Relay For Life Team Meeting. 22 June days to go! Team Name:..

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1 Relay For Life Team Meeting 22 June days to go! Team Name:..

2 What s New at Relay - World Gym Fitness Challenge - Ball games area - Food vendors Spirit of Relay Award - What is it? - Latest update Relay For Life Team Meeting 22 June 2016 Team Activities on the Day Want to host an activity? Doing onsite fundraising? Relay s Got Talent have you nominated? Youth Teams - Under 18 s at Relay - Team Supervisors need names by 22 July, NO SUPERVISORS = NO RELAY Candlelight Ceremony - Submission of pictures - Cans not sand helping others Awards and Presentations - Best Costume, Campsite, Letterbox and Baton - Highest Fundraiser Youth Team and Overall Monster Raffle return of unsold books Logistics and campsites - Set up and sites - Marquee hire Q&A - What can we help you with?

3 Word Gym Fitness Challenge Thanks to our friends at World Gym, this year at Relay we are running the World Gym Fitness Challenge on Saturday and Sunday. Teams can enter X-Fit Challenges or join the World Gym instructors for a high intensity Metafit interval workouts to keep the energy levels buzzing! Session Times Fitness Challenges Great prizes to be won and lots of fun! Saturday 4.30pm and 5.30pm; Sunday 7.30am Metafit Workouts Saturday 5.00pm; Sunday 7.00am and 8.00am

4 Ball Games This year we will have a dedicated area away from the campsites and track for people to play around with a ball! So if anyone does want to chuck a ball around this is the place to do it. We ask that everyone acts responsibly and safely as this area will NOT be supervised. For safety reasons and in respect of other Relayers - definitely no ball games on the track or within the campsite areas. Anyone found acting dangerously or irresponsibly will either have their ball taken from them or be asked to leave Relay. Food Vendors New food options for this year: Spoonies Fro-Yo The Samosa Hub

5 Spirit of Relay Awards This award recognises teams who not only fundraise but also get involved in all areas of the Relay For Life event and contribute to making it a great experience. Teams can earn Spirit of Relay points for doing different things. The minimum requirement to qualify for the Spirit of Relay awards is that your team has raised and banked $2000 ($1500 for Youth teams) by two weeks out from the Relay For Life. You can earn Spirit of Relay points by participating in some of the following events in the lead up to Relay For Life: Attend the scheduled Team meetings - 50 Spirit points for each meeting you attend. Please ensure you have filled out the attendance form with your team name when you entered today! Recruit other Teams 100 Spirit points. Encourage others to create a team and join Relay For Life. You must advise the Relay For Life Coordinator at the CCQ office of the team you have recruited so that when they register your team can receive the points credit. Hold a Flash Mob before the event and upload it to our Facebook page 100 Spirit points Participate in Relay s Got Talent on the night 100 Spirit points Coordinate an activity at Relay For Life 100 Spirit points. See attached sheet and let us know the one you would like to do on the day. Commit to holding an onsite fundraiser during Relay 50 Spirit points. Please let us know your activity beforehand so we can advertise it for you and include in the event program Hold a fundraising event of your own and make sure you share it on the Cairns Relay For Life Facebook page. 50 Spirit points. Create your Relay Letterbox for the event 50 Spirit points Make and display a Team Banner 20 Spirit points Create your Team Baton 20 Spirit points

6 Spirit of Relay Award the prize All teams who have raised $2000 ($1500 for Youth Teams) or more and who have earned Spirit of Relay points will be eligible to win the prize. The winner will be the team that has the highest total of Spirit of Relay points. (In the event of a tie with equal number of Spirit of Relay points, the winner will be the team who has achieved the highest fundraising total.) The Winner of the Spirit of Relay will receive a VIP Campsite Package Marquee style tent set up in a prime trackside position Outdoor dining and lounge furniture to relax on Esky full of non-alcoholic drinks and snack food Plus trophy and bragging rights!!!

7 IDEAS FOR ACTIVITIES ON THE DAY OF RELAY Earn 100 Spirit points by hosting and coordinating an activity at Relay. ACTIVITY Hourly Trivia Questions your team will wear the question on their back and walk around the track. From 3-11 changing the question every hour. The first team to give you all the answers between wins a nominal prize Amazing Race Give the other teams a list of things they have to do and the first team to do it gets an nominal prize Flash Mob on the night need your music for the night and we will give you a time could theme these for the decades Electronic treasure hunt and tag for relay for life Cairns ideas A-Z ideas Colouring in Station Face Painting TEAM NAME Limbo tell us the time and you organise the limbo and volunteers Cardboard Box Derby Your Ideas got a great idea for an activity? We would love to hear them!

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10 You can also nominate for Relay s Got Talent online via the Relay website

11 Under 18 s at Relay Youth Policy o every person under the age of 18 must have approval by a parent or guardian to register for and participate in Relay For Life events. Youth Teams and Supervisor Policy o youth teams must have two adult supervisors o supervisors must be 21 years of age or over o supervisors must be present at all times throughout the Relay For Life event o supervisors names and contact details must be provided at least one week before the event REGISTER DETAILS ONLINE NOW o supervisors must sign a form committing to their responsibilities (see next page) o supervisors are responsible for the behaviour and conduct of the youth they oversee o supervisors do not have to register for Relay or join the team. Code of Conduct for Youth Teams o We want all participants to enjoy their Relay For Life experience. o Common sense is key to everyone having a good time. o This means considering and being respectful of the needs of other participants, abiding by the event rules and complying with all reasonable requests from members of the organising committee or Cancer Council Queensland staff. SORRY - NO EXCEPTIONS NO SUPERVISORS = NO RELAY WE TAKE SAFETY SERIOULSY o If a Youth Team does not have confirmed supervision one week before the event they will not be allowed to attend Relay o If Supervisors fail to turn up or leave, Youth Teams will be asked to leave Relay

12 Candlelight Ceremony The Candlelight Ceremony is one of the most touching and memorable ceremonies that happen at Relay For Life events. The Candlelight Ceremony is a time to remember those lost to cancer, to support those still fighting the disease and to honour those who have fought in the past. Teams are able to write messages of hope or love on their candle bags (supplied on the day) and then place the lit bags as a glowing tribute on the track as part of the ceremony. (Candle bags and tea lights will be available to purchase at the event for the public.) Photos for Candlelight Ceremony If you have lost someone to cancer and you want to remember them in a special way at Relay, please send your photos and words to be put in a photo slideshow during the Candlelight ceremony. Photos should be sent to the local Relay Coordinator by ing cairns@cancerqld.org.au with details of name, year of birth and passing, and a short message of remembrance. Please send them as soon as possible, the earlier the better, so we can make sure there is enough time to put the slideshow together. Cans not Sand helping others Traditionally we have weighted the bottom of our paper candle bags with sand before placing the candle inside. This year we are suggesting we use a can of tinned food which is easier, less messy, and nice and stable. Then, at the end of Relay as we leave we can place the food tins into collection bins for the Anglicare Food Bank which helps local families doing it tough. This new initiative is purely optional we will still have sand available.

13 Awards and Presentations During Relay we will have awards for the following: - Best Costume - Best Campsite - Best Letterbox - Best Banner - Best Baton These awards will be judged on the Saturday afternoon and announced Saturday evening. Highest Fundraising Awards At the Closing Ceremony on the Sunday morning we will also announce and present the awards for the following: - Highest Fundraiser - Youth Team - Highest Fundraiser - Overall Monster Raffle Do you have any books you think you won t sell? We have teams looking for more books but they are all out and issued. All unsold books returned at the end of the event mean lost funds so please return any you think you won t sell immediately to the CCQ Office thank you! All books (sold and unsold) must to be returned to CCQ office by Saturday 30 July or before.

14 Logistics and Campsites Registration and campsites o All teams will be required to register at the designated Registration Area on arrival to receive their team kit including registration wristbands, candle bags and candles o Campsites are 5m x 6m in size o Campsites will be allocated at the last Team Meeting on Wednesday 27 July. The committee will do their absolute best to accommodate teams requests however cannot guarantee they will receive the requested campsite. We ask for your patience and cooperation. o Campsites will be numbered and clearly marked o No glass allowed o No naked flames, gas lights or BBQs o No pets or animals (assistance dogs excepted) Set up and pack down times o Teams can register and set up camp sites anytime from 2.00pm 6.00pm on Friday and from 9.00am on Saturday. o All teams are encouraged to be on the track for the last half hour of Relay on the Sunday morning o Teams can start cleaning their sites and organising belongings prior to the end of the event o All teams are asked to attend the Closing Ceremony at 9am on Sunday to celebrate their achievements and formally end the Relay o Sites and tents can then be dismantled immediately after the ceremony Marquee Hire Special rates have been made available by local companies for hire of marquees and other equipment. Check the website. All this information (and any updates) is available on the Relay website Camping and Logistics Marquee Hire