For Board Business Meeting of July 1,2015

Transcription

1 Deschutes County Board ofcommissioners 1300 NW Wall St., Suite 200, Bend, OR (541) Fax (541) AGENDA REQUEST & STAFF REPORT For Board Business Meeting of July 1,2015 DATE: June 22, 2015 Please see directions for completing this document on the nextpage. FROM: George Kolb, County Engineer Road TTLE OF AGENDA TEM: Consideration of signature ofdocument No , An Acceptance deed for Right-of-Way Dedicated by Charles P. Koerner on NeffRoad in Bend OR PUBLC HEARNG ON THS DATE? NO. BACKGROUND AND POLCY MPLCATONS: The Deschutes County Road Department is in the process ofdesigning a roundabout to be constucted at the intersection ofpowell Butte HighwaylNeffRoad and Alfalfa Market Road. During this design process, it was determined that additional right ofway would be needed to allow the roundabout to be constructed to current AASHTO standards. A small portion ofthe Koerner property is needed to provide the necessary area for the realignment ofthe roads leading into the roundabout. Signature of Document No will accept the dedication as public right-of-way. FSCAL MPLCATONS: None. RECOMMENDATON & ACTON REQUESTED: The Road Department recommends signature ofdocument , accepting the right-of-way dedication on Neff Road ATTENDANCE: George Kolb, County Engineer DSTRBUTON OF DOCUMENTS: Copy to Sheila Ode (ext. 7148) at the Road Department after recording.

2 DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. f the document is to be on a Board agenda, the Agenda Request Form is also required. f this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel. the County Administrator or the Commissioners. n addition to submitting this form with your documents. please submit this form electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: ~22201~ Department: Roadl ContractorSupplierConsultant Name: [Charles P. Koerneij Contractor Contact: Contractor Phone #: '------' Type of Document: Acceptance Deed Goods andor Services: Acceptance Deed for Right-of-Way Dedicated by Charles P. Koerner on Neff Road in Bend, OR Background & History: The Deschutes County Road Department is in the process of designing a roundabout to be constucted at the intersection of Powell Butte HighwayNeff Road and Alfalfa Market Road. During this design process, it was determined that additional right of way would be needed to allow the roundabout to be constructed to current AASHTO standards. A small portion of the Koerner property is needed to provide the necessary area for the realignment of the roads leading into the roundabout. Agreement Starting Date: lupon signature! Ending Date: NA Annual Value or Total Payment: NA D nsurance Certificate ReCeiied (cleck box) nsurance Expiration Date: Check all that apply: D RFP, Solicitation or Bid Process D nformal quotes «$150K) D Exempt from RFP, Solicitation or Bid Process (specify - see DCC 2.37) Funding Source: (ncluded in current budget? DYes D No f No, has budget amendment been submitted? DYes D No s this a Grant Agreement providing revenue to the County? DYes D No Special conditions attached to this grant: Deadlines for reporting to the grantor:

3 f a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: DYes D No Contact information for the person responsible for grant compliance: Name: Phone #:,-_--' Departmental Contact and Title: Phone #: Department Director Approval: GeC:0i?n9;nee' f O' _(-1 lr---' s s~n~u~ Da~ Distribution of Document: Who gets the original document andor copies after it has been signed? nclude complete information if the document is to be mailed. Official Review: County Signature Required (check one)j1'socc D Department Director (if <$25K) D Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. -' Legal Review [0&01 Date 0Z3j J' Document NumbD\l-----o2-.JO

4 Charles P. Koerner Right-of-Way Dedication Area of Dedication ~ NE ' NEFF ' R8 ===========~::==::::::~~ ~~:;======~~~~~ Al:.FAl:.FA'MK r-rd Locator Map 11'-,,., Location of o 300 Legend D Taxlots - State Highway E'ZJ Dedication - Road Centerlines Feet t Printed: June 22, 2015 t--:f--y--lo... rt "'i The information on this map was derived from dgtal databases on Deschutes County's G..S. Care was taken in the aeation ofthis map, but ~ is plollided 'as is". Deschutes County cannot accept any responsibility for errors, orrissions, or positional accuracy in the dgital ---1H-r...-t ;;:~~~~_r"-~ data or the underlying records. There are no warranties, express or implied, intludng the warranty of merchantability or fitness for a '" particular purpose, accompanying this prodjet. However, notification " of any errors will be appreciated. P:lArcGS_ProjectsDedicationsNeff Rd -."" -===1.

5 For Recording Stamp Only After recording return to: Deschutes County Road Dept S.E. 27th Street Bend, Oregon DEED OF DEDCATON Charles P. Koerner, does hereby dedicate to the public for roadway and utility purposes that real property as described in Exhibit "A", attached hereto and by this reference incorporated herein. N WTNESS WHEREOF, this document is executed this \l day of. JV NF,2015. Ut,d AL ~ Charles STATE OF OREGON County of Deschutes ) ) SS. ) Before me, a Notary Public, personally appeared Charles P. Koerner and acknowledged the foregoing instrument. Dated this \'1 day of -.J L-\ r-1 ~,2015. OFFCAL STAMP SUSAN BALEY NOTARY PlJBUC.OREGON COMMSSON NO MY COMMtssON EXPRES JANUARy 26, 2Q18 No~~OifEGO; My Commission Expires:?-& J.=:?N. l 3 PAGE 1 OF 2 - DEDCATON AND ACCEPTANCE

6 JAN. 21, 2009 ANDREW N. HUSTON EXPRES: CHARLES P. KOERNER ET AL Taxlot () Address: NEFF RD, BEND, OR Acres nstrument No , ' LT 2014 Neff Rd Legalization , ' LT , ' LT 2014 Neff Rd Legalization 2014 Neff Legalization ' LT 2014 Neff Rd Legalization..l \ J ~ECTON ~ ' ==i=-~:r:==--=28+qo 29+00,,:'<1' SECTON ~ A ' h 30 \-, \ NEFF ROAD "-yo ~.!+"':'2~~,~ '<1.;} ' T: ::--- V ACQUSTON AREA (;V Parcel 1=±896 SF LEGEND o.s <2 Acquisttion." Area " ~ Parametrix DATE: Apr1l2B FLE: BE V-AQ 4} RGHT-OF-WAY ACQUSTON FOR: CHARLES P. KOERNER ET AL -, DESCHUTES COUNTY ROADS DEPARTMENT o 100' SCALE N FEET POWELL BUTTE HGHWAY ROUNDABOUT - -

7 REViEV;fED rom ACCEPTANCE Deschutes County, acting by and through its Board ofcounty Commissioners, does hereby accept the foregoing Deed of Dedication as a public road pursuant to ORS DATED this day of, BOARD OF COUNTY COMMSSONERS OF DESCHUTES COUNTY, OREGON ANTHONY DEBONE, CHAR ATTEST: Recording Secretary ALAN UNGER, VCE CHAR TAMMY BANEY, COMMSSONER STATE OF OREGON ) ) SS. County ofdeschutes ) Before me, a Notary Public, personally appeared, Anthony DeBone, Alan Unger and Tammy Baney the above-named Board ofcounty Commissioners ofdeschutes County, Oregon, acknowledged the foregoing instrument, on behalfof Deschutes County, Oregon. Dated this day, NOTARY PUBLC FOR OREGON My Commission Expires: PAGE 2 OF 2 - DEDCATON AND ACCEPTANCE DC

8 EXHBT "A" PAGE 1 OF 2 File Drawing BE V-AQ Parcel 1 - Fee A Parcel of land lying in the Southeast One-Quarter (SEl4) of Section 30, Township 17 South, Range 13 East, W.M., Deschutes County, Oregon and being a portion of that property described in that Statutory Bargain and Sale Deed to Keith A. Kirkpatrick and Kara A. Kirkpatrick, undivided Y2 interest, and Charles P Koerner and Lori T. Koerner, undivided Y2 interest. recorded January 29, 2013 in nstrument No of Deschutes County Official Records; the said parcel being that portion of said property included in a strip of land variable in width, lying on the Northerly side of 2014 Neff Road Legalization, Deschutes County Commissioners Order , which center line is' described as follows: Beginning at Engineer's center line Station , said station bears South 89OS6'36" East, feet from the South Quarter Corner of said Section 30; thence South 89 OS6"36" East feet to point of curvature at Engineer's center line Station ; thence along the arc of a foot radius curve to the left, an arc distance of feet, through a central angle of 0"14'10" (the chord of which bears North 89OS6'19" East, feet) to Engineer's center line Station ; thence North '14" East feet to point of curvature at Engineer's center line Station ; thence along the arc of a foot radius curve to the right, an arc distance of feet, through a central angle of 5OS7'43" (the chord of which bears South 87"11 '54" East, feet) to Engineer's center line Station ; thence South 84"13'03" East feet to Engineer's center line Station The width in feet of said strip of land is as follows: Station to Station Width on Northerly Side of Center Line =5-- --=26,-+-",6=7...",.6= ' in a straight line to 31.54' ' in a straight line to 33.46' ' in a straight line to 33.46' This parcel of land contains 896 square feet more or less, outside of the existing right of way. Bearings are based on County Survey No , filed December 12, 2014, Deschutes County Oregon.