BENEFIT NIGHTS & FUNDRAISING
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1 BENEFIT NIGHTS & FUNDRAISING in RAISE FOR YOUR CLUB! Laura Connolly Direct Line: Mobile: (086) Galway Greyhound Stadium Tel:
2 For clubs or other groups looking to raise money, a night at the dogs is one of the most social and enjoyable ways of going about. Your local Greyhound stadium is the ideal venue in which to hold a fundraising event. The Irish Greyhound Board is dedicated to facilitating the non-profit community with a range of services that supports fundraising through benefit race events. At the Irish Greyhound Board we help you tap the full potential of your benefit evening. Our goal is to help you build a broad base of support from a diverse group of contributors and make your fundraising activities an overwhelming success...
3 Last year alone, we helped raise 6.5 million for clubs, organisations, schools and charities right across Ireland. So not alone can you raise some badly needed funds, but your club members and their friends can enjoy a great night out at the same time, building an even stronger club spirit. Our first priority is maximising revenue for your event. IGB stadia have an impressive track record, setting records and exceeding goals...
4 PROPOSED ACTION POINTS FOR YOUR ORGANISATION: Set fundraising goals Chose the type of fundraiser you are going to run Decide on what areas to focus on for example ticket sales, sponsorship, race card advertisements etc.. Develop target contributors, e.g. sponsors & race card advertisers Create a target specific fundraising strategy Create a sales pitch Draft pitch letters. Organise mailings, meetings & phone calls Each stadium will offer a number, or all of the following opportunities to maximise the financial return for your organisation. As every organisation is different we have compiled 3 main 1: 2: 3: SMALL - TICKET SALES Funds from 1,000 to 5,000 MEDIUM - BUSTER RACE Funds from 6,000 to 14,000 LARGE - MONSTER BENEFIT NIGHT Funds from 20,000 to 100,000 ways to raise funds based on the amount the organisation is looking to raise Maximise the financial return...
5 1: SMALL - TICKET SALES Funds from 1,000 to 6,000 Ticket Sales Only The stadium gives the fundraising committee pre printed tickets that entitles the bearer to entrance and race card to the stadium on the specific night. The organisers sell the 10 per ticket. The day before the event the organisers meet with the stadium and give back the unsold tickets, and pay 4 for the tickets that are not returned (even if they are not sold). The organisers profit is 6 multiplied by the number of tickets sold. A maximum of 500 tickets will be issued by Galway Greyhound Stadium. EXAMPLE ONLY Sell 500 tickets@ ,000 gross profit Stadium Charge of 4 per ticket not returned ,000 Profit... 3,000
6 2: MEDIUM - BUSTER RACE Funds from 6,000 to 14,000 1 Race is assigned to your fundraising committee Each race has 6 dogs There are 720 different combinations of what order the dogs can finish in that race, e.g , , etc.. Each combination is printed on a ticket Each Ticket holder gains Entrance & Race Card to the stadium on the night of the Buster Race The person with the ticket showing the combination of how the dogs finished in that race wins a cash prize (that the organisation puts up from their ticket sales proceeds). Club can sell Sponsorship of the Race allocated. EXAMPLE ONLY Sell each... 14,400 Sponsor (Set by the organisation)... 1,000 Prize Money Cost (Set by the organisation)... 1,000 (For the buster ticket with the winning combination) Stadium Cost... 2,000 Includes: Additional prize money for Buster Race for Greyhound Owners Race named after the organisation or Sponsor, Free Admission & Card for all who present Buster Tickets on the night Trophy to present to the winning dog of allocated race Photographs and Information sent to local press & Social Media Sheet for winning dog with committee s or sponsors name on it NET PROFIT... 12,400
7 3: LARGE - MONSTER BENEFIT Funds from 20,000 to 100,000 An orgnisation that chooses to run a Monster Benefit Night has many options of how to proceed. There is no limit on the number of tickets the organisation can sell for their night. Ten (10) Races are made available for the committee to sell sponsorship for. If the organisation chooses to print their own race card they have the option to do any of the following: Sell advertisements for sponsorship booklet Dog Nominators can also be sold for each race Restaurant tables can be sold at a profit. No limit on ticket sales...
8 LARGE - MONSTER BENEFIT CONTINUED... EXAMPLE ONLY 1,000 General Admission 10 each... 10,000 (Admits 1 Adult) Restaurant Tables, sell at 60 pp, 15 profit pp... 1,500 (100 seats) Sponsorship of 10 races@ 600 per race... 6,000 (You set the price) Race card advertisements 150 each... 7,500 Dog Nominators 50 each... 3,000 Total Income... 28,000 COST TO YOU Stadium Cost... 4,000* Admission for all ticket holders Extra Prize Money contributed to sponsored races Information sent to local press to advertise your event Sheet for winning dog with your organisations name Trophy for your organisation to present to the winning dog of the Main Sponsors Race Photographs of Sponsors sent to local press Promotional Opportunities for Main Sponsors around the Stadium Net Profit 24,000 * This does not include the cost of printing the sponsorship booklet.
9 SUMMARY OF TERMS There are a number of ways in which to raise money through operating a fundraising event in a Greyhound Stadium. Once you have picked your method of fundraising depending on your size of organisation the following can be included or excluded. TICKET SALES Selling tickets to the public, which gains them free admission & race programme on the night of your event SPONSORSHIP OF RACES Race Sponsorship is an ideal opportunity for the involvement of commercial organisations, as their company will receive full acknowledgement in an allocated race title, and an advert in the race programme, they will also present a token to the winning Greyhound of the sponsored race, these presentations are always photographed and have the potential to end up in the local & national newspapers. TICKETS AVAILABLE FROM CANCER CARE WEST, University Hospital Galway, Galway, Phone: FUNDRAISING RACE NIGHT FRIDAY 13th NOVEMBER Gates open 6:30pm 1st Race: 7.50pm IN AID OF TICKETS 10 COST JUST... T s & C s Apply. Ticket entitles one person to race entry on date shown. MUSIC & DANCING after racing! Feel the Speed...Enjoy the fun! Feel the Speed... Enjoy the fun! NIGHT AT THE DOGS BUSTER FUNDRAISER IN AID OF Tuam Stars GAA Name :... Address : Tel/Mob :... Seller :... If the number sequence on this ticket matches the big final result of the feature race on the night you win the Prize! Trap No: No: Galway Greyhound Stadium TuamStarsBusterTicket.indd 1 Tel: /11/ :12 sales@igb.ie Feel the Speed... Enjoy the fun! Feel the Speed...Enjoy the fun! NIGHT AT THE DOGS In Aid of Galway Autism Partnership (GAP) Feel the Speed...Enjoy the fun! NIGHT AT THE DOGS BUSTER FUNDRAISER IN AID OF Tuam Stars GAA DATE: Saturday 2nd January 2016 Buster Draw Doors Open 6.30pm Prizemoney 300 First Race 7.50pm FOR THE HOLDER OF THE TICKET WITH THE VENUE: Galway Greyhound Stadium WINNING COMBINATION COST: Tickets 10 Incs: Admission (1 Adult), Race Card and Trap No: entry into BUSTER DRAW. MUSIC & Cannot be used in conjunction with any Restaurant or Pre-Booked Package DANCING after racing! No: NIGHT AT THE DOGS In Aid of Galway Autism Partnership (GAP) Name :... Address :... DATE: Saturday 21st November Doors Open 6.30pm... Galway Greyhound Stadium First Race 7.52pm Tel: Tel/Mob :... sales@igb.ie VENUE: Galway Greyhound Stadium Seller :... COST: Tickets 15 If the number sequence on this ticket matches Incs: Admission (1 Adult), Race Card and the big final result of the feature race on the entry into BUSTER DRAW. night you are the winner. MUSIC & Cannot be used in conjunction with any Restaurant or Pre-Booked Package Trap No: DANCING after racing! No: Buster Draw 1st Prize nd Prize 300 3rd Prize 200 Trap No: No: Galway Greyhound Stadium Tel: sales@igb.ie With The Buster Draw & The Monster Benefit Night, the amount you pay the stadium includes extra money being contributed to the races on the night. This means that all the money the organisation raises on the night from sponsorship goes directly to the club/organisation the night is in aid of.
10 RACE CARD ADVERTISEMENTS Selling Advertisements for the sponsorship booklet on the night. If the organisation has the race card printed by a professional printer this allows more opportunity with the number of ads that can be sold in the programme for the night. This is primarily directed towards smaller enterprises, which may not have the resources for race sponsorship. EXAMPLE: Quarter page advertisement Quarter page advertisement Set a target 30 pages of advertising revenue as follows: 10 pages composed of ¼ page 50 per ad... 2, pages composed of ½ page 90 per ad... 1, pages composed of Full page 150 per ad... 1, Total 5, Half page advertisement DOG NOMINATORS For a Monster Benefit Night it is possible to sell each dog in each race, the person then linked to the winning dog in each race receives a token prize, and the organisation includes their name in the race card. EXAMPLE: 10 Races - 6 Dogs in each race Patrick Flynn purchases Race 1 Trap 1 for 50 Philip Peake purchases Race 1 Trap 2 for 50 Orla Strumble purchase Race 1 Trap 3 for 50 Race 1 trap 2 wins the race so Philip gets a sponsored prize A Total of 60 dogs will run on the 50 each Profit of 3,000 RESTAURANT TABLES Each seat/table in the restaurant the organisation sells above the cost price to the stadium is kept as profit for the fundraising committee. EXAMPLE: Selling price on the night is 45 per person. You sell at 60 per person. This gives a profit of 15 per person. Terms & Conditions will apply on re- serving restaurant tables, this must be agreed with the Sales Operations & Commercial Manager in advance. Prices are higher during Christmas Party Season.
11 FUNDRAISING/BENEFIT MEETING TERMS & CONDITIONS 1. Bookings can only be made with the General or Racing Manager at Galway Greyhound Stadium. 2. Dates can be provisionally booked for 2 weeks only. 3. No tickets can be sold inside, outside or around the stadium on the lead up to the event or on the night of the event 4. Once the booking has been confirmed Stadium Management will meet with your committee/contact person and con- firm all details for your event. 5. If your group have availed of tables in the restaurant your final numbers must be confirmed 2 weeks before your event date. This is the number you will be charged for. 6. Payment can be made by post dated cheque prior to the night
12 Tired of surfing the net trying to find ideas on how to raise funds for your organisation? Look no further than GALWAY GREYHOUND STADIUM Galway Greyhound Stadium offers an excellent opportunity for any organisation, big or small to generate a substantial profit while providing an excellent nights entertainment for all the family at a very low cost. Galway Greyhound Stadium Tel: sales@igb.ie
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