

24 SECTION E: DOCUMENTATION & SCRUTINY E1: DOCUMENTATION (refer to SR501) Documentation Documentation will take place as follows: Friday 17 and Saturday 18 August Foyer, Alice Springs Convention Centre, Lasseters, 93 Barrett Street refer to Area A on Overview Map Documentation times: Fri 0830 to 1800; Sat 0830 to 1000; actual report times will be issued in Bulletin 2 before the event. Crews must report to documentation PRIOR to reporting to scrutiny. Crews are reminded of the penalty for reporting late for documentation (SR501.2). At documentation crew members are required to: Pay any monies outstanding (fees, extra presentation tickets, extra service crew nominations, merchandise); Ensure that the entry form has been signed by all crew members; Present CAMS Member Card and Pass Book for Australian competitors and crew members; Present ASN competition licences and CAMS Overseas VISA permits for foreign crew members; Present civil driving licences of crew members who will be driving; Provide proof of ownership (and permission to enter the vehicle if a member of the crew is not the bona-fide owner); Present the vehicle registration document; Present proof of third party insurance for the vehicle (if this is not issued in conjunction with the vehicle registration document); Present an extension of the Compulsory Third Party Insurance Policy for Sporting Activities for vehicles registered in Qld; Finalise service crew registration; Complete a Medical Questionnaire for MIV Crews (and place in a sealed container). Note: if the entrant (ie: bone-fide owner of the vehicle) is not a crew member a document from the bone-fide owner stating that permission is granted for the vehicle to be used in the event must be presented at documentation (if appropriate signed by a company manager). And collect: Competing crew personal identification ( wrist bands and swingers ) and vehicle decals; Service crew swingers and vehicle decals; Presentation tickets (for competing crew) and order any extra tickets; Prologue/Day One road book; RallySafe unit. 23

25 E2: SCRUTINY (refer to SR502 & 503) Pre-event Report times for Pre-event Scrutiny will be issued at Documentation, and will take place as follows: MacDonnell Room, Alice Springs Convention Centre (Lasseters) refer to Area B on Lasseters Overview Map. Park the vehicle in the carpark and report to the Chief Scrutineer (Graeme Palmer) near the Convention Centre entrance under the foyer. He will advise when to bring your vehicle to the scrutiny area; Scrutiny hours will be: Friday 0830 to 1800; Saturday 0830 to 1100; individual report times will be confirmed at completion of documentation. Crews are reminded of penalties for late arrival (SR502.2). Pre-event scrutiny of vehicles will be of a general nature: Check of vehicle make and model; Engine and chassis numbers agree with those shown on the certificate of registration or permit; Apparent conformity of the vehicle to the technical description document and the vehicle category for which it was entered; The presence of mandatory safety and emergency items; Apparent mechanical reliability; Correct placement of organisers decals on the vehicle (refer to SR Section Four) Acceptable standard of appearance of the vehicle; Present a Vehicle Log Book. Any vehicle not conforming to the scrutiny or technical regulations, and which is not corrected, or appropriately re-classified, will be denied permission to start the event. Apparel must also be presented for checking that it meets the standards required (refer to Supplementary Regulation 302.6). PRE-EVENT SCRUTINY INSTRUCTIONS 1. Enter car park then TR into Assembly Area and park as directed by Marshalls. 2. Form 2 lanes for scrutiny. COMPETITOR CAR ASSEMBLE HERE PRIOR TO SCRUTINY SCRUTINY AREA UNDER PORTICO 24

26 During-event Vehicles will be checked by scrutineers immediately after booking in at the end of each day and any issues requiring attention must be addressed and approved by the scrutineers before the crew can start the next day. Post-event On arrival at the finish at Lasseters, all vehicles will be placed in an impound. Post-event scrutiny, if any, will take place at this location. Crews will have up to 15 minutes after the last vehicle (in their class) arrives in which to lodge any protest on the course for Day 7, and against any vehicle. Vehicles will be released by the Chief Scrutineer under instructions from the Clerk of Course. SECTION F: COURSE STATISTICS F1: START/FINISH TIMES Summary of Schedule Start/Finish Times First Vehicle (subject to change at any time): DAY TIME START TIME FINISH Prologue Saturday 18th Sunday 19th Monday 20th Tuesday 21st Wednesday 22nd Thursday 23rd Friday 24th Saturday 25th F2: SUMMARY OF DISTANCES DAY NUMBER OF SPECIAL STAGES/ LENGTH OF STAGES (KM) (ROUNDED) TRANSPORT KM COMPETITIVE KM TOTAL KM COMPETITIVE % 1 - Sun 5 40, 24, 21, 8, Mon 5 42, 21, 55, 20, Tue 6 30, 31, 53, 25, Wed 4 20, 14, 49, Thu 5 34, 5, 17, 18, Fri 6 23, 18, 53, 53, 8, Sat 5 8, 40, 20, 9, Totals 36 special stages F3: REFUEL INFORMATION Distances between refueling opportunities refer to Bulletin on the website: Official Notice Board. 25

27 SECTION G: DURING EVENT ACTIVITIES G1: PROLOGUE An km Prologue will be conducted at the Finke Desert Race complex, located 12 kilometres from Alice Springs. It will be conducted between 1300 and 1600 hours on Saturday 18 August and details will be contained in the Prologue/Day One road book which will be issued at Documentation. Times taken over the Prologue, which can be used as a shakedown by crews, will not determine the event start order but will assist the organisers with its compilation G2: DAILY STARTS Daily starts (Monday to Friday) will be conducted at the Alice Springs Convention Centre (Lasseters), with the first vehicle leaving at times listed in Article F1. A bulletin, with the previous days scores and any other information issued by the organisers, will be issued EACH DAY and crews are to report to the start control at least 30 minutes prior to starting the day to collect the bulletin. Refer to SR608.2; Starting a day after the officially published time will be penalised 1 min/min late against late time. Refer to SR605.1 (2). Lasseters will be providing the following on a cash basis in mornings: Coffee & Tea; Muffins; Bacon and Egg muffins; Ham, cheese and tomato toasties; Ham and cheese croissants. DAILY START AREA INSTRUCTIONS 1. Enter car park then TL into Assembly Area and park as directed by Marshalls. 2. Depart in start order and proceed to Start Control. COMPETITOR ENTRANCE 3. Depart Start Control and proceed to Barrett Drive. CRO & OFFICIAL NOTICEBOARD GATHERING & COFFEE AREA SERVICE AREA START CONTROL TRAILER PARKING ENTRY / EXIT TRAILER PARKING AREA 26

28 G3: FINISH AT END OF DAY (Sunday to Friday) COMPETITOR ENTRANCE DAILY FINISH AREA INSTRUCTIONS TYRE SERVICE ERCA SERVICE AREA FINISH CONTROL & SCRUTINY CRO & OFFICIAL NOTICEBOARD COT SERVICE AREA TRAILER PARKING ENTRY / EXIT TRAILER PARKING AREA The routine at the end of each day will be: Arrival There is no penalty for booking in early, but you will be penalised if you are late. The control official will keep your road card and any forms (Incident Report Form, Gossip/Publicity Form) you may wish to hand in. Scrutiny Immediately after booking in, scrutineers will look over the vehicle. If all is in order a Ready to Start Day sticker will be placed on the vehicle; if there are any defects these will be advised to you and must be rectified and passed by the scrutineers before you can start the next Day. Competitor Relations Officer The Competitor Relations Officer will be located at the arrival location or at HQ. Road Books for Next Day These will be issued when you book in at the end of the day. If very late and control is unmanned, the book will beavailable at HQ. Reports/Claims/Protest Any reports to lodge or claims to make MUST be lodged with the Competitor Relations Officer, or with HQ, WITHIN TWO HOURS of arrival at the end of the last transport section each day, except Day 6 when it must be WITHIN 15 minutes. Enquiry on any alleged mistake, irregularity or action on the course for the day; Report on overtaking; Refund of compassionate time (SR637 read this before lodging a claim!!) Any accident of any type which results in injury; or damage to another vehicle or property or stock an Incident Report Form MUST be lodged with the organisers, mainly for insurance purposes. 27

29 SECTION H: COMPETITION ISSUES H1: START ORDER (SR607) Prologue The start order will be determined by the organisers and issued at Documentation. Day One Saturday 18 August The start order, with time to report to the start, will be determined by the organisers and posted at 1800 hours on the Official Notice Board. Days Two to Seven Monday 20 to Saturday 25 August The start order for these days, with time to report to the start each day, will be posted on the Official Notice Board each night as soon as practical. The start order will be based on a computer calculated co-efficient, similar to the system used for the Australian Rally Championship. A Stage Performance Index (SPI) is calculated for each crew. The SPI is determined by dividing the fastest stage times by a crew s times and the value will always be less than 1. Note that the SPI for the fastest crew will be 1. An Event Performance Index (EPI) is calculated for each crew. The EPI will be best two thirds of the crews SPIs, with the worst third of a crew s SPI discounted this removes the likelihood of an unrepresentative time where a crew may have been held up by dust, had a puncture or some mechanical problem with the vehicle which caused it not to perform to its peak performance, thus giving a truer indication of a crew s typical speed. Seeding is based on speed not on ability to nurse a slow vehicle through a stage. The start order for Day Two will be based on the EPI calculated on Day One s performances; thereafter each day s start order will be based on the EPI calculated on the accumulated performances to the end of the previous day. Note that any crew which has missed at least one special stage shall not be placed in the starting order before the sixth placed crew which has not missed a stage (refer to SR607.5). Posting of Start Order During The Event Re-start times will be posted progressively and provide an indication of the approximate starting time the next day. Naturally, these times are subject to change as later crews arrive and results are tallied. Nevertheless, it gives a good idea of the approximate start order so crews can retire for the night without waiting for the final print out should this be delayed. Upon completion of processing, the final start order will be posted on the Official Notice Board and it is a good practice to always re-check the start order early in the morning to allow plenty of time to re-start at the correct time. H2: ROAD BOOKS / MAP BOOKS / SERVICE CREW INSTRUCTIONS Road Books Road books will be issued as follows: Prologue and Day 1 book (combined) at completion of documentation; Days 2, 3, 4, 5, 6 & 7 on arrival at the end of each prior day. Service Crew Instructions Service crew instructions will be listed in one book, and this book will be issued at the completion of documentation. One set of instructions is issued as part of the entry fee, extra service registration is available for $50 per set. You MUST check these books (pages will be numbered) upon receiving them. If you have an incomplete road book or instructions see the CRO. 28

30 H3: COURSE CREWS Special Stage Set Up Crew Road Crews will man the start and finish controls of each special stage. There are eleven Road Crews and they will travel round the course carrying out their specific tasks. They will arrive at the start of a stage no later than three hours before the first crew is due, and the crew manning the stage finish control will drive through the stage and set it up for competition. After the last crew and then the sweep car have passed through the start control, the officials manning the start will travel through the stage and collect all equipment used in the stage set up. Special Stage Course Check Cars (One Day Car and Zero) A One Day Car will traverse the course a day ahead of the schedule and report any changes required to the Road Book, and these changes will be issued in a Bulletin the next morning at the start control. Zero will carry the Assistant Clerk of Course, as well as the CAMS Checker, and will pass through the course approximately an hour before the first crew and will check the setup of the stage. On arrival at the end of the stage this crew will declare the stage green, thus indicating it is ready for competition. Sweep Car Crew Travelling immediately behind the last crew a sweep crew will travel through the course and collect all paperwork, close controls and re-open any closed road(s). When this crew reaches the finish of each special stage it is declared black, which means the competition is over. The sweep crew is not responsible for stopping to assist crews who are experiencing problems but will take details and pass these on to the Recovery Crew and/or the HQ and/or service crews as soon as possible. Recovery Crew A recovery vehicle will travel behind the field and provide assistance to any crew requiring it. The recovery crews are not obliged to repair vehicles or tow them, although they may do so at their discretion. H4: ASSISTANCE IN A SPECIAL STAGE SR Assistance In A Special Stage (1) Assistance between competing crews is permitted at any time: if the route is completely blocked by a vehicle obstructing the defined roadway (ie: due to a vehicle having crashed, suffered a breakdown or becoming bogged, etc) the following crew/s may assist to remove the obstructing vehicle but time compensation will not be granted by the Organisers for doing so; alternatively, crews may leave the defined roadway to get around the obstruction; in such a case if a vehicle subsequently becomes bogged no time compensation will be granted by the Organisers; in such circumstances as above the special stage shall not be cancelled by the Clerk of the Course, even if a crew/s exceed the late time limit; (2) Assistance by service crews is forbidden on a special stage until after the passage of the Organiser s sweep vehicle. (3) If a salvage vehicle is engaged by the Organisers to clear the roadway and no time can be claimed by the action of the salvage crew assisting a crew. However, if crew arrives at an obstruction and is delayed through the failure of the salvage vehicle to clear the roadway, the crew may be signed in and out by the salvage crew and will not be debited with lost time for the delay. H5: SPEED LIMITS In the Northern Territory, there are different default speed limits depending on where you are driving: In built-up areas a default speed limit of 60 km/h applies, unless the town has gazetted a lower default speed limit. Many towns and communities across the NT have chosen to gazette a default speed limit of 50 km/h or less. Where a 50 km/h (or other speed limit) default speed limit applies to a built-up area, a sign is placed on each road approaching that locality; The default speed limit outside built-up areas is 110 km/h; however, other speed limits apply in some areas. Some roads do not have speed signs, such as unsealed roads and roads in remote areas. On these roads, an end speed limit or speed de-restriction sign indicates you are entering an area without speed signs. In these areas you should drive to the conditions but not exceed the default speed limit that would apply for the area or type of road. Above taken from the Road Users Handbook Your guide to safety sharing the roads in the Northern Territory, Second Edition August 2015, available on the website. 29

31 H6: GATES (SR 603.5) Gate on Special Stages All gates will be open. Gates on Transport Sections. Gates are to remain as found. H7: SERVICE CREWS (SR 613) Registration Service Crews are required to be registered with the organisers using the registration form on the event s website. The first registration fee is included in the entry fee; each further crew costs $50. A service crew identification swinger will be issued for each registered crew member and should be worn. Instructions Service crew instructions for the entire event and service vehicle decals will be issued at Documentation. Service crews must follow the course outlined in the instructions as many other roads deteriorate into tracks and become almost impassable, or lead to locked gates. Service crews are not permitted to enter a special stage to provide assistance to a competing crew without authority of the organisers. This authority can be issued by the Assistant Clerks of Course in Zero, the Sweep and Recovery Officials, the official in charge of the start/finish of a special stage or Rally Control. Under NO circumstances is a service crew to enter a special stage before the passage of the Sweep Vehicle and must be aware of the possibility of an oncoming competing crew which may have stopped and started again to drive out of the stage. Social Functions Service crew members are invited, at no charge, to the Welcome Function (Saturday 18th 1800 to 1900). Two tickets for the Presentation Function are included in the entry fee for the competing crew. Extra tickets cost $110 each and they may be purchased pre-event louise.bernadou@gmail.com, at Documentation, and at HQ after Documentation until 2000 hours on Tuesday 21 August. No guarantee of tickets can be offered by the organisers after this date due to catering numbers having to be advised to the function caterers at this time. H8: SCORES AND RESULTS (SR802, 803 & 804) Progressive Scores (SR802) Scores (times and penalties) will be calculated as soon as possible and posted on the Official Notice Board at HQ. When a number have been processed (say 20) the scores will be placed on the website. Any enquiry can be lodged with the Competitor Relations Officer. Results (SR803 and 804) Days 1 to 4 Partial Provisional Results will be published after the end of competition on Day 4 (on Wednesday 22 August). These will be posted at 1800 hours on the official notice boards and will cover Day 1 (start) to end of Day 3 and crews have up to 1800 to lodge any protest. Once the above protest time has passed these will become Final Results and no protest can be lodged at a later time. Days 5 to 7 Days 5 to 7 provisional results will be posted on the official notice board at 1600 hours Saturday 25th and will become final results one hour later if no protests are received. Crews are reminded that any protests about any mistake, irregularity or action to the prejudice of the competitor must be lodged within two hours of arrival at the end of the Day. These type of protests CANNOT be lodged in conjunction with the posting of provisional results. 30

32 SECTION I: SPECTATORS Spectator viewing is available as follows: Starts/Finishes These will be conducted at the Alice Springs Convention Centre (Lasseters) at times outlined in F1 above. Viewing Areas Spectator viewing areas are available: Prologue on Saturday 18th; ASP Off Road Club on Sunday 19th; Fat Lady Sings (last special stage same as Prologue) on Saturday 25th.. SECTION J: INFORMATION CHANNELS AND PUBLICITY We ll be using our website and social media channels to stay in touch with you in the lead-up to COT18. And, there are a few ways you can keep track of the event so you don t miss something important: J1: THE CLASSIC OUTBACK TRIAL WEBSITE We will be using the COT website as our primary information channel. It will contain all of the event s news, forms, documents and some special noticeboards. There are a few ways to find things: the home page summarises the latest posts and has links to to the special noticeboards; you can browse using navigation across the top or use search or a tag cloud in the footer. classicoutbacktrial.com.au J2: OTHER WEBSITE POSTS We will be posting non-official information on the website too, under various headings like News, Galleries and Competitor Guidance. You ll find links to the most recent posts on the COT home page as well as links to all posts in the various headings. Click around! J3: FOLLOWING THE COT WEBSITE You can follow the COT website so that you will be sent an notification every time we post something. When you re on our site, click on the Follow button on the bottom RH corner of your browser. J4: COT18 ON SOCIAL MEDIA The Classic Outback Trial has a presence on Facebook, Instagram and YouTube. We will share posts from the website through to these social media channels. As well, we will be posting other things of interest in the lead-up and during the event on Facebook and Instagram. You can find links to our social media pages in the footer of the website. Or search for us. Regarding Facebook, remember that Facebook may not put everything we post into your news feed so there s a good chance you ll miss something if that s the only info channel you re watching. You can manage this a little on our Facebook page click the down arrow next to the liked button in the banner. Here you can tell Facebook to put COT18 posts first in your news feed or ask for a notification when we post. 31

33 J5: USING SOCIAL MEDIA The CAMS Social Media Policy on how care should be taken when posting on social media especially in relation to sensitive issues or serious incidents can be referenced on the CAMS website at About>Policies>Social Media Policies and also Guidelines for the Use of Social Media. J6: REPORTING DURING THE EVENT OFFICIAL REPORTERS AND PHOTOGRAPHERS During COT18 we will post on the website regularly as well as posting pics and stories direct to Facebook and Twitter. COT18 roving reporters Alan Baker and Craig O Brien will be out there looking for stories. If you have something they may be interested in, please speak to them when you see them at a service area. Or, complete the Gossip Sheet/Publicity Form in the back of the roadbook and pass it to one of them or hand it in with the road card at the control at Lasseters at the end of the day, or drop it into Rally Headquarters. COT photographers, Ian Smith and Phil Williams will also be out on the stages capturing all the excitement of COT18. We will be posting a day summary and gallery of pictures each evening on the website. And, the media team will post updates when they have web access during the days. J7: MOBILE PHONES Mobile telephones have good coverage in Alice Springs, but become very unreliable almost as soon as you leave town. Very few control locations or service points have mobile telephone coverage. Event officials are using Satellite Phones for communications. We rent them from Satellite Hire Australia and can recommend them. SECTION K: EVENT BOOK The perfect way to recall your epic outback rally adventure - the Classic Outback Trial Book! To record the 2018 Classic Outback Trial, a high quality book is being produced; a coffee table style, hard cover full colour book. It will be an impressive lasting memento that will convey to friends and family the action and the atmosphere of the Classic Outback Trial. Filled with glorious colour images and reports from each day s stages and more, the book will also be a perfect thank-you gift for service crews, supporters and family. Steps have been taken to have the book produced soon after the event. 32

34 SECTION L: RALLYSAFE L1: RALLYSAFE EQUIPMENT There are two components needed to run the RallySafe system in your car. The first is a RallySafe fitting kit. The kit includes antennas and power supply leads. In order to run RallySafe in an event (and consequently, to pass scrutineering), this will need to be installed correctly prior to the event; The second is the RallySafe unit itself; this will be available at documentation in Alice Springs. RallySafe Fitting Kit There is the need to purchase and install a kit before the event - use the RallySafe online store to place an order. The easiest way to do this is to purchase the All-In-One Fitting Kit. This kit contains everything necessary to install RallySafe in the vehicle, and by using the options available, it can easily be customised to the vehicle s specifications. The installation cost is the responsibility of the competitor (it is not included in the entry fee). If any spare or replacement parts are required, the RallySafe online store contains everything that is in a fitting kit. Note that the RallySafe unit must be connected to permanent power (ie: direct to the battery, before the ignition switch). Information on the RallySafe System can be found on the RallySafe website at Competitors. RallySafe Manual Mode Quick User Guide 2014 V2.4; Quick Reference Manual; RallySafe Fitting Kit Instructions 2015 V5. RallySafe Unit The RallySafe unit (screen) will be available at documentation in Alice Springs and may be collected at any time from 0830 on Friday (eg: crews do not have to wait until their documentation report time). It is solely the competitor s responsibility to return the RallySafe unit to the organisers: Should a crew retire, the unit must be handed in to HQ as soon as possible. Do not take it home; The unit is to be removed from the vehicle at the final control at Lasseters on Day 6. L2: RALLYSAFE UNITS USED AS THE PRIMARY TIMING SYSTEM The RallySafe units will be used as the primary timing system throughout the event, recording vehicle movement times on both special stages and transport sections. The organisers will use a manual system with officials at controls recording times on control cards and road cards, the latter being carried by crews, and this system being used as a backup. Although the officials timepieces will be synchronised with the RallySafe units there may, on occasions, be a variation between the two systems. This may particularly occur at the end of special stages with the officials recording times using the line-ofsight procedure. Crews are not to be confused if the times do vary as the RallySafe time will apply. 33