1. GENERAL INFORMATION Host City Skopje 1.2. Business Hours of Shops, Government Offices and Banks

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2 1. GENERAL INFORMATION Host City Skopje 1.2. Business Hours of Shops, Government Offices and Banks 2. ORGANISATIONAL STRUCTURE European Athletics Council 2.2. European Athletics Delegates 2.3. European Athletics Office 2.4. Executive Board of the FYR of Macedonia Athletics Federation 2.5. Local Organising Committee 2.6. Competition Organisation 2.7. Participating Federations (based on the Preliminary Entries) 3. ARRIVALS Arrival by Air 3.2. Arrival by Train/Bus 3.3. Arrival by Road 3.4. Visa Requirements 4. TRANSPORT Transportation Desk 4.2. Bus Shuttle Service 4.3. Return to the Airport/Train/Bus Stations 5. ACCOMMODATION General Information 5.2. Information Desk 5.3. Official Hotels 5.4. Accommodation Costs and European Athletics Quota European Athletics Quota Ratio of Athletes and Officials Accommodation Costs Payment Procedures Extra Charges 5.5. Rooming List 5.6. Meals 5.7. Services in the Team Hotels Meeting Rooms for Teams Rooms for Physiotherapy Internet Access Telephone Calls 6. ACCREDITATION General 6.2. Accreditation Centre 6.3. Accreditation Procedure 6.4. Access Areas for Teams 6.5. Loss of Accreditation 7. TECHNICAL INFORMATION The Course 7.2. Technical Information Centre (TIC) 7.3. Technical Meeting Technical Meeting Agenda 7.4. Inspection of the Competition Venue 7.5. Dressing/Changing and Physiotherapy Rooms 7.6. Training/Course Visit 2

3 8. COMPETITION REGULATIONS Entries Final Entries 8.2. Final Confirmation Withdrawal 8.3. Starting Positions 8.4. Scoring 8.5. Competition Bibs 8.6. Chip Transponders 8.7. Competition Clothing 9. COMPETITION PROCEDURE Timetable 9.2. Warming up Before Events 9.3. Assembly and Call Room Procedures 9.4. Event Presentation Format 9.5. Competition Preparations Starter Commands False Start 9.6. Drinking/Sponging and Refreshment Stations 9.7. Timing 9.8. Leaving the Course after the Competition 9.9. Protests and Appeals Interviews Doping Control General Information Selection of Athletes Additional Controls 10. MEDICAL SERVICES General Medical Services in the Hotel(s) Medical Services at the Competition Venue Physiotherapy in the Hotel(s) Physiotherapy at the Competition Venue Insurance 11. SECURITY CEREMONIES Welcome Dinner Opening Ceremony Flower Ceremonies Victory and Closing Ceremonies Closing Banquet 13. DEPARTURE CONTACT DETAILS APPENDICES 29 Appendix 1 Plan of the City and Competition Venue Appendix 2 Map of the Course and Course Profile Appendix 3 Accreditation System Appendix 4 Key Dates and General Programme 3

4 Skopje is the capital of the Former Yugoslav Republic of Macedonia, a city located in the heart of the Balkan Peninsula, at the crossroad of vital communications, with a 2000-year-old tradition. The city holds a population of inhabitants. We would encourage you to take a walk along the beautiful quay of the river Vardar, to stroll along the narrow streets of the Old Bazaar, which is the biggest bazaar preserved in the Balkans today; to climb up the Upper Town (the "Kale"), in order to feel the spirit of the 1500-year-old fortress and enjoy the panorama of Skopje. We would also suggest to visit St. Pantelejmon church and admire the Lamentation of Christ fresco, bearing the first signs of the Renaissance. Additionally, we invite you to feel the treasures of Skopje and to visit the Islamic Monuments, namely Sultan Murat s-hjunkar Mosque and Daut Pasha Hamam. Skopje is internationally famous for being the birthplace of Mother Teresa. We are confident that she would be proud of the helpful and hospitable attitude that Skopje inhabitants demonstrate towards visitors. Despite the turbulent history of the Balkans, Skopje has blossomed into a thriving, stimulating city to be explored, defining itself as superb tourist destination. After an exciting day spent in Skopje, you can enjoy the tasty country s cuisine and the delicious wines. Have a pleasant stay! 4

5 FYR of Macedonia Capital city Official language Religion Currency Money exchange Time zone Electricity specifications Population of about 2 million inhabitants. Skopje. Cyrillic alphabet is used for reading and writing. Christian Orthodox is the main religion. 1 EUR = about 61 MKD (FYR of Macedonia Denar) There are many exchange bureaus offering a range of exchange services. Please choose a bureau with clearly displayed rates and make all transactions inside the office. CET (GMT + 2 hours in summer). 220V. 50 Hz. Telephone code International country code: +389 Plugs/outlets Plug with two parallel round prongs (Type C & F): Shop opening hours Bank opening hours 09:00 to 22:00. Tap water Basic words and phrases Most shops are open from 09:00 to 21:00. Shopping Centres usually have extended working hours. Safe to drink. H egood Bye lthank you lhow are you? ogood morning, Good afternoon Good evening HGood night iwater Ice Doviduvanje, cao Blagodaram, Fala Kako si? Dobro utro Dobar den Dobro vecer Dobra nok Voda Led 5

6 President First Vice President Vice Presidents CEO Council Members IAAF President (ex officio member) European Athletics Honorary Life Presidents Svein Arne Hansen (NOR) Dobromir Karamarinov (BUL) Jean Gracia (FRA) Frank Hensel (GER) Christian Milz (SUI) Sylvia Barlag (NED) Gregor Benčina (SLO) José Luis de Carlos (ESP) Alfio Giomi (ITA) Marton Gyulai (HUN) Toralf Nilsson (SWE) Panagiotis Dimakos (GRE) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Erich Teigamägi (EST) Libor Varhanik (CZE) Salih Munir Yaras (TUR) Sebastian Coe (GBR) Carl-Olaf Homén (FIN) Hansjörg Wirz (SUI) Council Delegate Technical Delegate Doping Control Delegate Jury of Appeal Dobromir Karamarinov (BUL) Tomo Šarf (SLO) Aljas Požes (SLO) To be appointed at the Technical Meeting European Athletics Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: Web: President Vice President Vice President Board Members General Secretary Technical Secretary Krsto Serafimovski Bedjet Toci Aleksandra Vojneska Viktor Arsov Sonja Mihajloska Peco Nedanov Feta Mustafa Dragan Petrovic Branko Kolevski Toni Lazarov Gregor Bencina Dejan Angelovski Jovance Jankovski 6

7 President General Secretary Event Coordinator Protocol/Hospitality Media & TV Finance Transport Accommodation Marketing Promotion Welcome bags Graphic Design Website Medical Doping Control Accreditation Visas Security Volunteers Krsto Serafimovski Viktor Arsov Jovanche Jankovski Ljubomir Lazarevski, Ivana Georgieva, Elena Curunoska Goran Milkovski Viktor Arsov Feta Mustafa Tiho Puntevski Bedjet Tochi Ivancho Cvetkovski Pero Todoroski Bojan Eftimov Toni Dimic Zoran Mitrevski Ilja Stoilov Jovanche Jankovski Dejan Angelovski Daniel Kirov Bozhurka Ghoshevska, Daniel Trbogazov Competition Director Meeting Manager Technical Manager Technical Information Centre Call Room Referee(s) Referee(s) Chief Timekeeper Start Coordinator Starter Competition Secretary Announcer Dejan Angelovski Kire Sinadinovski Vlatko Janakiev Jovance Jankovski Gjorgji Cadikovski Aleksandar Simeonov Kire Sinadinovski Igor Jakimovski Mihajlo Zdravkovski Viktor Arsov Goran Milkovski 7

8 Federations Senior Men Senior Women U20 Men U20 Women 1. ALB AUT BEL BUL CRO CZE ESP FRA GBR GER HUN IRL ISR ITA KOS MKD MLT MNE NOR POL POR ROU SLO SRB SUI SVK TUR UKR

9 The official airport is Skopje International Airport which is situated 35km from the Course. Upon arrival at Skopje International Airport, the teams will be met by LOC representatives. The Welcome Desk is situated in arrivals terminal at the airport and will be open from 27 June 2018 (depending on travel schedules). After collecting luggage, team members will be escorted to the official buses by the Welcome Desk staff and taken to the teams hotels approximately 25 minutes from the airport. There will be no Welcome Desk at the main railway station in Skopje. Teams arriving by train will be met by LOC representatives and taken to the teams hotels, according to the arrival times given in the final entry system. Teams arriving by car are requested to go directly to the hotel where representatives from the LOC will welcome them. Visas should be obtained before leaving your country, from the FYR of Macedonia Embassy or Consulate well in advance to ensure all the procedures in due time. The following country nationals require visa to enter the FYR of Macedonia: Armenia Belarus Georgia Moldova Participants who require a visa should contact the LOC as soon as possible (no later than 31 May 2018) to obtain a special invitation letter and visa application information. The following information shall be included in the request: Full name (first name and family name as shown in passport) Gender Date of birth Passport Number and Passport Expiry Date - passports should be valid at least 3 months after the end of competition and it should be issued no later than ten (10) years ago Function in the Team (athlete or official) Please contact the Local Organising Committee: Dejan Angelovski Tel: Fax: Mobile: / angelovski009@yahoo.com Note: EU member countries and signatories of the Schengen Agreement have the right to enter the Former Yugoslav Republic of Macedonia with a valid ID card. 9

10 Transportation between the team hotels and the various venues, including official and social functions, will be guaranteed by the LOC shuttle service. A Transportation Desk will be located in the lobby of each team hotel with qualified personnel offering relevant information about all aspects of the European Mountain Running Championships. The Transportation Desks opening hours will be as follows (depending on travel schedules): Day Time Wednesday 27 June 12:00 20:00 Thursday 28 June 08:00 20:00 Friday 29 June 08:00 20:00 Saturday 30 June 06:00 20:00 Sunday 1 July 06:00 20:00 Monday 2 July 08:00 20:00 In addition, upon arrival, each team will get a dedicated attaché, who will supply the teams with all kind of assistance during their stay in the FYR of Macedonia. A regular bus shuttle service will be provided between the team hotels, training venues, social functions, the Technical Meeting and the competition venue. Full details of the schedule will be displayed at the Information Desk in each hotel. Transfer times between the hotels and the competition venue will be around 25/30 minutes, depending on the hotel location and traffic conditions. The following arrangements have been made for the teams considering the key dates below: Day Time Activity Thursday, 28 June All Day Arrivals and Accreditation Friday, 29 June All Day Arrivals and Accreditation 17:00 18:30 Course Visit Saturday, 30 June All Day Arrivals and Accreditation 08:00 12:00 Course Visit 09:00 Final Confirmations (deadline) 12:00 Questions for the Technical Meeting (deadline) 14:00 Technical Meeting 18:00 Opening Ceremony Sunday, 1 July 09:00 Start U20 Women 10:00 Start U20 Men 10:45 Start Senior Women 12:30 Start Senior Men 19:00 Victory and Closing Ceremonies 20:00 Closing Banquet Monday, 2 July All Day Departures 10

11 Day Time Activity Thursday 28 June Friday 29 June Saturday 30 June Sunday 1 July Competition Day Monday 2 July All day Arrivals and Accreditation Shuttle service will be provided according to the flight schedules submitted by the teams All day Arrivals and Accreditation Shuttle service will be provided according to the flight schedules submitted by the teams 16:30 Shuttle service from the teams hotels for the Course visit 18:30 Shuttle service back to the team s hotels All day Arrivals and Accreditation Shuttle service will be provided according to the flight schedules submitted by the teams 08:00 Shuttle service from the teams hotels for the Course visit 09:00 Shuttle service from the teams hotels for the Course visit 10:00 Shuttle service from the teams hotels for the Course visit 10:30 Shuttle service back to the teams hotels 11:30 Shuttle service back to the teams hotels 12:30 Shuttle service back to the teams hotels 13:30 Shuttle service from Hotel Karpos for the Technical Meeting 15:00 Shuttle service back to Hotel Karpos 17:00 Shuttle service from the teams hotels for the Opening Ceremony 19:00 Shuttle service back to the teams hotels 19:30 Shuttle service from the teams hotels for the Welcome Dinner Shuttle service back to the teams hotels 06:30 Shuttle service from the teams hotels for the U20 Women Race 07:00 Shuttle service from the teams hotels for the U20 Women Race 07:30 Shuttle service from the teams hotels for the U20 Women Race 07:30 Shuttle service back to the teams hotels 08:00 Shuttle service from the teams hotels for the U20 Men Race 08:00 Shuttle service back to the teams hotels 08:30 Shuttle service from the teams hotels for the U20 Men Race 08:30 Shuttle service back to the teams hotels 09:00 Shuttle service from the teams hotels for the Senior Women Race 09:00 Shuttle service back to the teams hotels 09:30 Shuttle service from the teams hotels for the Senior Women Race 09:30 Shuttle service back to the teams hotels 10:00 Shuttle service from the teams hotels for the Senior Men Race 10:00 Shuttle service back to the teams hotels 10:30 Shuttle service from the teams hotels for the Senior Men Race 10:30 / 11:00 Shuttle service back to the teams hotels 11:30 / 12:00 12:30 / 13:00 13:30 / 14:00 14:30 / 15:00 18:30 Shuttle service from Hotel Karpos for the Victory/Closing Ceremonies and Final Banquet 23:00 Shuttle service back to Hotel Karpos All day Departures Shuttle service will be provided according to the flight schedules submitted by the teams 11

12 Transport will be arranged according to the flight/train schedules submitted by the teams. The frequency of this service will be based on the departure schedule, which will be posted at the Information Desk of each team hotel at least 24 hours before departure. Teams will be asked to provide full travel details together with the final entries. Team Leaders will have to confirm departure details during the accreditation process, however teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 48 hours before departure, only if there are any changes to the provided details. 12

13 Two four star hotels in the centre of Skopje providing full board accommodation are reserved for the teams. An Information Desk will be located in the lobby of each team hotel with qualified personnel offering relevant information about all aspects of the European Mountain Running Championships. The Information Desks opening hours will be as follows (depending on travel schedules): Day Time Wednesday 27 June 12:00 20:00 Thursday 28 June 08:00 20:00 Friday 29 June 08:00 20:00 Saturday 30 June 06:00 20:00 Sunday 1 July 06:00 20:00 Monday 2 July 08:00 20:00 The official hotels for the European Mountain Running Championships will be: Hotel Continental Address: Boulevard Aleksandar Makedonski b.b Skopje Tel: Website: Hotel Karpos Address: Boulevard Šekspirova b.b Skopje Tel: Website: Reservation will be made by the LOC based on the accommodation requirements indicated in the Final Entries. The team hotels allocation will be circulated after the closing of the final entries. European Athletics Family Hotel Hotel Karpos-Skopje Address: Boulevard Šekspirova b.b Skopje Tel: Website: According to the European Athletics Regulations ( ), European Athletics shall bear the board and lodging expenses of visiting teams at the venue of the competition for a maximum period of not more than 3 (three) days for a maximum of 3 (three) male and 3 (three) female athletes in each category. No contribution shall be made in respect of athletes representing the host European Athletics Member Federation. 13

14 The number of team officials in the hereunder chart is also eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials accommodation costs. Number of Athletes From - to Number of Team Officials (in ratio) (1) : Maximum number of additional officials (out-of-ratio): Team Officials include: Head of Delegation, Team Leader(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison, Personal Coaches and others. (1) The number of above mentioned team officials is eligible for fixed price accommodation (same price as for all athletes in quota days) and other benefits. European Athletics will not cover these officials accommodation costs. The following rates (per person/night) must be paid for out of quota team members and for additional days: Team Members Single room Twin room (2) Athletes, in and out-of-ratio officials 80 EUR per night (1) 130 EUR per night Additional nights 85 EUR per person/night 130 EUR per night (Athletes and Officials) All prices include meals and VAT (1) Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and in-ratio officials registered in the final entries at the price of a twin room in single occupancy (65 ). Any single rooms above the 10% threshold will be charged at the rate of 80 EUR and will be subject to the official hotels availability; (2) In case of later arrival/early departure of the sharing person, the night used as single room will be charged at the rate of the twin room in single occupancy (65 EUR). In addition to the accommodation costs, out-of-ratio officials will be charged a lodging fee of 15 EUR, for the whole duration of the event. European Athletics Regulation and European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced their participation, does not take part or attends the competition with a number of athletes and officials materially higher or lower than the number stated in the Preliminary Entry by 20% (1103.3). The latter applies only if the Preliminary Entry is more than 4 (four) The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials An invoice will be sent to each Federation detailing the amount they owe based on their final entries. Federations are kindly encouraged to make an advance payment before arriving to Skopje. Advance Payments should be made in EUR by bank transfer to the following account: SOCIETY OF HOSPITALITI AND TOURIZAM " PINE HOLIDEJ " BANK: PRO CREDIT BANK - MACEDONIA BANK ADDRESS: Manapo 7,1000 Skopje, Republic of Macedonia IBAN: MK BIC: PRBUMK22XXX Note: A copy of the bank transfer will be required on arrival. 14

15 The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation Centre. Payment can be made by credit card or by cash in FYR of Macedonia Denars. The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel Reception Desk, before departure. The team leader will be requested to provide a credit card at the time of checking in at the Reception Desk to cover any extras. All payments must be made in FYR of Macedonia Denars. Detailed information about athletes and officials rooming list will have to be entered by the Member Federations during the Final Entries process (name of the sharing person in twin room) to enable the accurate calculation of required rooms, which will be the basis of the accommodation invoice. All meals will be served in buffet style and, to the extent possible, will be similar in all hotels. A large selection of suitable food will be available taking into consideration special diets, religion and culture of the participants. Meals times shall be as follows: Meals Pre/Post-Competition Days 28, 28, 30 June 2 July Competition Day 1 July Breakfast 07:00-10:00 05:00-10:00 Lunch 12:00-15:00 12:00-17:00 Dinner 19:00-22:00 Closing banquet from 20:00 All meals (except for the closing banquet) will be served in the hotels restaurants. For lunch and dinner, mineral water and one soft drink per person are available free of charge. All other drinks have to be paid for. Accreditation cards will allow access to meals. Furthermore, access to restaurants will only be possible at the hotel where the team is accommodated. All food restrictions (celiac, vegan, vegetarian, etc.), should be communicated to the LOC no later than 15 June Arrangements can be made for team meeting rooms through the Information Desk in the Team Hotels. Requests shall be made at reasonable time in advance. Dedicated rooms for physiotherapy will be provided for the teams with medical staff to set-up their own massage beds. There will also be LOC physiotherapy services offered to those teams that do not have their own medical staff (see 10.4). Free Internet access will be provided at team hotels The telephone will be automatically activated to make room-to-room calls. Any athlete or team official requiring the use of the room phone for outgoing calls must make arrangements with the Information Desk at the hotel. The service will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list including relevant numbers at the Information Desks. 15

16 Each team member will receive an accreditation card, which must be worn all the time and should be clearly visible. Security personal will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. The teams Accreditation Centre will be located at Hotel Continental. This is where the Team Leader shall report as soon as possible after his arrival, in order to carry out the administrative procedures. The opening dates and times of the teams Accreditation Centre will be as follows (depending on travel schedules): Day Time Wednesday 27 June 12:00 20:00 Thursday 28 June 08:00 20:00 Friday 29 June 08:00 20:00 Saturday 30 June 06:00 20:00 Accreditation cards will be prepared in advance, based on the information provided by the Member Federation in the final entry submitted through the Teams On-Line Entry System. No changes will be accepted after the final entry deadline. The Team Leader will be asked to complete the following formalities before he can collect the accreditation cards for the whole team: LOC accommodation invoice Check of athletes passport (to allow verification of all participants age) Team vest check Final confirmation of entries Collection of competition related forms and information Confirmation of departure details A description of the accreditation system is included in Appendix 3 of this document. All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the Call Room and to the Race Course. The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders, for access to the information in the team s pigeon boxes at the TIC. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Any lost or damaged accreditation cards should be reported to the LOC team attaché, or the Information Desks. Duplicate cards can be obtained where proof of identity can be established. 16

17 The 2018 edition of the European Mountain Running Championships will be staged on an uphill and downhill Course. The event itself, as well as trainings, will take place on the Vodno Mountain to the south-west of Skopje. Course Loops Lenght Ascents Descents Start/Finish Highest Point Senior Men & Senior Women 2 11,0km + 700m - 700m 585m 950m U20 Men & U20 Women 1 6,0km + 365m - 365m 585m 950m The detailed map and profile of the Courses are available in Appendix 2 of this manual. The main function of the centre is to ensure smooth liaison between each Team Delegation, the Local Organising Committee, the European Athletics Technical Delegate and the Competition Management regarding technical matters. The TIC is located both at Hotel Continental and at the Competition Course - see Appendix 2 - and will be open at the following times: Day Time Location Wednesday 27 June 12:00 20:00 Hotel Continental Thursday 28 June 08:00 20:00 Hotel Continental Friday 29 June 08:00 20:00 Hotel Continental Saturday 30 June 06:00 20:00 Hotel Continental Sunday 1 July 06:00 15:00 Competition Course The TIC will be linked to all Information Desks set up for this event and shall be responsible for the following: Settlement of technical enquiries from delegations Competition information Recovery of items confiscated at the Call Room Applications for additional doping control tests Urgent notices collection and delivery of any urgent written notices to the Team Delegations from Technical Delegates, European Athletics and LOC Publication of results Receipt of appeals from the teams All technical information regarding the competition will be distributed to each delegation in a special mailbox given to each team. This information will also be displayed on information boards. Access to the information in the pigeon boxes will be controlled by a separate entry card, not by the accreditation card. TIC cards will be given to each Team Leader. Teams that are not able to attend the Technical Meeting, under extreme circumstances, can collect their information material from the TIC after the technical meeting. The Technical Meeting will be held on Saturday, 30 June 2018 at 14:00, in Hotel Continental. Each team may be represented by a maximum of 2 (two) team delegate and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. The Technical Meeting will be held in English. 17

18 The Technical Meeting will be attended by: European Athletics President or his representative European Athletics Council Delegate European Athletics Technical Delegate European Athletics Doping Control Delegate Jury of Appeal To be appointed at the Technical Meeting Representatives of the Local Organising Committee National Competition Officials TIC Manager European Athletics Project Coordinator Start lists will be ready for collection together with the competition bibs after the Technical Meeting. Written Questions Any enquiries concerning the technical conduct of the competition must be made in writing (in English). These questions will be answered at the Technical Meeting. The forms on which the questions must be written will be distributed upon the team leaders arrival at the Accreditation Centre. These forms must be returned to the TIC no later than 12:00 on Saturday, 30 June. No questions will be accepted during the Technical Meeting. The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics President or his representative Presentation of the International Officials Presentation of the Competition Officials Information briefing by the Technical Delegate on matters not covered by the Team Manual Presentation of the competition and warm-up venues Information briefing by the Doping Control Delegate Ceremonies and Closing Banquet Answering of questions submitted in writing by federations Heads of Delegation and team members may visit the venue/marked Course inspecting access routes and other facilities which will be important to the teams on Friday 29 and Saturday 30 June during the training/course Visit. On the competition day, dressing/changing and physiotherapy rooms will be located near the Start/Finish areas (see Appendix 2). The marked Course will be open for training/course Visit as follows: Day Time Friday 29 June 17:00 18:30 Saturday 30 June 08:00 12:00 Officials will be present to help in the case of problems or special requirements. Water will be available at the Start/Finish areas. Details about transportation for training sessions are included in the transport section of this manual (see 4.2 above). The transport schedule will also be displayed at the Information Desk in each hotel. 18

19 Every European Athletics Member may enter 1 (one) team for each event. In accordance with European Athletics Regulation , each European Athletics Member Federation may enter a maximum of 6 (six) athletes of which a maximum of 4 (four) may participate, under the following conditions: No athlete aged less than 16 (sixteen) years on 31 December of the year of the competition may participate in the European Mountain Running Championships; No athlete aged less than 18 (eighteen) years on 31 December of the year of the competition may participate in the Senior races. Each athlete may only be entered in one race of the Championships and he/she can only compete in the race for which he/she was entered. Although the European Mountain Running Championships are basically a team competition, individual entries may be accepted. Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: Member Federations' entries manager shall use their already known individual and personalized access. Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the competition day. According to the regulations the deadlines for the final entries are: Opening of the final entries: Deadline for the final entries: 5 June 2018, 00:01 (CET) 21 June 2018, 14:00 (CET) All Member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system. No additional athletes will be accepted after the closing of the Final Entries. Exceptional changes related to already entered athletes may be accepted by European Athletics until the final confirmation deadline. In case of such changes, the respective Member Federation would be accountable for a financial penalty of EUR 1500 per case. This amount would be deducted from the Member Federation s European Athletics subvention at the end of the year. Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be sent in advance to late arriving teams by and distributed to each delegation during accreditation. These forms must be completed and returned immediately or no later than Friday, 30 June at 09:00 at the TIC/Accreditation Centre. Any team foreseeing to arrive later than this deadline shall confirm the respective athletes participation via to daniel.pereira@european-athletics.org. Final start lists will be ready for collection together with the competition bibs right after the Technical Meeting. 19

20 Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal form. The starting positions for each event will be allocated on the respective team standings (scoring teams only) of the previous edition of the European Mountain Running Championships. Each team shall be lined up behind each other at the start of the respective race. All other teams will be positioned behind in alphabetical order. The Technical Delegate has the power to alter the above starting positions in special circumstances. The allocation of the starting positions will be announced at the Technical Meeting and displayed at the Information Desk in the team hotels as well as on the Start Gantry at the Course. There shall be separate team championships for each event. Each team s score shall be determined by the aggregate of the places of its 3 (three) best placed athletes for all categories. A team with fewer than 3 (three) finishing athletes in any of categories shall not be counted in the teams classification. No adjustments to teams places shall be made in respect of non-scoring team members or athletes participating as individuals. Teams shall be classified according to their scores, the team in each race having the lowest score being the winner, and so on. A tie shall be decided in favour of the team whose last scoring athlete finishes nearest to first place. The LOC will provide the teams with three competition bibs (two bibs with numbers and one bib with names) after the Technical Meeting, as follows: the bib with names (including the chip transponder) to be pinned to the front of the competition clothing the two bibs with numbers to be pinned to back of the competition clothing and to the bag The competition bibs may not been cut, bent or covered in any way. As above, athletes will receive a competition bib with a chip transponder that shall be pinned to the front of the competition clothing. The chips are for single use. Competitors must wear the Federation s official team clothing. IAAF Rule 143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations in force. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed/taped at the Call Room. The European Athletics has a record of the Team vests of all Member Federations, available on European Athletics Event Management System, Arena, accessible at the following link: Member Federations shall confirm their team vests. If the uniform displayed differs from your current official uniform, the revised Team Vests form must be uploaded by 21 June 2018, 14:00 (CET), using the form sent by European Athletics for that specific purpose. Otherwise, the existing records will be used as reference. Team clothing (vest and shorts) must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. 20

21 The competition timetable will be as follows: Day Start Call Room Times Category Sunday 1 July 09:00 8:30-8:50 U20 Women 10:00 9:30-9:50 U20 Men 10:45 10:15-10:35 Senior Women 12:30 12:00-12:20 Senior Men Warming up will take place around the start area. At the end of the warming up the athletes shall prepare for the race and will put the removed clothing in smaller dedicated bags identified with the respective country code name. These bags will be also transported by the LOC staff from the start to the changing rooms. It is the responsibility of the team leaders to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room before each event according to the times provided - see 9.1. above and below: Entrance to Call Room - 30 minutes before the start Exit from Call Room 10 minutes before the start Athletes will be lined up at the start line 5 minutes before the start. Leaving the call room, athletes will be directed into the start area to prepare for the race. A warning signal will be given 5 minutes, 3 minutes and 1 minute before the start of the race. The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing Competition Bibs Chip Transponders Non-authorised equipment Some top athletes will be presented at the start line and at the opening ceremony. All instructions will be given in English. The command is on your marks! followed by a shot from the starter s gun. 21

22 In the event of the false start, the starter will fire a second shot and officials will raise a tape across the Course, 100 m from the start line. There will be 3 refreshment stations along the Course with water and sponges and will be located as follows: On the highest point of the course On the lowest / turning point In the middle of the ascent o For U20 athletes: 2,5km o For Senior athletes: 2,5km 5,4km 6,5km 7,5km Water in plastic glasses and sponges will be available. In the case of extremely hot weather, additional refreshment stations will be set. Final information will be presented during the Technical Meeting Personal refreshments are possible. They must be handed over by team officials in restricted areas near the refreshment stations only. An athlete who collects refreshment from a place other than the refreshment stations renders himself liable to disqualification by the Referee. Water as well as energy drinks, fruits and snacks will be also provided in the post event zone after the race. The official timing will be provided by Tag Timing Skopje, using a chip timing system on the front competition bibs and the results will be displayed on the info board near the Finish line. Results will also be online through the competition and European Athletics websites together with live streaming, also accessible via mobile devices. After the competition, athletes shall leave immediately the Course and the Finish line area through the mixed zone where media interviews will be carried out. Athletes attending the Flower Ceremony will be accompanied directly to the dedicated Ceremony zone. Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to the TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing at the TIC. Immediately after the competition, the flash interview group will interview the winning athletes. Doping controls will be conducted in accordance with IAAF Rules and Anti-doping Regulations. They are in accordance with the revised WADA code in force since 1 January The controls will be done under the 22

23 supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Championships. Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be required to sign a doping control notification form. They can be accompanied to the Doping Control Station (DCS) please see Appendix 2 - by an accredited team representative of their choice. The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. A selected athlete should report immediately to the DCS unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample result in liable to disqualification and may result in further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the competition. Additional athletes may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the Doping Control Station. The cost of this control will be paid by European Athletics and will be deducted from the member federation s European Athletics subvention after the Championships. 23

24 The medical service is in charge of any medical assistance to all accredited guests (teams, LOC Personnel, VIP guests and media) as well as, during the competition, to the spectators. Below you can find information about the medical care sites and relevant instructions. In case of emergency, please contact the nearest medical first aid station or call the 24/7 Medical Emergency number 194 (free of charge). For medical or emergency needs Team Leaders shall contact the Information Desk in the Team hotel (medical information and phone numbers available on site). In addition, the Medical Centre, composed of 1 doctor and 1 Physiotherapist, is located at Hotel Continental and will be open 24 hours/day depending on travel schedules. Team leaders may also contact the doctor on duty: Dr Zoran Mitrevski at A medical tent will be active and located near the Finish line for medical assistance. First aid teams (mountain rescue service) marked with Red Cross, supervised by doctors, will be distributed around the Course during the competition. They will be located at the refreshment stations. The local medical service will be responsible for any problem concerning the athletes health both at competition and warming up areas. In case of injuries, only the official physician will be admitted to the Course. The respective physician will decide on the further treatment of the injured athlete. Team doctors will have access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. First aid vehicles will be available along the Course. In case of need, the nearest hospital is 5 km from the Competition Course. For those teams requiring physiotherapy services there will be a team of physiotherapists available at Hotel Continental and at Hotel Karpos in the following schedule: Day Time Thursday 28 June 20:00 23:00 Friday 29 June 20:00 23:00 Saturday 30 June Sunday 1 July 20:00 23:00 20:00 23:00 Additionally, each team hotel will have a dedicated room for physiotherapy also upon prior request at the Information Desk - where team delegations may find and use massage beds provided by the LOC in the following schedule: Day Time Thursday 28 June 16:00 23:00 Friday 29 June 08:00 23:00 Saturday 30 June 06:00 23:00 Sunday 1 July 06:00 23:00 Please reserve physiotherapy services and rooms at the hotels Information Desks. The teams physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff. 24

25 Equipped physiotherapy facilities (where team delegations may find and use massage beds and ice provided by the LOC) and staff will also be available at the Competition Venue (see Appendix 2) according to the following schedule: Day Time Friday 29 June 17:00 18:30 Saturday 30 June 08:00 12:00 Sunday 1 July 07:00 15:00 The team physiotherapists and doctors may use the equipment in the physiotherapy facilities in co-operation with the medical staff. According to the Regulation the participating Member Federations are responsible for taking out their own insurance to cover illness or injury to any member of their party when travelling to and from and during the European Mountain Running Championships Please take the necessary steps to fulfill these requirements well in advance. 25

26 Instructions given by the LOC, the security marshals and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk. The emergency phone numbers are: Police 192 Ambulance 194 Fire department 193 If necessary, the police can be contacted through the LOC Information Desk at your hotel. The TIC can also be contacted for lost and found objects. 26

27 The Welcome Dinner will be hosted by the LOC on Saturday 30 June at 20:00. Two persons from each team will be invited. Invitation cards will be included in the welcome bags. The Opening Ceremony shall be held at Skopje City Centre on Saturday 30 June starting at 18:00. Transportation to and from the venue of the Opening Ceremony will be provided and detailed information will be available at the Information Desk (see 4.2. above). All team members are invited to attend the Opening Ceremony. All athletes must wear the official team clothing. The Flower Ceremonies will take place 15 minutes after the arrival of the third runner in each category, next to the Finish area (see Appendix 2), on Sunday 1 July. The medalists in the individual races will be invited to the podium at the Finish area and presented with flowers. Athletes who had been selected for doping control shall come to the Flower Ceremony first and then to the Doping Control Station. The Victory Ceremonies for the wining athletes and teams will be held at Hotel Continental s Outside Garden, on Sunday 1 July at 19:00. In case of rain or bad weather the event will be held at Hotel Continental s Ceremonial Hall. All athletes must wear the official team clothing. A short Closing Ceremony will follow immediately after the Victory Ceremonies and will consist of European Athletics flag handover to Switzerland, who will host next year s edition of the European Mountain Running Championships Zermatt A bus shuttle service shall be at the teams disposal from/to Hotel Karpos (see 4.2. above). The Closing Banquet will be held at Hotel Continental s Ball Room after the Victory Ceremonies. The Closing Banquet will start at 20:00. Everyone with accreditation or an invitation is welcome to attend. A bus shuttle service shall be at the teams disposal from/to Hotel Karpos (see 4.2. above). 27

28 Teams will be asked to provide full travel details through the European Athletics online entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotels, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the teams hotels will be provided and displayed at the hotels Information Desks. Departure times of the shuttle buses from the teams hotels to the Skopje International Airport will take place no later than 3 hours before the scheduled flight. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure, the LOC hotel manager checks the rooms together with the team leaders. For further details about the European Mountain Running Championship in Skopje/MKD on 1 July 2018 please contact the Local Organising Committee at any of the below options: Event General Coordinator Name: Arsov Viktor Mobile Phone: viktor.arsov@afm.org.mk European Mountain Running Championships LOC Office Hotel Continental - Skopje Address: Bul. Aleksandar Makedonski b.b. Mobile Phone:

29 Hotel 1: Hotel Continental Hotel 2: Hotel Karpos 29

30 Hotel 1: Hotel Continental Hotel 2: Hotel Karpos 30

31 Course U20 Men & U20 Women: Course Senior Men & Senior Women: 31

32 32

33 33

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35 The accreditation cards will be issued without names and without photos. Accreditation Zones 1 VIP Area 2 Competition Area (Call Room & Race Course) 3 Competition Area (off the Race Course / Warm-Up Area / Athletes Refreshment Area / Changing and Physio Areas) 4 Mixed Zone 5 Press Working Area 6 Event Management (all access) Transport Codes T1 Dedicated Car B Shuttle Bus Service T1 B Athlete X X X X Head of Delegation / Team Leader X X X Team Official X X Coach X X The Head of Delegation / Team Leader from each team is invited to the VIP Area and will be given the necessary access number on the accreditation card (zone 1). Only athletes who are about to compete will have access to the Call Room and to the Race Course (zone 2). In addition, and after the race, to the Mixed Zone (zone 4). All team accreditation cards will allow access to the Warm-Up, Changing and Physiotherapy Areas (zone 3). Special and temporary passes for teams: TIC (one per team); Doping Control (for selected athlete and accompanying person). 35

36 Day Time Activity Thursday 28 June All Day Arrivals and Accreditation Friday 29 June All Day Arrivals and Accreditation 17:00 18:30 Course Visit Saturday 30 June All Day Arrivals and Accreditation 08:00 12:00 Course Visit 09:00 Final Confirmations (deadline) 12:00 Questions for the Technical Meeting (deadline) 14:00 Technical Meeting 18:00 Opening Ceremony Sunday 1 July 09:00 Start U20 Women 10:00 Start U20 Men 10:45 Start Senior Women 12:30 Start Senior Men 19:00 Victory and Closing Ceremonies 20:00 Closing Banquet Monday 2 July All Day Departures 36