AESTHETIC GROUP GYMNASTICS (AGG) Organizing federation : AFCGE (IFAGG member A) in partnership with the club «les Etoiles de Louvres»

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1 SPORT HOST ORGANIZATION AESTHETIC GROUP GYMNASTICS (AGG) Organizing federation : AFCGE (IFAGG member A) in partnership with the club «les Etoiles de Louvres» Organizing committee : AFCGE / LES ETOILES DE LOUVRES EVENT MANAGERS : Mrs. Leyla TIMOFEEVA / Mrs. Véronique ROYER-EDEYER / Mrs. Chantal RAOULT Contact person : Véronique Royer-Edeyer 10 ALLEE DU BOIS PUISEUX-EN-France FRANCE Phone competition.france @orange.fr Website : LOCATION Eaubonne (Val d Oise) for competitions DATE October 25th - 28th 2018 VENUE Competition & warm-up Hall : CDFAS 64, rue des Bouquinvilles Eaubonne PARIS / FRANCE Website : RULES AND REGULATIONS FEDERATIONS INVITED JUDGES All participants have to follow the IFAGG Rules and Regulations. Organization will invite all IFAGG members in good standing Proposal on judges (on IFAGG registration form) must be made to IFAGG (only by IFAGG member) by judges@ifagg.com and competition.france @orange.fr Deadline: IFAGG nominates and confirms judges list after due dates of judges registration ; All judges must have a valid IFAGG judge license for

2 EVENT FORMAT AGG Mediterranean Countries Open IV : Senior Competition (limit 5 teams per Mediterranean countries and 2 per non-mediterranean countries, finals 2 per country) Junior Competition (limit 5 teams per Mediterranean countries and 2 per non-mediterranean countries, finals 2 per country) Children (limit 5 teams per Mediterranean countries and 2 per non-mediterranean countries, finals 2 per country) Children (limit 5 teams per Mediterranean countries and 2 per non-mediterranean countries, finals 2 per country) Children 8-10 (limit 5 teams per Mediterranean countries and 2 per non-mediterranean countries, finals 2 per country) DEADLINES FOR ENTRIES NB! - The Organizing committee reserves the right to make any futher changes whenever necessary in accordance with IFAGG rules. Registration will be available only ONLINE (only official IFAGG members can register) : Mediterranean Countries Open AGG IV : FORMS DEADLINES Preliminary entry & Accomodations On May 15, 2018 Visa request On September 15, 2018 Judges registration On September 15, 2018 Travel Plan On September 3, 2018 Definite entry & Accomodations On September 3, 2018 ENTRY FEES List of participants will be published at the middle of september. The non-reimbursable entry fee is: World Cup competitions 120 / team Challenge Cup competitions 120 / team MEDICAL SERVICES DOPING VISA The registrations after deadline will cost additional 50% per group (180 ) Organizing Committee will provide a first medical aid service, a doctor and emergency medical transportation in the competition area. IFAGG Code of Discipline It s a condition of participation in IFAGG s activities that gymnasts and their assistants and representatives will follow the national and international doping rules. All gymnasts and their assistants and representatives are obligated to know the doping rules. The information of the prohibited substances and methods can be found on the WADA (World Anti-Doping Agency), Delegations should check in time if they need visa for the entry to France. Visa requests should be made before the 15th of September to ONLINE: (Mediterranean Countries Open AGG IV) The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, the arrival and departure dates of the Delegation Member, as well as the city the visa application support letter must be sent to. 2

3 MUSIC Music will be sent in mp3 -files before the competition. Musics must be sent ONLINE before the 3rd of September (Mediterranean Countries Open AGG IV) INSURANCE The Host Federation, the Organizing Committee and the IFAGG will not be held responsible for any liabilities in case of accidents, illness, repatriation and the like. IFAGG Technical Regulations foresee that all participating Delegations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation. The Organizing Committee will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy). ACCREDITATION The delegations will be accredited upon their arrival. (The place will be communicated to you later in a future bulletin). At accreditation, Heads of Delegations must: Check the correct names of their whole delegation Make passport control for all gymnasts Present proof of medical insurance of all the members of thedelegation Make necessary payments Present a CD with national anthem Collect the accreditation cards of the teams in the delegation To create the accreditations, the delegations must send by one photo of each gymnast and delegation members Identified with the name, first name, date of birth of the gymnast and the name of the team before the July 31th Please tell us the number of VIP people who will be present, as well as their names, forenames and function. All this information must be sent by to: competition.france @orange.fr LOCAL TRANSPORTATION INTERNATIONAL TRANSPORTATION Shuttles will be offered to you. (more details in a future bulletin) Transfers Airport/Hotels Transfers Hotels/Competitions The invited participating Delegations must pay the travel costs of their delegation members. For reasons of overbooking, and room prices, for those who can, prefer an arrival on October 25th Travel Schedule Form must be returned to the rgform ONLINE before September 3rd, 2018 : (Mediterranean Countries Open AGG IV) NB : For your flight reservations, you can make contact with a French travel Agency : Mr Antoine WEISS : antoinecarrevoyages@gmail.com 3

4 PROVISIONAL SCHEDULE (Please note that this schedule is subject to change, final schedule will be confirmed later.) Wednesday 24th October Arrival of teams & delegations Thursday 25th October Arrival of teams & delegations Welcome meeting and draw for all categories on evening Extra : Possibility of a visit to Paris (more details in a future bulletin) Friday 26th October Official training for all categories Judges meeting Opening ceremony Preliminaries draw for finalist for all categories official training for WC III and CC III & short program Saturday 27th October Judge meeting all categories FINAL for all categories Awarding Ceremony Judges meeting Opening ceremony for WC III & CC III, and short program Preliminaries WC III & CC III, and short program Draw for finalist of both competitions FINAL short program Awarding Ceremony short program Sunday 28th October Judges meeting for finals World Cup III/Challenge Cup III Opening ceremony for Finals Finals WC III & CC III Awarding and closing ceremony Banquet (more details in a future bulletin) Departures Extra : Possibility of a visit to Paris (more details in a future bulletin) Monday 29th Ocotber Departures Extra : Possibility of a visit to Paris (more details in a future bulletin) 4

5 ACCOMMODATIONS Price for PERSON in the official hotels: Please tell us your choice as soon as possible. The number of rooms is limited in some hotels, the 1st reserved will be the first served. CROWNE PLAZZA CDG ***** 24-29/10/ nights Single room Double room NOVOTEL CDG **** 25-29/10/2018 Single room Double room Triple room RESIDHOME ROISSY PARK **** 25-29/10/2018 Single room Double room RESIDHOME ROISSY VILLAGE *** 25-29/10/2018 Single room Double room Triple room Quatruple room B&B ROISSY ** 25-29/10/2018 Single room Double room Triple room Quatruple room IBIS CDG et IBIS STYLES CDG *** 25-29/10/2018 Single room Double room Triple room Quatruple room In this both hotels, possibility overnight from 24 to 25, for a higher rate Price for 1 person du 24 au 25 Single room 212,53 Double room 111,65 Triple room 81,65 Quatruple room 69,15 5

6 ACCOMMODATIONS INFORMATIONS Price for PERSON in the official hotel includes breakfast. Prices are available for all gymnasts, coaches, judges and official members of the delegation. For better organization all participants will have to stay in the official hotels and book them by the organization committee In case some delegation books the accommodation from other place (not official hotels) the extra administration fee per each person will be 10. The hotel area is very busy, for this reason the preliminary booking of the hotel will have to be made until 15 May Booking the accommodation after this date can increase the price of the hotels. Please respect the deadline. All the hotels are located close to each other, in the town of Roissy in France, next to the airport of Paris Charles de Gaulle MEALS Teams/delegation can order lunch around the competition hall with additional payment. Lunch is served on Friday, Saturday and Sunday, with additional payment. In a future bulletin will include more information. TICKETS More Information in a future bulletin FINAL BANQUET Will be held on October 28th 2018 in the evening after Finals. Final banquet is open for all with an additional payment. Coaches, judges, delegation s members, gymnasts and volunteers. More information will be announced in In a future bulletin. PHOTOS There will be official photographers at the competition. Price and ordering information will be specified as soon as possible. 6

7 DEADLINES SUMMARY All registrations must be done online by IFAGG members at (Mediterranean Countries Open AGG IV) REGISTRATIONS: Preliminary Registration ONLINE (register delegation, estimated number of gymnasts, coaches, judges and other delegation members) Nominative Registration ONLINE (register all groups and delegation members by name) Judges May 15th 2018 September 3rd 2018 September 15th 2018 ACCOMMODATION AND MEALS: Preliminary hotel booking ONLINE (nr of hotel rooms per delegation) Definitive registration ONLINE (nr of hotel rooms per team) Nominative registration and meal request ONLINE (names of the participants and rooming lists) May 15th 2018 September 3rd 2018 September 3rd 2018 PAYMENTS: Entry fee, 50% of accommodation June 1st 2018 Remaining 50% of accommodation, meals and transfer September 3rd 2018 TRAVEL PLAN AND TRANSFER REQUEST: September 3rd 2018 VISA REQUEST September 15th 2018 UPLOAD MUSIC TO RG FORM (mp3) September 3rd

8 Mrs. Leyla TIMOFEEVA Mrs. Véronique ROYER-EDEYER Mrs. Chantal RAOULT 8