Speed Skating Canada Family & Friends Road to Sochi Information Session Saturday November 9 th, 2013

Transcription

1 Speed Skating Canada Family & Friends Road to Sochi 2014 Information Session Saturday November 9 th, 2013

2 Welcome and Objectives To provide answers to your questions To provide you with a greater understanding and increased confidence about your adventure in Sochi To prepare you and your family with a plan in advance of, during and post Olympic Winter Games To share logistic details about travelling to Russia

3 Agenda The Human Experience The Performance Experience The Russian Experience Question and Answers Thank you!

4 The Human Experience

5 The Human Experience Strike the Right Balance Athletes need to be given independence to perform Performance Side o The Performance Side But they need hugs too - Human Side o The Human Side

6 The Human Experience Know that you are on VACATION, while your loved one is WORKING Be low maintenance Be normal : Do not try to be extraordinary just because you are at the Olympics. You do not need to do anything special.

7 The Human Experience The Olympic Games are different

8 The Human Experience Park Vancouver: Be prepared for the unexpected

9 The Performance Experience

10 The Performance Experience During Games, Environment: Those factors outside of the immediate training or competing environment such as family, friends, media, sponsors, travel, accommodation, Games environment which may have positively or negatively effected performance. Effective Impact Ineffective Impact Outside Factors Family and friends program very good, took pressure off 7 Stress of parents -1 Petro Canada program is great 10 Petro Canada program never called parents back -5 Had family member take over and truly understand what I needed 10

11 The Performance Experience

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13 Canadian GRIT Be Organized AND if not, Be GRITTY ( 72 Canada-Russia Series) Everyone has a role who is your team captain?

14 The Performance Experience Have a Reset button Be prepared have a plan commit to your role in advance of, during and post Olympic Games

15 F & F Things to Avoid Distracting your athletes about results/outcome Acting as the Coach/SP Provide the media with too much info Making your athlete worry about them. Come to the rescue immediately precompetition (go to the go to person )

16 The Performance Experience And FINALLY, win the Olympic Party!!!

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18 The Russian Experience Getting There o Travelling To and From Russia o My Russian Visa o Important Need To Knows Staying Safe o Accommodations o Ground Transportation o Get to Know Sochi Maximizing Your Olympic Experience o Photo Overview o Canada Olympic House o SSC in Sochi o Tickets o Spectator Pass

19 The Russian Experience: Getting There

20 Travelling To and From Russia Flights Transaero Airlines, Aeroflot Common transit cities: Istanbul, Moscow, Amsterdam, Paris, Frankfurt Have at least 2.5 hours of transit time in Moscow Purchase cancellation insurance when booking flights Confirm with your airline your allowance for checked bags and carry-on s.

21 Travelling To and From Russia Government of Canada Registration of Canadian s Abroad

22 Travelling To and From Russia Know Before You Go review the Country Travel Advice and Advisories for Russia

23 Travelling To and From Russia Entry & Exit Requirements: At Immigration, you will be required to complete a 2 part migration card keep part B safe as you will need this to leave the country. In Moscow, this is done by Border Control you will not be given one on the plane to fill out.

24 My Russian Visa All Canadians travelling to the Games will require a Tourist Visa ensure your passport has an expiration date after August 30 th, 2014 and has at least 2 blank pages. Prior to applying for your visa you must obtain a letter of confirmation from your accommodations. o Hotel Arkadyia issued by SSC/Trekking Hellas o Cruise Ships contact your cruise ship directly

25 My Russian Visa Visa application requirements: 1. Original valid passport 2. One photocopy of ID page of your passport 3. Completed and signed visa application form 4. One original photo 35 x 45mm (1 3/8 x 1 ¾) 5. Accommodation confirmation from hotel/cruise ship 6. Flight itinerary 7. Money order, bank draft, certified cheque payable to Invisa Logistic Services Canada Ltd or cash

26 My Russian Visa Visa Fee and Processing Time Visa type Single entry visa Double entry visa Multiple entry visa Consular fee for regular processing Ottawa: 18 business days Toronto:12 business days $75 CAD $130 CAD $225 CAD Montreal: 22 business days Consular fee for rush processing Ottawa: 3 business days Toronto: 5 business days $135 CAD $226 CAD $405 CAD Montreal: 5 business days ILS visa processing fee $35 CAD $35 CAD $35 CAD TOTAL (rush/regular) $170/110 CAD $261/165 CAD $440/260 CAD ILS mail processing fee (if required) $35 CAD $35 CAD $35 CAD Courier shipping fee (if required) $40 CAD $40 CAD $40 CAD TOTAL (rush/regular) with courier option $245 CAD / $185 CAD $336 CAD / $240 CAD $515CAD / $335 CAD

27 My Russian Visa Visa Application Centers: Suite 505, 292 Albert Street, Ottawa, ON Residents of Ottawa and environs (area codes 613 and 819), British Columbia, Nova Scotia, Nunavut, New Brunswick, Newfoundland and Labrador, Prince Edward Island, Yukon and Northwest Territories Suite 200, 60 St. Clair Ave East, Toronto, ON Residents of Ontario (excluding Ottawa), Alberta, Manitoba and Saskatchewan Suite 718, 1010 Sherbrooke Street West, Montreal, Quebec, H3A 2R7 Residents of Québec

28 Important Need To Knows You must purchase appropriate medical and travel insurance prior to departure. This can be purchased through Blue Cross, CAA or your local Bank. Proof of travel insurance may be requested upon entry into Russia.

29 The Russian Experience: Staying Safe

30 Accommodations Hotel Arkadyia o host hotel of SSC Family & Friends o 10 rooms mixed with double and triple occupancy o Breakfast is included o Home base of SSC s Family & Friends coordinator o Social gathering place o Hotel shared with Curling Canada and Skate Canada o To date, 22 Family & Friends are at Hotel Arkadyia

31 Front View Accommodations Suite Room Pool Breakfast Room

32 Accommodations Louis Olympia Cruise Ship o Docked in Adler Feb 5 th 23 rd o Breakfast is included o 15 minute walk from Olympic Venues o affordable option start at $150/night o To date 44, family & friends are on Louis Olympia

33 Accommodations Grand Holiday Cruise Ship o Docked in Adler Feb 5 th 23 rd o All meals can be included o 15 minute walk from Olympic Venues o affordable option start at $150/night o To date, 15 family & friends are on Grand Holiday

34 Ground Transportation The Train Network will be the most reliable and efficient method of transportation. Unaccredited personnel will require passes to access public transportation. English / French speaking COC staff to greet family and friends at the airport Assistance with transportation from the airport to the hotel (at F&F cost) Service must be requested in advance

35 Get To Know Sochi Weather Subtropical climate with unique weather for Russia Average air temperature at Games time is +5 C to +10 C The mountains protect Sochi from the arctic cold The Black Sea near Sochi does not freeze during the year Average air temperature at Games time is 1 C to -6 C

36 Get To Know Sochi Currency / ATM / Credit Cards / Tipping The national Russian currency is the Ruble (RUB). $100 CAD equals approximately RUB. Large hotels provide 24-hour banking services however the exchange rates are generally not great and a service fee may apply.

37 Get To Know Sochi Currency / ATM / Credit Cards / Tipping ATMs located all over the city. Within major hotels (Radisson, Marriott, Meridian) are generally considered the safest. Credit cards are accepted at major shopping centres, hotels, restaurants. Some shops and restaurants do not accept credit cards, only cash. Tipping is increasingly encouraged in Russia.

38 Get To Know Sochi Public Toilets Russian street toilets often do not have toilet paper so it s advised to carry a package of Kleenex during trips around town Many public toilets require payment, so carry some Russian change when going out for a walk Water Safety It is recommended that you drink only bottled water Electricity Russia uses 220 volts 50 cycles and European type electrical sockets.

39 Get To Know Sochi Immunizations There are no mandatory vaccinations for Sochi. However, the risk of contracting one of the following diseases is increased at the Olympics. We recommend you ensure you are protected for the following: o Tetanus-diphtheria o Polio o Pertussis (whooping cough) o Measles-Mumps-Rubella (MMR) o Varicella (chicken pox) o Hepatitis A & B o Typhoid o Influenza 2013/14 STRONGLY RECOMMENDED o Dukoral

40 The Russian Experience: Maximizing Your Olympic Experience

41 Sochi Coast Photo Overview

42 Coastal Olympic Cluster Photo Overview

43 Iceberg Skating Palace Photo Overview

44 Adler Arena Photo Overview

45 Olympic Park Photo Overview

46 Canada Olympic House Home away from home for family and friends Purpose: distraction-free environment Hub for sponsor activation initiatives Key media site for the Canadian team Primary site for the COC s hosting of special guests Will be located within the Olympic Park

47 Canada Olympic House

48 Canada Olympic House COH will be open everyday from February 7 th to 23 rd, 2014 Hours of Operations are 11:00am 11:00pm (pending competition schedules and special events) Light meal service and snacks and beverages throughout the day Complimentary internet lounge Family & Friends Desk as well as service/concierge desk Athlete medal celebrations Special sponsor, government, national sport federation and partner events Special events for athletes and their family and friends, including Opening and Closing Ceremony celebrations

49 Canada Olympic House COH is a private facility that requires preregistration and accreditation for entry To access COH, you must complete the online form, which will be available on the COC s F&F Website 6 guests on full access passes for athletes 2 guests on full access passes for coaches Full Access vs. Day Passes

50 SSC in Sochi 2 SSC Staff will be in Sochi; CEO Ian Moss and ST Program Coordinator Jennifer Cottin. Jennifer will be your onsite Family & Friends coordinator. Hotel Arkadyia will act as our home base A social gathering will be coordinated and likely will occur at Canada Olympic House More details to come

51 Tickets Petro Canada o Petro-Canada will pay for two (2) tickets for every event that a Canadian athlete competes in. o Tickets will mainly be in categories B and C o Tickets only to be used by athletes Family & Friends o COC will work closely with SSC to issue these tickets o Athletes will need to register two (2) family members who will be entitled to ticket pick up o Ticket pick up location is still being finalized likely one in coastal cluster and one in mountain cluster

52 Tickets SSC Tickets for Sale o Up to a maximum of 4 tickets for purchase per event per qualified athlete o Tickets range from Category A, B and C o Reserve directly by contacting hjuneau@speedskating.ca o Tickets will be couriered in January

53 Spectator Pass Spectator Pass o Fan Accreditation o All non-accredited ticket holders will be required to apply for, and validate a spectator pass to access the Olympic Park, Canada Olympic House and all venues. o Registration for spectator passes must be done 4 weeks before leaving Canada o COC to prepare Spectator Pass Tool Kit registration for spectator pass will be done online o Registration Codes come with every ticket

54 Questions and Answers Please feel free to ask any questions pertaining to the Sochi Olympic Winter Games and your involvement.

55 Thank you!