2010 AAU GIRLS BASKETBALL CRITERIA TO HOST/BID AN AAU SUPER REGIONAL PER AGE DIVISION

Transcription

1 2010 AAU GIRLS BASKETBALL CRITERIA TO HOST/BID AN AAU SUPER REGIONAL PER AGE DIVISION NAME OF EVENT: BID FEE: AAU GIRLS BASKETBALL SUPER REGIONAL CHAMPIONSHIP HOSTED BY (insert name of hosting organization) (No other title may be used to advertise or promote the event) The host must submit $500 for each age division bid. Included in the $500 is a $50 non-refundable processing fee for submitting the application to bid/host each age division. The exact bid fee cannot be calculated until the total number of teams entered in each age division is determined. For each age group, there is a $200 bid fee for the age group and a $25 per team bid fee. Below are three examples of how a bid fee will be determined for an age group. EXAMPLE (1): An age division has twenty-four (24) teams, the bid fee is $200 for the age group plus team bid fees of $600 ($25 X 24 teams = $600). The total bid fee is $800. $500 has been previously paid, therefore: Host/Bidding Organization would owe an additional $300, fifteen (15) days prior to the start of the tournament. EXAMPLE (2): An age division has five (5) teams. The base bid fee is $200 plus team bid fees of $125 ($25 X 5 teams = $125). The total bid fee is $325. $500 has been previously paid, therefore: Host/Bidding Organization would be refunded $175, fifteen (15) days prior to the start of the tournament by the AAU Girls Basketball Committee. EXAMPLE (3): Host/Bidding Organization is not awarded the one age division/event for which they submitted a bid. Host/Bidding Organization will receive a $450 refund upon rejection of the application from the AAU Girls Basketball Committee. Simply stated, the host must submit $500 for each age division bid. The exact bid fee can not be calculated until the total number of teams entered in the age division is determined. The balance of the bid fees owed by either the Host or AAU, will be settled fifteen (15) days prior to the start of the tournament for each age division Super Regional Criteria 1

2 BID SUBMISSION: Organizations wishing to host/bid an event must submit a completed application/bid. The National Office must receive all 2010 applications/bids no later than December 31, All applications/bids will be approved or rejected within thirty (30) days of the receipt of the application. All applications/bids must be sent via Federal Express, UPS, or any other overnight mail carrier. The Executive Committee can award events at its sole discretion; however, those meeting the submission deadline will receive priority consideration. DATES OF EVENT: The 8U/3 rd grade 13U/8 th grade divisions may be offered September 1 st through the 2 nd weekend in June. The 14U/9 th grade 16U/11 th grade divisions may be offered between March 15 and the 2 nd weekend in June. All events shall not exceed three (3) days and must be conducted over a weekend. All events must be completed by the 2 nd weekend in June. ENTRY PACKETS: Host will copy the formatted entry packet as provided by the AAU Girls Basketball Executive Committee. If host wishes to use AAU mailing list, such mailing will be handled by National Office and host will reimburse all related expenses. SCHEDULE FORMAT: The AAU Girls Basketball Executive Committee must approve all playing schedules/formats. No less than fifteen (15) days prior to the start of the event the host must submit to the AAU Girls Basketball Executive Committee the proposed event schedule including date, time, etc. The AAU Girls Basketball Executive Committee will approve or make necessary changes to the proposed event schedule and submit to the host no less than ten (10) days prior to the start of the event. Basic tournament requirements are: - 3 game guarantee each team - 1 game recovery time minimum - 3 game maximum per team per day - 7 game maximum per team for a 3 day event 2010 Super Regional Criteria 2

3 ENTRY DEADLINE: The entry deadline date for the AAU National Girls Basketball Super Regional Championship, must be twenty-one (21) days prior to the start of competition. Entry into each age division is limited. Teams will be accepted on a first-paid, first-served basis. Any team not granted admission because the event has reached capacity would be given a full refund by the tournament host. All teams must be notified of the schedule no less than seven (7) days prior to the start of the event. Notification must be by phone and in writing and shall include dates, times and locations. SANCTIONING: MEMBERSHIP: PLAYING RULES: The Amateur Athletic Union must sanction all events. Sanction forms and fees are to be submitted to the AAU National Office in care of the AAU Girls Basketball Committee. Host shall pay all AAU sanctioning fees. Each event host must include a completed Sanction Application with their Super Regional Application. In order to sanction an event, you must obtain a club level 2 or 3 membership and all contacts for the club must be a AAU members. All participants must be current AAU members. The host bears the responsibility to check membership prior to participation! Further, the host must check rosters and eligibility documents for each athlete and team! The event must follow all AAU Girls Basketball Rules as outlined in the AAU Girls Basketball Handbook. AAU Super Regional Rule Modifications: (1) minimum recovery time is altered to one game; (2) an official can officiate a maximum of four games in one day. AUTOMATIC BIDS: Teams will be awarded a bid to the DI, DII, or DIII National Championship based on their finish in the Super Regional. Below is a breakdown of the maximum number of bids that will be awarded to the National Championship based on the number of entries: NUMBER OF TEAMS PER AGE DIVISION IN SUPER REGIONAL 0-3 Teams 1 DI bid, 1 DII bid, and 1 DIII bid 4-6 Teams 2 DI bids, 2 DII bids, and 2 DIII bids 7-9 Teams 3 DI bids, 3 DII bids, and 3 DIII bids 10 or more Teams 4 DI bids, 4 DII bids, and 4 DIII bids Teams that receive an invitation (Bid), from the Super Regional Championship to the National Championship shall play in their District Championship to validate their bid. If a team receives an invitation (Bid), but is unable to play in their District Championship, they must submit a written request stating 2010 Super Regional Criteria 3

4 the reason(s) they were unable to participate. The AAU Girls Basketball Committee will determine if the team is eligible to use their bid. FACILITIES: A listing of facilities for each age division must be submitted with your application/bid. Requirements are: Minimum of two gyms per age group The gym must have a working clock The gym must have a working score board All gyms must be air-conditioned (unless event is held between October 1 st and April 15 th when air conditioning is not required) All gym floors must be a minimum of standard High School dimensions (84 X 50 ) Minimum seating capacity of 250 people per gym All baskets must have rectangular glass backboards Parents can not sit behind player/team benches (unless it is an upper deck seating area) Scorer s and Timer s Table must be on the same side of the floor as the team benches TEAM ENTRY FEES: ADMISSION: PROGRAMS: MEDALS: The host may charge a maximum entry fee of $300 per team. The committee shall consider a request for an increased entry fee, not to exceed a maximum of $400 per team. Request shall be in writing at the time of application and include detailed financial information supporting the need for the increase. The host may charge a maximum of $8 per day and/or a maximum of $20 for a three-day pass. The host may charge a maximum of $5 for a program. Programs are not required. Beginning this 2010 membership year (September 1, 2009) event operators hosting AAU Super Regional events are required to order medals to award at the event (1 st & 2 nd Place). The medals can be obtained through the AAU medal program. No substitute medals from outside vendors may be used; only medals produced by Midwest Trophy, the official AAU supplier, can be distributed during Super Regional events. Event operators who do not use the AAU medals will have the event sanction denied/voided. Currently medals may be ordered by contacting Alex Linares at or Alex@aausports.org. After October 1 st, 2009, you will be able to order your medals online using the AAU website Super Regional Criteria 4

5 TROPHIES: Please Order Medals Two (2) Weeks In Advance! Beginning this 2010 membership year (September 1, 2009) event operators hosting AAU Super Regional events are required to order trophies to award at the event (1 st & 2 nd Place). The trophies can be obtained through the AAU trophy program. No substitute trophies from outside vendors may be used; only trophies produced by the official AAU supplier, can be distributed during Super Regional events. Event operators who do not use the AAU trophies will have the event sanction denied/voided. Trophies may be ordered by contacting Alex Linares at or Alex@aausports.org. Please Order TrophiesTwo (2) Weeks In Advance! EQUIPMENT: REFEREES: SCORE TABLE PERSONNEL: ROSTERS/ RESULTS: All team benches must have a water cooler, water, and water cups available on each bench. Host shall provide any other necessary equipment needed to conduct the event. The host will provide a minimum of two (2) referees per game and all referees must be at least high school federation certified. No referees can work more than two (2) games in a row and no more than four (4) in a day. All score book and clock operators must be a minimum of eighteen (18) years old and have previous experience. Hosts shall provide scorers and timers. DO NOT ask teams to provide a scorer or timer! Rosters must be submitted to the Host/Tournament Director prior to the team s first game. The Host/Tournament Director must check the roster and verify AAU Membership. Additionally, the Host/Tournament Director will check birth documents, grade exception forms, etc. as directed by the Girls Basketball Committee. Results must be forwarded to the National AAU Office in care of the AAU Girls Basketball Committee within three (3) days of the conclusion of the event. HOUSING: Host shall secure reduced housing rates for participants and families and provide a hotel list with the host/bid application. SPORT MEDICINE: Medical personnel should be available at each venue. SPONSORSHIP: Host must identify the event as the AAU Girls Basketball Super 2010 Super Regional Criteria 5

6 2010 Super Regional Criteria Regional Championship in every communication concerning the event. AAU reserves the right to re-title the event should National Sponsorship be secured for the AAU, and Host shall identify the event by that name in all subsequent communications. Host must comply with the rights of the National Sponsor(s) or National Supplier(s) of the AAU. AAU is the only entity which has the right to have or to use the terminology of National or Title Sponsor of the AAU Girls Basketball Super Regional Championship. AAU has the right of approval of solicitation by Host of any and all sponsor(s), underwriter(s), supporter(s), supplier(s), and patron(s). No local sponsor, supplier, or supporters of the event secured by the Host may conflict with a National Sponsor of the AAU Inc., without the express written consent of the AAU. All host fundraising/sponsorship shall be on the state, regional (AAU regional boundaries), and local level among corporations headquartered or doing business with the host region and subject to prior approval of the AAU. Host has the right to solicit such local patron(s), underwriter(s), supplier(s), supporter(s), or sponsor(s) for the purpose of sponsorship of the event. Host shall be allowed to refer to local sponsor(s) as official sponsor(s), supplier(s), and/or supporter(s) of the event. Host shall submit proposed list of any persons or firms that they intend to contact regarding said firms becoming local patron(s), underwriter(s), sponsor(s) or supplier(s) of the event to be solicited by the Host, in advance of solicitation. Within fifteen (15) days of receipt AAU will accept or reject the proposed sponsors in writing to the Host. Host will not seek sponsorships outside the geographical/region where the event will be held. Host shall not represent in any oral or written form or in any communication medium that any product(s), service(s) or contribution(s) have been "endorsed," "selected," "approved," or designated as "official" without written approval from the AAU. Host has the right to use the logo of the AAU, AAU Girls Basketball logo, or AAU shield for this event. Host may offer to sponsor the following benefits (only): Display its corporate logo as a part of its corporate signage program at local sites including competition venues. The color, 6

7 layout, language, size and location of this signage shall be determined by the AAU in its sole discretion; Use the AAU logo, AAU Girls Basketball logo, or AAU shield on any of its normal product packaging provided that the product distribution area is local or regional in scope and provided that true product packaging is first provided to and approved in writing by the AAU; Use the AAU logo, AAU Girls Basketball logo, or AAU shield in television, radio, newspaper, internet, , and all other forms of media coverage, whether known or unknown advertisements of its own product and services provided that the advertising target area is local or regional in scope and provided that true advertising copy is first provided to and approved in writing by the AAU; Receive verbal recognition at venues through the competition announcer/public address system and receive acknowledgment in the souvenir program; Furnish souvenir items bearing its corporate logo to participants, provided such does not violate NFHS or NCAA regulations; compliance with such regulations to be the sole responsibility of Host; Receive credentials to all AAU Girls Basketball Super Regional Championship that the Host is sponsoring; If host has received approval from the AAU to solicit a sponsor and Host consummates such sponsorship the basic agreement points of the contract are to be forwarded to the AAU within 15 days of execution showing the benefit to the event and the rights granted to the sponsor. NO ENTRY GUARANTEE: Host acknowledges that the AAU does not warrant, represent, or guarantee that any particular person or team or any number of person(s) or team(s) will compete in or otherwise be present at any of the AAU Super Regional Championships. OVERSIGHT: 2010 Super Regional Criteria This is an event of the AAU Girls Basketball National Committee. The Committee has total decision-making power relative to this event as prescribed in the AAU Girls Basketball Handbook. The prescribed committee will handle all questions on eligibility, protests, schedules, etc. The Committee may assign a representative to monitor the event at the Host s expense. 7

8 2010 AAU GIRLS BASKETBALL APPLICATION TO HOST/BID AAU GIRLS BASKETBALL SUPER REGIONAL CHAMPIONSHIP SECTION 1 HOST/BIDDING ORGANIZATION INFORMATION Name: Address: City: State: Zip Code: 2010 AAU Club Number: Business Phone: Fax Number: Address: 1-) Person In Charge of Event for Hosting Organization Name: Address: City: State: Zip Code: Home Phone: Business Phone: Cell Phone: Fax Number: Address: 2010 AAU Non-Athlete Membership Number: 1-) Tournament Director Name: Address: City: State: Zip Code: Home Phone: Business Phone: Cell Phone: Fax Number: Address: 2010 AAU Non-Athlete Membership Number: 2010 Super Regional Application 1

9 SECTION 2 TOURNAMENT INFORMATION/FACILITIES/PERSONNEL 2-) Check the Age Groups Bidding { } 8U/3 rd Grade { } 9U/4 th Grade { } 10U/5 th Grade { } 11U/6 th Grade { } 12U/7 th Grade { } 13U/8 th Grade { } 14U/9 th Grade { } 15U/10 th Grade { } 16U/11 th Grade 2-) Proposed Dates of Competition 08U/3 rd Grade Start: 13U/8 th Grade Start: End: End: 09U/4 th Grade Start: 14U/9 th Grade Start: End: End: 10U/5 th Grade Start: 15U/10 th Grade Start: End: End: 11U/6 th Grade Start: 16U/11 th Grade Start: End: End: 12U/7 th Grade Start: End: 2-) Facilities to be Used (1) Facility Name: Phone: Address: City: State: Age Division(s) at this Facility: Seating Capacity: Who approved Facility usage: Title: (2) Facility Name: Phone: Address: City: State: Age Division(s) at this Facility: Seating Capacity: Who approved Facility usage: Title: (3) Facility Name: Phone: Address: City: State: Age Division(s) at this Facility: Seating Capacity: Who approved Facility usage: Title: *If additional facilities used, attach the above information for each facility per age division to this application Super Regional Application 2

10 2-) Facilities Contact Person (Person who will be opening/closing and in charge of the facility) (1) Name: Title: Address: City: State: Zip: Home Phone: Business Phone: Cell Phone: Address: (2) Name: Title: Address: City: State: Zip: Home Phone: Business Phone: Cell Phone: Address: (3) Name: Title: Address: City: State: Zip: Home Phone: Business Phone: Cell Phone: Address: *If additional facilities used attach the above information for each facility per age division to this application. 2-) Person in Charge of Referees Name: Address: City: State: Zip Code: Home Phone: Business Phone: Cell Phone: Fax Number: Address: Experience: 2010 Super Regional Application 3

11 2-) Person in Charge of Results Name: Address: City: State: Zip Code: Home Phone: Business Phone: Cell Phone: Fax Number: Address: Experience: 2-) Person in Charge of Playing Schedule Name: Address: City: State: Zip Code: Home Phone: Business Phone: Cell Phone: Fax Number: Address: Experience: *Is this person doing all of your schedules? Yes No If not, attach the same information as above and the age division they will be developing and recommending. 2-) Person in Charge of Score Table Personnel Name: Address: City: State: Zip Code: Home Phone: Business Phone: Cell Phone: Fax Number: Address: Experience: *Is this person in charge of all your table personnel? Yes No If not, attach the same information as above and the facility they will be in charge of Super Regional Application 4

12 SECTION 3 HOUSING/HOTELS/MOTELS (1) Property Name: Rate: Address: City: State: Zip Code: Phone Number: Contact Person: (2) Property Name: Rate: Address: City: State: Zip Code: Phone Number: Contact Person: *If any other hotels/motels are used please attach them on a separate sheet with the same information as above to this application. SECTION 4 - SPONSORSHIP Host must identify the event as the AAU Girls Basketball Super Regional Championship in every communication concerning the event. AAU reserves the right to re-title the event should National Sponsorship be secured for the AAU, and Host shall identify the event by that name in all subsequent communications. Host must comply with the rights of the National Sponsor(s) or National Supplier(s) of the AAU. AAU is the only entity which has the right to have or to use the terminology of National or Title Sponsor of the AAU Girls Basketball Super Regional Championship. AAU has the right of approval of solicitation by Host of any and all sponsor(s), underwriter(s), supporter(s), supplier(s), local patron(s). No local sponsor, supplier, or supporters of the event secured by the Host may conflict with a National Sponsor of the AAU Inc., without the express written consent of the AAU. All host fundraising/sponsorship shall be on the state, regional (AAU regional boundaries), and local level among corporations headquartered or doing business with the host region and subject to prior approval of the AAU. Host has the right to solicit such local patron(s), underwriter(s), supplier(s), supporter(s), or sponsor(s) for the purpose of sponsorship of the event. Host shall be allowed to refer to local sponsor(s) as official sponsor(s), supplier(s), and/or supporter(s) of the event. Host shall submit proposed list of any persons or firms that they intend to contact regarding said firms becoming local patron(s), underwriter(s), sponsor(s) or supplier(s) of the event to be solicited by the Host, in advance of solicitation. Within fifteen (15) days of receipt AAU will accept or reject the proposed sponsors in writing to the Host. Host will not seek sponsorships outside the geographical/region where the event will be held Super Regional Application 5

13 Host shall not represent in any oral or written form or in any communication medium that any product(s), service(s) or contribution(s) have been "endorsed," "selected," "approved," or designated as "official" without written approval from the AAU. Host has the right to use the logo of the AAU, AAU Girls Basketball logo, or AAU shield for this event. Host may offer to sponsor the following benefits (only): Display its corporate logo as a part of its corporate signage program at local sites including competition venues. The color, layout, language, size and location of this signage shall be determined by the AAU in its sole discretion; Use the AAU logo, AAU Girls Basketball logo, or AAU shield on any of its normal product packaging provided that the product distribution area is local or regional in scope and provided that true product packaging is first provided to and approved in writing by the AAU; Use the AAU logo, AAU Girls Basketball logo, or AAU shield in television, radio, newspaper, internet, , and all other forms of media coverage, whether known or unknown advertisements of its own product and services provided that the advertising target area is local or regional in scope and provided that true advertising copy is first provided to and approved in writing by the AAU; Receive verbal recognition at venues through the competition announcer/public address system and receive acknowledgment in the souvenir program; Furnish souvenir items bearing its corporate logo to participants, provided such does not violate NFHS or NCAA regulations; compliance with such regulations to be the sole responsibility of Host; Receive credentials to all AAU Girls Basketball Super Regional Championship that the Host is sponsoring; If host has received approval from the AAU to solicit a sponsor and Host consummates such sponsorship the basic agreement points of the contract are to be forwarded to the AAU within 15 days of execution showing the benefit to the event and the rights granted to the sponsor. SECTION 5 BID FEE The host must submit $500 for each age division bid. Included in the $500 is a $50 non-refundable processing fee for submitting the application to bid/host each age division. The exact bid fee cannot be calculated until the total number of teams entered in each age division is determined. For each age group, there is a $200 bid fee for the age group and a $25 per team bid fee. Below are three examples of how a bid fee will be determined for an age group. EXAMPLE (1): An age division has twenty-four (24) teams, the bid fee is $200 for the age group plus team bid fees of $600 ($25 X 24 teams = $600). The total bid fee is $800. $500 has been previously paid, therefore: Host/Bidding Organization would owe an additional $300, fifteen (15) days prior to the start of the tournament. EXAMPLE (2): An age division has five (5) teams. The base bid fee is $200 plus team bid fees of $125 ($25 X 5 teams = $125). The total bid fee is $325. $500 has been previously paid, therefore: Host/Bidding Organization would be refunded $175, fifteen (15) days prior to the start of the tournament by the AAU Girls Basketball Committee Super Regional Application 6

14 EXAMPLE (3): Host/Bidding Organization is not awarded the one age division/event for which they submitted a bid. Host/Bidding Organization will receive a $450 refund upon rejection of the application from the AAU Girls Basketball Committee. Simply stated, the host must submit $500 for each age division bid. The exact bid fee can not be calculated until the total number of teams entered in the age division is determined. The balance of the bid fees owed by either the Host or AAU, will be settled fifteen (15) days prior to the start of the tournament for each age division. 5-) Amount of Bid Monies Enclosed Please circle the age/grade divisions you are bidding Age/Grade Division Base Bid Fee *Credit Card or Check # Expiration Date 08U/3 rd Grade $500 / 09U/4 th Grade $500 / 10U/5 th Grade $500 / 11U/6 th Grade $500 / 12U/7 th Grade $500 / 13U/8 th Grade $500 / 14U/9 th Grade $500 / 15U/10 th Grade $500 / 16U/11 th Grade $500 / Total Number of Age/Grade Divisions Bid: Total Bid Fees: *A charge card or check number in this column indicates the divisions you are bidding. SECTION 6 GENERAL INFORMATION *All 2010 applications must be received by December 31, *All applications must be filled out completely to be considered. *All bid fees must be enclosed in the form of a cashiers check or credit card. Final bid fees will be calculated after the final number of teams has been determined. *All applications/bids must be sent Federal Express, UPS, or Overnight Mail to the AAU Girls Basketball at: Hotel Plaza Blvd., Lake Buena Vista, FL * Bid Fees will be fully refundable less the $50.00 application fee per age division if the Organization s bid is not accepted Super Regional Application 7

15 *All applications/bids will be approved or rejected within 30 days from the day of receipt. * Host will provide credential to any personnel sent to the event from the National Girls Basketball Committee. * Fill out the Event Sanction form and return with application (page 9). Super Regionals will not be posted until the Event Sanction has been processed. SECTION 7 SIGNATURE/CERTIFICATION I certify that I am authorized to sign and submit this bid application for the applicant and that the organization agrees to host an AAU Super Regional Championship if this application is approved. I certify that the organization will comply with the criteria for the event as set out in this application and the document titled Criteria to Host/Bid an AAU Super Regional Championship. Signature: Date: Title: Organization: 2010 Super Regional Application 8

16 AAU EVENT SANCTION APPLICATION Girls Basketball Super Regional 2010 Submit this Event Sanction Application with your AAU Girls Basketball Super Regional Application. Send the entire Super Regional Application packet via, Fed-Ex, UPS, or any other overnight mail carrier to: 1910 Hotel Plaza Blvd., Lake Buena Vista, FL DATE(S) OF SANCTION / / TO / / TOTAL # OF DAYS: SPORT EVENT NAME CLUB CODE EVENT DIRECTOR NAME ( ) ( ) ( ) ADDRESS OF EVENT DIRECTOR DAYTIME PHONE NUMBER FAX NUMBER CELL NUMBER ADDRESS OF EVENT DIRECTOR CITY STATE ZIP ( CHECK ONE CATEGORY ONLY) NATIONAL SPORTS COMMITTEE EVENTS SUPER-REGIONAL THIS EVENT WILL ALLOW THE FOLLOWING TO PARTICIPATE FEMALE YOUTH AGES NUMBER OF AGE GROUPS PARTICIPATING: ESTIMATED NUMBER OF PARTICIPANTS: Enter each event date covered by the Sanction. Should you need to list more age groups and dates include a separate sheet. Gender Age Category Event Start Date Event End Date Gender Age Category Event Start Date Event End Date FEES: *Fees Cap after a maximum of 7 days. The event can be more than 7 days and Sanction will be valid for the dates above. YOUTH SANCTION: $ $50.00 per Day up to a Maximum of 7 days* FACILITY INFORMATION: IF USING MORE THAN SPACE ALLOWS, THE FACILITY INFORMATION MUST BE ATTACHED ON A SEPARATE SHEET. IF THIRD PARTY CERTIFICATES ARE NEEDED PLEASE INCLUDE FEES OF $ PER REQUEST IF RECEIVED BY AAU NATIONAL HEADQUARTERS AT LEAST 30 DAYS PRIOR TO DATE(S) OF EVENT $ PER REQUEST IF RECEIVED BY AAU NATIONAL HEADQUARTERS LESS THAN 30 DAYS PRIOR TO DATE(S) OF EVENT NAME OF FACILITY BEING UTILIZED ADDRESS CITY STATE ZIP ( ) FACILITIY CONTACT NAME PHONE NUMBER ADDRESS NAME OF FACILITY BEING UTILIZED ADDRESS CITY STATE ZIP ( ) FACILITIY CONTACT NAME PHONE NUMBER ADDRESS