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1 Information bulletin Version March 4 1. Organizing Committee The Organizing Committee (OC) is housed at De Coolste Baan van Nederland in the Olympic Stadium Amsterdam oc@coolstebaanvannederland.nl Internet: Twitter hashtag: #AllroundSpeed The OC Office will be open daily: - Training days: h - Competition days: h During competition days the office will be open from 9 o clock till the end of the competition day. Composition OC and responsibilities Tournament Director Director Program Manager Project Manager, Operations Manager Hospitality, communication, ticketing sales Ticketing, accreditation, parking Accreditations Catering, clothing, press Technical Manufacturer Facility, communication Entertainment & Activations Entertainment & Showregion Commerce & Sponsorship Sponsor activations Commerce Commerce Manager of competition Competition secretary Jury coordinator Rintje Ritsma Koen Hermens Kristel Strikkers Koen ten Holter Michelle Geldhof Thirza Pronk Daan Bruining Wilma Koot Ruud van de Berg Patty van der Vlugt Tara van den Bogaard Renée Faber Jasper Hunting Lennart Bril Anouk Bommer Bart Zoet Harry Koch Siep Luinenburg Onno Kloosterboer
2 2. Hotel Expenses, Board and Lodging The Organizing Committee will make hotel reservations on request for all Skaters and Officials at: Dutch Design Hotel Artemis John M. Keynesplein EP Amsterdam 3. Declarations and passport copies All Officials, Team Leaders and Competitors must sign an ISU Declaration Form in order to get an Accreditation. In case of declarations sent to the ISU in the past, the OC will check the ISU-database. See also ISU Communication 1628 and Admittance to the icestadium The Competitors, Coaches, Team Leaders etc. from participating countries are only allowed into the ice-stadium if they can show their personal admission ticket. These badges shall contain a passport photo. This photo (if applicable) will be made by the OC in the ice-stadium. 5. Transportation facility Transport is available for Competitors, Coaches etc., who are staying in the official hotel which is reserved by the OC. On training and competition days the shuttle busses drive between the hotel and the ice stadium. More information at the service desk at the hotel. 6. Entries Final entries including the names of the Competitors and substitute(s) available to compete (maximum one substitute per gender), as well as the names of the Team leader, coaches and other team staff for whom an accreditation is required must reach the Organizing Committee at the latest by 12:00 noon (local time) on March 6, 2018 (See Rule 208, paragraph 8) 7. Team leaders meeting There will be a Team Leaders Meeting on Thursday, March 8 th, at o clock (location: in the Judges Room). The purpose of this meeting is to confirm the Final Entries, to present race schedules and other logistic information. On the subsequent days the Team Leaders Meeting will also be held at the mentioned room, half-an-hour after the last flower giving ceremony. 8. Draw meeting Thursday at o clock there will be a draw meeting in the common area which will later be used as the Press Area (signing will be present).
3 9. Warming up facilities The Competitors can do their warming up and cooling down, weight and sprint training at the venue (signing will be present). Opening hours: see the separate training facility-schedule. On behalf of safety regulations it is not allowed to do the warming up in the corridors nearby the dressing rooms. 10. Training facilities Times for the training sessions: see the separate training facility-schedule. 11. Medical Services During the competitions First-Aid Room including a medical staff is available. Nearest hospital service, including all medical specialities: VU Medisch Centrum, De Boelelaan 1117, Amsterdam 12. Anti Doping 1. Anti-Doping tests will be carried out in accordance with the valid ISU Anti-Doping Code (ISU Communication No. 1871, 1872, 1922 and 2056 or any further update of these Communications). The team leaders are responsible for the prompt presenting of doping called skater. 2. If difficulties with a skater in connection with the language are foreseen, it is recommended that the skater is accompanied by an interpreter during the sealing of the bottles. 13. Ceremonies The ceremonies according to protocol (formal ceremony) for all distances will take place directly after the ice cleaning. To achieve a ceremony with some style we request the price winners (on shoes and in proper national team outfit) nearby the exit of the warming up area. From there, the price winners will be escorted to the platform by our hostess and also accompanied by the Referee and a member of the OC. 14. Prizes and Titles Prize money will be awarded according to ISU Communication No. 1976, or any further update of this Communication. The winners of the Championships are the Skaters with the lowest total of points after 4 distances have been completed (Rule 265, paragraph 2 and 268, paragraph 1).
4 The winner will bear the title: Lady World Allround Speed Skating Champion for 2018, World Allround Speed Skating Champion for 2018 respectively (Rule 133, paragraph b), and will each be awarded the ISU Championships gold medal. The Skaters placed second and third in the final classification after 4 distances for the Allround Combination, will be awarded the ISU Championships silver and bronze medals, respectively. 15. Protocols The protocols will be available at our event-site Time measurement Time measurements will take place by 3 systems: 1 st a photo finish equipment (leading) 2 nd a two complete sets of photo cells between the lanes (1 st backup) 3 rd a transponder system (2 nd backup) to determine the time and the order of finish of Skaters or teams. All competitors are required to wear transponders on both legs. 17. Emergency plan In case of a calamity inside or outside the ice stadium and the necessity to evacuate all the people in the ice stadium to the outside, the signal to evacuate comes from the Emergency Command Team to the Competition Manager and he will give this sign to the Referees so they have to stop the races immediate and take care that all Competitors, Coaches and Team Leaders and all the Officials has to leave the ice and the infield and have to go to a meeting place outside the Stadium.
5 18. Involved officials ISU Representative Sergio Anesi (ITA) ISU Speed Skating Techn. Committee Representatives Alexander Kibalko (RUS) ISU Event Coordinator ISU Medical Advisor Referee Men Referee Ladies Starter Men Starter Ladies Daria Kamelkova (RUS) Dr. Marieke Becker (NED) Dan Immerfall (USA) Bjørn Pettersen (NOR) Bert Timmerman (NED) Masaru Morozumi (JPN) John Magne Eliassen (NOR) Janny Smegen (NED) Competition Manager Sport Expert/Race office Harry Koch +31 (0) Siep Luinenburg +31 (0)
6 Time schedule Thursday, March 8: The Race Office is located at the Ice stadium There you can also pick up your information set, accreditations and free-tickets h Team Leaders Meeting at the Ice Stadium, Judges Area 16.45h Opening draw at the ice stadium, Common/Press Area Friday, March 9: 19.30h Start Competitions Ladies 500m and 3.000m Saturday, March 10: 16.15h Start Competitions Men 500m and 5.000m and Ladies 1.500m and 5.000m Sunday, March 11: 13.30h Start Competitions Men 1.500m and m On behalf of the Organizing Committee Siep Luinenburg Sport-Expert
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