4-H/FFA Sheep, Swine, Goat, and Dairy Entries for the Shenandoah County Fair County Fair 4-H/FFA Livestock Events Schedule

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1 Virginia Cooperative Extension Shenandoah County Office 600 North Main Street, Suite 100 Woodstock, Virginia Fax: April 12, 2018 TO: 4-H Livestock and Dairy Project Members and Leaders 4-H Organizational Leaders Vo-Ag Instructors 4-H/FFA Livestock Show and Sale Executive Committee FR: Carol B. Nansel, Extension Agent, 4-H RE: 4-H/FFA Sheep, Swine, Goat, and Dairy Entries for the Shenandoah County Fair County Fair 4-H/FFA Livestock Events Schedule Forms: The enclosed entry forms for market swine, market goats, doe goats, market lambs, and dairy cows and heifers must be postmarked or hand delivered to the Extension Office by Tuesday, May 1, 2018, in order to be eligible to show in the County Fair at $5/head. Late entries for all market lambs, market goats, and market hogs will be accepted until the end of the sheep, swine and goat weigh-ins, at $25 per head. Late entries for dairy and for breeding sheep, doe goats and breeding gilts will be accepted until August 1, at $25/head. Forms and Rules Available Electronically: Will be on the VCE-Shenandoah County website soon. Rules: Enclosed with this letter are the H/FFA Livestock Rules. Please note there are some changes! Management Plans If you even think you might miss more than 15 days of care with your project animals due to 4-H or FFA educational events, you need to complete a written management plan and present it to the Executive Committee. A Management plan guideline is attached. You can use any format for your written plan, which will be due in writing and must be presented orally to the Executive Committee on Thursday, May 17. Call the Extension Office to schedule a time to present your plan between 6-7 pm on May 17. YOUTH QUALITY CARE OF ANIMALS CERTIFICATION (YQCA) required for all exhibitors YQCA replaces YMQA in We don t have a list of workshops available to share yet, but we will send one out as soon as we receive it. I think we will offer one in Shenandoah County on a weekday in early June, but we ll let you know as soon as we know. From what I hear about the new program, it will be more hands-on and more age appropriate. All exhibitors must complete this certification by August 17, 2018, in order to show livestock at the 2018 Shenandoah County 4-H/FFA Shows. If you are registered for the YQCA workshop during the Rockingham Co. 4-H Boot Camp, that WILL count for our Fair. Stall Requests: If you have a particular stall request, you have a chance to write it down. There are no guarantees because space is limited; but we ll try to work with you. These requests are things like housing all members of a club or chapter together, putting your animals next to your cousin/brother/sister s animals, putting your breeding and market animals together or next to each V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments. Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer.

2 other, etc. Be specific. There will be a master list of stall assignments and exhibitors will not be permitted to change stalls without being granted permission. Code of Ethics/Health History/Media Release Form: All exhibitors are expected to complete and return the attached health history form, media release, and the code of conduct form, along with your entry form IF you have not already done one through the 4honline enrollment system. Health forms are important to have in case there is an accident at the weigh-in or during the fair. Parent signatures are required on all forms. The code of ethics is a separate form and must be signed by the exhibitor and both parents/guardians. Novice Exhibitors If this is your first year showing livestock, please check either the Jr. Novice or the Sr. Novice line on the entry form, depending on your age as of Open Class Entries: The Fair Board allows cross entry of 4-H/FFA sheep, swine, and dairy into the open classes. All cross entries must be done directly through the Fair Office. Sheep, Swine, and Goat Weighing andtagging: All market lambs, market hogs and market goats will be weighed and specially tagged by members of the Weighing and Tagging Committee. Depending on the current PEDv situation, market swine may only be tagged on your truck or trailer. Exhibitors must make arrangements to have market lambs, market goats, and market hogs brought to the fairgrounds for tagging during one of the following times: Friday, June 1, between the hours of 6:00 8:00 p.m. Saturday, June 2, between the hours of 7:00 9:00 a.m. One extra lamb, goat, or hog may be weighed in for each one entered. Please list them on your entry form or on another piece of paper if you know you will have extras. We will be tagging all animals as singles. If your lambs or goats show signs of any contagious disease before, or during, the June weighin, they will be weighed last. All animals will also be vet-checked before they can unload during August for the County Fair. Any sheep or goats showing signs of a contagious disease during August will be sent home without unloading. Scrapies tags must be present on all ewe lambs and doe goats that come to the fairgrounds and the tag number must be on your entry form. The breeder is responsible for attaching these tags before you buy the sheep or goats. Open Meeting: The next open meeting will be held on Sunday, August 26, 5:30 p.m. in the Sharon Lilly 4-H/FFA Show Arena at the Fairgrounds. Last minute details for the County Fair shows will be discussed. Sale: The 4-H/FFA Livestock Sale will be held on Saturday, September 2, 2017, beginning at 3:30 p.m. The 2018 sale order will be steers, milk, lambs, hogs and goats. W9 Forms: We are collecting W-9 forms now, instead of after the fair, so there will be no delay in processing any prize money or sale proceeds that you should receive. If you completed one last year, you do not have to do another one, but please check with us that we have one on file for you. V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y A n e q u a l o p p o r t u n i t y, a f f i r m a t i v e a c t i o n i n s t i t u t i o n

3 4-H and FFA Youth Representatives: There are four 4-H and FFA youth representatives working on the Livestock Show and Sale Executive Committee for you this year. They ask you to note on your entry form how you would like to help before or during the Fair this year. They ll call you when they need you. Tiffany Heishman Gracie Holzbauer Jesse Zirkle Lindsay Zirkle Schedule and Showmanship Workshops: The H/FFA Livestock Show and Sale Schedule is attached. You will notice that there are species specific workshops scheduled in the Show Arena every evening at 6:30 p.m. for the species that is showing the next day. These will be informal practice times in the show ring for any exhibitor who is interested. Experienced exhibitors will be available to assist the newer exhibitors with showmanship tips. Upcoming Shows: As we receive registration information about additional livestock shows, we are putting it on our website and also sending it to 4-H Club organizational leaders and FFA advisors so they can share it with you. We are also putting updates on the Shenandoah County 4-H Facebook page. Call or if you are looking for something in particular. Good luck with your animals! V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y A n e q u a l o p p o r t u n i t y, a f f i r m a t i v e a c t i o n i n s t i t u t i o n

4 2018 Show and Sale Schedule Saturday, August 25 6:00 8:00 p.m. Vet checks to issue health papers Sunday, August 26 8:00 a.m. noon Vet checks to issue health papers 12:00 noon All 4-H/FFA Livestock Due on Grounds 12:30 p.m. 4-H/FFA Livestock Weigh-in (swine, lambs, goats) 5:30 p.m. 4-H/FFA Open Meeting/Livestock Grading Workshop - Show Arena, followed by 4-H/FFA Sheep Showmanship Workshop Monday, August 27 8:00 a.m. 4-H/FFA Sheep Showmanship, Market & Open Shows 1:00 p.m. Grading of Market Steers, Lambs, Goats & Hogs 6:30 p.m. 4-H/FFA Beef Showmanship Workshop Show Arena Tuesday, August 28 8:00 a.m. 4-H/FFA Steer Weigh-in 10:00 a.m. 4-H/FFA Beef Showmanship & Market Steer Show 6:30 p.m. 4-H/FFA Goat & Swine Showmanship Workshops Show Arena Wednesday, August 29 8:00 a.m. 4-H/FFA Swine Showmanship, Market & Breeding Show 10:00 a.m. 4-H/FFA Goat Showmanship, Market & Breeding Show 6:30 p.m. 4-H/FFA Dairy Showmanship Workshop Show Arena Followed by 4-H/FFA Beef Fitting Workshop Show Arena Thursday, August 30 9:00 a.m. 4-H/FFA and Open Breeding Beef Show 2:00 p.m. Ultrasound for Market Hogs, Steers & Lambs 5:00 p.m. 4-H/FFA & Open Dairy Showmanship & Show 8:00 p.m. 10:30 p.m. Farmers and Merchants Bank Sponsored Barn Dance Friday, August 31 10:00 a.m. 4-H/FFA Cattle Fitting Contest (optional) 4:00 p.m. 4-H/FFA Goat Obstacle Course Show Arena 6:00 p.m. Pretty Animal Contest Show Arena Saturday, September 1 3:30 p.m. 4-H/FFA Livestock Sale (Sale Order for 2018: Steers, Milk, Lambs, Hogs and Goats) If you are a person with a disability and desire any assistive devices, services, or other accommodations to participate in this activity, please contact Carol B. Nansel, Extension Agent, 4-H, at the Shenandoah County Office of Virginia Cooperative Extension at (540) /TDD* during business hours of 8:30 a.m. and 5:00 p.m. to discuss accommodations five days prior to the event. *TDD number is (800) Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. Edwin J. Jones, Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; M. Ray McKinnie, Administrator, 1890 Extension Program, Virginia State University, Petersburg.

5 Daily Livestock Management Plan, 2018 Guidelines A Short term daily livestock management plan should include plans to address the following: Implement and document an animal caretaker training program. Remember your animals caretakers are the people that make sure your animals are healthy and have their well-being maximized. Training is necessary to keep each individual up to date on procedures, new techniques and new equipment. Documenting this training will provide you with a training record for your farm that shows you are providing information to better care for your animals. This training program should include: Providing Daily: Completing a daily or multiple times per day - general animal and facility status check o If the animal healthy o Is the pen secure o Do changes need to be made due to environmental conditions (ex: turn out, bring in shelter, fans or other cooling needs) Feed o Training in the location and proper administration of the feedstuffs and other feed additives o Where to obtain these items in case of emergency Water o Provided in required amounts daily o What to do in temperature extremes (freezing weather or extreme heat) Bedding and Exercise o What is the daily plan Emergency Contact information o Veterinarian o Hauler o Disposal o Next caretaker available if emergency situation arises Daily Records of care Signed log at end of care period Virginia Polytechnic Institute and State University Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, genetic information, marital, family, or veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. Edwin J. Jones, Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; Jewel E. Hairston, Administrator, 1890 Extension Program, Virginia State, Petersburg.

6 FORMS DUE MAY 1, 2018 (Postmarked or hand delivered.) Late entries for market goats will be accepted until the end of the weigh-in, at $25/head. Late entries for breeding does will be accepted until Aug. 1, at $25/head. REMINDER: Market goats must be brought to the fairgrounds for weighing and tagging either on Friday, June 1, from 6:00-8:00 p.m. or Saturday, June 2, from 7:00 9:00 a.m. Health Form/Update Attached Code of Ethics/Conduct Attached Media Release Signed W-9 form Attached Management Plan Attached I will be submitting a Management Plan, in case I need to be away from my animals between June 2 and August 26 to attend educational 4-H or FFA events. Management plans are due in writing by weigh-in and must also be presented orally to the Executive Committee on Thursday, May 17, between 6-7 p.m MARKET GOAT AND BREEDING DOE ENTRY/ENROLLMENT FORM ($5/head entry fee must accompany this form for each Market Goat OR Breeding Doe to be shown. You do not have to pay for extras that are weighed in.) Late entry fee is $25/goat. NAME ADDRESS PHONE AGE (as of September 30, 2018) CELL PHONE DATE OF BIRTH 4-H/FFA (Club or Chapter s Name) ADDRESS T-Shirt Size (circle) Youth M - Youth L - Adult S - Adult M - Adult L - Adult XL - Adult XXL Sr. Showman (age 16-19) Int. Showman (age 13-15) Jr. Novice Showman (1 st Year/age 9-13) Jr. Showman (age 9-12) Sr. Novice Showman (1 st Year/age 14-19) Please check this box if this your first year showing any species as a 4-H/FFA project. NAME OF PARENTS OR GUARDIANS: (as it should be listed in the sale catalog) ADDRESS: MARKET GOATS (May enter a total of two market goats.) Scrapie Tag # Breeder s Name Breed Sex Date of Birth (req d for does) and Town/State EXTRAS: (limited to one for each goat entered, you do not pay for extras) Enclosed find: $ entry fee(s). (NO CASH) Make checks payable to: Treasurer, VT Send entries to: Carol B. Nansel, Extension Agent, 4-H, 600 North Main Street, Suite 100, Woodstock, VA over-

7 Class 1: Junior Doe Kid - Born on or after Mar. 1, 2018 Class 2: Senior Doe Kid - Born between Sept. 1, 2017 & Feb. 28, 2018 Class 3: Yearling Doe - Born between Sept. 1, 2016 & Aug. 31, 2017 Class 4: Production Doe - 2 years & older (born on or before Aug. 31, 2016) Breeding Doe Goat Entries: An exhibitor may enter up to four does, as long as the total number of market and doe goats does not exceed four head. Breed Class Date of Birth Scrapie Tag Number Registration Number Breeders Name and Town/State Special stall requests (no guarantees) group with club or chapter other (explain) The 4-H/FFA Youth Representatives would like to involve more exhibitors in setting up, and running, the livestock events before and during the County Fair. Would you like to be called to help with any of the following events? If so, what number should we call? Check what you d like to help with: Help during weigh-ins Setting up the hog aisleway Setting up pens the week before Fair Setting up for the sale Assigning stall space Assembling sale catalogs Helping during clinics/workshops Helping with the buyers dinner Helping less experienced showmen Helping during the sale Setting up the show ring Help releasing animals after the sale Taking photos during the week Tearing down pens after the fair Helping with ribbons/trophies Other Helping with paperwork/results General Rule #5: Exhibitors must indicate on the entry form where their animals are housed. All 4-H/FFA livestock entries are subject to on-the-farm inspections to verify information. All exhibitors must agree to accommodate such inspections. (Required) My animal(s) will be housed at: DIRECTIONS TO YOUR FARM: (Required) Approximate feeding times: Please include complete directions to where your animal is housed, from Woodstock. Include road numbers, landmarks, and approximate distances. You can attach directions from MapQuest or Google Maps. Thanks!

8 FORMS DUE MAY 1, 2018 (Postmarked or hand delivered.) Late entries for market lambs will be accepted until the end of the weigh-in at $25/head. Late entries for breeding sheep will be accepted until Aug. 1, REMINDER: Market lambs must be brought to the fairgrounds for weighing and tagging either on Friday, June 1, from 6:00-8:00 p.m. or Saturday, June 2, from 7:00-9:00 a.m. Health Form/Update Attached Code of Ethics/Conduct Attached Media Release Signed W-9 form Attached Management Plan Attached I will be submitting a Management Plan, in case I need to be away from my animals between June 2 and August 26 to attend educational 4-H or FFA events. Management plans are due in writing by weigh-in and must also be presented orally to the Executive Committee on Thursday, May 17, between 6:00-7:00 p.m MARKET LAMB AND BREEDING SHEEP ENTRY/ENROLLMENT FORM ($5/head entry fee must accompany this form for each Market Lamb, Breeding Ewe, or Ram to be shown. You do not have to pay for extras that are weighed in.) Late entry fee is $25/head. NAME ADDRESS PHONE CELL PHONE AGE (as of September 30, 2018) DATE OF BIRTH 4-H/FFA (Club or Chapter s Name) ADDRESS T-Shirt Size (circle) Youth M - Youth L - Adult S - Adult M - Adult L - Adult XL - Adult XXL Sr. Showman (age 16-19) Int. Showman (age 13-15) Jr. Novice Showman (1 st Year/age 9-13) Jr. Showman (age 9-12) Sr. Novice Showman (1 st Year/age 14-19) Please check this box if this is your first year showing any species as a 4-H/FFA project. NAME OF PARENTS OR GUARDIANS: (as it should be listed in the sale catalog) ADDRESS: MARKET LAMBS (May enter two singles or one single and a pen of two) Scrapie Tag # Breeder s Name Breed Sex Date of Birth (ewes only) and Town/State Singles: Pen of Two: EXTRAS: (limited to one for each lamb entered, you do not pay for extras) Special stall requests (no guarantees) group with club or chapter other (explain) Enclosed find: $ entry fee(s). (NO CASH) Make checks payable to: Treasurer, VT Send entries to: Carol B. Nansel, Extension Agent, 4-H, 600 North Main Street, Suite 100, Woodstock, VA

9 4-H/FFA AND OPEN BREEDING SHEEP SECTIONS (Limited to two per exhibitor per class) The 4-H/FFA breeding sheep show will be combined with the open sheep show. The Open Show is requiring registration papers for purebreds this year. The following breed sections will be available: Section 1 Hampshire Section 8 Rambouillet Section 15 Border Leicester Section 2 Southdown Section 9 Tunis Section 16 Black Romney Section 3 Shropshire Section 10 Katahdin Section 17 Comm. Black Face Hampshire Section 4 Dorset Section 11 Cottswold Section 18 Comm. Black Face Suffolk Section 5 Suffolk Section 12 Scottish Blackface Section 19 Comm. White Face Section 6 Cheviot Section 13 Black Cottswold Section 7 Montadale Section 14 Columbian 4-H/FFA BREEDING SHEEP CLASSES: (Please print clearly.) SECTION CLASS DATE OF BIRTH ALSO ENTERED IN OPEN SHOW? YES OR NO SCRAPIE TAG # (required for ewes and rams) PUREBRED REGISTRATION NUMBER (required) BREEDER S NAME & TOWN/STATE The 4-H/FFA Youth Representatives would like to involve more exhibitors in setting up, and running, the livestock events before and during the County Fair. Would you like to be called to help with any of the following events? If so, what number should we call? Check what you d like to help with: Help during weigh-ins Setting up the hog aisleway Setting up pens the week before Fair Setting up for the sale Assigning stall space Assembling sale catalogs Helping during clinics/workshops Helping with the buyers dinner Helping less experienced showmen Helping during the sale Setting up the show ring Help releasing animals after the sale Taking photos during the week Tearing down pens after the fair Helping with ribbons/trophies Other Helping with paperwork/results General Rule #5: Exhibitors must indicate on the entry form where their animals are housed. All 4-H/FFA livestock entries are subject to on-the-farm inspections to verify information. All exhibitors must agree to accommodate such inspections. (Required) My animal(s) will be housed at: DIRECTIONS TO YOUR FARM: (Required) Approximate feeding times: Please include complete directions to where your animal is housed, from Woodstock. Include road numbers, landmarks, and approximate distances. You can attach directions from MapQuest or Google maps. Thanks!

10 CLASS 1 Yearling Ram 1 year and under 2 2 Senior Ram Lamb born September 1 - December 31 3 Intermediate Ram Lamb born January 1 - February 15 4 Junior Ram Lamb born February 16 and after 5 Pair of Ram Lambs 6 Aged Ewe 2 years and over 7 Yearling Ewe 1 year and under 2 8 Pair Yearling Ewes 9 Senior Ewe Lamb born September 1 - December Intermediate Ewe Lamb born January 1 - February Junior Ewe Lamb born February 16 and after 12 Pair Ewe Lambs 13 Pen of Four Lambs both sexes represented 16 Flock Consist of 1 Ram, 2 Yearling Ewes, and 2 Ewe Lambs

11 FORMS DUE MAY 1, 2018 (Postmarked or hand delivered). Late entries for market hogs will be accepted until the end of the weigh-in, at $25/head. Late entries for breeding gilts will be accepted until August 1, 2018, at $25/head. REMINDER: Market hogs should be brought to the fairgrounds for tagging either on Friday, June 1, from 6:00-8:00 p.m. or on Saturday, June 2, from 7:00 9:00 a.m. Depending on the PEDv status, tagging only may occur on your trailer or truck. Health Form/Update Attached Code of Ethics/Conduct Attached Media Release Signed W-9 form Attached Management Plan Attached I will be submitting a Management Plan, in case I need to be away from my animals between June 2 and August 26 to attend educational 4-H or FFA events. Management plans are due in writing by weigh-in and must also be presented orally to the Executive Committee on Thursday, May 17, between 6-7 p.m MARKET SWINE AND BREEDING GILT ENTRY/ENROLLMENT FORM ($5/head entry fee must accompany this form for each Market Hog or Breeding Gilt.) You do not have to pay for extra market hogs, only for the number you plan to show. Late entry fee is $25/head. Send entries to: Carol B. Nansel, Extension Agent, 4-H 600 North Main Street, Suite 100 Woodstock, VA NAME ADDRESS PHONE AGE (as of September 30, 2018) 4-H/FFA (Club or Chapter s Name) T-Shirt Size (circle) CELL PHONE DATE OF BIRTH ADDRESS Youth M - Youth L - Adult S - Adult M - Adult L - Adult XL - Adult XXL Sr. Showman (age 16-19) Int. Showman (age 13-15) Jr. Novice Showman (1 st Year/age 9-13) Jr. Showman (age 9-12) Sr. Novice Showman (1 st Year/age 14-19) Please check this box if this is your first year showing any species as a 4-H/FFA project. Enclosed find: $ entry fee(s). (NO CASH) MAKE CHECKS PAYABLE TO: Treasurer, VT Name of parents or guardians (as it should be listed in the sale catalog) Address MARKET SWINE (May enter two singles or one single and a pen of two) Breed Date of Birth Breeder s Name & Town/State SINGLES PEN OF TWO over-

12 EXTRAS (limited to one for each hog entered, you do not pay for extras) Breed Date of Birth Breeder s Name & Town/State BREEDING GILTS (farrowed January 1 - March 31, 2018) (Limited to two per exhibitor, if the show is allowed.) Special stall requests (no guarantees) group with club or chapter other (explain) The 4-H/FFA Youth Representatives would like to involve more exhibitors in setting up, and running, the livestock events before and during the County Fair. Would you like to be called to help with any of the following events? If so, what number should we call? Check what you d like to help with: Help during weigh-ins Setting up the hog aisleway Setting up pens the week before Fair Setting up for the sale Assigning stall space Assembling sale catalogs Helping during clinics/workshops Helping with the buyers dinner Helping less experienced showmen Helping during the sale Setting up the show ring Help releasing animals after the sale Taking photos during the week Tearing down pens after the fair Helping with ribbons/trophies Other Helping with paperwork/results General Rule #5: Exhibitors must indicate on the entry form where their animals are housed. All 4-H/FFA livestock entries are subject to on-the-farm inspections to verify information. All exhibitors must agree to accommodate such inspections. (Required) My animal(s) will be housed at: DIRECTIONS TO YOUR FARM: (Required) Approximate feeding times: Please include complete directions to where your animal is housed, from Woodstock. Include road numbers, landmarks, and approximate distances. You can attach directions from MapQuest or Google maps. Thanks!

13 2018 SHENANDOAH COUNTY FAIR 4-H/FFA DAIRY ENTRY/ENROLLMENT FORM $5/head entry fee must accompany this form for each animal to be shown. Late entry fee is $25/head. Mail entries to: Carol B. Nansel, Extension Agent, 4-H, 600 North Main Street, Suite 100, Woodstock, VA Phone: Health Form/Update Attached Code of Ethics/Conduct Attached Media Release Signed W-9 form Attached Entries due May 1, 2018 (postmarked or hand delivered) Late entries will be accepted until August 1, 2018, at $25 per animal. Dairy animals do not have to be registered purebreds to enter. IF they are registered purebreds, we need the names and numbers for the show catalog. Complete information must be furnished. Health certificate required as indicated in the fair catalog. Name Age (as of September 30, 2018) Birthdate Address Address Phone Cell Phone 4-H/FFA (Club or Chapter s Name) T-shirt size (circle) Please check this box if this is your first year showing any species as a 4-H/FFA project. Youth M - Youth L - Adult S - Adult M - Adult L - Adult XL - Adult XXL Sr. Showman (age 14-19) Jr. Showman (age 9-13) Jr. Novice Showman (1 st Year/age 9-13) Sr. Novice Showman (1 st Year/age 14-19) Name of parents or guardians (as it should be listed in the sale catalog) Address Enclosed find $ entry fee(s). Make check (NO CASH) to: Treasurer, VT Section Class # Date Calved Sex Name Registration # Tattoo Name Registration # Date Purchased LE Sire Sire Breeder Name and Town Owner Name Entered in Open? RE Dam Dam LE Sire Sire RE Dam Dam LE Sire Sire RE Dam Dam LE Sire Sire RE Dam Dam

14 Section Class # Date Calved Sex Name Registration # Tattoo Name Registration # Date Purchased LE Sire Sire Breeder Name and Town Owner Name Entered in Open? RE Dam Dam LE Sire Sire RE Dam Dam LE Sire Sire RE Dam Dam LE Sire Sire RE Dam Dam Sections Classes Section 1 Holstein Class 1 Junior Heifer Calf Born March 1, 2018 to April 30, 2018 Section 2 Guernsey Class 2 Intermediate Heifer Calf Born December 1, 2017 to February 28, 2018 Section 3 Jersey Class 3 Senior Heifer Calf Born September 1, 2017 to November 30, 2017 Section 4 Ayrshire Class 4 Summer Heifer Calf Born June 1, 2017 to August 31, 2017 Section 5 Brown Swiss Class 5 Junior Yearling Heifer Born March 1, 2017 to May 31, 2017 Section 6 Red and White Holstein Class 6 Intermediate Yearling Heifer Born December 1, 2016 to February 29, 2017 Section 7 Other Class 7 Senior Yearling Heifer (not in milk) Born September 1, 2016 to November 30, 2016 Class 8 Two Year Old Cow Born September 1, 2015 to August 31, 2016 Class 9 Three Year Old Cow Born September 1, 2014 to August 31, 2015 Class 10 Four Year Old Cow Born September 1, 2013 to August 31, 2014 Class 11 Aged Cow Born before September 1, 2013 Class 12 Dry Three and Four Year Old Cow Class 13 Dry Aged Cow Class 14 Dam and Daughter Class 15 Best Bred and Owned by Exhibitor DIRECTIONS TO YOUR FARM: (Required) Approximate feeding times: Please include complete directions to where your animal is housed, from Woodstock. Include road numbers, landmarks, and approximate distances. You can attach directions from MapQuest or Google Maps. Thanks!

15 Dairy Lease Agreement Guidelines: 1. All 4-H/FFA Dairy Show Rules and General Rules must be followed by the lessee, including the Lease Agreement Guidelines. 2. The lessee (4-H/FFA exhibitor) will be required to keep a Dairy Project Record Book. 3. The owner, hereafter referred to as the sponsor, will jointly determine with the lessee specific responsibilities to be carried out by the lessee, such as: a) The lessee s duties and responsibilities while working with the animal at the farm. b) A working schedule for carrying out the specific duties. c) Any assistance the sponsor will provide to the lessee. 4. The leased animal will be housed and maintained at the farm facilities of the sponsor. 5. The sponsor of the leased animal agrees not to hold the lessee liable for any financial loss from injury or death to the leased animal. 6. The sponsor is not responsible for financial liability from any injury that the lessee may incur while working with the leased animal at the farm. 7. Any new project animal a member chooses must be under 2 years of age. Any exhibitors showing a leased milking cow, must have been shown as a heifer the previous year; with a completed project book from the previous year. 8. Each member must have in their possession a copy of the 4-H/FFA Dairy Show Rules and a copy of their lease agreement at the show for the animal(s) they are leasing. 9. There are no limits on how many animals a member may lease.

16 CODE OF ETHICS / CODE OF CONDUCT SHENANDOAH COUNTY 4-H/FFA LIVESTOCK SHOW & SALE This applies to all exhibitors, parents/guardians, leaders and volunteers. Exhibitors of animals at livestock shows shall at all times represent themselves with honesty and good sportsmanship. Their conduct in this competitive environment shall always reflect the highest standards of honor and dignity to promote the advancement of agricultural education. This code applies to junior as well as open class exhibitors who compete in structured classes of competition. This code applies to all livestock offered in any event at a livestock show. All leaders, parents/guardians and volunteers working with junior exhibitors are under an affirmative responsibility to do more than avoid improper conduct or questionable acts. Their moral values must be so certain and positive that those younger and more pliable will be influenced by their fine example. Exhibitors, leaders, parents/guardians and volunteers who violate the Code of Ethics demean the integrity of all livestock exhibitors and will forfeit premiums, awards and auction proceeds. They may be placed on probationary status or deemed ineligible for future competition and/or participation at this Fair. The following is a list of guidelines for all exhibitors, parents/guardians, leaders, volunteers and all livestock in competitive events. The following practices or procedures are unacceptable and are defined as being fraudulent and/or unethical in the fitting, preparation, care, and showing of all animals. Penalties for an infraction by exhibitors of the following code of ethics/code of conduct may include, but is not limited to the following: 1. removal of animal from premises immediately 2. be excluded from all show and sale activities upon determination of an infraction 3. return of premiums and proceeds from show and sale. The enforcement of the code of ethics/code of conduct may require all animals entering the fair to be subject to blood and/or urine sampling and testing at any time during the fair. The exhibitor's timeline to bring complaints forward are as follows: 1. for the live show and sale - by the completion of the livestock sale 2. for the ultrasound evaluation - by 3 weeks from the livestock sale All decisions will be made by the Executive Committee (5-member majority). All decisions are final. 1. Misrepresenting the age or genetics of an animal for a class in which it is entered. 2. Treating an animal, internally or externally, with an irritant or counterirritant, or other substance to artificially change its conformation or appearance for a show or sale. This includes, but not limited to, the use of graphites, powders, hemp, artificial coloring, or similar substances. The use of dyes, spray paint, or other artificial colorings which result in the misrepresentation of the animal (i.e., that change the natural color of the hair/wool, etc.) This shall also include the offering for consumption by the animal of any substance not considered a normal component of a diet for livestock. 3. The use of tranquilizers, sedatives, depressants, or similar substances which alter the physical or physiological state of the animal. 4. Surgery, injection, or insertion of foreign material under the skin and/or into the flesh of an animal to change the natural contour, conformation, or appearance of the animal's body. 5. The inhumane fitting, showing, and/or handling practices that are deemed inhumane by a group of persons knowledgeable of livestock, i.e., the executive committee. Examples include, but not limited to, icing lambs and goats, and excessive beating/caning/striking of any livestock.

17 6. Exhibiting animals found to carry false hair/wool or natural hair/wool that has been relocated to enhance the contour, conformation, or appearance of the animal. 7. Criticizing or interfering with the judge, show management, or other exhibitors before, during, or after a competitive event, or unsportsmanlike conduct to the breed or the show, on the part of the exhibitor is prohibited. 8. All 4-H and FFA members are representatives of the 4-H/FFA program. They are expected to conduct themselves as good citizens. The following are prohibited: a. Fighting or deliberate destruction of facilities and equipment; b. Possession or use of fireworks and firearms; c. Possession or use of alcoholic beverages, illegal drugs, or tobacco products H/FFA exhibitors are expected to be the primary care provider for their animals, to include feeding, watering, maintaining the stall, grooming of their animal and other care for their project animal throughout the duration of the fair. Assistance may only be provided by the parents, and family members, a Shenandoah County 4-H club leader enrolled in Virginia 4-H, a Virginia Extension Agent or FFA instructor or another 4-H/FFA youth member for the Shenandoah County 4-H/FFA Livestock Show & Sale. One warning will be given in this case. Penalty for a second infraction may include, but is not limited to the following: 1. removal of animal from premises immediately 2. be excluded from all show and sale activities upon determination of an infraction 3. return of premiums and proceeds from show and sale. Rev Clip and return with entries To be signed by exhibitor and parents/guardians By submitting this form, I agree that: I have read the Shenandoah County 4-H/FFA Livestock Show and Sale Rules and agree to follow them. I have read the Shenandoah County 4-H/FFA Livestock Show and Sale Code of Ethics and agree to conduct myself in an honest, ethical, and upstanding manner and I understand that disciplinary actions will result if these rules are violated. I understand that I am expected to represent the program in a positive manner. Exhibitor s Signature: Date: Parent/Guardian Signature: Date: Parent/Guardian Signature: Date: If you are a person with a disability and desire any assistive devices, services, or other accommodations to participate in this activity, please contact Carol B. Nansel, Extension Agent, 4-H, at the Shenandoah County Office of Virginia Cooperative Extension at (540) /TDD* during business hours of 8:30 a.m. and 5:00 p.m. to discuss accommodations five days prior to the event. *TDD number is (800) Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. Edwin J. Jones, Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; M. Ray McKinnie, Administrator, 1890 Extension Program, Virginia State University, Petersburg.

18 4-H Health History Report form Publication Reviewed 2016 INSTRUCTIONS: Please provide detailed health information for determining appropriate supervision, support, and accommodations for the 4-H activity or event listed. A parent or guardian must sign. If the participant is a person with a disability and desires any assistive devices, services or other accommodations to participate in this activity, please contact your local Extension office during business hours at least 7 days prior to the event to discuss accommodations. PLEASE PRINT ALL INFORMATION. (NOTE: Both sides of this form must be completed.) Name of 4-H event in which you wish to participate: Date(s) of event: Location: PARTICIPANT IDENTIFICATION Name: Female: Male: Last First (Underline name by which you like to be called) Middle Mailing address: Participant cell phone: ( ) City: State: ZIP: Home phone: ( ) Age: Birthdate: Home Ethnicity (choose one): Hispanic/Latino Not Hispanic/Latino Race (choose all that apply): American Indian/Alaskan Native Asian Black/African American Native Hawaiian/Other Pacific Islander White PARENT / GUARDIAN IDENTIFICATION (Place a check beside who to reach in the event of an emergency.) First parent/guardian name: First parent/guardian First parent/guardian phone daytime: Evening: Cell: Second parent/guardian name: Second parent/guardian Second parent/guardian phone daytime: Evening: Cell: Who has primary custody of the participant? Address, if different than child: PHYSICIAN / INSURANCE INFORMATION Family physician name: Phone: ( ) Dentist/orthodontist name: Phone: ( ) Do you carry family medical / hospital insurance?: Yes No (Check one) Carrier: Policy ID #: EMERGENCY CONTACT INFORMATION (Parts 1 and 2 should be completed) 1. Where can you be reached in the event of an emergency? Location: Phone: ( ) Cell phone: ( ) 2. If you Cannot be reached, who should be notified? Name: Home phone: ( ) Work phone: ( ) Cell phone: ( ) (continued on back) 4-H PARTICIPANT MEDIA RELEASE The Virginia Polytechnic Institute and State University/College of Agriculture and Life Sciences (CALS) periodically uses electronic and traditional media (e.g., photographs, video, audio footage, testimonials) for publicity and educational purposes. By my signature on this form, I acknowledge receipt of this document and give permission to the College of Agriculture and Life Sciences and its designee to use such reproductions for educational and publicity purposes in perpetuity without further consideration from me. I understand that I will need to notify Virginia Tech/College of Agriculture and Life Sciences if any changes to my situation occur that will impact this media release permission. Produced by Communications and Marketing, College of Agriculture and Life Sciences, Virginia Tech, 2016 Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. Edwin J. Jones, Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; M. Ray McKinnie, Interim Administrator, 1890 Extension Program, Virginia State University, Petersburg. VT/1016/4H-696NP Yes No * 18 U.S.C. 707

19 PARTICIPANT HEALTH AND MEDICAL HISTORY (Questions 1-5 must be completed.) 1. SPECIAL DIETARY NEEDS INSTRUCTIONS: The purpose of this section is to communicate special dietary needs, food allergies, etc. for any child, teen, or adult who will be attending a 4-H event. In the space below, please list all food allergies and/or other dietary restrictions for the person listed above and any necessary precautions that should be taken: 2. Has the participant ever experienced (or had special needs in) any of the following? [Check ( ) all that apply] Asthma Bleeding disorders Attention disorders (ADHD) Eating disorders Seizures/Convulsions Wears contacts Diabetes Bed Wetting Behavior Fainting spells Non-food allergies Other: Please describe any condition or need that you checked: 3. Is the participant experiencing any current health problems, under medical care, receiving mental or behavioral services, or currently taking medication? YES NO If YES, please explain: 4. Has the participant undergone surgery, or experienced any injury, illness, allergy, or change in health status any time during the last year? Is there any reason that participation in a program or activity should be restricted? YES NO If YES, please explain: 5. What else should we know about your child? 4-H programs include very rewarding, but sometimes challenging situations. Please inform us of any concerns that may arise related to your child s physical, mental, emotional, and/or social health in order that we may better provide appropriate supervision and support. APPROVAL / EMERGENCY AUTHORIZATION (Please read parts 1 and 2. If the participant is under 18, parents/guardians must sign in the space provided. If you are over the age of 18, please sign for yourself. If you cannot sign this due to religious reasons, you must contact your Extension office to obtain a legal waiver that must be signed. If this section is not signed, participation in the 4-H event/activity will not be allowed. You must contact your Extension office if there is a change in health status after submitting this form. 1. I give my permission for the participant named on this form to attend the designated 4-H program. He / She has permission to participate in all activities which may include swimming and other water sports under the supervision of lifeguard(s) and to take part in other scheduled activities such as firearm safety, horsemanship, archery, low ropes, physical activity/exercise and related activities under the supervision of instructors; subject to limitations noted herein. 2. I hereby give permission to the medical staff person selected by the event/activity director to order X-rays, routine tests and treatment for my child (or for myself if I am a participant over 18 years old) as medically necessary. I also give permission for the participant to receive overthe-counter medication as needed under the guidance of the medical staff person. I understand that all attempts will be made to notify parents/guardians of any serious injury or illness to their child. If I cannot be reached in an emergency, I hereby give permission to the medical staff person to hospitalize, secure proper treatment for, and to order injection and/or anesthesia and/or surgery for me/ or the participant named on this form. This form may be photocopied for use outside of the event/activity location. ADULT PRINTED NAME: SIGNED: X (Parent / Legal Guardian or participant over 18 years old) Date: I understand and agree to abide with any restrictions placed on my activities according to this form. YOUTH PRINTED NAME: SIGNED: X (Participant under 18 years old) Date: IMMUNIZATION HISTORY (This must be completed) Are your child s immunizations up to date? YES NO Date of most recent tetanus shot: (month/year) / RELEASE AUTHORIZATION I give permission to the following individual(s) to pick up my child at the conclusion of this 4-H event: Name(s):,, Sign below at time of pick up (Receiving person must be pre-listed above): Name (print): Signature: Date:

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24 Mission Statement: The mission of the 4-H and FFA Show and Sale is to assist youth with premier leadership, personal growth, and career successes through encouraging improvement in the production, processing, and marketing of agriculture products while developing personal commitment and responsibility. General Rules H/FFA LIVESTOCK SHOW & SALE RULES 1. Each exhibitor must be a 4-H or FFA member enrolled in a Shenandoah County 4-H club or FFA chapter by February 1, Exhibitors must be at least 9 years old as of September 30, 2018, but must not have reached their 19th birthday as of January 1, All livestock shown must be an official 4-H/FFA project. Completed livestock record books for animals shown must be turned in to the appropriate 4-H or FFA advisor by November 1, 2018, and scored if livestock are to be shown at the H/FFA Livestock Show and Sale. 3. Exhibitor must be a resident and reside in Shenandoah County in order to show. Any exhibitor moving out of the county during the year, prior to the fair, will become ineligible. Any exhibitor with dual residency may request a review on a case by case basis. Requests are due in writing by February 16, Once a member with a dual residency has been approved, the member doesn t need to reapply. They just need to provide proof annually that the dual residency hasn t changed since it was approved. 4. All 4-H and FFA livestock entries must be filed through the Virginia Cooperative Extension Office by the established deadlines. Entries filed incorrectly will be denied stall space and competition by the Executive Committee. 5. Exhibitors must indicate on the entry form where their animals are housed. All 4-H/FFA livestock entries are subject to on-the-farm inspections to verify information. All exhibitors must agree to accommodate such inspections. 6. All 4-H and FFA livestock projects must arrive by noon on Saturday, and check in with a member of the screening committee, and remain on the grounds until 9:00 p.m. the following Saturday, or until the conclusion of the sale. All market animals must check out with a member of the Sale committee before leaving the grounds after the sale. Anyone leaving before the appointed time will forfeit premium monies. 7. The Screening Committee will view all animals as they are being weighed at the County Fair. The committee will have the final decision on the class in which the animal will be shown. Any animal which proves to be misrepresented or falsely classed will be rejected and the right of the exhibitor to further participate in the 4-H/FFA livestock show and sale will be denied. 8. All market animals can weigh only one time during the winter and early summer official weighin s at the fairgrounds. At the County Fair weigh-in, over and underweight animals may be allowed to reweigh one time. See the species specific rules. 1 P a g e

25 9. Any discrepancies regarding an animal s eligibility will be decided by the Livestock Show and Sale Executive Committee (five-member majority). 10. Any animal which, in the opinion of the Show and Sale Executive Committee (five-member majority) constitutes a health and/or safety hazard to other animals, exhibitors, or spectators, must be removed from the grounds immediately. All steers and heifers must have both a halter and choke rope while housed at the fairgrounds. 11. Market animals must be handled by the grader and representatives of the executive committee for grading. 12. The 4-H/FFA exhibitor must handle his/her own livestock in this show except in the case of showing two animals in the same class or in case of exhibitor illness. In such cases, another bonafide Shenandoah County 4-H or FFA livestock exhibitor may be secured to show one or both of the animals. 13. At the conclusion of each class, the first and second place animals will be kept in a holding pen near the ring until the champions are selected. If a first or second place animal leaves the holding area, it will be disqualified. 14. All exhibitors, volunteers, parents and guardians must abide by the Code of Ethics/Code of Conduct. 15. Dress Code for Livestock Show and Sale: All exhibitors will be required to abide by the dress code for all the livestock shows and sale. Exhibitors must wear a shirt, long or short sleeved, tucked into good, clean jeans or khaki pants, and sturdy shoes (boots are highly recommended). No tee shirts will be allowed except for 4-H, FFA, or an exhibitor s own farm name on the tee shirt. No pants or shirts with holes. Absolutely no sandals, flip flops or other shoes with feet exposed, bare feet, bellies, or legs. Any exhibitor not abiding by the dress code will not be allowed to enter the show or sale ring. No hats will be worn. Exhibitors are always expected to dress in a manner that positively reflects 4-H/FFA, their family, community, and self. Exhibitors will not be permitted to wear clothing with negative, indecent, or inappropriate language or pictures. Clothing should not depict, suggest, or endorse immoral or illegal actions including, but not limited to, drugs, alcohol, violence, pornography and gang activity. Clothing should not be excessively tight, short, or expose undergarments or excessive midriff. Tank tops should have straps that are 2 inches in width (no spaghetti straps) and shorts should reach below fingertips. Exhibitors in violation will be directed to secure appropriate clothing immediately, if they do not comply, participation in the Livestock Show and Sale will be denied. The Executive Committee s decision will be final. 16. Animals taken into the beef, sheep, swine, and goat showmanship classes must be officially entered by the same exhibitor in the respective 4-H/FFA market or breeding animal show. Underweight and overweight animals are eligible for showmanship. In the showmanship classes, competition will be based solely on showmanship. All species are to be washed and brushed, carded or combed, but not fitted. Carded and trimmed breeding sheep are acceptable. Exhibitors who were previous grand champion showmen in any showmanship contest will be eligible to compete with their age division during their respective showmanship class. 2 P a g e