SPRING DANCE CONCERT Important! Please Read!

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1 DANCE DEPARTMENT 2018 SPRING DANCE CONCERT DATES FRIDAY, APRIL 27TH 7:00 PM (SHOW 1 OF 3) SATURDAY, APRIL 28TH 3:00 PM (SHOW 2 OF 3) SATURDAY, APRIL 28TH 7:00 PM (SHOW 3 OF 3) ALL SHOWS ARE THE SAME PRESENTATION & ALL DANCERS MUST BE AT ALL 3 SHOWS TO PARTICIPATE SPRING DANCE CONCERT Important Please Read Dear da Vinci Dance Families: The 2018 da Vinci Spring Dance Concert is just around corner and the students are working diligently to present a spectacular show. On Friday, April 27th and Saturday, April 28th, all full year dance classes will be showcasing their work. The performances are graded and mandatory for all dancers enrolled in full year dance classes. In this packet you will find extremely important details regarding: 1. MANDATORY AFTER SCHOOL REHEARSALS 2. VOLUNTEER OPPORTUNITIES 3. TICKET INFORMATION AND SALE DATES INCLUDES Papers to Fill Out & Return by March 2nd 4. CRUCIAL TIMES-DRESS REHEARSAL AND SHOW NIGHTS MANDATORY AFTER SCHOOL REHEARSAL SCHEDULE- PLEASE REVIEW CAREFULLY In this packet you will find a schedule of additional mandatory rehearsal each full year dance class will have in MARCH/APRIL. This is a crucial time period for the performance and it is extremely important that every dancer attend ALL listed rehearsals. Please take time to reschedule any conflicts so your dancer can be in attendance the ENTIRE rehearsal. Dancers will not be allowed to leave rehearsal early. Also, notifications regarding TBA rehearsal will be sent home one week prior to rehearsal. In the performance world, TBA means write the rehearsal down as if you have rehearsal and wait to be notified. In the past, dancers have been cut from sections of the dance pieces or entirely removed because they weren t in attendance for in school and/or after school rehearsals. We need 100% attendance for every dancer to be included and feel successful in their performance endeavor. Please take time to CAREFULLY schedule the month of MARCH/APRIL in your family calendar so that every performer can feel successful. Doctor/dentist appointments and the like must not conflict with the times of your child s daily dance class or their scheduled after school rehearsals If your dancer is ill, please let Claire know that day as soon as possible, by calling the da Vinci main office or ing. The Dance Department REQUIRES students to be in attendance at the Dress Rehearsals Thursday, April 26th. Thank you for your cooperation and support Student Name: Period: Class Title: Dance 1 Dance 2 Dance 3 Dance 4

2 Please keep this page for your records WE NEED YOU The dance show takes not only many extra hours from the teachers and participants, but wonderful parent volunteers. WE NEED YOU The show will not be possible without your help. We need volunteers for a large list of jobs, as well as parents who are willing to run errands, make phone calls, sew costumes, wash costumes, etc. A link to Sign up Genius will ed to families the last week of Marchl. It takes a village to put on a da Vinci Dance Concert. Pamela Kreutz is our 2018 volunteer coordinator. If you have any questions about volunteering, Pamela can be reached at or her at vckplk06@comcast.net DAYTIME DRESS REHEARSAL: Thursday, April 26th 9:00a-3:00p Gym/Auditorium We need assistance during the day on Thursday, April 26th. This job involves assisting students in and out of costumes, monitoring students and running general errands. 20 parent volunteers are needed for DRESS REHEARSAL. BOX OFFICE/FRONT OF THE HOUSE: Friday, April 27th Show 5:00-9:00p Auditorium/Hall Saturday, April 28th Show 1:00-5:00p Auditorium/Hall Saturday, April 28th Show 5:00-9:00p Auditorium/Hall We need 4 adults managing the box office and front of the house each night. This is an important job and requires individuals comfortable handling money, welcoming guests, and helping student ushers. BACKSTAGE SHOW HELPERS A LINK TO SIGN-UP GENIUS WILL BE ED TO FAMILIES THE FIRST WEEK OF APRIL VOLUNTEERS MAKE THIS SHOW POSSIBLE Friday, April 27th Show 5:00-9:00p Cafeteria Saturday, April 28th Show 1:00-5:00p Cafeteria Saturday, April 28th Show 5:00-9:00p Cafeteria Backstage show helpers are crucial to a successful show. Helpers would be responsible for assisting students into costumes and various backstage items. Helpers will be stationed in the Green Room (cafeteria) during the show. We need 20 parent volunteer slots filled for each of the three shows for a total of 60 parent volunteers If you have a strong but loving personality, please sign-up for this job. You will be helpful in calming anxious nerves and monitoring behaviors. POST CONCERT CLEAN-UP: Monday, April 30th 8:15-12:00 p.m. Gym We need 10 parents on Monday, May 8th to help pull things back together. A huge amount of costumes, props, sets and production time need to be organized and put back in their storage places.

3 MARCH & APRIL 2018 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY MARCH 12 3:30-6:00 pm Dance 2/Period 3 MARCH 13 MARCH 14 3:30-6:00 Dance 4/Period 6 MARCH 15 MARCH 16 MARCH 17 MARCH 19 *3:30-5:30 pm Dance 1/Period 1 *Moved from 3/15 due to a scheduling conflict MARCH 20 3:30-6:00 pm Dance 4/Period 6 Sara MARCH 21 MARCH 22 MARCH 23 MARCH 24 APRIL 2 3:30-6:00 pm Dance 4/Period 6 Sara > SPRING BREAK < APRIL 3 3:30-6:00 pm Dance 1/Period 1 APRIL 4 3:30-6:00 pm Dance 3/Period 4 Andrea APRIL 5 3:30-6:00 pm Dance 1 /Period 6 APRIL 6 3:30-6:00 pm Dance 3/Period 4 Andrea APRIL 7 APRIL 9 3:30-6:00 pm Dance 1 /Period 6 APRIL 10 3:30-6:00 pm Dance 1/Period 3 APRIL 11 3:30-6:00 pm Dance 2/Period 4 APRIL 12 3:30-6:00 pm Dance 2/Period 3 APRIL 13 TECH REHEARSAL (see schedule below) APRIL 14 APRIL 16 3:30-6:00 pm Dance 2/Period 4 APRIL 17 APRIL 18 3:30-6:00 pm Dance 1/Period 3 APRIL 19 APRIL 20 3:30-6:00 Dance 4/Period 6 APRIL 21 TECH REHEARSAL (see schedule below) APRIL 23 3:30-6:00 TBA APRIL 24 3:30-6:00 TBA APRIL 25 3:30-6:00 TBA APRIL 26 Daytime Dress Rehearsal 2nd Period-6th Period APRIL 27 DANCE CONCERT Show #1: 7pm APRIL 28 DANCE CONCERT Show #2: 3pm Show #3: 7pm DANCE COSTUME LAB DONATION-$10.00* The dance department each year collects a one time suggested $10 lab donation for the dance concert to help offset the cost of costuming 300 dancers. There are approximately four costume pieces per dancer which means over 1,200 costume pieces per show Please attach the suggested donation and return with the SPRING DANCE CONCERT PARTICIPATION FORM. Any additional money your family can donate for the cause would be greatly appreciated Thank you for your support. *This suggested donation does not apply to anyone in Dance 3 or 4, as your suggested donation was paid in January. Please consider still making a donation for the Spring Concert if you are able.

4 TICKETS We have three performances planned: one on Friday, April 27th at 7:00 pm and two on Saturday, April 28th, at 3:00 pm and 7:00 pm. Each performance is the same show. Our dance concerts are quite a production and with over 250 students participating in each show. Tickets do sell out. Tickets are $10.00 each. Seating will be on a first come first served bases. On April 2nd we will send a link to families of year-long dance students so they have first crack at ordering tickets. Once tickets go on sale to the general public April 16th tickets will sell out quickly. The online link will become inactive 2 hours before show time. We will hold back 100 general admission tickets from each show to sell at the da Vinci box office on the day of the show. These tickets will go on sale 1 hour before show time, along with any others that might not have sold online. There are designated wheelchair slots both in front of the first row on the main floor and in the balcony. Please contact the office in advance if you need wheelchair assistance. DATES AND TIMES DANCERS NEED TO BE AT SCHOOL FOR PRODUCTION WEEK #1 #2 #3 #4 FRIDAY, APRIL 13TH LIGHTING REHEARSAL NO ABSENCES 12:00-2:00 After School Dance (TBA) 2:00-3:00 Dance 3/Period 4 3:00-5:00 Dance 4/Period 6 SATURDAY, APRIL 21ST LIGHTING REHEARSAL NO ABSENCES 9:00-10:00 Dance 1/Period 1 10:00-11:00 Dance 2/Period 3 11:00-12:00 Dance 4/Period 6 12:00-1:00 Dance 1/Period 6 1:00-2:00 Dance 3/Period 4 2:00-3:00 Dance 1/Period 3 3:00-4:00 Dance 2/Period 4 This day is extremely important because we will be putting everything together for the first time. Dancer s will be working with a professional lighting technician and stage managers to get their dance pieces ready for the final dress rehearsal later in the week. THURSDAY, APRIL 26TH DAYTIME DRESS REHEARSAL 9:00 a.m.-3:15 p.m. All dancers need to be in attendance Hair needs to be done as specified, but no stage make-up (only if a dancer wants to practice). STUDENTS NEED A SACK LUNCH ON THIS DAY More information about performance hair and make-up will be distributed at a later date. FRIDAY, APRIL 27TH (SHOW #1) CALL TIME: 6:00 PM SHOW TIME: 7:00 PM All dancers must report to the cafeteria at 6pm and stay until pick-up at 8:30pm. Make sure your dancer eats dinner BEFORE you drop them off. Note: Dancers must stay backstage for the entire performance and won t be available for pick up until the show is over (approx. 8:30pm) SATURDAY, APRIL 28TH (SHOWS #2 & #3) CALL TIME: 1:30 PM SHOW: 3:00 PM and 7:00 PM All dancers report to the auditorium at 1:30PM and stay until pick-up after the late show at 8:30. Make sure your dancer eats a large breakfast and lunch BEFORE you drop them off. No dancers are permitted to leave between shows. STUDENTS NEED TO BRING A SACK DINNER FOR BETWEEN 4:30PM Note: Dancers must stay backstage for the entire performance and won t be available for pick up until the end of the show is over (approx. 8:30pm) REHEARSALS ARE GRADED AND MANDATORY

5 2018 Spring Dance Concert PARTICIPATION FORM-PLEASE RETURN STEP 1: THESE ARE ALL OF THE JOBS WE NEED TO GET FILLED IN ORDER FOR THIS SHOW TO BE SUCCESSFUL. SHELI WILL BE ING FAMILIES WITH A SIGN-UP GENIUS LINK FOR YOU TO VOLUNTEER. IT TAKES A VILLAGE PLEASE VOLUNTEER Daytime Dress Rehearsal Thurs., April 26th 9:00a-1:00p Box Office/House Helper-SHOW #1 Fri., April 27th Box Office/House Helper-SHOW #2 Sat., April 28th Box Office/House Helper-SHOW #3 Sat., April 28th Backstage Show Helper-SHOW #1 Fri., April 27th Backstage Show Helper-SHOW #2 Sat., April 28th Backstage Show Helper-SHOW #3 Sat., April 28th 5:00-9:00p 1:00-5:00p 5:00-9:00p 5:00-9:00p 1:00-5:00p 5:00-9:00p Post Concert Clean-Up Mon., April 30th 8:15a-12:00p STEP #2: CHECK YOUR REVIEW OF THE FOLLOWING I ve read the Spring Dance Concert packet. I understand the policies for my child being in class for in school/after school rehearsals, as well as MANDATORY performance times during production week. All dates are in my calendar. If I m available to volunteer, I ll sign up in sign-up genius. 8th graders: Please schedule shadowing around class/rehearsal. Attached is the suggested $10 Costume Lab Donation Please Check One: Cash Check I ve paid the suggested donation on SchoolPay under the category Spring Dance Lab Donation. I ve included an additional $ to support costuming the show. Donations are extremely helpful. Unable to pay at this time. RETURN THIS FORM TO SCHOOL BY FRI. MARCH 2ND STEP #3: FILL IN THE FOLLOWING PLEASE PRINT CLEARLY Performer s First/Last Name Home Phone and/or Parent Cell Guardian s First/Last Name Parent Address My Child is in: D1 D2 D3 D4 Guardian Signature Period: STEP #4: DOUBLE CHECK THE FOLLOWING AS A FINAL REVIEW 1. Put the Dress Rehearsals, Spring Dance Concert and MANDATORY after school rehearsals in your family calendar immediately. 2. Fill out the Spring Dance Concert Participation Form and VOLUNTEER, PLEASE WE NEED YOU 3. If you are able, enclose a Suggested $10 performance donation with this form or use SchoolPay under Spring Dance Lab Donation. Please make checks out to da Vinci Arts Middle School. 4. Contact Pamela Kreutz if you have questions regarding volunteering for the show. (vckplk06@comcast.net or )

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