16 th Irina Deleanu Cup Bucharest, ROMANIA (ROU) March 31 April 2, 2016 Junior & Senior DIRECTIVES
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1 16 th Irina Deleanu Cup Bucharest, ROMANIA (ROU) March 31 April 2, 2016 Junior & Senior DIRECTIVES Dear FIG affiliated Member Federation, Event ID: The Gymnastics Federation of ROMANIA has the pleasure to invite your Federation to participate in the aforementioned official FIG International Event Irina Deleanu Cup. DISCIPLINE HOST FEDERATION LOCAL ORGANIZING COMMITTEE Rhythmic Gymnastics Federatia Romana de Gimnastica Str. Vasile Conta 16, Sector 2, Bucharest, Tel: Fax: website: Romanian Rhythmic Gymnastics Federation Contact person: DIMA Gabriel 16 Vasile Conta, Sector II, Bucharest, Tel: ; Fax: website: Bucharest, Romania LOCATION DATE From 31 March to 2 April 2016 VENUE Polivalenta Hall 10 Calea Piscului, Sector 4, Bucharest Tel: Fax: APPARATUS SUPPLIED RULES AND REGULATIONS secretariat@salapolivalenta.ro website: SPIETH, (Beige carpet) RG Floor "Beijing" Ref (former Ref. 652) The event will be organized under the following FIG rules, as valid in the year of the event, except for any deviation mentioned in these directives: Statutes Technical Regulations Code of Points and relevant Newsletters General Judges Rules Specific Judges Rules Doping Control Rules Licence rules (except for non competitive events) Media Rules Apparatus Norms FIG Rules for Sanctioning (approval) of International Events
2 FEDERATIONS INVITED Advertising and Publicity Rules and subsequent decisions of the FIG Executive Committee The Organizing Member Federation will invite Member Federations according to the following principles: all FIG member federation in good standing. No gymnast will be accepted without a valid FIG License until the end of the event. AGE LIMITS Juniors Individuals born: Senior: 2001 and older All gymnasts must have a valid FIG licence until the end of the event. JUDGES AND JURIES The number of Apparatus Juries (judges panels) may be decided by the organizing member federation depending on the number of participating competitors and judges. The participating Member Federations must send minimum one qualified judge with a minim Cat. IV with current valid FIG brevet. All judges must have a current valid FIG Brevet at the time of the event. REGISTRATION DEADLINES ENTRY FEES PROVISIONAL SCHEDULE EVENT FORMAT SIZE OF DELEGATION / PRTICIPATIONS Provisional registration: 1st December 2017 (4 months prior to the event) by mail or fax Definitive registration: 31 January 2017 (2 months prior to the event) by mail or fax Nominative registration 28 February 2017 (4 weeks prior to the event) by mail or fax The non-reimbursable cost for the Entry Fee is Euros 60 per individual gymnast and 200 euros per Group. Wednesday 29 March: - Arrival of delegations, accreditation; Thursday 30 March: - Official trainings, delegations & judges technical meeting; Friday 31 March: - Junior Individual - All Around Competition - 2 apparatus; - Junior Group - Qualification - Senior Individual All Around Competition 2 apparatus; Saturday 1 April: - Junior Individual - All Around Competition - 2 apparatus; - Junior Group - Qualification - Senior Individual All Around Competition 2 apparatus; Sunday 2 April: - Finals (Juniors, Seniors and Groups) - Awards Ceremony; Monday 3 April: - Departure The Organizing Federation has choose the following competition format: Junior Individual Competition: a) Competition II All Around Competition - 4 apparatus. b) Competition III - Apparatus finals (4 apparatus) of the best 8 gymnasts of Competition II. (max. 1 gymnast per Federation) per apparatus. Junior Group Competition: a) Competition I - Qualification b) Competition III Finals Senior Individual Competition: a) Competition II All Around Competition 4 apparatus b) Competition III Apparatus Finals (4 apparatus) of the best 8 gymnasts of Competition II. (max. 1 gymnast per Federation) per apparatus. Junior Individual Junior Group Seniors Individual 2
3 ACCREDITATION Head of Delegation (HD) 1 Team Manager (TM) 1 Coach Gymnasts 4 1 (6 gymnasts) 4 Doctor 1 Physiotherapist 1 Judges Accreditation of all delegations will take place at their arrival in the Polivalenta SportsHall. Please send a digital photo for each member of your delegation before 28 February 2017 together with the nominative registration, to the following address: office@frgr.ro. Heads of delegation have to bring to accreditation office: - 1 CD with the national anthem; - The national flag; - 2 CD s per gymnast per apparatus; - certification of insurance for all delegation members covering illness, accidents, repatriation; MEDICAL SERVICES ACCOMMODATION Note: Photos taken upon arrival shall be charged to the National Federations at a cost of 10,00 each. Medical services in the gym will be provided by LOC. Names of the Official Hotels: 1. IBIS Hotel 3 stars Izvor str., 5 district, Bucharest The costs per person and per night (including breakfast, final banquet and local transportation) are as follows: - 65 EUROS in single room - 45 EUROS in double room 2. Olimpia Hotel 2 stars 128A Iancului str., 2 district, Bucharest The costs per person and per night (including breakfast, final banquet and local transportation) are as follows: - 25 EUROS / person, for 3+1 or 4+1 persons accommodation in apartments with 2 rooms The check-in and check-out time is am. Late check-out and early check-in will be charged the amount of 50% of the room cost. The prices charged for the hotel rooms will not exceed the usual hotel rates. While the Accommodation Form must be returned to the LOC by 28 of February 2017 at the very latest, the hotel rooms will be allocated on a first come, first serve basis. MEALS INTERNATIONAL TRANSPORTATION In case of cancellation, costs will be refunded as follows: before 28 February 2017: 50% of the accommodation amount from 10 March 2017: no refund The invited participating federations must pay for the meals expenses of their delegation members (except for the below mentioned persons): The costs of the meals are per person and per meal (coupons), as follows: lunch 20,00 each dinner 20,00 each The invited participating federations must pay for the international travel costs of their delegation members. 3
4 LOCAL TRANSPORTATION VISA INSURANCE The Travel Schedule Form must be returned to the LOC by 28 February Local transportation will be supplied by the LOC. The LOC will take in charge transportation costs for all accredited persons from Bucharest International Airport-Otopeni and from the railway station in Bucharest to the hotel, and from the hotel to the Venue (and vice versa), only if hotel reservations are made through the LOC. Please verify immediately with your travel agent or the Romanian Embassy or Consulate in your country if a visa is required for your travel to Romania. The LOC will be happy to assist each Delegation member with an official invitation letter, provided that the request is made before 28 February 2017 to the LOC. The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, arrival and departure dates of the Delegation Member, as well as the city the visa application support letter must be sent to. The Host Federation, the LOC and the FIG will not be held responsible for any liabilities in case of accidents, illness, repatriation and the like. The FIG Technical Regulations foresee that all participating Federations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation. BANK ACCOUNT INFORMATION MARKETING SOCIAL MEDIA PRIZE MONEY DEADLINES SUMMARY The LOC will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy). Delegation members with insufficient insurance cover must inform the LOC in advance. The LOC will subsequently offer insurance at the Federations own charge as follows: 10 EUR per person/day. Beneficiary name: Romanian Rythmic Gymnastics Federation Count: RO 04 BACX Bank: Unicredit Tiriac Swift Code: BACX ROBU Adress: 16 Vasile Conta, Sector 2, Bucharest, , Romania The participating federation is responsible for covering all bank fees in connection with the bank transfers. FIG advertising and publicity norms must be respected. Facebook page Official Website: Senior Individuals All Around: Ranking Total of 900 Euros No prize money will be given, if there are less than 4 participating federations per competition. Provisional Registration 1st December 2017 Definitive Registration 31 January 2017 Accommodation and Meals Form 28 February 2017 Payment of the Entry Fee 28 February 2017 Payment of the Accommodation Costs 28 February 2017 (minimum 50%) Nominative Registration 28 February 2017 Travel Schedule Form 28 February 2017 Payment of the Meals 28 February
5 Payment of the accommodation cost by bank or cash (50% rest of the amount) Sincerely Yours, 10 March
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