Minutes of the Archery Australia Executive Board Meeting th September, 2012

Transcription

1 Minutes of the Archery Australia Executive Board Meeting th September, Attendance and Opening J. Chaplin, S. Gliddon, B. Hagaman, B. Lang, E. Crowther, J. Larven, J. Reilly (Accountant- 14 th only), J. Park (15-16 th ) The President opened the meeting at 4.02 pm on 14 th September. 2. Minutes of the previous meetings It was agreed that the Minutes of the April and July meetings represented a true record. 3. Business Arising Youth Development Committee The following members were approved: C. Freeman (Chair), S. Salmon, D. Sutton, D. Wray, S. Gliddon (Board Representative), NCD. Coaching Committee The following members were approved: D. Carson (Chair), K. Birch, P. Feeney, D. Nicholson, A. Roberts, J. Park (Board Representative), NCD. 4. Finances The CEO introduced the AA Accountant who answered questions from members re. accounting procedures. June Quarterly Report (previously distributed) was adopted AA High Performance Budget L. Warhurst is to provide a paper for Board approval outlining the criteria to be used for Athlete Contribution and Prizes. It was noted that the HP Program is in a developmental phase for the next two years. The CEO is to seek an explanation re. the HP Consultant Coach for Recurve and the HPM is to consider a greater allocation of funds to the Development Officer. The CEO will discuss and resolve such issues with the HPM who will then submit a revised Budget for Board approval. Prize money up to $10,000 was approved for the Australian Open to be allocated by formula developed by J. Park.

2 Projected meeting with the Federal Minister for Sport the Board determined that the HPM, the CEO and a Board member are the persons authorised to attend. L. Warhurst and J. Larven were formally congratulated on their performance in bringing the 2011/12 HP Budget in target HP Audit CEO has this in hand and it will be finalised by the end of September in line with Australia Sports Commission requirements. Archery Australia Financial Year It was agreed that AA will revert to a Financial Year (from the current Calendar year) and that a resolution will be placed on the 2013 AGM to this effect. The CEO will discuss the implications of this further with the Accountant and devise a schedule for implementation and advise RGB s. 5. General Business Motion September 2012/1 This was referred to the Awards Committee and will then be sent to RGB s for comment AGM Minutes Motion has been resolved to the satisfaction of Archery NSW in a letter sent by the Acting Secretary. Board Elections It was noted that 3 nominations had been received and all information has been forwarded to RGB s, voting closed with the appointed Scrutineer, Gavin Hunt from the Australian Sports Commission by the 30 th September Working Group Report B. Hagaman tabled this document and spoke to the planned Framework suggested by himself and S. Caldicott. The Board agreed to this Framework and it is to be sent to RGB s who are asked to comment by 27 October HP Plan The HP Committee is to determine the criteria to be used for eligibility for Training Camps for Open Recurve and Compound. The Youth Development Committee will determine criteria for eligibility for Youth Camps. The CEO is to discuss the Funding Policy with the HPM. Para Archery Committee Expressions of interest are to be sought to form a committee to identify archers, coaches and potential Classifiers.

3 Audit Plan B. Hagaman tabled and spoke to this and dates were approved. Club Rating Program Draft B. Hagaman spoke to the document previously distributed. This document is to be circulated to RGB s and Board members are to submit further ideas within the next 5 days. Board News The following items are to be included: Calls for Expressions of Interest in AA Standing Committees SDP Framework Para Archery Requirements of Coaches, Instructors and Officials Notes from the CEO Youth & Coaching Committees Change to Financial Year NCD Australian Open Club Rating system Requirements of Coaches, Instructors and Officials Notes from the CEO Oceania Congress Motions & Elections The names of archers expressing interest were approved. It was agreed that J. Larven would represent AA as the official delegate to attend and vote at the Congress. Tribunal The President provided an update. Proposal from B. Moore To be retained for future reference. Archery Alliance Constitution The Board approved the Constitution in principle. Archery Queensland B. Hagaman reported that this body was now incorporated and insured. It was moved (B. Lang), seconded (S. Gliddon) That Archery Queensland be recognised by AA as an Associate under clause of the AA Constitution. Carried

4 QRE s The Guidelines are currently being reviewed. The Tournament & Records Committee is to be asked to prepare and submit to the Board a document setting out the procedure and criteria for claiming records. The Board determined that for any record claim from a QRE a National Judge must be officiating. OUTDOOR RECREATION INDUSTRY COUNCIL (NSW) The CEO reported that he attended and spoke at the Annual ORIC Conference; ORIC has agreed to create Archery Standards for their members in line with the AA Come N Try Program and standards. Long term this will mean all ORIC members will instruct to Archery Australia standards Asia Pacific World Sport & Women Conference no action due to expense. Moves Travel Offers by Moves Travel were considered but AA is to continue its policy of testing the market for competitive prices from travel agents. National Coaching Director Interview & Employment Process The applications were received by the Board who appointed J. Larven, B. Hagaman and an ASC Representative (G. Hunt) as the Selection Panel Olympic Games Recognition of Athletes It was agreed that commemorative plaques be presented to E. Barnard and T. Worth at an appropriate tournament. AOC Post-Olympic Report The ASC requires such a review and the HPM was requested to provide such in consultation with the CEO. The appreciation of the Board was expressed to L. Warhurst, J. Park and all support staff for their excellent contribution to the Olympic Games Olympic Games Review (ASC) J. Park tabled and spoke to his Coach s Report Hall of Fame Dinner & Expo This will be held in Brisbane on 23 rd February. The Board resolved to nominate one female and one male archer for the awards of Archer of the Year. The RGB s are requested to nominate an Administrator of the Year. 2 nd Summer Youth Olympic Games, 2014

5 The CEO was asked to prepare Team Selection criteria World Field Championships Report The Team Manager is to be asked to provide a report Australian Open J. Park outlined progress to date Australian Open D. Carson has reported to the CEO that this will be held in Armadale in August National Championships Entry Forms have now been published on the website National Youth Championships B. Hagaman reported on developments for June, World Games, Cali, Columbia WA has advised that Australia has been allocated 1 place for Female Barebow Recurve which the Board resolved to accept. This place will be offered to the first-placed archer at the National Field Championships and, if not accepted, then to the 2 nd or 3 rd (final limit). Compound places may also become available and the same procedures will be used down to the 6 th -placed. Match Fixing & Betting Policy This was tabled and discussed with a rider to include a Statement of Intent. The President will review the WA Policy (Book 1, Appendix 9) and the CEO will seek advice on this from the ASC. This item will be included on the Agenda for the next meeting. Review of AA Documents & Procedures It was agreed that further legal advice needs to be sought by the CEO on various policy documents. Board Meeting Dates The following dates were set: 3-4 November (L. Warhurst to be asked to attend on the 4 th ) February, Brisbane AHOF 16 March an AA Briefing session to members at the National Championships 14 April, SDP meeting with RGB s, Melbourne May, AGM on the second day

6 31 August-1 st September, November The above dates are to be published on the website. AA Management Structure The CEO tabled a document for discussion. The President outlined 2 alternative charts which were discussed and the CEO will re-draw. World Cups 2013 Selection Procedures For both Recurve and Compound the placings on the previous 3 months Ranking Lists will be used. Recurve archers may shoot a FITA with the 70m and 50m scores utilised or a 72-arrow round. Qualification scores shall be: Male Recurve A Score 670 B Score 660 Female Recurve A Score 640 B Score 630 Male Compound A Score 700 B Score 690 Female Compound A Score 680 B Score 670 A policy was agreed whereby archers who accumulate points to such a level over World Cups 1 & 2 that there exists a strong likelihood of inclusion in the Finals will be guaranteed a place in both WC 3 & 4. Coaches on site Beginners Courses and Come N Try Clubs conducting such courses are advised that these need to be conducted with an accredited coach to ensure insurance coverage ( Board News item). Position-holder Requirements The Board re-affirmed its policy that all AA-accredited coaches, instructors and officials must be current financial individual affiliates of AA. The CEO was also requested to investigate insurance coverage of AA employees. The meeting was closed by the President at pm on 16 th September, 2012.