Golf Events at. Pheasant Run

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1 Golf Events at Pheasant Run Thank you so much for helping us make our event such a success. We always feel blessed to be at Pheasant Run each year. So many of our participants comment on the professionalism of your staff, the quality of the facilities, the great food, the beautiful setting, and I know Pheasant Run is a great attraction for people to attend our tournament. Gordon Cooke ~ Evangel Hall Mission The grounds we superb, the food was delicious, and the Pheasant Run staff worked tirelessly to see that the day s events ran smoothly. We are very grateful for their excellent service. Town of East Gwillimbury, Mayor s Charity Golf Tournament Pheasant Run Golf Club Warden Avenue, Sharon, ON L0G 1V0 karen@pheasantrungolf.com kmaxwell@pheasantrungolf.com lynne@pheasantrungolf.com Local Fax

2 Golf Events at Pheasant Run Complimentary Event Services: access to showers & locker rooms bag drop service & shuttle service registration & prize table use of driving range personalized cart signs proximity markers Starting Formats Unique to Pheasant Run Shotgun - 9, 18 or 27 holes *Available for groups of Tee-Time foursomes tee off every 10 minutes Pheasant Run Specials (golf, cart and HST included) Monday or Tuesday Golf Events 18 holes - food and beverage is extra\excluding holidays $80.00 purchase any of our tournament dinner selections minimum 32 guests Call Karen or Kent for special opportunity rates! Event Rates (golf, cart and HST included) Monday to Friday 18 holes $ holes $50.00 Weekends and Holidays 18 holes $ holes $65.00 Event pricing includes green fee, cart, event services and HST. Minimum of 24 guests. Additional Features Club Rentals $33.90 Golfer gifts, event prizing and promotional products to fit every budget Instructional clinics on the range or practice green before your event $169.50/hr Beat the Pro competition $250 per hole Prices are subject to change without notice. 2 P a g e p h e a s a n t r u n g o l f. c o m

3 Breakfast (tax and gratuity included) continental breakfast $6.95 freshly baked mini muffins & mini homemade tea biscuits, juice, coffee and tea the works breakfast Minimum 40 guests $20.00 scrambled eggs, homefries, bacon, sausage, assorted bagels, freshly baked muffins and tea biscuit, coffee, tea and chilled juices fruit platter add $3.00 yogurt add $2.00 Lunch (tax and gratuity included) deli lunch buffet Minimum 32 guests $24.00 assorted cold cuts, cheeses, breads and rolls a salad, garnish platter, condiments, canned pop one piece BBQ Minimum 32 guests $16.95 (one piece per person - tickets) choice of hamburgers, hotdog, and sausage, (veggie burger on request) condiments, coleslaw, and canned pop chicken breast add 4.00 Under 32 guests served on our Cedar House Café patio BBQ available May - September BBQ Minimum 32 guests $24.00 unlimited hamburgers, hotdogs, and sausage, (veggie burger available on request) condiments, coleslaw and potato salad, and canned pop chicken breast add 4.00 BBQ available May - September lunch on the run $13.95 fresh deli sandwich ~ ham, roast beef, turkey or tuna served on wrap or Portuguese bun with a bag of chips, granola bar and canned pop Under 32 guests served on our Cedar House Café patio Patio Steak dinner $29.95 Steak, baked potato, Caesar salad and garlic bread Under 32 guests served on our Cedar House Café patio Add tea and coffee for $3.00 per person to any meal 3 P a g e p h e a s a n t r u n g o l f. c o m

4 Buffet Dinners (tax and gratuity included) Minimum of 50 guests Your buffet presentation includes garden salad and coleslaw, penne pasta, roasted potato, medley of fresh market vegetables, dinner rolls, and homemade dessert with freshly brewed coffee and tea. Select one of the following: $43.50 BBQ seasoned California cut steak grilled with sautéed mushrooms and onions chicken breast in choice of sauce butter chicken, mushroom, or orange cranberry roast beef carving station with au jus Seated Dinners (tax and gratuity included) Minimum of 32 Guests Seated dinners are served garden salad, your choice of potato or rice, a medley of fresh seasonal vegetables, dinner rolls, dessert coffee and tea. Select one of the following: $42.50 BBQ seasoned California cut steak pan seared chicken stuffed with spinach, Ricotta cheese topped with a natural pan jus grilled Ontario pork tenderloin with grainy mustard demi carved roast beef in au jus grilled bassa fillet with a tropical fruit salsa Vegetarian Option grilled vegetable stacked napoleon - eggplant, peppers, zucchini, portobello mushroom and goat cheese fresh tomato basil sauce *Looking to host a meeting with your group before or after your event? dining room is available to you for a $ rental fee. Our Please provide 7 days notice with vegetarian and allergy requests. Call us to discuss your requirements and options. Prices are subject to change without notice. Tax and gratuity included. 4 P a g e p h e a s a n t r u n g o l f. c o m

5 ENHANCEMENTS (tax and gratuity included) Additional Table set up (candy, popcorn, specialty, etc.,) $50.00 coffee and tea service ` $3.00 pp no alcoholic beverages unlimited $5.00 pp nacho station serves 40 guests $ assorted sandwich platter serves 25 guests $ deluxe fruit platter serves 40 guests $ cheese tray-domestic & imported chesses - serves 40 guests $ Beverage Tickets available ~ based on consumption (prices vary) How to Find Us Directions Don Valley Parkway to North 40 km to Davis Drive (Hwy 9) Davis Drive East to Warden Avenue Warden Avenue North 2 km Right Hand Side Contact List Local Toronto fax Karen Clubine - Director of Events & Membership karen@pheasantrungolf.com Ext. 229 Kent Maxwell - Director of Golf kmaxwell@pheasantrungolf.com Ext. 224 Lynne Hansen - Food & Beverage Manager lynne@pheasantrungolf.com Ext P a g e p h e a s a n t r u n g o l f. c o m

6 Golf Events at Pheasant Run Planning Guide & Check List To book Tournament: Book your event by completing the event contract and returning it with a $ $ deposit (depending on event size). Confirm date time and starting format (shotgun or tee times). Will you require any food services? 1 month -2 weeks prior: Inform course of any external services - Hole-in-one contests, silent auctions, etc, Is a prize table required? Do you require a registration table? Is scoring of your event required from our staff? Are all participants aware of the dress code? 7 days prior to event: Confirmation of numbers and full payment is required 7 days prior to the event. Tournament services will only be provided for the number paid for by this date. Confirm Menu selection. Inform us of any food allergies or vegetarian meals Are rental clubs required? Please give 5 days notice if over 10 sets are required. Are closest to the pin and longest drive contest requires? How many and are there any divisions (Men & Women)? Any gifts or handouts such as balls from the Pro Shop or beverages from our café? NO outside food, alcohol or beverages are allowed on the course. 2 days prior to event: Provide a list of players in their foursome with their starting time is required at the club 2 days before the event. Let us know of any special arrangements, such as tabs for beverage cart, Pro Shop, Café or bar? 1 day prior to event: Delivery of any prizes or gift bags for registration and sponsorship signs. Day of event: The organizer should be at the course at least 1 hour before registration to ensure a smooth running event. To avoid delay please ask your players to arrive a minimum of a ½ hour before their tee-time. Welcome your guests. Enjoy your day and relax we will handle the rest! The Fine Details: Cancellations are not accepted within 30 days of the event. Deposits are nonrefundable. Alcohol may NOT be used as prizes or gifts. Organized gambling is not permitted. To maintain speed of play, each person will have a set of clubs and no more than four players will be allowed in a group. 6 P a g e p h e a s a n t r u n g o l f. c o m

7 Golf Events at Pheasant Run EVENT CONTRACT (2 pages) Thank you for choosing Pheasant Run Golf Club to host your golf event. To book your date and time please complete the following form and return it with a $1000 deposit (nonrefundable). Contracts must be completed to book your event. The numbers in your group and the balance of the greens fees, food and any other services that you require are to be confirmed and paid in full 7 days prior to the event Company: Tournament Organizer: Address: Phone Number: Fax: Deposit Amount Enclosed: $ Tournament Date: Day: Start Time: Select one of the following formats: We will assist you in selecting the best format for your event. shotgun some restrictions apply (min 24 golfers) # of Golfers: $ per golfer: # of Rentals: # of Breakfasts: Breakfast Selection and price: # of Lunches: Lunch Selection and price: # of Dinners: Dinner Selection and price: Room Rental (meetings prior or post event) $ Comments: Confirmation of numbers and full payment is required 7 days prior to the event. Tournament services will only be provided for the number paid for by this date. Minimum numbers required for certain formats and menu selections. Tournament organizers agree to assume all responsibility for any damage their guests may cause on or to the club s property and equipment. There will be no refunds of deposits or payments. Food and beverage services and golf cannot be cancelled within two weeks of event. Tournament prices & services are for groups 24 and over. A credit card is required for all tabs. Food & beverage tabs are charged a 15% service fee. Please inform the club of any club rentals required 5 days in advance. Organized betting/gambling is not permitted on Pheasant Run property. Prices are subject to change without notice. Initial: 7 P a g e p h e a s a n t r u n g o l f. c o m

8 Alcohol Policy Pheasant Run Golf Club promotes responsible alcohol beverage service. While all the management and service staff of Pheasant Run Golf Club have received training in the service of alcohol, the assistance of all the guests to Pheasant Run Golf Club staff is needed to ensure a positive and enjoyable experience. Pheasant Run Golf Club and the Tournament / Event Convener, on behalf of the tournament and its participants, (Company or Organizer) agree to the following: 1. Pheasant Run Golf Club has the right to refuse alcohol to a person who appears intoxicated. 2. If problems arise, Pheasant Run Golf Club has the right to close the bar and beverage service to all tournament/event participants. 3. Pheasant Run Golf Club encourages the tournament/event to provide alternate transportation to participants who choose to consume alcohol during the tournament/event and its following activities. 4. Tournament/event participants and organizers are not allowed to bring their own alcohol on to Pheasant Run Golf Club property which includes the golf course, parking lot, and clubhouse. ***Alcohol may not be used as prizes or gifts.*** 5. Pheasant Run Golf Club reserves the right to check a participant s golf bag or cooler if there is a reasonable belief that the participant has brought his or her own alcohol onto Pheasant Run Golf Club property in contravention of clause Pheasant Run Golf Club staff has the right to have golfers/guests removed from Pheasant Run Golf Club property if the participants have brought their own alcohol onto Pheasant Run Golf Club property in contravention of clause 4, if the participants are intoxicated or if the participants conduct and behavior is deemed detrimental to the safety and enjoyment of other guests. 7. The tournament/event organizer shall hold Pheasant Run Golf Club harmless for damages that may arise from a participant s intoxication, conduct and/or behavior. I agree to the above conditions and information covered in the tournament package and contract. Signature: Date: FORM OF PAYMENT CHEQUES: please make payable to Pheasant Golf Inc. Payment can be made by cash, cheque or credit card (credit cards will be charged a 2% service charge) Credit Card #: Expiry Date: Name of Card Holder: Signed: Date: 8 P a g e p h e a s a n t r u n g o l f. c o m