2008 MIDWESTERN and PACIFIC COAST SYNCHRONIZED TEAM SKATING SECTIONAL CHAMPIONSHIPS

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1 GENERAL INSTRUCTIONS & INFORMATION This package section contains LOC FORMS to allow for teams to pre-order commemorative items and practice ice. Additionally, supplemental event information pages are included. ADDITIONAL LOC FORMS PACKAGE SECTIONALS PRE-ORDER FORMS Admission Ticket, Pin and Program Information and Order Form A Unofficial Practice Ice Information and Application Form B Official Practice Ice Information and Application Form C Program Advertisement Information and Contract Form D Program Book Team Photo Submission Information Order Form E Team Photo Purchase Form F Official entry into the 2008 Midwestern or Pacific Coast Synchronized Skating Sectional Championships must be completed through the ONLINE process by your team s contact person logging onto their own member profile at: Only two people have access to online entry the Contact Person and the Team Coach listed on your team registration forms. All LOC pre-order forms must be completed and postmarked by December 1, 2007 and should be mailed to: SYNCHRO MIDWEST & PACIFIC Limerick Lane Franklin, TN Additional Informational Pages Directions to each Facility Housing information Transportation and travel Team photo pre-order form Facility layouts Event information Tentative Schedule Other event information - 1 -

2 A ADVANCED TICKET, PIN AND PROGRAM ORDER FORM ITEM QUANTITY COST PER ORDERED ITEM Thursday Ticket $ 7.00 Friday Ticket $ Saturday Ticket $ All Event Ticket $ Champions Trading Pin $ Championships Official Program $ Special 1 pin & 1 program $ Special 1 pin, 1 program, 1 all event ticket $ TOTAL ENCLOSED TOTAL COST Tickets can be purchased at either facility. Programs on site are $ ($9.00 per day Senior Citizens. Children under 5 are free) Make all checks payable to Synchro Midwest & Pacific 2008 PLEASE PRINT OR TYPE Team Name: Level: Contact Name: Phone#: Cell: Contact Please order carefully - NO REFUNDS OR EXCHANGES! All Advanced Orders will be distributed with the team registration material at the registration desk. Please return this form by December 1, 2007 to: SYNCHRO MIDWEST & PACIFIC LIMERICK LANE FRANKLIN, TN

3 B UNOFFICIAL PRACTICE ICE Unofficial practice ice will be available at Southern Ice Arena, home of the Nashville Figure Skating Club as well as the Ag Expo Park. Unofficial practice ice will be available beginning on Wednesday January 30 Friday, February 1. If you are interested in purchasing ice on Saturday, February 2, please mark that below and we will try to make that available, as well. Music services will be available at all practices. Teams may request as many sessions as they want, however, they are not guaranteed. All teams will receive one session first, with additional sessions allocated after that, on a first come-first serve basis. Please mark your preferences in the chart below. The LOC will try to accommodate requests, but it is not guaranteed. All ice must be pre-paid. If the LOC is not able to provide the number of sessions requested, you will receive a refund at registration. If teams do not purchase all of the available ice by the close of entries, any additional ice will be sold at the registration desk on a first come-first serve basis. Team Name: Contact Name: Coach s Name: Level: Contact Cell Phone: Cell Phone: Contact Hotel in Use by Team: When do you arrive? Day Quantity Cost Special Requests Wednesday X $125* = Thursday X $125* = Friday X $125* = Saturday X $125* = * If your team did not book hotel rooms through Well Planned Events, you will be assessed an additional fee. This fee will be based on $10 /room /night reserved by the team. Expect approximately $500. Teams that did not book through Well Planned Events must contact Bill Fauver: wbfauver@comcast.net Submit this form with check to: Practice Ice Chairperson: Synchro Midwest & Pacific 2008 Bobbie Jo Carter 1202 Limerick Lane bobbiejocarter@hotmail.com Franklin, TN

4 C OFFICIAL PRACTICE ICE APPLICATION FORM Official practice ice will be available on the competition ice at the Expo Ag Park and Southern Ice Arena, Franklin, Tenn., starting Thursday, January 28th. Official practice ice times will be assigned by the chief referee. Official practice ice will be conducted in accordance with Rule Please be prepared to provide two (2) copies of your competition music at the registration desk. Cost per ten (10) minute segment is $ Each team will be allowed (1) ten minute segment. Open junior and collegiate will be allowed one (1) 12-minute segment for $ Junior and senior teams should sign up for one ten (10) and one twelve (12) minute segment of official practice ice at a cost of $ Payment must be made at the time of application. NOTE: The chief referee shall develop the official practice ice schedule. All teams competing in levels being judged under the ISU judging system are strongly advised to purchase their allocated official practice sessions. PLEASE PRINT OR TYPE TEAM NAME: LEVEL: CLUB NAME: COACH S NAME: CELL PHONE# CONTACT PERSON: PHONE # CONTACT PERSON ADDRESS: CITY: STATE: ZIP: EXPECTED DAY and ARRIVAL TIME: ITEM COST QUANTITY TOTAL ONE (1) 10-minute segment $ ONE (1) 12-minute segment $ ONE (1) 10 minute & 12 minute segment (Jr-Sr) $ TOTAL Submit this form with check to: Practice Ice Chairperson: Synchro Midwest & Pacific 2008 Bobbie Jo Carter 1202 Limerick Lane bobbiejocarter@hotmail.com Franklin, TN

5 D PROGRAM ADVERTISING ORDER FORM Show your support of the teams participating in the 2008 Midwestern & Pacific Synchronized Team Sectional Championships by placing an advertisement in the Official Championship Program. ADVERTISER: ADDRESS: CITY: STATE: ZIP: CONTACT NAME: TELEPHONE: SPACE REQUESTED: (Please check appropriate choice) Full page ( 7 x 10 ) $ Half page ( 7 x 5 ) $ Quarter page ( 3.5 x 5 ) $ Business Card, Best wishes, etc $ Inside or Back Cover ( 7 x 10 ) $ Total enclosed: $ Requirements: All advertisement must be furnished on CD in a black and white JPG 300dpi, along with a hard copy of your AD, in accordance with the AD size set forth and via electronic file at Melanie.colson@nashvillefsc.com. If upon review of your AD copy and CD it is determined that design, typesetting, or graphics retouching is required, an additional $25.00 will be billed to your advertising. Payment must accompany ad copy and CD. Please write, DO NOT FOLD on the envelope containing the copy. Deadline for ad copy and payment is December 1, Submit payment to: SYNCHRO Midwest & Pacific Limerick Lane Franklin, TN Program / Advertising Contact: Melanie Colson ( Melanie.colson@nashvillefsc.com) - 5 -

6 E PROGRAM BOOK TEAM PHOTOGRAPHS Teams wishing to have a photo in the 2008 Official Program Book must furnish a 5 x 7 photo (or electronic format) and a typed list of all skaters' names. There is a $25.00 fee to have a team photo published in the program. Make checks payable to Synchro Midwest & Pacific TEAM NAME: LEVEL: CLUB NAME: LEVEL: HOME TOWN: STATE: CONTACT PERSON: PHONE #: Required Attachments: 1. Electronic Format (preferred format) or CD with (a) a list of skaters names (in MS Word or Text Format) as you wish them to appear in the program in either alphabetical or in row order from left to right. Also include Team Name, names of Coaches and names of any skater absent from photo and note accordingly. (b) Team Photo in a 5 X 7 black & white prints. 2. Hard Copy (if electronic format is not possible) (a) a typed list of skaters as you wish them to appear in the program in either alphabetical or in row order left to right. Also include Team Name, names of Coaches, and the names of any skater absent from the photo and note accordingly. (b) Team Photo in a 5 X 7 black & white prints. Please send payment of $25.00 to: SYNCHRO Midwest & Pacific Limerick Lane Franklin, TN Team Photo-Program Contact: Melanie Colson ( Melanie.colson@nashvillefsc.com ) - 6 -

7 TEAM - HOTEL ACCOMODATIONS INFORMATION The 2008 Midwestern/Pacific Synchronized Team Skating Sectional Championships local organizing committee is proud to have selected Well Planned Events as the Official Housing Service Provider and partner for the event to be hosted in Franklin, Tenn., January 31 February 2, Well Planned Events, along with approval of the local organizing committee, has reserved blocks of rooms at many of the Franklin and Nashville area Hotels. These hotels were selected for their quality, location, amenities and their chains past experience handling skating groups at a similar Championship competition. Well Planned Events has extensive experience as a travel provider for large sports competitions and corporate events all over the United States and looks forward to servicing your requests. Reservations may be made at the official hotels for the Championships at any point forward and team accommodations must be made through Well Planned Events. Any teams not booking rooms by this extended privilege will not receive discount hotel rates and also will not receive discounted championships rates for unofficial practice ice. Applications from teams booking their rooms outside of this program will be processed only after all other teams have chosen their ice, if available. (Note: this does not apply to official practice ice.) The local organizing committee and Well Planned Events appreciate your cooperation and support in making your teams request for accommodations a simple one. Please contact info@wellplannedevents.com for all team Hotel accommodations for the exciting 2008 Midwestern & Pacific Synchronized Skating Championships. Reservations will be on a firstcome, first serve basis. Reservations may be made through info@wellplannedevents.com or by calling

8 GENERAL CONTACT INFORMATION The following people can be reached for any additional questions regarding particular areas of this application form. Chief Referee Bill Beharrell Event Director Bill Fauver Event/Team Registration Practice Ice Bobbie Jo Carter Chairperson Debbie Buckner Co-Chair Melanie Colson Hotels & Accommodations Well Planned Events REGISTRATION The competition registration for will be at the Expo Ag center for qualifying levels and at Southern Ice Arena for nonqualifying levels. Teams initial contact with the (LOC) Local Organizing Committee will be here. This will be the location to pick up pre-ordered packages, which will include credentials. The Registration desk is tentatively set to be open Wednesday evening at 5:30PM. Team banners should be dropped off at the registration desk for placement in the arena. CREDENTIALS POLICY Credentials will be administered and readied by the LOC for all registered Competitors, Coaches and limited Chaperones. Credentials are required for all admittance to the Arena. The LOC reserves the right to administer and require a fee of $20.00 per replacement credential. Credentials are to promote a safe and responsible Championship Competition so please abide by these rules. Any transfer of credential is strictly prohibited

9 AIR TRAVEL If available, direct or connecting flights into Nashville International Airport (BNA) will be most convenient for teams traveling by air. Nashville Airport is located in Nashville, Tenn., approximately minutes from most hotels and ice facilities that Synchro Midwestern will be using. Blades Pro Shop Skate wear, tights, etc. Sew Charming Bags, embroidered items Carol's Fabric Shop Fabrics, crystals, misc. skate items Janyce Okamoto Designer Soakers, special order dresses Pro-Mix Video Videographer VENDOR TRADE SHOW - 9 -

10 DIRECTIONS Southern Ice Arena From 65 North (Nashville) Take I-65 South to Cool Springs West Blvd Exit stay in far right lane to Turn Right on Mallory Lane merge into far Left lane to Turn Left onto Mallory Station Drive Turn Left on Gothic Crt, the rink is at the end of the court From 65 South (South Franklin Ag Expo Center) Take I-65 North to Cool Springs Blvd West Turn Left onto Cool Springs Blvd merging into far right lane to Turn Right on Mallory Lane merge into far Left lane to Turn Left onto Mallory Station Drive Turn Left on Gothic Crt, the rink is at the end of the court

11 DIRECTIONS Expo Ag Center Qual Events From 65 North (Nashville or Southern Ice Arena) Take I-65 South to Exit #61 Goose Creek Bypass Turn Left onto Goose Creek Bypass Cross over highway Turn Right onto Long Lane, the Expo Center will be the 1 st parking lot on the Right Cool Springs Blvd

12 2008 MIDWESTERN and PACIFIC COAST VENUE MAP SOUTHERN ICE ARENA Judges Area Rink 2 Rink 1 Registration Judges

13 VENUE MAP EXPO AG CENTER

14 The competition and practice ice schedules are expected to be made available at in January when the number of entries for each level is known. TENTATIVE COMPETITION & OFFICIAL PRACTICE SCHEDULE Schedule is subject to change. Wednesday, January 30, 2008 Unofficial practice ice Southern Ice Arena Thursday, January 31, 2008 Official practice ice - Ag Expo Park & Southern Ice Arena Unofficial practice ice Southern Ice Arena Friday, February 1, 2008 Unofficial Practice Ice - Southern Ice Official Practice Ice - Ag Expo Park & Southern Ice Arena Ag Expo Park Southern Ice Arena Juvenile CR Pre-Juvenile QR Open Junior CR Open Juvenile QR Master s CR Intermediates CR Junior SP CR Senior SP CR Saturday, February 2, 2008 Unofficial Practice Ice Southern Ice Arena Official Practice Ice - Ag Expo Park Ag Expo Park Adult CR Novice CR Collegiate CR Junior FS CR Senior FS CR Southern Ice Arena Preliminary CR Pre-Juvenile CR Open Juvenile CR Open Collegiate CR Open Adult CR Awards Off Ice ** - (Pre-Juvenile, Open-Juvenile, Open Collegiate, Open Adult, Open Junior) (*) Note: Award ceremonies for juvenile, preliminary, masters, adult, pre-juvenile, open juvenile, open collegiate, open adult, open Junior are tentatively scheduled to be off-ice, due to time constraints. Awards On Ice Novice, Collegiate, Junior & Senior following the end of the competition

15 F Official Team Photo Pre-Order Form Deavers Photography Specializing in Skating Photos taken by National/International competitor, Ashley Deavers Ashley Deavers, Skating Photographer Cell Dianna Deavers, Photographer Cell Quail Run Drive Website: Deaversphotography.com Birmingham, AL Action photos will be taken during competition while skaters are on the ice. There may be more than one photographer taking photos of each team. The number of photos on the CD will vary but you can be assured that there will be a large amount. PRICE: $ Shipping charges $ TOTAL AMOUNT DUE $ Price includes a CD for each team member plus 2 extra for team coaches up to 20 CDs. The CD will contain all action photos taken of that team during the competition. The CDs will be mailed together to either a coach or a team manager. Name of Person Placing Order: NAME OF TEAM: No. of skaters on Team: Team Level: Name of Club: INFORMATION FOR MAILING LABEL: Name: Address: City State Zip: Phone Numbers for contact purposes: Cell: Home: Please send payment of $ to: SYNCHRO Midwest & Pacific Limerick Lane Franklin, TN

16 LOC FORMS CHECKLIST Amount FORM A Admission Ticket, Pin and Program Information $ FORM B Unofficial Practice Ice Form $ FORM C Official Practice Ice $ FORM D Program Advertisement Contract $ FORM E Team Photo for Program Order Form $ FORM F Team Photo Purchase $ TOTAL $ Submit this form with check to: SYNCHRO MIDWEST & PACIFIC Limerick Lane Franklin, TN

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