Pine-Richland Band Boosters. Meeting September 11, 2017

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1 Pine-Richland Band Boosters Meeting September 11, 2017 President Lurrene Parker Vice-President Lisa Gaffey Treasurer Dan Kerr Secretary - Jill Gruber prbbsecretary@gmail.com

2 Lurrene Parker Pine-Richland Band Booster President Welcome

3 Brian Scott Pine-Richland Band Director Director s Notes

4 Lurrene Parker Pine-Richland Band Booster President Charms Band Website PRUBO Updates Spring Band Trip Congratulations

5 Charms If you have not yet entered parent information into your student s Charms account, please do so ASAP! PR Marching Band uses Charms to Manage: Registration Communications via s and Texts Spiritwear Store Interests We rely on parents to ensure contact information is correct.

6 Band Website Remember to check the band website for the latest news and calendar, including call times!

7 PRUBO Updates As a member of the Pine-Richland United Booster Organization (PRUBO), PRBB complies with PRSD Policy 915. As such, Annual Audit successfully completed. Annual Information submitted to Mrs. Bowman. All Policy 915 items have been submitted and accepted. Band holds a Member-at-Large seat on the PRUBO Board.

8 Spring Band Trip Destination and trip details will be made available upon approval by the PRSD School Board. Information will be available soon! ALL trip chaperones must have independent volunteer clearances. The Chaperone List for all events has been determined based on Interests selected in Charms. The Chaperone Chairs are in contact with this group and making assignments. Trip chaperones will be selected from this Chaperone List. Individual fundraising done by students last year no longer carries over. Individual student accounts no longer exist.

9 Congratulations Senior Troy Rowlands has been selected to represent PRSD and Pennsylvania in the National Association for Music Education All-National Honors Band November 25-29, Troy qualified through audition and participation in the Pennsylvania Music Educators Association All- State Band. Troy is only the second PR student in 20 years to be recognized on a national level. PRSD is paying for all of Troy s expenses. PRBB is contributing additional funds to cover some expenses for Mr. Stillwagon to chaperone. Congratulations to Troy and the PR band directors!

10 Dan Kerr Pine-Richland Band Booster Treasurer Treasurer s Report

11 Treasurer s Report Current Bank Balance as of 9/10/17 is $87,312 Large Surplus Balance due to Band Registration, Kennywood Ticket Sales, and 2 Home Football Games. Kennywood Ticket Sales thru August $25,498 Net Profit unknown, since payment for tickets has not been made yet. Band Concessions & Candy ESPN Game 8/27/17 Total Sales $6,478 Mt. Lebanon Game 9/1/17 Total Sales $5,335 CONCESSIONS NET PROFIT TO DATE (AFTER 2 GAMES) $5,280 Annual Audit Report for is complete. Thanks to Marlene Becker, Sherry Tupper & Geoff Meyer for their assistance with the audit IRS Tax Report Filing due November 15, 2017

12 Lisa Gaffey Pine-Richland Band Booster Vice President Fundraisers Kennywood Ticket Sales Band Spiritwear Sales Upcoming Fall Sports Raffles Fall Sports Raffle Additional Fundraisers in Fundraisers Orange Ribbon Tribute Game Additional PROF Kyle Pomerleau Scholarship Fundraising Chick-fil-A Rewards Program

13 Kennywood Ticket Sales Band Wrapping up Seasonal Ticket Sales Kennywood Ticket Sales through August: $25,498 (Net Profit unknown, since payment for tickets has not been made yet.) Kudos to those who stepped up to sell tickets right before and on PR Kennywood Day! Special thanks to Beth Farbacher for managing this sale all summer!

14 Band Spiritwear Sales Kudos to Beth Ahearn, Spiritwear Chairperson, and Jill Gruber for revolutionizing our band apparel sales! Sales now occur throughout the year. Sale #1 ended July 15 Sale #2 ended August 17 Sale #3 deadline will be November 30 (in time for holiday gifts) Sale #4 will occur prior to the band trip (hoping to offer some new spring wardrobe items, i.e. shorts) Spiritwear Store is always available online in Charms. Must meet deadline to ensure your order is processed for that sale date. Be sure to Check Out and Process Payment in the online store. If you do not, your order will not be placed.

15 Fall Sports Raffle Annual Fundraiser Kicks-Off Soon! Drawings will be held at the October 20 Pine- Richland home football game. Two Raffles will occur this fall due to the extreme generosity of our ticket donors. Thanks to the Kwasnick family for the Penguins tickets and the Rudolph family for the Steelers tickets. Many thanks to the Plaza family as well. They were able to secure a donation from Evoqua that includes Penguins tickets and an on-ice Zamboni ride for one!

16 Fall Sports Raffle Raffle Prize Package #1 Raffle Prize Package #2

17 Fall Sports Raffle This is a HUGE opportunity to raise significant funds for the spring trip. Please sell as many tickets as you can! Profits will be distributed for the benefit of the band as a whole, lower the overall cost of the spring trip, and reduce overall trip cost per student. Fundraiser details will outline sale expectations and goals for each band member. Thanks to Christine Plaza for chairing again this year!

18 Additional Fundraisers in 2017 Stromboli Sale Early October Sale Dates Delivery before Halloween Special thanks to Geoff and Carla Meyer for stepping in to chair! Mattress Sale Saturday, November 4 At Pine-Richland High School Many thanks to Tonya Kaib for chairing once again! Pie Sale Mid-October to early November Sale Dates Delivery before Thanksgiving Thank you to Amy Moore and Sheila Baldauff for chairing! Each Fundraiser will include details that outline student fundraising goals/expectations

19 2018 Fundraisers Pierogi Sale January Sale Dates Thanks to Jill Roskin and Karen Junker for chairing! 2018 Spring Sports and Music Raffle Scheduled for January and/or February Has to be wrapped up before Spring Trip to calculate benefit. Previous raffle included U2 Concert Tickets, Penguins Tickets, and Cash. Please contact Lisa Gaffey or Christine Plaza if you would like to donate any tickets for the prize package. Thanks to Christine Plaza for chairing all of our raffle fundraisers! Each Fundraiser will include details that outline student fundraising goals/expectations

20 Orange Ribbon Tribute Game Supports PROF Scholarship in Memory of Kyle Pomerleau Annual game to honor Kyle is this Friday, September 15 Band students, staff, and cheerleaders wear ribbons Additional ribbons will be available alongside collection boxes in the stadium Student Section wears orange as do many of the fans Donations are collected at the stadium PRBB committed to supporting the scholarship annually Annual minimum contribution goal of $1000 Please consider making a donation

21 Additional PROF Kyle Pomerleau Scholarship Fundraising Orange Ribbon Tribute Game Donations Bake Sales at Winter and Spring Concerts Thanks to Cindy Maloney for managing the Bake Sales again this year!

22 Rewards Program Keep collecting your Cranberry Chick-fil-A receipts and sending them into the Band Box! We anticipate that receipts from the new Chick-fil-A opening in Pine Township will also be collectable, since it is under the same ownership. Due to the magnificent success of the Chickfil-A Food Credit Rewards Program, we have earned over $500 in free food to date.

23 Lurrene Parker Pine-Richland Band Booster President Senior Night Senior Book Volunteer Update Volunteering Concessions and Candy Stand Chaperones Acknowledgements PRBB Open Positions Upcoming Events Next Booster Meeting

24 Senior Night Friday, October 20 Save the date and prepare to celebrate the Class of 2018 Band Members! Senior Parents watch for details and RSVP as soon as possible to Anna Schmitt at Freshman, Sophomore, and Junior Parents watch for details on how you can help the seniors celebrate through donations and volunteer opportunities.

25 Senior Book This special keepsake is created each year as a gift to the senior members of our Marching Band. The book contains a one-page biography of each senior band member, section pictures of the entire band, candid photos of band members, plus senior ads and business ads. A special thank you to Jill Baxter for producing the book again this year! Please contact Jill if you are interested and able to assist with production. Book is distributed to all seniors at the October 20 Senior Night game. To order your own copy or additional copies, see the band website for ordering details. If you wish to purchase a business or personal ad, go to the Seniors 2018 page on the website to access forms. Deadline was September 8 if formatting was required. Printer ready ads are due September 22. Senior Questionnaire was due online by September 1. If you have a senior, please make sure that they completed it. Samples of books from prior years are available tonight if you would like to take a peek at the format.

26 Volunteer Update Thank you for your support, we need it! Thanks to the many, many parents that volunteer to help things run smoothly. It takes a lot of volunteers to assist our fantastic band and help them accomplish all that they do! Special Thanks Denise Malchano and Uniform Room Volunteers Concessions and Candy Stand Chairs and Volunteers Tim and Janet Harris and Chaperones

27 Volunteering Utilize SignUp.com to recruit and manage volunteers. Openings communicated via and on the band website. If you need to change/cancel your volunteer commitment, please edit online so volunteer openings are current on SignUp.com. If you need to change/cancel your commitment at the last minute, please contact appropriate committee chair as soon as possible so that your spot can be filled.

28 Concessions and Candy Stand Concessions and Candy Stand are vital fundraisers. As reported earlier in the Treasurer's Report, PRBB Concessions at the first two games were very profitable. We had a great turn out of volunteers to staff both the concessions and candy stand for our first day game and our first night game. A huge thank you to all who gave of their time! Many volunteer options and shifts are still available for remaining games. Read s and check website to access the SignUp.com link to view openings and volunteer. Many thanks to our dedicated chairs! Team is off to a great start!

29 Chaperones Tim and Janet Harris, Co-Chairs Parent volunteers are utilized for each band event. Chaperones are highly encouraged to have independent volunteer clearances. The Chaperone List for all events has been determined based on Interests selected in Charms. The Chaperone Chairs are in contact with this group and making assignments.

30 Acknowledgements Annual Audit Auditors: Marlene Becker (Chair), Sherry Tupper, and Geoff Meyer Treasurer: Dan Kerr Kennywood Ticket Sales Fundraiser Chair Beth Farbacher Pool Party Chair Cindy Maloney Chaperone Chairs Tim and Janet Harris Uniform Room Committee Denise Malchano, Chair Lisa Frick, Chair Assistants: Samantha Hutchinson, Sheila Baldauff, and Linda Germ Concession Stand Chairs Denise Layne, Tonya Kaib, and Jane Buss Candy Stand Chair Crystal Welker In addition to our chairs, we want to thank our valuable volunteers that assist in countless ways and dedicate so much of their time to the band! Hats off to all of you!

31 PRBB Open Positions It s never too early to plan ahead! As the Class of 2018 graduates, will be vacancies for the school year. Fundraising Chairs Committee Chairs Board Members (Vice-President, Treasurer, and Secretary) If you are interested in shadowing a current chair or board member this year, please contact Lisa Gaffey. Please think about stepping up and joining the team!

32 Upcoming Events Friday, September 15, 2017 Football vs. Penn Hills "Orange Out in Memory of Kyle Pomerleau 8th Grade Performance Night Saturday, September 16, 2017 AV Marching Festival at North Hills Friday, September 22, 2017 Football at Bethel Park Friday, September 29, 2017 Football vs. Central Catholic *early start! Friday, October 6, 2017 Football vs. Peter's Twp Homecoming Friday, October 13, 2017 Football at Shaler Friday, October 20, 2017 Football vs. Butler Senior Night Fall Sports Raffle Drawings Sunday, October 22, 2017 Jazz Ensemble at PROF Event Friday, October 27, 2017 Football at North Allegheny Saturday, October 28, 2017 Halloween Parade in Grandview Estates Saturday, November 11, 2017 Veteran's Day Parade Pittsburgh, PA Wednesday, November 29, 2017 All-District Winter Band Concert

33 Next Booster Meeting Monday October 2 7:00 pm PRHS Band Room