F.I.H.B. FIHB EUROPEAN CHAMPIONSHIP HORSEBALL LADIES WAREGEM - BELGIUM 30 TH AUGUST TH SEPT 2012 VER 1.2 FIHB. Page

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1 F.I.H.B. FIHB EUROPEAN CHAMPIONSHIP HORSEBALL LADIES WAREGEM - BELGIUM 30 TH AUGUST TH SEPT 2012 VER 1.2 FIHB C/O FFE 9 BD MACDONALD PARIS FRANCE ( FAX

2 INDEX GENERAL TERMS:... 3 GENERAL INFORMATION DEFINITION: ORGANIZER ORGANIZING COMMITTEE STAFF MAP TO REACH THE EVENT OFFICIALS SUPERVISION COMMITTEE: APPEAL COMMITTEE : REFEREES: VETERINARY SURGEON FEI: Doctor :... 6 TECHNICAL CONDITIONS Competition Arena Warm up and Training Arena Invitations Entries... 6 ACCOMODATION Arrival... 8 REWARD CEREMONY Rewards and medals Insurances... 8 VETERINARY QUESTIONS VETERINARY ASPECTS «A» VETERINARY ASPECTS B... 9 OTHERS ORGANIZATION OF THE EVENT RULES OF ENTRY IN THE ENCLOSURE OF THE COMPETITION... 10

3 Competition (category): Place: Exact address : FIHB European Championship Ladies Bloso Centrum Waregem Veldloopstraat Waregem Tel : 056/ Waregem@bloso.be Hippodromestraat 8790 Waregem Date: 30 th August 2012 to 02 th Sept 2012 General terms: This event is organised in accordance with: - FEI Statutes, 22 nd edition, effective 15 April 2007, - FEI General Regulations, 22 nd edition, effective 1 st June 2007, - FEI Veterinary Regulations, 10 th edition 2006, - FIHB General Rules, 2 st edition, effective 1 st January FIHB Sport Rules, version 6.3., effective 1 st January FIHB Organisation Rules, version 5.3, effective 1 st January All subsequent published revisions, the provisions of which will take precedence. - An arbitration procedure is provided for in the FEI / FIHB Statutes and General Regulations referred to above. In accordance with this procedure, any appeal against a decision rendered by the FEI / FIHB or its official bodies is to be settled exclusively by the FIHB Disciplinary Commission. - It is the responsibility of NFs to ensure their participants are of the correct age and of the correct nationality. Approved by the FIHB Monsieur Eric BASSOT FIHB President

4 GENERAL INFORMATION 1. DENOMINATION OF THE EVENTS STATUS: FIHB Ladies European Championship DATE: 2012, August 30 th September 2 nd PLACE: Waregrem COUNTRY: Belgium (BEL) 1. DEFINITION: LABEL : World championship Champions League European championship Pan-American Championship International competition Others CATEGORY : Seniors Ladies Under 16 Under 21 Ponies DATE: August 30 th August - 02 th Sept 2012 PLACE: Hippisch Centrum Bloso Waregem COUNTRY: Belgium 2. ORGANIZER Name : Bloso Centrum Waregem Address: Veldloopstraat Waregem ism Topsport Vlaanderen & Stad Waregem Phone : Internet site: : Koen Vinck : Dhr Jan Volkaert koenvinck@telenet.be

5 3. ORGANIZING COMMITTEE Honorary President: President of the Event: Jan Volkaert / Koen Vinck Koen Vinck 4. STAFF Secretary: European Liaison: Commentator Logistic: Stable Manager: Others: Isabell Desmul / Koen Vinck lilian Plas/ Belgium Horseball Commission Frédéric De Backer Bloso To be defined 5. MAP TO REACH THE EVENT OFFICIALS 7. SUPERVISION COMMITTEE: President : Jean Marc SAUR Member : Member of visiting federation, please forward names for consideration Member : Member of visiting federation, please forward names for consideration 8. APPEAL COMMITTEE : Member : Eric Bassot Member : to be defined Member : to be defined 9. REFEREES: Referee : to be defined Referee : to be defined Referee : to be defined 10. VETERINARY SURGEON FEI: Name : CSI***/ FEI Addresses : Phone :

6 11. Doctor : Name : Rood Kruis Addresses : Phone : Number of ambulance: 1 TECHNICAL CONDITIONS 12. Competition Arena The competition takes place Outdoor Dimensions 70 x 30 metre Nature of the ground Sand 13. Warm up and Training Arena The warm up takes place Indoor Dimensions Nature of the ground 60 x 30 metre Sand 14. Invitations Number of NFs invited: 7 (per category) NF invited: England, France, Portugal, Spain, Netherlands, Belgium, Italy Number of players by NFs: 8 Number of horses per team: 8 Other People (by team): 2 The competitors are invited by OC, via their NF 15. Entries Entry in principle: 30 th May 2012 Nominated entry 15 th June 2012 Definite entry: 30 st June 2012 FIHB entry fee by team: 150 Player Licence Fee x 8 50 The fees due to FIHB have to be sent by at the latest 15 th June. From 16 th June the fee will be increase of 15%.

7 Please use the following details to pay FIHB fees: Banque DEXIA Fédération Internationale de Horse Ball Avenue Pacheco BRUXELLES IBAN BE SWIFT GKCCBEBB Entry fee of 600 payable by each team by 30 th May 2012 Please use the following details to pay inscription fees. VZW De Laaglanders Molenstraat 7 BE 1540 Herfelingen BE BIC:BNAGBEBB Notice : EC Ladies Country Send your entries on the forms attached (Appendix D) to : Secretary OFFICE: Name : Koen Vinck / Isabelle Desmul Phone : / koenvinck@telenet.be / info@speedphotos.com ACCOMODATION 1. Hotel Accommodation are available on-site. Reservation needs to be grouped per Team/Country. For more info : Koen Vinck : koenvinck@telenet.be. A total of 80 bed are available. Douches and Sanitaire available for Camping. 2. The lunch from Friday 31/08/2012 till Sunday 02/09/2012 is offered by the OC. On Thursday 30/08/2012 evening Welcoms Drink/Reception Offered by the OC. 3. Horses :The transport costs will be dealt with by: the teams 4. Stabling is provided by the organisers : Stabling with first bedding is FREE and provided by the organisers. Additional Haylage will be 8/10 for 35Kg of hays

8 16. Arrival The day and the hour of arrival of the riders and horses, as well as the means of transport used, will have to be specified with the Organizers in order to facilitate their arrival on the place of the competition. Horse accommodation will be dealt by the organisers from 10:00 on Thursday 30t h August at Blose Equestrian Center with horses passport and health vaccines up to date. Reward Ceremony All the players must be present, on horse back, in the Prize Giving Ceremony with the Team Leader and the Coach. All of them must respect the information of the Stewarts in order to guarantee the best ceremony organisation. 17. Rewards and medals The organiser will provide the prizes: Trophy Plate Rosette FIHB will provide the Medals for the three first team. 18. Insurances Riders should hold their own insurance for personal injury to them and their horse or equipment and for competition in Europe. Any rider or owner of horse/pony is only responsible for any damage caused with a third by itself, its employees, by his horse/pony. It is thus strongly recommended to any rider or owner to hold their own insurance (RC) with a cover sufficient for the contests as well abroad as in its country, and to maintain this policy in force. VETERINARY QUESTIONS 19. VETERINARY ASPECTS «A» VETERINARY RULES, 12th edition, February 5 th 2010 (see VETERINARY EXAMINATIONS, INSPECTIONS OF THE HORSES & PASSPORT CONTROL They will be carried out in accordance with the Federation Equestrian International

9 Veterinary Guidelines All horses must be in possession of a national booklet/passport making it possible to identify it and to establish the ownership of it. VACCINATIONS & HEALTH REQUIREMENTS Horses competing in many competitions not only nationally, but also internationally, must meet certain health requirements, not just for their own welfare, but also to prevent the spread of certain diseases to other horses. This page tells you what is required at FEI events, however as the health and disease status of horses is also a national and government responsibility, there may be many different requirements depending in which country you wish to compete, so always check with your National Federation, show organizer, and government veterinary authorities for the latest requirements if you have any doubts. Most countries have specific requirements before you can import a horse into them, even for a short time. Always be clear and check before you set off. Failure to be aware of the relevant import and export requirements can be a very expensive and disappointing experience if the regulations are not complied with. Infectious disease No horse should compete if it has a clearly transmissible disease. Competition venues should be a clean and safe environment, and never the source of infections for other horses. Veterinary inspections at FEI events try to ensure this, but if you are not certain, then consult your veterinary advisers early. If you arrive at an FEI event and your horse is an infection risk to any other horses, then you must expect not to be allowed to compete for the benefit and protection of others. For the latest information on the status of equine disease in your country consult your government animal health website, or the World Animal Health Organization at Vaccinations required Currently only one type of vaccination is always required to compete at FEI events, and that is for equine influenza. However in certain parts of the world, the local disease situation requires that other types of vaccination are required to protect your horse. Please consult with your veterinary adviser for the best vaccination plan for your circumstances. Equine Influenza vaccination at FEI events Full details can be found in the latest version of the regulation at Since 1 January 2005, all horses competing in FEI competitions require an influenza vaccination within six months + 21 days of the competition. 1. All horses intending to participate in FEI competition must have at least received an initial primary course of two vaccinations, given between 21 and 92 days apart. Thereafter, a third dose (referred to as the first booster) must be given within 6 months and 21 days after the date of administration of the second primary dose, with at least annual boosters given subsequently (i.e. within 365 days of the last dose). 2. If the horse is scheduled to take part in an FEI competition, the last booster must have been given within 6 calendar months + 21 days of arrival at the FEI event. (The 21-day window has been provided to enable vaccination requirements to fit in with the competition schedule.) 3. No vaccination shall be given within 7 days of day of arrival at the FEI event. 4. All horses that were certified as correctly vaccinated under the previous FEI equine influenza vaccination rule prior to 1 January 2005, do not need to start a primary course again provided that they have complied with the previous rule of primary course and annual revaccinations and the new rule of a booster vaccination within 6 calendar months + 21 days of the day of arrival at the FEI event. 20. VETERINARY ASPECTS B For Horses Entry a specific form Registre Concours has to be filled up and can be find at the end of this document. Name and passport number has mandatory for each horse with name, surname, address of each player. Form has to be sent to Liliane Plas/koen Vinck by mail or fax.

10 OTHERS 21. ORGANIZATION OF THE EVENT In the event of any unforeseen event, the organisers with the approval of the Foremen and the Jury of Ground, reserves the right to modify the program to clarify certain questions or to solve certain difficulties which could emerge because of an unforeseen omission or circumstances. Such modifications must be communicated to all the competitors and official, as soon as possible. 22. RULES OF ENTRY IN THE ENCLOSURE OF THE COMPETITION A wrist band will be provided to you giving security access to the site and stables. 23. PROGRAMM OF THE COMPETITION 1. Programme of the competition

11 Thursday 30 th August PROGRAM SCHEDULE Day Time Notes Friday 10:00 Arrival of the horses and vetcheck 18:00 19:00 Welcome Drink 20:00 09:00 Team Leader Meeting 11:00 Vet Check 31 th August Saturday 01 th Sept Sunday 02 th Sept 17:00 Match Ladies Arena 17:45 Flander Open International Arena Team Cup 18:30 Match Ladies Arena 19:15 Flander Open International Arena Team Cup 20:00 Match Ladies Arena 09:00 Team Leader Meeting 11:00 Vet Check 17:45 Match Ladies Arena 18:30 Flander Open International Arena Team Cup 19:30 Match Ladies Arena 20:15 Flander Open International Arena Team Cup 21:00 Match Ladies Arena 08:30 Team Leader Meeting 09:00 Vet Check 11:00 Ladies 5 & 6 Place Arena 11:45 Flander Open International Arena Team Cup 12:30 Ladies 3 & 4 Place Arena 14:00 Finals Flander Open Arena International Team Cup 15:00 Finals Ladies Arena 16:45 Price ceremony Arena

12 ENTRIES IN PRINCIPLE BY MAY 30 th COUNTRY NATIONAL FEDERATION OR ONHB NAME PHONE FAX TEAM LEADER NAME PHONE FAX

13 PLAYERS Name and Birthday NOMINATED ENTRIES BY JUNE 15 th For Players, please indicate also a resumed presentation of each one (name, nick name, birthday, Horse-Ball curriculum, professional curriculum and other aspects, and two photos (one of the face and another in a sportive situation, in order to built a web site and a magazine for the Event. Also for Mission Leader, Coach and Groom. (This information must be send to Koen Vinck koenvinck@telenet.be) HORSES Name and Passport Number (FEI or NF) COACH NAME PHONE FAX GROOM & DRIVER NAMES

14 PHONES DEFINITIVE ENTRIES BY JUNE 30 (Please Up Date and send again the last information and complete the following) HORSES ARRIVAL (Date & Hours)