CHAMPIONSHIP PERSONNEL SPORTS MEDICINE STAFF OLE MISS COACHING STAFF REFEREE

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2 CHAMPIONSHIP PERSONNEL Event Management Exec. Assoc. AD/SWA Taylor Brantley Lynnette Johnson Office: Office: Cell: Cell: Media Relations Contact Athletics Ticket Office Contact Kim Ling Wesley Owen Office: Office: Cell: Cell: SPORTS MEDICINE STAFF Josh Porter, MS, ATC Jenn Stautz, ATC Office: Office: Cell: Cell: OLE MISS COACHING STAFF Toby Hansson - Head Coach Taylor Vaughn- Assistant Office: Office: Cell: Cell: Head Official: Dale Williams REFEREE 2015 NCAA Men s Tennis 1

3 SCHEDULE OF EVENTS Palmer-Salloum Tennis Center Galtney Courts Thursday, May 7 th 9:00 am 5:30 pm: Teams can reserve practice times. Team photo in front of NCAA banner to be taken before team practice. Please call Taylor Brantley at (cell) or him at tcbrantl@olemiss.edu to schedule your time. Practice times will be set up in blocks of 2 hours We will offer 4 competition courts to each team if 2 teams choose same time Practice during inclement weather will be inside the Gillom Sports Center and starting at 8:00am-5:00pm 1 ½ hour slots. There are only 3 courts in the Gillom Sports Center. 7:00 pm: Mandatory Head Coaches Meeting at Tennis Center. Friday, May 8 th MATCH SCHEDULE Noon Match One: Columbia vs. Georgia Tech 3:00 p.m. Match Two: (14) Ole Miss vs. Alabama State Saturday, May 9th Championship Match: 1:00 p.m NCAA Men s Tennis 2

4 WARM-UP INFORMATION For the first matches of each day, the warm-up will take place on the match courts. Each team will have three courts for warm-up. Courts will be available 90 minutes prior to the scheduled match times. For the championship match on Sunday, the facility will open at 12:00pm and warm-up will take place on the match courts. LODGING Seven double rooms have been reserved for each team at the hotel listed below. Each institution is responsible for contacting the hotel to which it has been assigned no later than Monday, May 4 th to confirm the reservations and provide the hotel with a rooming list. If a team prefers to stay at another hotel, it must obtain written release from the 7 guaranteed rooms from the hotel manager, or utilize the rooms for persons accompanying the official traveling party. Institutions must notify the tournament manager prior to making relocation arrangements. If an institution fails to make satisfactory arrangements with the hotel for use of the reserved rooms, full charges for these rooms will be billed to the institution. Each participating institution is responsible for making its own arrangement for meeting rooms, meals and other functions. Each participating institution should contact the hotel to provide estimated time of arrival, make check-in arrangements and confirm services to be provided to the team. Holiday Inn Express & Suites - Oxford 112 Heritage Drive Oxford, MS Contact person: Rachel Tutor Telephone: rtutor@charterroadhospitality.com Directions From Airport to Hotel: Exit airport to Winchester West to Airways -2 nd light-turn left Follow to Shelby Drive- Take right I 55 South to Batesville Hwy 6 East to Oxford Hwy 6 to left on Jackson Ave. W Turn left onto Heritage Drive Hotel to Tennis Center: Head South on Heritage Dr. toward Jackson Ave. W Turn left onto Jackson Ave. W Turn right onto Fraternity Row Turn left onto Rebel Dr. At the traffic circle, take the 1 st exit onto Magnolia Dr.. Travel time to airport: 70 minutes Travel time to stadium: 5 minutes 2015 NCAA Men s Tennis 3

5 TICKET INFORMATION Single Day admission $7.00 Weekend pass: $10.00 Student Day admission: $3.00 or $5.00 Weekend No reduced ticket prices or complimentary tickets will be provided. Teams will be billed for tickets. HOSPITALITY A hospitality area will be available for student-athletes, coaches, administrators and members of the official travel party. It will include fruit, bagels, granola bars, cold drinks, etc. and will be located at the Palmer-Salloum Tennis Center. CITY OF OXFORD/MEALS Participating institutions are responsible for their own meal arrangements and expenses. Ole Miss will be hosting graduation the weekend of the Regional. Please refer to the City of Oxford link and the Tourism link for local restaurants available while in our city. We have plenty of options but it will be a very busy weekend so you may need to organize your team meal options in advance. City of Oxford website: Tourism website: and the Campus Map: INCLEMENT WEATHER In the event of inclement weather, the championship committee (NCAA Representative, Head Referee) has the authority to determine when to stop play outside. The ITA guidelines will be used with the following exception: the ITA definition of inclement weather may not be used as the sole reason for stopping play outside. If a suspension occurs, the ITA rules shall be followed for the continuation of the match. If matches have to be moved inside they will take place at the Gillom Sports Center and there will be limited to no practice time available. STRINGING SERVICES Charlie Cook will be available throughout the tournament to string rackets for $20. He can be contacted at or by at cgcook@olemiss.edu. CREDENTIALS The host institution is responsible for distributing credentials to bona fide working personnel, including media representatives and officials. Credentials are to be provided to all competitors, as well as their coaches, trainers, managers and other officials and necessary personnel. For the team portion of the 2013 championships, credentials will be provided for the 13 members (eight student-athletes and five non-athletes) of the official travel party. The five non-athletes shall consist of three coaches and two miscellaneous staff such as the sports information director, manager, administrator, etc. Each coach must verify those who will receive credentials (a maximum of 13 per team) by completing the appropriate credential list for both the team and individual championships. Please fill out the form on page NCAA Men s Tennis 4

6 MEDIA RELATIONS Each participating institution s media relation s director is asked to the following materials to the Ole Miss Media Relations staff by May 3 rd. Please send materials to Kim Ling at kling@olemiss.edu. 1. A word roster 2. Schedule/Results 3. Quick Facts 4. Three or four notes on your team 5. Logo Media guides and or notes may be shipped to: Ole Miss Athletics Media Relations Attn: Kim Ling 908 All-American Drive University, MS *(Notes may also be ed to kling@olemiss.edu and we will print copies) Brackets and results: Results will be available at all times in the press area and will be duplicated throughout the day for distribution to the media. Results will also be placed on the Internet. Credentials: Media wishing to cover the NCAA Tournament should their request to kling@olemiss.edu. All requests should be made as early as possible. Press Areas: Space for media will be in the media house located by court two. This will be for game personnel and media relation s contacts. Team s media relation s contacts can print items and make copies by providing it on a jump drive or to kling@olemiss.edu. Photo Areas: Credentialed photographers are permitted to shoot from the pavilions and on court next to the umpire chairs. Photographers are not permitted in between the courts. Livestats: Livestats for all matches will be available on OleMissSports.com. Live Blog: There will be a live blog during all the matches. Ole Miss Media Relations Department: NCAA Men s Tennis 5

7 SPORTS MEDICINE All visiting teams will be supplied with water, Gatorade, cups, towels, ice, ice bags, and biohazard/first aid supplies at courtside during competition matches. A satellite athletic training room will be set-up within the Tennis Center and will be available for use one hour prior to all practices and two hours prior to all competition matches. Therapeutic modalities, including, heat packs, ice, electrical stimulation and ultrasound will be available upon request. Arrangements for treatments are encouraged to be made prior to your team s arrival. Please note that if a certified athletic trainer is not traveling with your team, sufficient supplies and a written prescription (i.e. letter from certified athletic trainer) for the use of any modalities must accompany the athletes. Any other special requests should be made by the visiting team's athletic trainer to Ben Angle or Heather Landry Shirley. A Certified Athletic Trainer (ATC) will be present at all competition matches, as well as all team practices. Team physicians will be on call during the tournament. If you have any other questions, please visit our athletic training web page or contact Jenn Stautz or Josh Porter directly. **Important Contact Numbers: Athletic Training Information: Starnes Athletic Training Room Jenn Stautz, ATC Josh Porter, MA, ATC, Emergency Numbers: Emergency 911 Campus Switchboard Campus Police (non-emergency) Baptist Memorial Hospital Pharmacies: Chaney's Pharmacy Bramlett Boulevard Oxford, MS Walgreen's University Avenue Oxford, MS Wal-Mart Pharmacy Jackson Avenue West Oxford, MS NCAA DRUG TESTING Student-athletes who compete in the NCAA Tennis Championships may be subjected to drug testing and may be determined to be ineligible as a result thereof. Only those student-athletes who have consented in writing to such testing are eligible initially for NCAA Tennis Championship; and thereafter, student-athletes who are tested will remain eligible only if they test negative NCAA Men s Tennis 6

8 Those student-athletes selected for testing will be notified and escorted to the testing site. They must remain at the testing site until the testing procedure has been competed. The Drug Test coordinator will be Senior Associate Athletic Director, Shannon Singletary. NCAA TENNIS REGIONAL MANUAL Please refer to the 2015 NCAA Division I Preliminary-Round Host Operations Manual for all other tournament information NCAA Men s Tennis 7

9 CREDENTIAL LIST Head Coach: Assistant Coach: Assistant Coach: Student-Athletes: 1: 2: 3: 4: 5: 6: 7: 8: Other staff: please identify: AD, SID, Athletic Trainer etc. 1: 2: Please submit this form via or by fax to Taylor Brantley May 4th. or Fax: NCAA Men s Tennis 8

10 TRAVEL INFORMATION Institution: CONTACT PRIOR TO ARRIVAL: Name: Title: Cell Phone: TRANSPORTATION: Arrival Date: Approx. Time of Arrival: OFFICIAL TRAVEL PARTY: **Head Coach: Cell Phone: ACCOMMODATIONS: **Asst. Coach: Cell Phone: **Athletic Trainer: Cell Phone: **SID: Cell Phone: **Administrator: Cell Phone: Bus or Van: Please submit this form via or by fax to Taylor Brantley May 4th. or Fax: NCAA Men s Tennis 9

11 TEAM ROSTER This is an information sheet for the announcer of the tournament. Institution: Name: Pronunciation: Hometown: Year: Assistant Coach: Assistant Coach: Head Coach: Please submit this form via or by fax to Taylor Brantley May 4th. or Fax: NCAA Men s Tennis 10