There will not be a 5 Game Day on Sunday

Transcription

1 Queensland Indoor Bowling Association Inc Annual General Meeting to be held at Pittsworth Town Hall, Saturday 3 rd February, 2018, commencing approx. 3pm ========================================================================= Agenda... page 1 Office Bearer & sub-committee nominations... page 2 Notices of Motion, items for general business... page 3 Dates for AIBBC minutes... ========================================================================= AGENDA Roll Call Apologies Minutes from Previous AGM... Business Arising Committee Reports Auditor s Report Adoption of Reports Election of Office Bearers Document change of signatories for Bank Accounts Appointment of Auditor Election of Sub-committees... Selection Committee... Selection Committee... Referee s Panel... Umpire s Panel... Coaching Coordinator and Panel... Disputes Committee... Fundraising and Finance Committee... Publicity Committee Health & Safety Committee... Strategic Planning Committee Endorsed Other positions... Appointment of Selector to AIBBC Selection Panel... Appointment of COM member to AIBBC... AIBBC Delegates (President, Secretary, COM member plus 1)... Nomination for Australian Secretary QIBA Inc Fees Notices of Motion =================================================================== General Meeting Minutes from Previous Meetings... Business Arising AIBBC Minutes... Business Arising Correspondence... Business Arising Treasurer s Report... Business Arising General Business... Discussion Points ========================================================================= Please ensure that Delegates names are in at least seven (7) days prior to meeting. ================================================================= RESTRICTED RINKS Saturday, 3 rd February, 2018 To be held at Pittsworth Names of players to be advised to QIBA Secretary before 21 st January Please ensure all players are in attendance by 9am Players to sign in by 9am, Draw and Start of Play as soon as possible. There will not be a 5 Game Day on Sunday Page 1 of 8

2 NOMINATIONS RECEIVED FOR OFFICER BEARER POSITIONS 2018 Proposed By: Seconded By: Patron: Robin Cruikshank Callide Valley Jenny Cruikshank Annette Dunstan President: Carmel Blyth Caloundra G James Glenda Wilkinson Snr Vice Pres: Daphne Ladlow South Burnett Vince Lakin Len Pick Kyle French Brisbane George Napper Gayle Sutton Jnr Vice Pres: Philip Lowry Pittsworth Sheree Lowry Ros Richter (2 required) Janet Stockel Nambour Nelson Thomas Lillian Jensen Errol Weir Toowoomba Victor Sheahan Keith Kajewski Secretary: Annette Dunstan Ipswich Diane Knight Julie Wiegand Treasurer: Ros Richter Pittsworth Sheree Lowry Ross Lowry Asst Secretary: Diane Knight Ipswich Annette Dunstan Julie Wiegand Publicity Officer: Sheree Lowry Pittsworth Tim Lowry Ros Richter ================================================================= SUB-COMMITTEES: Selection Panel (5 required) David BLYTH Glenn CASEY Annette DUNSTAN Kyle FRENCH Vince LAKIN Bev RICHARDSON Ros RICHTER Nelson THOMAS Errol WEIR Caloundra Dalby Ipswich Brisbane South Burnett Darling Downs Pittsworth Nambour Toowoomba Referee s Panel... 5 required Umpire s Panel: Nomination received from John Norton... 5 required Coaching Coordinator and Panel... 5 required Disputes Committee required Fundraising and Finance Panel (Treasurer is Chairperson) 5 required Publicity Committee... (Publicity Officer to be Chairperson) 5 required Workplace Health & Safety. Strategic Planning Committee Endorsed this is the head of each standing committee plus the COM Appointment of Selector to AIBBC: Nomination received- Kaylene Weir Appointment of COM member to AIBBC... Nomination for Australian Secretary: John Norton... Page 2 of 8

3 NOTICES of MOTION Qld Indoor Bowling Association Inc - Agenda for AGM 3 rd February 2018 Notice of Motion from Redcliffe IBA Notice of Motion from Nambour IBA Page 3 of 8

4 Notice of Motion from COM 1. Qld Indoor Bowling Association Inc - Agenda for AGM 3 rd February 2018 Queensland members of Australian Test Teams be paid 200 when held in Australia and 250 when held in New Zealand. 2. When there are less than 8 nominations for an event in State Championships then a Round Robin will be played for that event. Notices of Motion from November Delegates Meeting 1. In the event that one or more of an Association s nominated Delegates, who had arrived at the venue for the Delegates Meeting but became ill and was unable to be replaced, a proxy vote or votes will be granted to another Delegate of the same Association for all matters arising at the meeting. 2. In the event that there is only one nomination for any Junior event at a QIBA State Championship, the player (in Singles) or players (in Pairs) are to be included in the draw for the relevant Senior competition instead. Discussion Following discussion with Sport & Recreation it is to be noted that: If an Association sends in a written Notice of Motion for a Delegates Meeting that is spoken on and moved by one of their own Delegates it cannot be seconded by another of their own Delegates. ================================================================= FOR GENERAL BUSINESS in GENERAL MEETING Changes to running of Restricted Events and Delegates Meetings: RESTRICTED EVENTS AND DELEGATES MEETINGS Trial format for the running of Restricted Events and Delegates meetings to be discussed: 1. Committee of Management Meetings to be held on the Friday night prior to the Restricted Rinks, Pairs and Singles. Meeting to commence at 7pm. Venue to be arranged by Secretary and Host Association. 2. Saturday Restricted bowls event to be held. 3. All Association players to be signed in at the venue by 9am. 4. Draw for Restricted Event. If an Association has not got all players signed in by time of the draw, their name will not be entered in. 5. Bowls to commence as soon as possible following draw. 6. Delegates Meeting to commence at approximately 3pm. If bowls finishes after this time, the meeting will commence as soon as practically possible after the completion of the finals. 7. A dinner break will be held between pm with the meeting to commence again at 7pm. Page 4 of 8

5 Queensland Indoor Bowling Association Inc Budget (Budget does not include extra expenses and income for running National Titles) Expected Expenditure Accountant Fees - Audit 1, Selection Committee 1, Strategic Planning 1, COM & Delegates Meetings 8, Referees, Umpires Coaching Committee 3, Team Dinner - Australian Championships 1, Uniforms - Queensland Team 1, Insurance 12, Website 1, Maintenance Honorarium Secretary Honorarium Treasurer Honorarium Assistant Secretary Honorarium Publicity Officer Minor Art Union Prizes Sundries 1, Printing & Stationary 4, Postage Hall Hire 3, Trophies 6, Badges Raffles Pre-Tournament - Australian Championships Work Place Health & Safety and First Aid Advertising 1, Farewell Dinner Australian Championships 1, Affiliation Fee - Australian 4, Float TOTAL EXPENDITURE 59, Page 5 of 8

6 Expected Income Affiliation Fee 1, Membership and Registration Fees 21, Float Raffles, Art Union, etc 4, Grants 17, Nominations Fees 7, Uniforms - Queensland Team Australian Championships - Player Fees Gala Weekend 1, Donations - State Championships Pre-Tournament Team Dinner - Australian Championships Compulsory Practice Farewell Dinner 1, TOTAL INCOME 59, Page 6 of 8

7 DATES FOR 2018 ============================================ Restricted Events + Delegates meetings 2018 RINKS:... Saturday, 3 rd February... Pittsworth PAIRS:... Saturday, 7 th July... Caloundra SINGLES:... Saturday, 3 rd November... Fassifern ============================================ State Title Events 2018 May (4 ¾ )... May 5 th,6 th & 7 th... Caloundra July 4 bowls... July 28 th & 29 th... Caloundra October (4 ¾ )... October 19 th,20 th & 21 st... venue to be advised Compulsory Practices Dates to be confirmed First Practice st and 22 nd July..Caloundra Second Practice... 4 th and 5 th August... Nambour High School ============================================ National Championships 2018 AIBBC COM meetings... Saturday 18 th & Sunday 19 th August... Caloundra AIBBC sub-committee meetings (umpires, coaches, selectors)... Sunday 19 th August... Caloundra AIBBC AGM... Sunday 19 th August... Caloundra Open Fours Tournament... Monday 20 th August... Caloundra Australian Championships... Tuesday 21 st to Saturday 25 th Aug... Caloundra ======================================= Please note: No Affiliation or Membership fees are due until after the AGM as fees are set at that meeting. Page 7 of 8

8 Qld Indoor Bowling Association Inc - Agenda for AGM 4 th February 2017 Page 8 of 8