2016 Under 20s Festival Incorporating IRCs Strathclyde Country Park, Motherwell ATHLETE INFORMATION

Transcription

1 2016 Under 20s Festival Incorporating IRCs Strathclyde Country Park, Motherwell ATHLETE INFORMATION Page 1

2 Introduction British Triathlon would like to extend a warm welcome to all competitors, coaches, team managers and spectators to the Under 20s Festival at Strathclyde Country Park. The event plays host to the Inter Regional Championships for Tri Star 2s and 3s as well the final race of the 2016 British Triathlon Youth and Junior Super Series. We re expecting an exciting day of racing to really end the 2016 season on a high! Travel Information The Under 20s Festival is taking place at Strathclyde Country Park, 366 Hamilton Rd, Motherwell ML1 3ED. IMPORTANT Road closures will be in place from 07:00 on both days of course familiarisation and racing, please follow the map (Appendix C) at the end of this document for directions on how to avoid these road closures and access the venue. Parking Free parking is available in Strathclyde Country Park, please follow the signs and marshals who will direct you down to the car park. The main event site is a short walk from the car parks. IRC Teams If you require coach or minibus parking then please majorevents@britishtriathlon.org with your request, and we will request this from the park on your behalf. Page 2

3 Event Schedule Page 3

4 Venue Information Catering Services Catering services will be available at the on-site café, situated within the Water Sports Centre, serving drinks and a selection of hot /cold food. Toilets & Changing Facilities Toilets are available in the Water Sports Centre. Presentations / Medal Ceremonies The presentation area will be situated outside the Water Sports Centre, close to the finish area. Please make sure you are there 15 minutes prior to presentations commencing. Time Presentation Junior Presentations (including Junior Super Series) IRC Presentations Youth Presentations (including Youth Super Series) If an athlete is unable to attend their presentation their award will be posted to them after the event. Competition Rules All races within the British Triathlon U20 s Festival will be run under ITU competition rules which can be found here. Competitors are asked to pay particular attention to bike legality rules for draft legal races. For all information on draft legal bike setup, please visit the guide available on the British Triathlon website here. Uniform rules will be in place as a guide for all races but not enforced. However, any athlete with a front fastening tri suit must secure the zip with a safety pin to ensure it does not come undone during the race. Page 4

5 Race Briefings and Registration Race Briefings IRC The IRC Team Managers briefing will take place at 3pm on Saturday 3 rd September inside the Technical Officials Lounge within the Water Sports Centre (2 nd floor next to the café) and will be clearly signposted. Youth and Junior This document is your main race briefing, please ensure your read it thoroughly. There will be an opportunity to ask questions regarding the event in the Technical Officials Lounge at 16:00 on Saturday 3 rd September. You will also be given a short race briefings of key information prior to race start. Registration Registration will take place in the Boat Bay beside transition. IRCs Team managers must register for their athletes on Saturday 3rd September between 12:00-17:00. To complete registration team managers will need to present all their athlete s valid race licences, and a signed consent form for each athlete. No registration packs will be issued for a region until all their athletes have provided both race licences and consent forms. Consent forms can be downloaded from the website here and must be signed by the legal guardian of each athlete. Athletes cannot register themselves! Youths and Juniors Athletes must register in person on Saturday 3rd September between 12:00-17:00. All athletes must present a valid and in-date race license at the time of registration to receive registration packs. Race packs will include the following items: Race IRCs and Youth Elite Items Race Number, Race Tattoo, Helmet Sticker, Swim Cap, Timing Chip Junior Race Number, Race Tattoo, Bike/Helmet Stickers, Swim Cap, Timing Chip Page 5

6 Gear Restrictions All IRC and Youth athletes will be subject to gear restriction checks. Athletes must bring their bikes to the Bike Roll Out Area adjacent to transition, on Saturday 3 rd September at the allocated time shown below (Appendix A). Time IRC & Youth Gear Restriction Checks Teams 11:30-12:00 Youth Athletes 12:00 East, North East & South East 12:10 East Midlands & West Midlands 12:20 London & South Central 12:30 North West & South West 12:40 Scotland & Yorkshire 12:50 Wales & Jersey British Triathlon staff and coaches will be on hand to check your bike complies with the gear restriction guidelines. You will only receive your bike sticker once you have had your bike checked. There will be random gear restriction spot checks in place on race day and the top 3 finishers of each race (IRC / Youths) must have their bike checked after the race to ensure they comply with gear restriction rules. Please see the British Triathlon website page here for full information on gear restrictions. Merchandise Event specific t-shirts will be available to purchase at registration for 10 (CASH ONLY). Pre-Purchased T-Shirts Youth and Junior athletes who have pre-purchased an event t-shirt will be able to collect their t-shirts when they collect their race packs at registration. Page 6

7 Course Familiarisation All athletes will be given the opportunity to familiarise themselves with the swim and bike courses on Saturday 3 rd September. Course familiarisation should only take place during the designated times detailed below, this is for the safety of competitors. Start Finish TS2 - Male and Female :30 Swim Course Familiarisation TS3 - Male and Female 13:30 14:00 Youth - Male and Female :45 Junior - Male and Female 14:45 15:30 Bike Course Familiarisation Youth & Junior - Male and Female 13:00 14:00 IRCs - Male and Female Swim Familiarisation The swim course will be fully marked, with a full water safety team in place. Please only attend the familiarisation at your designated times as these have been put in place for athlete s safety. Bike Familiarisation Please see the course maps at the end of this document (Appendix B). IRC athletes must be accompanied by a Team Manager at all times whilst on the bike and run course and must wear the wristbands provided in the registration pack when out on course. IRC athletes should assemble as a team at bike lap next to the pontoon entrance. We strongly recommend that ALL athletes recce the bike course due to the technical nature of the bike lap. Please Note: The last admittance to the bike course will be 15minutes before the end of that familiarisation time slot. Please only ride the bike course during the designated time for your race above, the bike routes are all different so riding the course outside of the designated time will result in you familiarising yourself with the wrong course. Page 7

8 Competition Schedule Sunday 4 th September Race Category Start Race No Swim Cap Junior Women 09:00:00 1 Pink Junior Men 10:30:00 2 Yellow TS2 Boys 11:45:00 3 Red TS2 Girls 12:15:00 4 Green TS3 Boys 13:00:00 5 Red TS3 Girls 13:45:00 6 Green Youth Women 14:30:00 7 Orange Youth Men 15:30:00 8 blue Race Distances Race Swim Bike Run IRC - TriStar 2 200m (1 lap) 4.5km (2 laps) 1.8km (1 lap) IRC - TriStar 3 300m (1 lap) 6.75km (3 laps) 2.4km (1 lap) Youth 400m (1 lap) 10km (2 laps) 2.4km (1 lap) Juniors 750m (1 lap) 20km (4 laps) 5km (2 laps) Page 8

9 Transition Check-In Transition check-in will take place on race day only. The transition area is located in the main event site (Appendix A). Transition check in is located at the top end of transition, next to the finish line. IRC Team Managers are allowed to accompany their athletes into transition by presenting their accreditation. Due to the small space available for transition, there will be a staggered transition check-in and check-out schedule. Please ensure you only check in at your allocated time and check out by the time stated in the table below. Transition Check in and Out Times - Sunday 4 th September 07:00 Transition CHECK IN Transition Juniors (Men & Women) TS2 (Boys & Girls) TS3 Boys 12:00 (latest) Transition CHECK OUT - Juniors (Men & Women) Transition 12:45 Transition CHECK IN Transition TS3 Girls Youth Women 13:30 (latest) Transition CHECK OUT - TS2 (Boys & Girls) Transition 14:15 Transition CHECK IN - Youth Men Transition Entering Transition Check - In On entering the Transition Area, athletes must have the following items: Bike with correct bike sticker Helmet must be worn and fastened as you enter transition Race number Wristband Bikes will be checked for draft legal compliance at the transition check in. Please arrive at transition check-in as early as possible to allow time to make any modifications if bikes do not conform to ITU rules. A-frame racking will be used for transition. Athletes are asked to set up their transition space so that it does not infringe on any other competitor s space besides them. All athletes will be racked according to age group category with race numbers clearly marked on the racking. Page 9

10 Course Details Start The swim start area can be accessed at the bottom of transition, please follow the instructions of the marshals and officials. Access to the swim start is via a crossing point at the start of the finish chute, please ensure you have enough time to get across in time for your start. All athletes must be at the start area 20 minutes prior to their start time. All race starts will be a pontoon dive start and there is no access to the water before the race. The race referee with assistance from the technical officials will start each race with an air horn. Swim Course The swim course for each race is clearly outlined on the course maps (Appendix B). All swim courses will be a clockwise swim, with the exception of the Juniors who will swim in an anti-clockwise direction. An official water temperature will be taken by the chief swim official on the day and placed on the event notice board outside the registration area. Where water temperature may affect wetsuit use, the final decision will be taken one hour before each race start. Athletes will be updated of any changes to the use of wetsuits. Race Distance Laps IRC Tri Star 2 200m 1 IRC Tri Star 3 300m 1 Youths 400m 1 Juniors 750m 1 Page 10

11 Bike Course Please see course maps (Appendix B) for detailed bike routes. Athletes will leave transition through the blue inflatable arch and double back on themselves towards the mount line, marked with white tape and by officials with red flags. Please note that the initial section of the bike course is quite narrow, but will be fully barriered. The bike lap leaves the main site area to join the road at the bridge to start the full bike lap. Athletes should keep left of the cone line at all times. Each lap is an out-and-back lap with some technical and undulating sections. IRC athletes will turn in the road at approximately 1km into their lap. Youth and Junior athletes will head all the way along to the roundabout before turning. PLEASE NOTE: There is a technical section with a 180 turn and sharp left and right through the main site at the end of each lap. Please take caution at this point and do not overtake on these corners. Race Distance Number of Laps IRC Tri Star 2 4.5km 2 IRC Tri Star km 3 Youths 10km 2 Juniors 20km 4 The dismount line will be marked with white tape and managed by technical officials. Athletes must dismount their bike before the dismount line. If an athlete incurs a time penalty it must be taken on the run course. The penalty box will be in place towards the end of the run lap. Lapped athletes will be pulled out of the race as per ITU rules in the draft legal races. Wheel Station There is no wheel station available. Page 11

12 Run Course Please see course maps (Appendix B) for detailed run routes. Athletes will exit transition through the blue inflatable arch and do a U-turn to join the run course. The initial section of the run course is barriered to join the road at the same point the bike course did. The course then joins the lakeside path by turning left after the bridge. The run is a flat course that uses the lakeside path as an out-and-back run route. Competitors should be careful on the run route of public. Runners do not have right of way and as this is a public park should be courteous to other park users. All run courses, with the exception of Juniors, are 1 lap. Juniors should turn for their second lap at the turn point located next to the aid station. Athletes are responsible for counting their own laps. Race Distance Number of Laps IRC Tri Star 2 1.8km 1 IRC Tri Star 3 2.4km 1 Youth 2.4km 1 Junior 5km 2 Aid Station There will be 1 aid station situated on the run course approximately 150m into the lap, this will consist of water only. Penalty Box The penalty box will be located towards the end of the run lap, roughly 150m from the finish. Athletes doing more than 1 lap will have the choice of entering this on any of their laps. If an athlete has a penalty it is their reasonability to stop and serve that penalty. Race numbers will be clearly noted on the penalty box board. Failure to serve a penalty will result in disqualification. Finish Area There will be water and fruit available at the finish line. Page 12

13 Results & Live Timing Results will be available after each race. Full race results will also be posted up in the registration area. Final rankings for the Youth and Junior Super Series scores will be posted up on the website after the event. Live Timing Live timing will be available online at throughout the day. Protests and Appeals The race referee will post penalties at the timing area. For either a protest or an appeal, ITU rules will be followed, the appeal or protest has to be submitted to the Race referee. Full ITU protest and appeal rules can be found in the ITU rules at Accreditation Accreditation will be issued at registration to IRC Team Managers as part of their region s registration pack. Parental Conduct Parents, guardians or accompanying adults must conduct themselves in a proper manner; failure to do so may result in disqualification of the competitor. As per rule 23.6 of the British Triathlon Rule Book misconduct by parents, guardians or accompanying adults may include, but is not limited to: Threatening or abusive language Failure to obey marshals / official s instruction Tampering with equipment of others Unsporting impedance All individuals have a responsibility to act with integrity, in accordance with the standards set by British Triathlon. Any discriminatory, offensive and violent behaviour is unacceptable and complaints will be acted upon under the procedures of our Safeguarding and Protecting Children Policy. Page 13

14 Event Photography Policy British Triathlon photography policy will be in place for athletes under the age of 18. All athletes are required to complete a British Triathlon Parental/Carer and Young Person Consent Form for the Use of Photographs and Recorded Images. This can be downloaded here. It is essential that you bring this form with you to registration. If we do not receive the form it will be taken that you approve for your child to be photographed or recorded at the event, and as such used for promotional purposes following the event. Registering Your Camera Members of the public or attendees to this event who intend to use photographic or video equipment are required to register their details with the event organiser. Photo registration will be conducted inside the registration area. Any individual found to be taking photographic or video images without having registered may be challenged and asked to stop immediately Event Photography Opt Out If a parent wishes to NOT have their child photographed at the event, they will need to fill out and sign the photography non-permission / opt out form and will then be given a wristband so they can be identified by event photographers. All team managers would have been sent one of these via and the form will also be made available at registration. Page 14

15 Appendix A Site Map Page 15

16 Appendix B Course Maps TS3 Course Map Youth Course Map Page 16

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18 Page 18

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20 Appendix C Venue Access Route Use Junction 5 of the M74 or A725 roundabout for access to the venue Follow signs for Scotland s Theme Park Turn Right just after the football pitches Follow signs to the crest road where you will met by traffic stewards who will direct you to the venue parking. Junior Course Map Page 20