United Soccer Club. Board Meeting Minutes. March 10, Meeting called to order by: Chris Bryson at 7:08 PM

Transcription

1 March 10, Meeting called to order by: Chris Bryson at 7:08 PM Board Attendance: Chris Bryson, Chris Bowman, Dane Slinkard, Brad Shannon, Dan Weisner, Melanie Montoya, Stasie John, Dave McCallister, Deb Nuebert and Jason Martinez 2.Approval of Agenda Motion to approve agenda: Chris Bowman Second: Dane Slinkard 3.Secretary s Report/Last Meeting s Minutes Motion to approve minutes: Brad Shannon Second: Chris Bryson 4.Officer/Committee Reports President: -Board Functions are published Please refer to Chris if there is a discrepancy -Risk Management Motion to move to separate agenda item: Chris Bryson Second: Chris Bowman VP of Soccer Operations: -AGT is now United Club Training, on Fridays with 6 stations, good mixing up coaches with other kids -Make sure teams are bringing their own balls for practice 1 of 11

2 -Coach Evaluation forms are going out, starting with High schoolers DOC: -Written update, Trevor ed in notes, see attached notes Field/Referee Director: -Fields and game cancelations; be prepared and proactive to reschedule -New forms for game reschedules - in google docs, coaches section of website VP of Business Operations: Treasurer: -Please reference treasury report Registrar: -No Update Marketing: -still working on marketing plan -waiting for parent consent for marketing materials -Stickers - will order with new logo for AGM Fundraising: -Soccer Supper Series -Need a fundraising meeting to go for big local sponsors City Relations: -Contract is now signed for 2016/17 -Coach training was very successful; 20 in attendance, with 15 wanting direct connections with USC -"Respect" signs have been approved and will be added to LSP and Kroh games -Approval on 2 day camps for summer field use Communications: -no monthly newsletter, but will send out s on important items and announcements 6. Unfinished Business 2 of 11

3 -Priorities - will be tracked with Teamwork Milestones -Logo - new logo has been approved -Uniforms - New uniforms will be used fro Fall 2016 Motion to approve new uniforms for all USC players: Mel Montoya Second: Chris Bowman Motion to approve new uniforms for all USC coaches: Mel Montoya Second: Brad Shannon 7. New Business -Camps 4 day camps in June and July need to promote 8. Announcements/Open Forum -AGM will be held at Foundations Church on April 15th at 7pm 9. Adjourn - 9:48 PM Motion to adjourn: Dane Slinkard Second: Brad Shannon April 14th, Meeting called to order by: Chris Bryson at 7:12 PM Board Attendance: Chris Bryson, Chris Bowman, Dane Slinkard, Brad Shannon, Dan Weisner, Melanie Montoya, Stasie John, Dave McCallister, Deb Nuebert, Jason Martinez and Trevor Warren 3 of 11

4 2.Approval of Agenda -Motion to approve agenda: Stasie John Second: Chris Bowman 3.Secretary s Report/Last Meeting s Minutes -Motion to approve minutes with modification of Trevor's section: Chris Bowman Second: Melanie Montoya 4.Officer/Committee Reports President: -Board raincoats are in, they were freebies from our vendor -Tryouts - shirts will have new logo, will work with Deb on that -Stranded 8th Graders, New Age groupings: will work diligently with other clubs to place all affected kids that season; pairing with Bootleggers, Arsenal, etc. VP of Soccer Operations: DOC: -Tryouts preparation with Deb; evaluation sheets, fields, shirts, etc. -Summer Soccer Camps: we need to get sign-ups going to get a player/coach ratio; camps are set for end of June and second week of July, $159/for days -CSU goal keeper camp; right now we are waiting for dates -DOC has been attending practices every night, with game attendance on Saturday; just offering guidance and insight to coaches Field/Referee Director: -Trying to get everyone to use the same site and keep data accurate is a priority -Coaches need to respect the game officials VP of Business Operations: Registrar: -No Update Marketing: -will be at LSP and Kroh for informational booth. Handout brochures and stickers, etc. Contact the City for heads up Fundraising: -City Grant - $2000 -Otter Box grant going out soon 4 of 11

5 -Soccer Supper Series - $450 -Will sell car decals for $5 City Relations: -small sided fields are moving forward, but on hold until after tryouts -5V5 no contact league, waiting on cost per player Treasurer: -$12K up YTD -Expenses are up $13K -$18K not collected YTD Communications: -Brad's doing Facebook Technology -Teamwork: Task cleanup -Club Blue Sombrero vs. Mail Chimp; we should use Mail Chimp from now on 6. Unfinished Business -Camps; see Trevor's notes 7. New Business -Positive Coaching Alliance; do we offer this? Trevor and Jason are looking at materials -Parent Task Force; Dan will now head this committee 8. Announcements/Open Forum 9. Adjourn - 9:23 PM Motion to adjourn: Chris Bowman Second: Dane Slinkard May 19th, Meeting called to order by: Chris Bryson at 7:19 PM Board Attendance: Chris Bryson, Dane Slinkard, Dan Weisner, Melanie Montoya, Stasie John, Dave McCallister, Deb Nuebert, 5 of 11

6 and Trevor Warren 2.Approval of Agenda -Motion to approve agenda: Stasie John Second: Chris Bowman 1. Approval of Agenda 2. Secretary s Report / Minutes from previous meeting 3. Motion - Melanie 4. Second - Dave McCallister 1. Officer / Committee Reports President Coaches survey, will compile a report for next meeting Start using our data to show trend in new recruits, drop-outs and scholarships Exit phone call from Board member for any non returning player VP Soccer Ops a. DOC b. Fields c. Officials VP Business Ops a. Marketing - Booth was successful, handed out fliers for tryouts and camps; should make this a continual thing every year. b. Fundraising - Soccer Suppers - start working with two nights/week, Still working on corporate sponsorship, Dave will make a coaches packet with fundraising c. City Relations - confirming fields for camps, good feedback on City Rec coach mentoring d. Communications - e. Technology - 2. Unfinished Business Camp Updates U9/U10 Feedback - how to manage multiple teams per age groups Tryouts - U9/U10 parents meeting, no kick-arounds for U11 and up, will make tryout packets and coaches packets 3. New Business 4. Announcements / Open Forum 5. Adjourn - 9:38 Motion: Dane Second:Melanie July 14, 2016 Meeting called to order by: Chris Bryson at 7:11 PM Board Attendance: Chris Bryson, Dane Slinkard, Stasie John, Deb Nuebert, Trevor Warren, Pam Perez, Brad Shannon, Dennis Hale 6 of 11

7 1. Approval of Agenda Motion to approve agenda: Stasie John Second: Dennis Hale 2. Secretary s Report / Minutes from previous meeting Motion to approve minutes - Dennis Hale Second - Dane Slinkard 3. Officer / Committee Reports President VP Soccer Ops a. Nothing to report, it's off season a. DOC - Camps are finished! Elite camp was very successful with Dave Bailey. Good feedback from coaches. Could send out survey to ask parents about timing and expectations. Marketing camps sooner next year. Pre-season coaches meeting planned. Player training cards may be used to promote practice and skills. Team formation policy for U11/12, high schoolers, and start kick-arounds for U9/10 rec. b. Fields - Will have meeting with City on fields for Fall and goal requirements c. Officials - no update VP Business Ops a. b. c. d. e. f. g. Marketing - will have marketing meeting to go over marketing plan Fundraising - Soccer Suppers - start working with two nights/week, Still working on corporate sponsorship City Relations - CSA has $1.5 mil for field development, priority is turf, will work with City to see if we can use it Communications - still continuing FaceBook and Twitter; should we continue newsletter? Technology - Treasurer - Collections in progress, Parent Task Force - 6 to 7 parents responded with interest from Dan's 4. Unfinished Business Tryout Committee - will be formed under Soccer Ops, goal will be to create handbook Board Member replacement - Treasurer, VP of Soccer Ops Motion to approve Temp Leave of Absence, 90 days for Jason Martinez (revisit in 90 days), temp replacement with Dave McAllister - Chris Bryson, Second: Dane Slinkard, Vote approved by all Motion to recruit new Board member for Treasurer position: Dane, Second: Dennis Hale 5. New Business Player's Cup - "United Village" Uniform Policy - Motion to make new jersey mandatory with exception for oldest age group B/G (must be consistent within team): Dennis Hale, Second: Stasie John, Opposed: 1, For: 6 Refund Policy - Debbie will out existing policy, and we will come up with a more detailed policy 6. Announcements / Open Forum - Club Night Out - Winona Pool, Tuesday August 9th 5:30 PM Adjourn - 9:48 Motion: Dane Second: Brad Shannon August 17, of 11

8 Meeting called to order by: Chris Bryson at 7:45 PM Board Attendance: Chris Bryson, Paul McQuaid, Dane Slinkard, Stasie John, Debbie Nuebert, Pam Perez, Trevor Warren, Dave McAllister, Jason Martinez, Dan Weisner 1. Approval of Agenda - Motion: Dane Slinkard, Second: Melanie Montoya, Approval: All 2. Secretary s Report / Minutes from previous meeting: Motion: Dane Slinkard, Second: Dave McAllister, Approval: All 3. Officer / Committee Reports President - No Update VP Soccer Ops a. DOC - New Assistant DOC, Randy Chase will meet at coaches meeting, will help recruit goal keeper coaches. Skill cards and Stations will be used for Tech Training. New rules, especially heading will be talked about at coaches meeting; will handout cheat-sheets for rules. b. Fields - Met with City, all fields are sorted out for Fall season c. Officials - Deanna Duncan might take-on rescheduling for us; Huge burden for club, so outsourcing this might work. Brad will take on process and propose any new changes next meeting VP Business Ops 4. Unfinished Business 5. New Business a. Marketing - Stasie and Melanie, Deb had a marketing meeting. Discussed focusing on Visibility, which is just on-going advertising and community presence (Ads, events, etc.) Then focus on Membership/Recruitment, which will be our huge spring push for tryouts (Schools, Chilson Ad, Kroh booths, etc.) Next on our marketing agenda is Social Media push b. Fundraising - Home Team Advantage, BWW, will update later, Snap Raise?? c. City Relations - Coaches meeting for Rec is 8/25, 6pm; Need to push Johnstown and Berthoud connections d. Communications - no update e. Technology - no update f. Treasurer - no update g. Parent Task Force - Dan sent out list, some parents responded; goal is office painting Board Member replacement - Treasurer - Chris recruited Paul McQuaid, Motion to add new member: Chris Bryson, Second: Dave McAllister, Approval: All Refund Policy - Deb is still working on it Recruitment Director Role - table 6. Announcements / Open Forum - Jason is back on Board, as member at large. McAllister will permanently take on VP Soccer Ops; Motion: Chris Bryson, Second: Dane Slinkard, Approval: All 7. Adjourn - Motion: Chris Second: Dane; 9:30pm Sept 15, 2016 Meeting called to order by: Chris Bryson at 7:42 PM Board Attendance: Chris Bryson, Paul McQuaid, Dane Slinkard, Stasie John, Debbie Nuebert, Trevor Warren, Dave McAllister, Jason Martinez, Dan Weisner Approval of Agenda - Motion: Dane, Second: Dave Approval: All Secretary s Report / Minutes from previous meeting - Motion: Dane, Second: Dave, Approval: All Officer / Committee Reports - President - VP Soccer Ops - Need to start working on Winter Camps: Dave, Trevor and Pam will help coordinate the gym and turf 8 of 11

9 reservations. 1. DOC - Keeper Training ongoing, and good. Will be aware of ages training together, not have a big spread in ages. Merv Johnson has joined us for coaching. 2. Fields - The fields are small and takes some getting used to for U10s, may need to make larger 3. Officials - sponsor an officials course, maybe during the holidays VP Business Ops 1. Marketing - may work with Applebee's to get LSP banners, Need to get a banner at Mountain View, Buy six of Aspire, USC gets a buck 2. Fundraising - Soccer Suppers is on-going 3. City Relations - Dane ran a coaching session for City coaches, went well; 4. Communications 5. Technology 6. Treasurer - Paul will meet with Deb to go over policy and procedures. Will do financial reports: monthly, quarterly, and annual, plus trend from last years data 7. Parent Task Force - need to get parent and student volunteers for office painting Unfinished Business Refund Policy - Paul and Debbie will work on this for online registration Recruitment Director Role - we need someone dedicated to recruitment and outreach, Motion to Add New Board Member, Recruitment Director: Dave, Second: Paul Approval: All New Business Team Placement - division placement has been disappointing for some teams, in that they are winning all the time, so how to we determine true placement for spring. Announcements / Open Forum Adjourn - Motion: Dave, Second: Chris, Approval: All Adjourn - 9:51 PM Oct 13th, 2016 Meeting called to order by: Chris Bryson at 7:38 PM Board Attendance: Chris Bryson, Paul McQuaid, Dane Slinkard, Stasie John, Debbie Nuebert, Trevor Warren, Dave McAllister, Melanie Montoya, Dan Weisner Approval of Agenda - Motion: Dane Slinkard, Second: Dave McAllister, Approval - All Secretary s Report / Minutes from previous meeting - Motion: Dave McAllister, Second: Dane Slinkard, Approval - All Officer / Committee Reports President VP Soccer Ops - Most important right now is Winter Camps, and possible winter training with Trevor; will have meeting on this 1. DOC - getting around teams and watched games, coaching teams/coaches and doing evaluations. Might need more mannequins and a white board for lightning breaks. Working on skills cards for players. Coaches handbook for all rules/standards/club organization/culture and etc. NSCA convention in LA for 2016, Trevor might go and is looking for coach interest. 2. Fields - no update 3. Officials - Major shortage and it shows. Many are inexperienced, but we need more. One day Ref Class (Level 8) in Greeley. Chris will send out to try and get attendance up. VP Business Ops 1. Marketing - Potential booth in April for Loveland Classic, $350. Applebee's will sponsor our LSP flag banners. 9 of 11

10 Stasie will follow up with Pam on MV banner 2. Fundraising - no update 3. City Relations - no update 4. Communications - need to come up with weekly or monthly newsletter 5. Technology - no update 6. Treasurer - please see posted reports 7. Parent Task Force - painting office, still in planning, might wait until winter Unfinished Business Refund Policy - Deb/Paul came up with new refund policy, needs approval after review Recruitment Director Role - still looking around for this New Business Winter Programs - will have separate meeting to discuss Announcements / Open Forum Adjourn - 9:40 pm Motion: Dave McAllister, Second: Chris Bryson November 10th, 2016 Meeting called to order by: Chris Bryson at 7:12 PM Board Attendance: Chris Bryson, Paul McQuaid, Dane Slinkard, Stasie John, Debbie Nuebert, Trevor Warren, Dave McAllister, Melanie Montoya, Dan Weisner, Dennis Hane Approval of Agenda Secretary s Report / Minutes from previous meeting - Motion: Dave, Second: Mel, Approval: All Officer / Committee Reports President - Met with Bootleggers to partner for stranded players due to age grouping (8th grade girls), they are also having 3 Winter Programs; futsal league, high school prep series, technical training. We also floated the idea of a shared tournament. CSA Conference in Denver, Jan 28th. VP Soccer Ops - Talked with Coach Romkey for U11G or U12B Combined team formed. VP Business Ops - DOC - got feedback from coaches on team league placement, also talked about coaches 2 year plan. Need replacement coaches for a few teams. Sent out player and team evaluations. Fields - we need to update and announce game changes for coaches Officials - major shortage; communicate to parents about problems Fundraising - Soccer Suppers is over, but will continue. Will do Snap Raise! for holiday fundraiser. Chris came up with Fundraiser levels for Corporate sponsorship, Stasie will look into UC Health sponsorship for tryout shirts. City Relations - will schedule with City and some Board members Communications - no update Technology Treasurer - Balance is $80,000, Paul will send out reports via next reporting round Parent Task Force - painting office over Christmas break Marketing - Applebee's will buy banners, but we must order locally and then they will send payment to vendor Unfinished Business Refund Policy - Motion to approve: Dave, Second: Chris, Approval: All Recruitment Director Role - recruitment: have a Spring kick around for City Rec players for U8-10 Winter Programs - see notes on Bootleggers New Business NCSC Partnership Potential - 10 of 11

11 Elections - Should be doing an election at an annual meeting, will amend bylaws, Motion: Dave, Second: Dane, Approval: All Announcements / Open Forum Adjourn - Motion: Dave Second: Chris, Approval: All December 8th, 2016 Meeting called to order by: Chris Bryson at 7:18 PM Board Attendance: Chris Bryson, Paul McQuaid, Dane Slinkard, Stasie John, Debbie Nuebert, Trevor Warren, Melanie Montoya, Dan Weisner Approval of Agenda Secretary s Report / Minutes from previous meeting - Motion: Dane, Second: Deb, Approval: All Officer / Committee Reports President - CSA Conference in Denver, Jan 28th, Dane, Chris, Deb, Trevor, Paul; Jason and Dane as coach of the year. VP Soccer Ops - Winter Program VP Business Ops - DOC - met with Bootleggers, talked about Winter programs and stranded 8th graders. Met with an interested coach for U11 girls, may be good fit. Coaches Handbook in the works. This will be more of a club reference for policy and culture than an actual coaching manual. Now that we have coaches uniforms for practice, we need to get players in practice gear. Motion to make mandatory training uniform for Spring season (Practice top, black shorts, black socks): Trevor, Second: Stasie, Approval: All Fields - No update Officials - No update Fundraising - UC Health sponsorship for tryout shirts, Applebee's City Relations - will schedule meeting with City and Dane, Dave and Trevor to talk about field/facilities Communications - no update Technology - start getting TeamWork ready for 2017 Treasurer - Balance is $79,079, Paul recommends that we stay between $20K and $100K at all times. We also need to talk about changing our calendar fiscal year. For details see Treasurer report Parent Task Force - painting office over Christmas break, Jan. 3rd or 4th, colors have been chosen Marketing - no update Unfinished Business Winter Program Communication Board Elections: 3 members to recruit; Need to talk about splitting election years for the Board, one half one year, the other half the next New Business Video System - About $2K for equipment, need one person to be trained and take on the project, will put together plan but not budget for it now Fundraising - Snap Raise; Stasie will make the page and send out a link for review Spring Registration will open in January Announcements / Open Forum Adjourn - Motion: Dane Second: Deb, Approval: All Adjournment at 10:03 PM 11 of 11