Wangfield Nurseries, Wangfield Lane, Curdridge Southampton, Hampshire, SO32 2DA Tel:

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1 Wangfield Nurseries, Wangfield Lane, Curdridge Southampton, Hampshire, SO32 2DA Tel: This document has been prepared by Andy Ridings CMIOSH MIIRSM of Human Approach Risk Management Limited 10 Trafalgar Avenue, Poynton, Stockport, Cheshire SK12 1RU

2 Contents Index Page Number Contents 3-4 Health and Safety Policy - Statement of Intent 5 Environmental Safety Policy - Statement of Intent 6 Training Policy - Statement of Intent 7 General Introduction 8-9 Health and Safety Organisation Managing Director and Directors 10 Health and Safety Advisor 10 Contract Managers 11 Engineers / Site Supervisors 11 Office Staff 11 Site Operatives 11 Sub-contractors 12 Health and Safety Arrangements (Policies and Procedures) Abrasive Wheels 13 Access And Egress 14 Accident and Near Miss Reporting Alcohol and Drugs 19 Asbestos General Statement 20 Avoiding Underground Services Banksman & Slingers CDM (Construction and Design Regulations) Confined Spaces Consultation with Employees Contractors COSHH (Control of Substances Hazardous to Health) Cutting and Welding Disabled Persons Display Screen Equipment Disciplinary Procedure (Misconduct) 46 Electrical Equipment and Electricity at Work Emergency Procedures The Environment 52 Excavation Works Explosives 56 Falsework Page 2 of 118

3 Health and Safety Arrangements (Policies and Procedures) Page Number Fines 59 Fire First Aid Flammable Liquids and Gasses 65 Hand Tools (including vibration) Induction of New Personnel 68 Issue of F10 (CDM) 69 Issue of Personal Protective Equipment (PPE) Ladders 72 Lift Trucks Lifting Operations Machine Safety Manual Handling Method Statements and Risk Assessments Mobile Tower Scaffolds Noise Personal Protective Equipment 91 Piling Operations 92 Plant and Equipment Maintenance Permits to Work 95 Reversing Vehicles on Site Site Inspection / Visiting / Reporting 98 Smoking in the Workplace 99 Transport Safety on Construction Sites Vehicle Drivers (Company Drivers) 102 Visitors to Head Office 103 Welfare Work Equipment Working at Height Waste Management Young Persons Review Date: 1st August 2014 Next Review Date: 14 th June 2015 Page 3 of 118

4 Health and Safety Policy Statement of Intent The Franki Foundations UK Ltd Managing Director and Director responsible for Health and Safety Mr Craig Macklin is committed to maintaining a high standard of Health, Safety and Welfare and as a minimum we will comply with any current Health and Safety legislation, Codes of Practice, guidance notes, British Standards and any subsequent legislation enacted under the Health and Safety at Work Act 1974 as well as any industry best practice. Franki Foundations UK Ltd requires all its employees and any sub-contractors working (on our behalf) to cooperate in establishing and maintaining safe and healthy working conditions and to avoid any actions, which may adversely affect the Health, Safety and Welfare of themselves and others. This policy is fully endorsed by the Board and will be implemented throughout the organisation and will be brought to the attention of all our employees and anyone else to whom it will be of interest. We will continue to review our Health and Safety policy regularly to ensure its further development and continuing relevance to the structure and needs of the business. It is our aim for continual improvement in Health and Safety performance and where possible taking into account and consideration of our business objectives, employees and the local community In order to achieve this policy Franki Foundations UK Ltd will: Ensure that all work operations will be conducted in such a way as to ensure so far as reasonably practicable the health, safety and welfare of all our employees and of any others who may be affected by our operations by implementing a Safe System of Work. Provide free of charge PPE (personal protective equipment) to all our employees when the nature of the work being carried out requires the use of such protective equipment in the interests of Accident Prevention following the implementation of all other hazard control alternatives. Provide suitable Information, Instruction, Training and Supervision to our personnel and regular subcontractors to ensure their health and safety whilst at work and to safeguard any other persons who may be affected by our works. Encourage all employees and sub-contractors to submit suggestions for improving the general standards of health and safety whilst at work. Ensure that plant and equipment supplied and used by our employees is safe to use and without any inherent risks to their health and safety. To this statement all personnel and sub-contractors working for and visitors visiting Franki Foundations UK Ltd will: Take reasonable care of their own safety and the safety of other persons who may be affected by their acts and omissions. Co-operate with the company in its arrangements to perform and comply with the statutory safety obligations, which include adherence to the company safety policy and procedures. Not to misuse or interfere with anything provided to them in the interests of Health and Safety. Failure to observe our health and safety requirements or to work to the training they have received by any member of staff, our employed site personnel or any of our sub-contractors regardless of status may be subject to disciplinary action or summary dismissal from employ of Franki Foundations UK Ltd. Craig Macklin: Managing Director Page 4 of 118

5 Environmental Safety Policy 1st August 2014 Statement of Intent Franki Foundations UK Ltd will act responsibly in protecting the environment and contribute to becoming a responsible contractor in environmental protection. We are also committed to complying with any of our client s environmental policies and procedures during our construction operations. It is our aim for continual improvement in environmental performance and where possible to prevent pollution at source, taking into account and consideration business objectives, employees and the local community Therefore it will be the decision of Franki Foundations UK Ltd to: Display a copy of this Policy Statement at our Head Office. Revise this policy statement as and when necessary to keep up with changes in United Kingdom and European Environmental Legislation. Meet or surpass environmental requirements to which our clients subscribe to. Identify, evaluate and seek to reduce the environmental effects associated with the Company s operations. Arrange for plant and equipment supplied for work use is free from defects, properly maintained and operates on the most environmentally friendly fuels. Use equipment during our works with the lowest practical noise and vibration levels available. Train employees to ensure that they are aware of the Company s objectives and specific measures for their implementation. Re-use materials as many times as possible and recycle waste products where possible. Use where possible recycled or environmentally sustainable materials for our works. Only send waste materials to approved disposal sites. Provide resources essential to the implementation and control of the environmental management system including human resources and specialised skills, technology and financial resources. Craig Macklin: Managing Director 1st August 2014 Page 5 of 118

6 Training Policy Statement of Intent Franki Foundations UK Ltd believes that success in the management of Health, Safety, Environment and Quality will be assured by the competency of our staff and site operatives. We will therefore ensure the competency of our staff and site operatives by: Developing and maintaining or otherwise procuring for all our employees suitable training appropriate to our business operations. Provide adequate training in a controlled, timely and cost effective manner. Ensure all our employees receive a safety induction prior to starting work within our offices and our work sites. Inductions will also apply to our sub-contractors working on behalf of Franki Foundations UK Ltd. Ensure that training is only undertaken from an approved training provider and at a cost effective way. Ensure training courses undertaken are accompanied with certification at completion stage. Ensure that employees and sub-contractors are given appropriate operational briefings and updates on tasks which involve significant health, safety and environmental risks. We will also review and update training needs through: Our internal Training Co-ordinator. Changes in Legislation Recommendations from the Safety Advisor. Appraisals of performance. Workplace inspections. Accident / incident investigation. Wherever there is a significant change in the task or the workplace. We will also ensure these minimum standards of health, safety and environmental training together with skill certification training of our site management and our site operatives shall ensure that: All operatives will be experienced for their work tasks. All operatives will attend as a minimum a one day health and safety awareness course every 3 years. All will be holders of a CSCS Skills Card. All plant operators working for or on behalf of Franki Foundations UK Ltd will only be allowed to operate plant with a current CITB, CPCS accredited Certificate of Competency or NVQ Level 2 in Plant Operation. When it is necessary to employ agency labour due to fluctuations in our workloads, they shall only be employed from an approved list of agencies unless otherwise authorised by the Franki Foundations UK Ltd Managing Director. Craig Macklin: Managing Director 1st August 2014 Page 6 of 118

7 General Introduction A safe working environment is not one in which there is merely an absence or a low number of serious injury incidents, but is the result of active participation by management and workforce in identifying hazards and then doing something positive about them. In pursuit of these objectives we have a positive proactive approach to the management of safety. Management responsibilities for industrial safety fall into three broad categories. These being: Economic. The cost to the Company, Employees and Customers, of accidents to plant, stocks and staff, set against the cost of introducing and maintaining a safety organisation to reduce and eliminate wasteful accidents. Human. The obligation to provide a safe and healthy working environment, to provide safe working processes to achieve maximum production with safety. To take all possible steps to eliminate conditions which may lead to injury, death, distress or other hardships to employees and their families. Legislative. Legislation lays down standards, which may not always be fully adequate to meet the economic and human needs of a particular situation. The legislation is devised primarily to protect employees and the public generally and is not otherwise protective to the business carried on by the Company. This health and safety policy is not an exhaustive list of the arrangements that cover health and safety whilst at work. Amendments will be added during the progression of the specific works undertaken by Franki Foundations UK Ltd. NOTE: All matters regarding health, safety and welfare whilst at work can be discussed in confidence with the Safety Advisor at any time without reprisals if anyone feels that they have been placed in a position which compromises their health, safety and welfare whilst at work. This policy document will be reviewed and where necessary updated a minimum of once per year for revisions. All revisions will be made by the Franki Foundations UK Ltd Safety Advisor and will be approved by the Franki Foundations UK Ltd Board of Directors. Where reference is made throughout this document to Franki Foundations UK Forms e.g. Franki Foundations UK 07, these forms will act as guidance for specific issues. NOTE: Franki Foundations UK 07 is the Permit to Dig that must be used prior to all ground breaking operations commencing. Page 7 of 118

8 Health and Safety Documented Systems The following block below outlines the documented systems that Franki Foundations UK Ltd have in place and will use during our works and the hierarchy and structure of the Franki Foundations UK Ltd Health and Safety Management System. Document Issue & Control The following health and safety documentation will be issued and subsequently maintained in a controlled manner, by the appropriate persons. Document Franki Foundations UK Ltd Management Manual Health & Safety Policy Document Method Statement / Risk Assessments Task Risk Assessments Toolbox Talks Numbered Forms COSHH Assessments Noise Assessments Manual Handling Assessments PPE Assessments Vibration Assessments Health, Safety & Environmental Rules Example Health and Safety Plan Issue of Documentation Document Issuer Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Documents Available to All Office Based Personnel Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Directors & Contract Managers Revision of Documentation Revisions By Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Franki Foundations UK Safety Advisor Archiving of Documentation. The following documentation/information must be kept as records: Information to be Retained Accident Book All records as required by Franki Foundations UK Procedures Manual Records for Health Monitoring and Surveillance Retention Period 3 Years 5 Years 40 Years This document will act as a Company Procedures Manual for all companies within Franki Foundations UK Ltd. Page 8 of 118

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10 Health and Safety Organisation The Franki Foundations UK Ltd Managing Director and the Board of Directors will: Be the nominated persons responsible for the implementation of the whole of this health and safety policy. Their main responsibilities are to: Administer and interpret the effective implementation of the Company Policy Document. Be made aware of the current legislation and establish systems to monitor compliance. Arrange for funds and appropriate facilities to be available to meet the requirements of the policy. Discipline any member of staff, employee or sub-contractor failing to comply with requirements of the policy. Provide adequate health and safety training for all levels of employees within the company. Liaise with their Contract Managers, Health and Safety Advisors and Site Supervisors over the full range of their duties and responsibilities, with respect to inspections, audits, reports, recommendations, changes in legislation and advice obtained from other parties. Provide adequate resources for the provision of PPE. Ensure that all-relevant health, safety and welfare information obtained from the "Health and Safety department" regarding new methods of accident prevention, new legislation requirements and codes of practice are acted upon. Insist that safe working practices be observed. Set a personal example by publicly supporting at all times anything done with respect to health and safety. The Franki Foundations UK Ltd Health and Safety Advisor will: Comply, implement and act upon the contents of this safety policy and procedures. Have an understanding of the application of the Health and Safety at Work Act, Construction Regulations and other legislation relevant to the Company's business. Carry out regular health and safety inspections of the Company's premises and work sites and prepare reports on these. Report serious breaches of Health and Safety to the Managing Director. Report any matters concerning health and safety to the Contract Managers. Receive information from Health and Safety Journals, Trade Associations etc. regarding new methods of accident prevention, new legislation requirements and codes of practice. Ensure that fire-fighting appliances are placed around the premises in accordance with the Fire Risk Assessment and the Fire Officer's recommendations, ensuring they are maintained regularly and are not being misused. Establish a method of communicating the health and safety message to all company employees. Set a personal example at all times with respect to health and safety. Stop and/or suspend works (under the full approval of the Managing Director) where he feels there is personal risk to personnel and works are not being carried out in accordance with company policy and procedures. Dismiss at any time any employee (including our sub-contractors) for Gross Misconduct or Negligence for breaches of Health and Safety and in consultation with the HR Executive. Page 10 of 118

11 The Franki Foundations UK Ltd Contract Managers & Site Engineers will ensure that: They are fully aware of the company's safety policy and appreciate the responsibility allocated to them. See that tenders adequately cover health and safety issues e.g. welfare facility provision, safe systems of work. Be familiar with current legislation applicable to the work Ensure that a suitable and sufficient method statement/risk assessment produced with clear written instructions to establish safe systems of working methods at each stage of the works, ensuring a copy of the A5 Booklet is completed for each site visit and record on this booklet signatures of site operatives attending a MS/RA briefing. Check over the working methods and precautions with site management before work starts. Work once started is carried out as planned and relevant legislation is observed at all times on site. Set a personal example at all times with respect to health and safety, especially when on site and also to junior members of the company/department. Franki Foundations UK Ltd Site Supervisors will: Be familiar with current legislation applicable to the work. Ensure the safe systems of work are effectively communicated to all relevant persons and then ensure that they are being complied with at all times by all operatives who sign the MS/RA. Not permit any men to undertake tasks, which have not been planned without a risk assessment. Ensure new employees are constantly monitored and supervised on safety precautions. Report defects in plant and equipment to their Director/Contract Manager or Plant Company and ensure that the equipment is not used until repaired or replaced. Set a personal example at all times with respect to health and safety. Franki Foundations UK Ltd Office Staff will: Comply with the company safety policy. Follow instructions, working methods and any other procedures for safe and healthy working. Pay attention to fire precautions and emergency procedures such as evacuation routes and first aid provision. Report hazards and defects in equipment. Keep offices tidy, free from obstructions and fire risks. Suggest ways of eliminating hazards or improving safety systems. Report any injuries or dangerous incidents. Franki Foundations UK Ltd Site Operatives will: Carry out all operations of work in the prescribed manner as set out in the training they have received and the MS/RA documents they have signed to agree are suitable. Use the correct tools and equipment for the operation or work, including any relevant safety equipment and protective clothing provided. Report any defects in plant or equipment immediately. Develop a personal concern for the safety of themselves and others. Avoid improvising or taking short cuts, which would entail unnecessary risks. Inform transferred or new employees of hazards involved in the operation/work of the department/site. Report accidents/incidents, which have led or may lead to damage to plant or equipment. Suggest ways of eliminating hazards or improving safety systems. Co-operate in the investigation of accidents with the objective of introducing methods to prevent a recurrence. Page 11 of 118

12 Franki Foundations UK Ltd Sub-Contractors Sub-contractors are to comply with all of the requirements of this Health and Safety Policy and are to provide copies of their Safety Policies and any other documentation pertaining to health and safety that may be required by the Company or our Safety Advisors. Failure to do so will render the sub-contractor liable to suspension from the site and any financial penalties will be charged to that sub-contractor. Labour only sub-contractors shall, for the purposes of health and safety, be considered as employees of the company. They MUST NOT under any circumstances employ Cash in Hand personnel or illegal workers. Page 12 of 118

13 Health and Safety Arrangements (Procedures) Abrasive Wheels General Statement All reasonable steps will be taken by Franki Foundations UK Ltd to ensure the health and safety of employees who work with equipment, which incorporate abrasive wheels. However Franki Foundations UK Ltd acknowledges that health and safety hazards may arise from the use of this equipment. It is the intention of the Company to ensure that any risks are reduced to a minimum. Arrangements for Ensuring the Health and Safety of Workers The Company will: Carry out a Task Assessment of the work activity. So far as is reasonably practicable, take measures to reduce the risks found as a result of the assessment. Ensure that all equipment supplied by us for use in grinding operations is maintained in good condition and is suitable for the task. Advise all employees, including new employee s sub-contractors and self-employed persons, who work or will work with abrasive wheels of the risks to health and safety and of the results of assessments. Information and Training The Company will give sufficient information, instruction, training and supervision to ensure the health and safety of our workers who use abrasive wheels. This provision may also apply to persons not in direct employment such as temporary staff and contractors but in the first instance this responsibility will fall directly on the Sub-contract Company or agency. Training in the use of abrasive wheels will cover aspects of health and safety legislation in general and the PUWER 1998 regulations in particular. Safe Systems of Work Operator Responsibilities: No person shall mount an abrasive wheel unless they have been trained in accordance to the specific Approved Code of Practice and following this training they are deemed competent to carry out mounting. Ensure that all guards are fitted and in good order To always wear suitable Personal Protective Equipment when using an abrasive wheel. Adjust any fixed guards to expose the minimum wheel surface necessary for the operation. Ensure that the correct abrasive wheel type is fitted and that the speed of the machine does not exceed the maximum permissible speed of the abrasive wheel. Keep your fingers and any other body parts away from the cutting edge of the abrasive wheel or other moving parts at all times. Never use the side of the wheel unless it is designed for it. Do not exert excessive pressure on the wheel. Run a replacement wheel for a full minute before using and make sure that everyone is standing clear during the test. Stop the wheel engage any stop systems and disconnect from the supply when not in use. All machine defects must be reported to your supervisor. All defective abrasive wheels must be disposed of and not allowed to be used by another person. Page 13 of 118

14 When using an abrasive wheel ensure that the surrounding area is clear of other persons and flammable materials and where necessary ensure that a hot works permit is requested Access and Egress General Statement Franki Foundations UK Ltd will provide and maintain so far as is reasonably practicable, safe access and egress to and from the workplace being within the offices, yard and on the worksite. Duties are imposed on employees and non-employees carrying out work on the Company's premises or on our behalf. The requirements for safe access and egress are wide ranging; employers must ensure that the basic structure of the workplace is safe, e.g. that flooring is sound and free from obstructions and that the environment is safe, e.g. the suitability of lighting in passageways. Inspections There should be regular inspections of access/egress routes undertaken by Contract Managers and Supervisors. Typical items, which should be checked and recorded during an inspection, include: Suitability and condition of flooring. Presence of obstructions in walkways. Items stored on top of cabinets next to walkways. Encroachment of furniture and equipment. Ease of passage through security doors during emergency evacuation. Presence and condition of emergency lighting. Suitability of lighting. Handrails on stairways and guardrails on the edges of ledges, etc. Facilities for personnel with limited mobility. Condition and ease of use of doors. Presence of any blockages in walkways, which could prevent access/egress. Suitability of access to electrical equipment. Details, duration and condition of any temporary access arrangements. Where hazards are observed, these items must be recorded and passed onto their Line Manager for Action Safety Inspections/Audits of the Head Office will be undertaken a minimum of once a year with a copy of the report/audit being sent to the Managing Director and the Product Managers to undertake any actions highlighted. Working places must also be inspected by Franki Foundations UK Contract Managers prior to us starting work on site. Any issues raised must be recorded and discussed with the client/principal contractor at the earliest opportunity. Page 14 of 118

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16 Accident/Incident Investigation and Reporting General Statement Accidents are the direct results of unsafe activities and conditions. They are also an unplanned event, which may or may not result in injury or damage. It is important to ensure that every accident is investigated to the extent necessary to determine the cause of it. Only by this means will it be possible to ensure appropriate control measures can be put in place to prevent a recurrence. Every personal accident / incident however small (including near misses) must be reported to the Franki Foundations UK Ltd Safety Advisor. Responsibilities The project Contract Manager as part of their overall site responsibilities must ensure that suitable arrangements are in place, and that site staff are familiar with this procedure. A member of staff from Franki Foundations UK Ltd must ensure that the Safety Department is informed of any incident in accordance with this procedure. The Safety Department will then undertake an investigation of the accident/incident using the Franki Foundations UK 03 Incident Investigation Report. In the absence of the Safety Advisor, the Managing Director will investigate all HSE Reportable accidents, incidents, dangerous occurrences, diseases or will nominate someone who is competent to undertake this task. The Accident Book (B1510) All offices will have an accident book available for recording accidents. On completion of an entry in the accident book, the recorded section must be removed from the book and handed to the Safety Department for investigation and the collation of the accident statistics. This collation of information will be in accordance with the Data Protection Act All accidents however small must be attended to by a qualified First Aider and Franki Foundations UK Safety Advisor informed. They will record the accident in the Company accident book. All near misses must also be reported to Franki Foundations UK Ltd Contract Manager as soon as possible so that action can be taken to investigate the causes and to prevent recurrence with a record kept. This near miss report must be completed on the Franki Foundations UK 03 Incident Report Form. However, the record must contain the following information: The date and time of the accident/incident. The full names and address of the person(s) affected. The person completing the entry if different from above. The occupation of the person(s) affected. The nature of the injury or condition. The place where the accident occurred. The names and contact details of any witnesses A brief but clear description of the circumstances. The accident book must be retained for at least three years and one day from the date of the last entry. Page 16 of 118

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18 Reporting Procedures In addition to an entry in the accident book, any personal injury accident, dangerous occurrence or near miss (e.g. materials falling from height and not striking a person) must be reported to a Franki Foundations UK Ltd staff member. Injuries, which occur whilst carrying out work duties off-site, must be reported in the same way and the occupier of the site should be advised accordingly. If an injury renders an employee unable to make an entry in the accident book, a witness or someone who is able to enter an account of the incident should complete this. The employees' account must be entered as soon as possible after the event and usually within 24 hours. Employees be must ensure of the location of the accident book. Unless the Company is informed of these incidents, it will be unable to take remedial action. A first aider or an appointed person may deal with an injury. However, if an emergency arises an ambulance must be called at the earliest opportunity. Any incident involving an emergency must be reported to the Safety Advisor or a member of Senior Management immediately. Where an accident results in absence from work, employees must tick the appropriate box on the selfcertification form. Employees who are absent from work as a result of an accident at work must keep the company informed of their progress, up to and including a return to normal duties and then a Doctors Certificate must be produced for being fit to return to work. RIDDOR Reportable Accident/Dangerous Occurrences If an injury is reported to a member of Franki Foundations UK Ltd management, that manager should ensure that appropriate records are maintained. The manager must keep records of any developments to the injured person's health, up to and including a return to normal duties. The manager must check that self-certification forms submitted by an injured employee are completed to reflect that the absence was caused by a work accident. On return to work the injured party must provide to Franki Foundations UK Ltd a fit to return to work certificate and duties that can be undertaken e.g. light duties. The manager is responsible for assisting contractors and visitors in complying with Company policy regarding accident reporting whilst on Company premises. Major injuries Fracture other than fingers, thumbs or toes Amputation Dislocation of the shoulder, hip, knee or spine Loss of sight (temporary or permanent) Chemical or hot metal burn to the eye or any penetrating injury to the eye Injury resulting from an electric shock or electrical burn leading to unconsciousness, requiring resuscitation or admittance to hospital for more than 24 hours Any other injury leading to hypothermia, heat-induced illness or unconsciousness; or requiring resuscitation or admittance to hospital for more than 24 hours Unconsciousness caused by asphyxia or exposure to harmful substance or biological agent Acute illness requiring medical treatment or loss of consciousness, arising from absorption of any substance by inhalation, ingestion or through the skin Acute illness requiring medical treatment where there is reason to believe it resulted from exposure to a biological agent or its toxins or infected material. Page 18 of 118

19 Accidents resulting in over seven-day injuries An over seven -day injury is one which is not major but results in the injured person being away from work OR unable to do their full range of their normal duties for more than seven days. If there is an accident connected with work (including an act of physical violence) and a person working on your premises suffers an over-three-day injury, you must report it to the enforcing authority within ten days. This applies if the person is an employee or self-employed. Diseases Upon receiving a report that a person is suffering from a disease linked to their work activity, the information must be immediately reported to the Safety Advisor where he will in time inform the Directors. The Safety Advisor will determine whether or not the disease is reportable within the terms of current legislation. If so, the Safety Advisor will follow the previously described procedures. NOTE: If the accident is not reported to the Franki Foundations UK Ltd Safety Advisor within 24 hours, it will be assumed the accident did not take place on one of our work sites (unless the injured person is not able to report the accident e.g. bedridden in hospital). Reportable diseases include: Certain poisonings Some skin diseases such as occupational dermatitis, skin cancer, chrome ulcer, oil folliculitis/acne Lung diseases including: occupational asthma, farmer's lung, pneumoconiosis, asbestosis, mesothelioma Infections such as: leptospirosis; hepatitis; tuberculosis; anthrax; legionellosis and tetanus Other conditions such as occupational cancer; certain musculoskeletal disorders; decompression illness and hand-arm vibration syndrome. The occupational disease flowchart shows the procedures once a disease is identified. Dangerous occurrence If an incident does not result in a reportable injury, but clearly could have done, then it may be a dangerous occurrence and must be reported immediately (by telephone or completing a form on our website). Reportable dangerous occurrences include: Collapse, overturning or failure of load-bearing parts of lifts and lifting equipment Explosion, collapse or bursting of any closed vessel or associated pipe work Failure of any freight container in any of its load-bearing parts Plant or equipment coming into contact with overhead power lines Electrical short circuit or overload causing fire or explosion Any unintentional explosion, misfire, failure of demolition to cause the intended collapse, projection of material beyond a site boundary, injury caused by an explosion Accidental release of a biological agent likely to cause severe human illness; Failure of industrial radiography or irradiation equipment to de-energise or return to its safe position after the intended exposure period Malfunction of breathing apparatus while in use or during testing immediately before use Failure or endangering of diving equipment, the trapping of a diver, an explosion near a diver, or an uncontrolled ascent Collapse or partial collapse of a scaffold over five metres high, or erected near water where there could be a risk of drowning after a fall Unintended collision of a train with any vehicle Dangerous occurrence at a well (other than a water well) Page 19 of 118

20 Dangerous occurrence at a pipeline; Failure of any load-bearing fairground equipment, or derailment or unintended collision of cars or trains A road tanker carrying a dangerous substance overturns, suffers serious damage, catches fire of the substance is released A dangerous substance being conveyed by road is involved in a fire or released. Fatal Accidents, Major Injuries and Dangerous Occurrences If the incident is a Major reportable under RIDDOR, the local enforcing authority must be informed as soon as possible usually by telephone within 24 hours and a prescribed form (F2508) and duly completed within 10 days. Copies of this form will be made available to the safety department. A pdf copy or photocopy of the completed form should be kept for Company records and to advise the insurers of a potential claim. In the event of a fatal accident, major injury or dangerous occurrence, the senior person on site shall immediately contact the emergency services. They will also inform: The police if the accident results in death or creates a danger to public safety. Franki Foundations UK Ltd Managing Director (to arrange visiting the scene). The Safety Advisor (to arrange visiting the scene). The Directors and the Safety Advisor shall immediately attend the scene of the incident to: Co-ordinate services and assist in the control of the situation until the arrival of a relevant authority. Please ensure that any relevant incoming telephone calls are transferred to them immediately. Accident Investigation The following is a sequence to follow: Get hold of the person in charge. Find out what was planned. Find out what everyone was doing BEFORE the accident. Segregate all witnesses and then question all witnesses as to what happened. Examine the scene. Work out the point of deviation. Photographs. Photograph to show how things were after the accident. Measurements. Always measure everything that may have a bearing on the case. Expert Advice. If the case involves any chemical process, or mechanical failure or fire, it is always wise to seek expert advice. All Franki Foundations UK Ltd members of staff must comply with the following: In order that the cause of an accident may be properly investigated, plant/equipment etc. directly connected with the accident should be left unmoved pending official inspection. Where this is impractical the item should be placed in safe custody after a sketch of their position or a photograph has been taken to record the same. The scene of the incident, particularly where a fatality, major injury or dangerous occurrence has occurred, MUST BE LEFT UNDISTURBED until permission to do otherwise has been granted by the appropriate authority. It is your duty to answer any questions, relevant to the investigation of any incident, put to you by the investigating authority e.g. HSE, Police, Fire Brigade etc. However, NO ANSWER OR COMMENT SHOULD BE MADE TO ENQUIRIES FROM THE PRESS, TV, GENERAL PUBLIC ETC. It is extremely important to ensure that any person assisting at the scene of an accident/incident is protected from risk to their health and safety AND MUST NOT ENTER THE INCIDENT AREA UNLESS ADEQUATELY PROTECTED. Page 20 of 118

21 Where it becomes known that, as a result of any reported injury accident, a person dies within one year you must immediately contact Franki Foundations UK Ltd Managing Director and Safety Advisor. Near Misses All near misses must be reported to the Contracts Manager as soon as possible. On receipt of this report the senior member of staff on site must undertake an investigation report surrounding the incident. This must be recorded on the Franki Foundations UK 03a Incident Report Form. Where no personal injury was sustained, the B1510 does not need to be filled in. The Contract Manager or Site Supervisor must make reference to this near miss in his Day Site Diary as well as the Franki Foundations UK 03a. Diseases Upon receiving a report that a person is suffering from a disease linked to their work activity, the information must be immediately reported to the Safety Advisor where he will in time inform the Directors. The Safety Advisor will determine whether or not the disease is reportable within the terms of current legislation. If so, the Safety Advisor will follow the previously described procedures. NOTE: If the accident is not reported to the Franki Foundations UK Safety Advisor within 24 hours, it will be assumed the accident did not take place on one of our work sites (unless the injured person is not able to report the accident e.g. bedridden in hospital). Page 21 of 118

22 Accident Notification Sequence Accident / Incident Contract Manager with overall responsibility for the project If a minor injury, near miss occurs If a major occurrence or injury occurs Inform Safety Advisor Complete Accident Book Do not complete Accident Book for Near Misses Complete Franki Foundations UK 24a Notify Directors Safety Advisor Complete Accident Book Complete Franki Foundations UK 03 Incident Report Complete Insurance Claim Form Inform Client In conjunction with Safety Department Phone: Health & Safety Executive Ensure F2508 is completed by employer (contractor if involved) and distributed within appropriate time Complete investigation report and issue to Client within 5 days Franki Foundations UK Safety Advisor to undertake detailed investigation, if deemed appropriate Page 22 of 118

23 RIDDOR Occupational Diseases Occupational disease is identified No Self-employed people must consider whether to report themselves RIDDOR, Reg 5(2), (3) Is the person an employee or subcontractor? Yes Has the responsible person received a written diagnosis of the disease from a doctor? No Yes Is it a listed occupational disease (see part 1 of RIDDOR schedule 3) No Yes Does the employees current job involve a corresponding listed work activity? Check column 2 of part J of RIDDOR, Schedule 3 Yes The occupational health service will report to HSE No No duty to report RIDDOR Reg 5(2)(a) Page 23 of 118

24 Accident Notification Sequence Accident / Incident Contract Manager with overall responsibility for the project If a minor injury, near miss occurs If a major occurrence or injury occurs Inform Safety Advisor Complete Accident Book Do not complete Accident Book for Near Misses Complete Franki Foundations UK 24a Notify Directors Safety Advisor Complete Accident Book Complete Franki Foundations UK 03 Incident Report Complete Insurance Claim Form Inform Client In conjunction with Safety Department Phone: Health & Safety Executive Ensure F2508 is completed by employer (contractor if involved) and distributed within appropriate time Complete investigation report and issue to Client within 5 days Franki Foundations UK Safety Advisor to undertake detailed investigation, if deemed appropriate Page 24 of 118

25 Alcohol and Non Prescribed Drugs General Statement Franki Foundations UK Ltd will ensure that all PAYE employees, our sub-contractors and others (not directly employed by Franki Foundations UK Ltd) are not put at risk by work activities, which therefore obliges the Company to ensure that no employee endangers fellow employees at work due to being under the influence of alcohol or drugs. Any person who uses or misuses alcohol or drugs may be immediately dismissed from the employ of Franki Foundations UK Ltd. Any Franki Foundations UK PAYE Personnel/Sub-contractor observed drinking/drug taking during the course of the day will be removed from the workplace. They will also be immediately dismissed from working for/on behalf of Franki Foundations UK Ltd. Any Franki Foundations UK PAYE Personnel/Sub-contractor suspected being under the influence whilst on site during the course of the day will be removed from the workplace for the duration of that day. They will also receive a written warning to this effect. Persons suspected being under the influence for a second time will be removed from the employ of Franki Foundations UK Ltd. Sub-contractors under the influence of alcohol or non-prescribed drugs will be immediately removed from the project and prohibited from working on any Franki Foundations UK Ltd projects in the future, together with their company being excluded from our approved sub-contractor list. NOTE: Office Staff are not permitted to consume alcohol during the course of the working day. If alcohol has been consumed, they must refrain from returning to work for a suitable period of time to ensure that their body is free from alcohol. The company will advise all our employees and our sub-contractors: The risks to health arising from the effects of alcohol or drugs (including legitimately prescribed medications). Encourage employees, who may have alcohol or drug-related problems, which affect their work, to take advantage of the company referral procedure for diagnosis and treatment. Enable supervisors and managers to identify job performance problems that may be attributable to the effects of alcohol or drugs and to consult with the appropriate company specialist to determine whether there is sufficient concern to warrant a medical evaluation. In cases where the effects on work of misuse of alcohol or drugs is confirmed or admitted, agree upon a programme of treatment in consultation with the company medical advisor and the employee. Instruct the company medical advisor to co-ordinate, monitor and if necessary participate in the treatment, which may involve recourse to, or liaison with, the general practitioner, counsellor, hospital outpatient department or in-patient care. Random alcohol and drug testing may be carried out. Note for Company Vehicle Drivers: Any employee of Franki Foundations UK Ltd found under the influence of alcohol or non-prescribed drugs will be subject to disciplinary action. Page 25 of 118

26 Asbestos General Statement The main hazards associated with the discovery of asbestos is the release and coming into contact with Asbestos fibres and the related diseases of Asbestosis and Mesothelioma. Franki Foundations UK Ltd does not in its day to day operations undertake any tasks that involve asbestos removal or working with asbestos. However we may come across situations in particular when working on domestic premises where asbestos will be contained usually within the ground or in a buildings fabric. As a company we shall act in accordance with e.g. the Control of Asbestos Regulations All employees must observe the following and take the outlined precautions where asbestos, asbestos insulation or coatings containing asbestos or suspected of containing asbestos, are discovered during site work: Stop all work and ensure that all personnel leave the vicinity immediately. Do not remove any tools or equipment that may have become contaminated with asbestos. Prevent access into the building by installing a Do Not Enter Safety Sign in a prominent position. Inform the Safety Advisor or your Contract Manager immediately. This person will notify the owner or person in control of the premises of the suspected presence of asbestos. If the material has been disturbed the Safety Advisor / Contracts Manager will arrange suitable facilities for any persons contaminated to be decontaminated. They will also arrange for a formal record of the exposure to be made and held in the company files for a period not less than 40 years and also for a formal report of the incident where necessary to be forwarded to the HSE and company insurance provider. On no account must employees re-enter the area until cleared to do so by a competent person. Following removal all work clothing and PPE must be placed into a red asbestos bag, tie up this bag and place into another red bag and again tie the neck of the bag and place in a position out of the way of the working area prior to disposal at an authorised site. Do Not under any circumstances take the clothing or PPE home with you. Work may only re-commence after it has been established that the material is either not asbestos or for a non-notifiable material and we have been advised by the client to undertake the works (using suitable precautions and procedures which will be detailed in a specific method statement/risk assessment). Franki Foundations UK Ltd will ensure that all contract staff and our site operatives will receive adequate information, instruction and training that is sufficient to enable them to recognise material that may contain asbestos and the precautions that need to be taken when discovering this material. Asbestos waste from non-notifiable works will only be removed from site / taken off site by a licensed waste carrier to a registered transfer station. Page 26 of 118

27 Avoiding Underground Services General Statement The following points are to be applied to situations prior to excavation work begins where underground services may be found and when our work involves penetrating the ground or below surface level. It must be assumed that services are present in the ground and Live until it has been shown otherwise. All ground-breaking operations must be undertaken with the Franki Foundations UK 07. This will highlight safe digging procedures required to be undertaken. For full guidance on avoiding danger from underground services, refer to HSG 47 and the New Roads and Street Works Act Franki Foundations UK Ltd will undertake a CAT scan unless one has been seen being undertaken or suitable evidence of an area scan has been provided by the site Principal Contractor. It will be the responsibility of the Client, Duty Holder of our employer (Principal Contractor) to provide suitable services drawings for the area where ground breaking procedures will be undertaken. Where they will negate their duties, we will as a good working practice undertake the CAT scan on the understanding that any damages to any utility service that may arise, Franki Foundations UK Ltd will not be held accountable for repair, replacement or any financial outlays. NOTE: If a homeowner signs off a Permit to Dig (PTD), it must be assumed that no checks have been made by them and there is a risk of striking a service. A CAT scan must then be undertaken by Franki Foundations UK Ltd with the statement of service damage applicable. The Dangers. Damage to underground services can cause fatal or severe injury. The main dangers are: Striking electrical cables. Striking gas pipes. Striking water pipes and sewers. Striking telecommunication cables. Obtaining Information on Services Where possible, service plans / drawings should be obtained from the relevant utility companies prior to excavating. In the case of a CDM project, the Planning Supervisor/Principal Contractor should have obtained these service drawings or they must highlight in the pre-tender/construction phase Health and Safety plan the contact names and addresses where these drawings can be obtained. Cable and Pipe Locating Devices Prior to any excavation works beginning, the proposed area must be scanned to pin point as accurately as possible any hidden services by means of a location device, commonly known as a CAT and Genny. Where any services are located, mark on the ground their position in spray line paint or other waterproof marking. These markings will also be transferred to the site drawing. Only a competent person who has attended a training course and holds a certificate of training must undertake this task. A copy of this training certificate must be given to Franki Foundations UK Ltd Management. All locating equipment must arrive on site and be under current calibration with a certificate of calibration attached. All located services will be explained to the gang members on their location and the safe ground breaking procedure required. Page 27 of 118

28 Marking of Services For modern installations, most utility companies have agreed a national colour coding for buried services. Below is a summary of the colours agreed? It is also important to remember that: Old, non-utility services or pipelines may not conform to this system. Colours may look different under poor or artificial lighting. Ducts could include any of the services, although this is less likely to occur for telecommunication and cable television ducts. Listed below are Golden Rules about Avoiding Underground Services Ensure the Franki Foundations UK 07 Permit to Dig is completed before any ground breaking operations commence. Ensure a site-specific method statement/risk assessment (Safe System of Work) is produced for the intended works and is briefed to and understood by all. Obtain plans and walk the site to check for obvious signs of utilities such as street lighting units, grids, man holes or surface repairs. Use safe digging practices. Use a CAT upright, never swing it. Use both Power and Radio mode to sweep the whole area. Use the sensitivity control correctly to pinpoint the conductor. Use the CAT again in the trench/hole once you have excavated approximately 0.3m (1 ft.) to locate deeper or smaller services not locatable from the surface. Remove and use the speaker when using the CAT in noisy environments. Remember, the CAT alone cannot always locate every conductor including smaller services and street lighting, use the Genny. Remember, the CAT will only trace metallic conductors and not plastic pipes or fibre optic cables. Where possible use a Mouse as well. Maintain and calibrate your CAT and Genny regularly to ensure trouble free performance. Never use mechanical digging equipment within 500 mm of a known utility service. If in doubt, ASK. NB: Where the client will issue their own Permit to Excavate, a copy of this permit must be kept on site and a copy be kept within the contract file. If a copy is not on site it must be assumed that a Permit to Dig has not been completed. NOTE: We as a company undertake external training on the use of a CAT & Genny. Page 28 of 118

29 Refer to the flow chart below for guidance on how to work near underground services. HSG47 gives guidance on how you can reduce the risks of digging near underground services. Page 29 of 118

30 Banksman / Slinger / Signaller General Statement It is the Slingers / Signallers responsibilities to: To select and use the correct lifting gear. Connect the load to the crane, carry it to its landing place and disconnect it, all with proper regard for the care of personnel, the equipment and the load itself. Give signals to the driver by hand or remote control e.g. radio for the direction of the load. To be suitably trained and hold a current Certificate of Competency. NOTE: It is the policy of Franki Foundations UK Ltd that only personnel holding a CITB or a CSCS certificate of training can undertake Slinger/Signaller duties for Franki Foundations UK Ltd. Below is guidance under the LOLER Regulations regarding the examination of lifting appliance and accessories (gear). Type of Lifting Equipment Lifting equipment for lifting persons and lifting accessories All other lifting equipment Max Period 6 Months 12 Months The procedure that follows is based upon good custom and practice. There is nothing here to hamper your job; there is more to be gained doing it safely. A lifting operation is usually performed in a number of separate stages. Stage Operation Responsible Person 1 Select the lifting gear Slinger 2 Fix lifting gear to load Slinger 3 Position crane and crane hook Signaller and Driver 4 Attach slings to crane Slinger 5 Raise the load Slinger, Signaller and Driver 6 Carry the load Signaller and Driver 7 Place load and disconnect lifting gear Slinger, Signaller and Driver NOTE: The same person sometimes undertakes the Slingers and Signallers duties. Stage 1. Select the Lifting Gear Find out the weight of the load. Add the weight of the lifting gear and attachments. Choose chains/slings of adequate strength for the load. Check their maximum Safe Working Load (SWL) or Working Load Limit (WLL), these must be marked on the chains/slings or other lifting accessories. DO NOT deliberately overload the equipment and ensure that any capacity reductions imposed by the type of hitch being employed are included in the calculation. Visually inspect the selected gear to ensure its suitability before attaching it to the load. Do not use chains/slings showing signs of cracking, excessive wear, fraying, pitting, stretching, rusting, kinking, knotting and broken strands of wire. Make sure shackles are fitted with their correct pins and not bolts of any description and also that they are marked with a Safe Working Load (SWL) or Working Load Limit (WLL). Avoid a wide angle of spread between the legs of double or multi-leg slings by using longer slings. If there is a restriction in headroom, a spreader beam may help. Do not shorten a chain with bolts or knots. Use an approved method or use one of the right size. Chains can only be shortened if the clutch is fitted to the sub-masters eyes. Check the colour coding (where applicable) on the master link to ensure it has been inspected or check the paperwork documentation. Page 30 of 118

31 Stage 2 Fix Lifting Gear to Load Use packing to soften sharp corners and provide extra grip. See the end connections are fitted securely or double wrapped to prevent displacement. When double leg or multi leg slings are used, the legs should be loaded evenly. If eyebolts are used: See that the face of each eyebolt (and the shackle if fitted) is in line with and not across the direction of the pull. Ensure that eyebolts are firmly seated. Do not pass a sling through more than one eyebolt. Avoid an excessively inclined angle of pull on an eye-bolt (an eye bolt pulled at an angle of 45 will carry only a quarter of the load it can support when pulled directly through its centre). Stage 3 Position Crane and Crane Hook Stand the crane on a firm level footing, clear of excavations and overhead obstructions. Also ensure that the crane is positioned so that if it fails that no part of it will fall outside the site or controlled lift area. Deploy outriggers as required. Has the crane got plenty of room for slewing? Is there a 600mm clearance radius? Lower the crane hook directly over the lifting attachment to avoid dragging the load. The driver should be in a position to see what s happening. Check. Does he need extra help e.g. a Banksman? Check. Is the light good enough? What about the weather conditions, frost, snow, strong winds etc. Check for any overhead obstructions, power cables, scaffolding, trees etc. Stage 4 Attach the Load Check. Is the crane fitted with a safety hook or a Liverpool C hook and if so does it close completely on its own. Check. The master link of the sling should ride freely on the hook. If it doesn t, don t force it. If an egg shaped link is placed on the crane hook, see that the hook engages the large end. Hook up spare leg or legs. Do not carry spare slings/chains on a loaded crane hook. Any unused legs must be hooked securely back onto the master link. NOTE: The master link is the one which attaches to the hook block off the crane. Stage 5 Raise the Load Are there any possible obstructions e.g. scaffolding, guy ropes, overhead cables, pipes etc. Ensure everybody stands well clear at least one and a half times the length of the load. Do not allow anybody to ride on a load. Give the signal to lift slowly at first to avoid snatching the load. Stop when the load is just clear of the ground and check it s balanced and secure. If satisfied, give the signal to lift away. If carrying bricks, blocks etc. ensure fork attachments and netting is used. Warn people, where necessary and avoid lifting a suspended load over people. Stage 6 Carry the Load Keep the load under control at all times, avoid swinging and swaying and use a guide rope. When travelling or slewing with a load, avoid sudden stops or the load may swing beyond its safe radius. Watch out for obstructions, particularly overhead electrical cables. Consult with the driver how this is Page 31 of 118

32 to be avoided. Always avoid carrying the load over persons and as far as possible over occupied buildings. If possible warn people ahead of intended direction of travel. Stage 7 Place the Load and Disconnect Lifting Gear Make provision, where possible for a soft landing on timber bites or suitable material Avoid standing the load on a wire rope of fibre slings. Land the load gently to avoid damage to load, structure and lifting gear. Do not drag slings from under a standing load. Lay steel rods, scaffold tubes etc. on suitable wooden strips to enable slings to be passed underneath. Do not drop chains, slings etc. from a height. When loading vehicles do not overload or leave dangerous projections. Return all lifting gear back to the store and report any defects. Care of Lifting Gear Keep idle lifting gear in a dry store. Hang up fibre ropes in the store to avoid contamination by moisture, acids etc. Keep wire ropes well lubricated and rust free. Look closely at welds in the chain links and at splices and thimbles on wire ropes. Examine unusual marks. Unroll coils of wire rope, do not pull the rope out of the centre of a coil or kinks will appear. Never hammer a chain link to straighten it. Send it away for specialist repair. NB: For recording of weekly inspections, use Franki Foundations UK 15 Lifting Equipment Register. Page 32 of 118

33 CDM (Construction Design & Management Regulations 2007) Introduction With the change in the CDM Regulations, the key aim is to integrate health and safety into the management of the project and encourage everyone involved to work together to: Improve the planning and management of projects from the very start. Identify risks early on. Target effort where it can do the most good in terms of health and safety. Discourage unnecessary bureaucracy. Construction regulations in the past have created an impression that only contractors can affect the safety of construction workers. Clients and designers have tended to leave contractors to deal with health and safety issues affecting their works. Clients and designers have however had statutory duties since 1975 with the introduction of the Health and Safety at Work, etc. Act 1974, these have subsequently been made more explicit with the advent of the Construction (Design and Management) Regulations (CDM). In all circumstances good management of construction projects is needed, from conception through to execution and completion, if the poor record of the industry is to be improved. The CDM Regulations place specific duties upon clients, designers and contractors to rethink their approach to health and safety. Health and safety must be taken into account and then co-ordinated and managed effectively throughout all stages of a construction project from conception, design and planning through to the execution of works on site and subsequent maintenance and repair, even to final demolition and removal. This procedure is an integral part of Franki Foundations UK s Ltd Policy, and has been written so to ensure the companies compliance with the CDM Regulations. NOTE: The Construction (Health, Safety and Welfare) Regulations 1996 have now being incorporated into these regulations. When the Regulations Apply The Regulations will apply When the project lasts more than 30 working days. When the project involves more than 500 person days, e.g. 50 people working for over 10 days. To the most common building, civil engineering and engineering construction work (with exceptions). As an example, we work for a domestic client installing a piled raft slab for an extension to his property and the works take 35 days, the regulations do not apply. If we undertake the same task for e.g. an insurance company, the regulations apply, as the client is a business. A Domestic Client is one where work is carried out where it does not relate to a trade or a business. NOTE: If we are asked e.g. by an insurance company to undertake the role of a Principal Contractor for a domestic client, we can decline this role, but can undertake this role on the understanding there will be costs involved e.g. producing and maintaining a construction phase Health and Safety Plan. Page 33 of 118

34 Responsibilities The Role of the Client Appoint a CDM Co-ordinator for the duration of the works. Appoint a Principal Contractor for the duration of the works. Make sure the works do not commence until a construction phase Health and Safety Plan is in place including the need for welfare facilities. Provide information relating to the Health and Safety file to the CDM Co-ordinator. Retain and provide access to the Health and Safety file. The Role of the CDM Co-ordinator Advise and assist the client with their duties. Ensure the project is notified to the HSE. Ensure the Pre-tender Health and Safety Plan is completed and issued to the Principal Contractor(s). Co-ordinate health and safety aspects of design work and co-operate with others involved in the project. Facilitate good communication between the client, designers and contractors. Liaise with the principal contractor regarding ongoing design. Prepare and update the health and safety file. Ensure the principal contractor is competent to carry out the construction works. The Role of the Designers Be competent and adequately resourced to address the health and safety issues likely to be involved in the design. Receive any design information from the client in respect to the works. Eliminate hazards and reduce all identifiable risks during design. Provide adequate information about remaining risks and significant risks associated with the design. Stipulate the use of materials that has the lowest risk rating. Provide any information for the safety file. The Role of the Principal Contractor Prepare, develop and implement a written construction phase Health and Safety Plan for the project before the works begin (including site rules). Provide to their contractors the relevant parts of the plan. Plan, manage and monitor the construction phase in liaison with the contractors. Ensure suitable welfare facilities are provided at the start of the project and maintained during the construction phase. Check the competency of all contractors working on our behalf. Ensure all workers have site inductions and any further information and training needed for the work. Consult with the workers. Liaise with the CDM Co-ordinator regarding ongoing design. Ensure the site is secure. Display a legible copy of the F10 where it can be read by the workers on site. The Role of the Contractors Plan, manage and monitor own work and that of their workers. Check competence of their own workers. Train own employees. Page 34 of 118

35 Provide information to their workers. Ensure adequate welfare facilities for their workers. Co-operate with the principal contractor in planning, and managing work, including reasonable directions and site rules. Inform the principal contractor of problems with the plan. Inform the principal contractor of reportable accidents, diseases and dangerous occurrences. Everyone on Site Ensure you are competent to carry out working tasks. Co-operate with others and co-ordinate work so as to ensure the health and safety of construction workers and others who may be affected by the work. Report oblivious risks. CDM Co-ordination Franki Foundations UK s Ltd Safety Advisor will undertake the role of CDM Co-ordination with respect to each of the product divisions. Once the Safety Department is informed of a pending development, the Safety Advisor will undertake a co-ordination role. This co-ordination role will encompass whether the CDM requirements are being applied effectively on a project specific basis, and whether this procedure and requirements for supporting documentation are being met. It is the responsibility of the Safety Advisor to report to the management of the respective company when issues are found. Designers Risk Assessments Each designer must show that health and safety has been fully considered throughout the design process and must highlight any residual risks in the design. These Risk Assessments have to form part of the Health and Safety Plan. If they are separate from the Plan they need to be available for reference. HSE Notification (F10) The HSE must be notified of any new project using Form F10 (Revised) as soon as possible after the appointment of the CDM Co-ordinator. If full details are not available at that time they should be sent on later as soon as they become available (except where the project is for a domestic client, the HSE must be notified of projects). Subsequently a second notification must be made when the Principal Contractor has been appointed and the construction start date is known. The purpose of the Project Health and Safety Plan is as follows: Pre-Tender (Design) Phase (Part One) significant risks must be considered at the earliest opportunity in respect of health and safety issues that may arise during construction or maintenance or demolition. Significant residual design risks must be incorporated into the Health and Safety Plan and brought to the attention of the Principal Contractor and sub-contractors at tender stage for them to make provisions for them before the works start. Prior to Construction (Part Two) health and safety issues raised by the Principal Contractor or any subcontractor, which might affect another sub-contractor, must be brought to their attention to be addressed. Decisions must be made regarding the management of health and safety on site and must be reflected in the Plan. During construction anyone who needs to can refer to the Plan for guidance regarding the management of health and safety. Page 35 of 118

36 The contents of the Plan should, at appropriate times, draw on other documents such as: The pre-acquisition technical appraisal of the site. The Designers Risk Assessment. Franki Foundations UK Ltd Health and Safety Policy. The Project Health and Safety Plan should identify potential risks other than those, which a competent Contractor could be expected to anticipate and deal with safely in the carrying out of his normal trade. In all cases the Plan should contain the Principal Contractor s Risk Assessments and, if applicable, Method Statements, and, sub-contractor s Risk Assessments and, where applicable, Method Statements. It is a working document that should relate to site-specific matters only. The Plan should contain appropriate documents that refer to site-specific risks/conditions and control measures etc. It is vital that the Plan is restricted to necessary documentation and does not include superfluous paperwork. The Health and Safety File The Health and Safety File for a site is maintenance manual with an emphasis on minimising risks to people working on a structure after its completion. Suggested contents for Health and Safety File are: Introduction. General. Purpose of the Health and Safety File. Statutory implications of the Health and Safety File. Scope of works covered Description, construction methods, materials, test certificates, operation / maintenance / cleaning, general notes, specific requirements, manuals / instructions, repair / refurbishment, alteration / dismantling / demolition, special precautions and special provisions. Generally for Franki Foundations UK Ltd there is not too much of a change in the regulations applicable to us. Further guidance on the new regulations can be sought from Franki Foundations UK Ltd. s Safety Advisor. Page 36 of 118

37 Confined Spaces General Statement It is the policy of Franki Foundations UK Ltd to take all reasonable steps to secure the health and safety of those persons in our employ who are required to make entry into confined spaces in accordance with the Confined Spaces Regulations Definition of a Confined Space: A Confined Space means any place, including any chamber, tank, vat, silo, pit, trench, underpinning base excavation, pipe, sewer, flue, well or other similar space in which, by virtue of its enclosed nature, there arises a reasonably foreseeable specified risk. The Company acknowledges that health and safety hazards may arise when entry into confined spaces is required. It is the intention of the Company to ensure that any risks are kept to a minimum. No person must enter a confined space unless a Permit to Work has been obtained Franki Foundations UK 7b. The implementation of this policy requires the total co-operation of all members of management and staff. There will be full consultation with employee representatives through the Company s normal channels of communication. Procedures for Dealing with Health and Safety Issues Where an employee raises a matter related to health and safety associated with work in confined spaces, the company will: Take all necessary steps to investigate the circumstances. Take corrective measures where appropriate. Advise the employee of action taken. Where a problem arises associated with work in confined spaces, the employee must adopt the following procedures: Inform a responsible person immediately. In the case of an adverse health condition, advise the company and their own General Practitioner (Doctor). Information and Training The Company will provide sufficient information, instruction and training as is necessary to ensure the health and safety of workers who are required to enter into confined spaces. Managers and supervisors who are responsible for workers required to enter into confined spaces will also be given appropriate training. Permit to Work Arrangements The principle for safe entry into confined spaces is one of adherence to a well-defined system of precautions laid down in writing in the form of a permit to work. It is essential that, before a person is set to work in a confined space, the competent person issuing the permit to work is completely satisfied that the person who is going to carry out the work fully understands the Page 37 of 118

38 precautions and is aware of any limitations applying to the work. Records Records should be kept of the following: Appointed competent persons, including date of appointment, date of review and any limitations. Safety harnesses or lines, and any other emergency equipment, as well as its inspection and maintenance history. Training, including dates of training, dates of review and the name of the trainer. Safe System of Work Permits to work issued. These should be in the form of a copy of the permit to work, which should contain the following details: Plant detail (location and identity). Work to be done (detail to allow suitable and sufficient risk assessment). Person carrying out the work (department, contractor or self-employed). Plant out of service (statement of when and period of removal). Isolation carried out (electrical, fumes, mechanical, heat, etc.). Precautions introduced (monitoring of fumes, purging of vessels, etc.). Testing (results of any tests for contaminants). Further precautions required (breathing apparatus, low voltage equipment). Name of recipient. The following information should be recorded on the permit to work where applicable: Extension of time period. Changes in work to be carried out which are identified after commencement of the work. Emergency cancellation. When proper precautions are adhered to, there is no reason why employees should not safely enter confined spaces during the course of their work. Following the three steps below will help to ensure that work is without significant risk: Find out as much information about the confined space as possible, including details of any previous contents and their associated hazards. Never enter a confined space without the knowledge of others. Always prepare thoroughly for work and adhere strictly to the rules of the permit to work system that applies. For work in a confined space Franki Foundations UK 07 Confined Space Permit to Work must be used. Page 38 of 118

39 Consultation with Employees General Statement Under current law The Health and Safety (Consultation with Employees) Regulations 1996 members of staff (managers and supervisors) of Franki Foundations UK Ltd have a duty to liaise with employees and/or their representatives on health and safety issues. This includes providing staff, including sub-contractors, with information (e.g. hazards and risks, procedure documentation, control measures, health and welfare etc.) as well as considering their ideas, before taking decisions on work strategies and arrangements. It is the policy of Franki Foundations UK Ltd to encourage active employee involvement in developing ways to improve health and safety. The advantages of doing so include: Employees will react positively, if they understand why certain action has been taken and that they have helped the process. The development of a positive health and safety culture based on best practice frameworks. A reduction in accidents and incidents. Actively pursue any suggestions given by any member of Franki Foundations UK Ltd. Action by Franki Foundations UK Ltd Management Franki Foundations UK Ltd Management will establish a formal system of minuted safety consultation meetings at suitable intervals with their employees or their nominated representatives. In the absence of a recognised union safety representative, person(s) from each department or unit should be officially designated and given safety duties and involvement. On construction sites, the requirements of the Consultation with Employees Regulations 1996 will be largely satisfied if regular consultation meetings with employees and trade representatives etc., are held in conjunction with CDM Regulation requirements. It is the policy of Franki Foundations UK Ltd to be objective that such safety meetings are held regularly as required and minutes are kept of the suggestions and actions arising. The minutes of the meeting, attendees, actions etc. can be recorded on the Employee Consultation Agenda. Issues to be Covered Directors and Managers may wish to take advantage of appraisal meetings or any occupational health problems e.g. stress (including that from sexist and racial abuse) noise, vibration, back problems, VDU eye strain, asthma, dermatitis etc. as part of Franki Foundations UK Ltd positive prevention campaign. Referral can then be made to the Safety Advisor or a Doctor if necessary. Employees and Sub-contractors should be consulted on hazards, risks, control measures and their use of their safe systems of work to be employed and the need for any health monitoring and surveillance. Safety information, instruction and training needs should be discussed and actioned. The Rights and Duties of Trade Union Safety Representatives It should be noted that official union safety representatives are legally entitled to be involved in: Investigating hazards. Examining causes of accidents. Carrying out inspections of the workplace, including safety documentation. Receiving information from employers. Representing employees in consultation with the HSE/Local Authority Inspectors. Representing safety committees. Page 39 of 118

40 Directors and Managers should carefully consider the benefits of delegating these types of duty to their own nominated persons where no official trade union representative exists. Question Box Scheme The provision of a suggestion box or book can provide a useful source of obtaining staff and operative opinions especially if a reward, scheme or incentive is offered. Informal Off the Record Discussion Where a member of staff or site operative may wish to discuss any issues with regard to their health, safety and welfare, this can be discussed with the Safety Advisor in confidence without fear of reprisals. Page 40 of 118

41 Control of Contractors General Statement Under sections 2 and 3 of the Health and Safety at Work Act 1974, Regulation 3 of the Management of Health and Safety at Work Regulations 1999 and the Construction (Design and Management) Regulations 2007 primary health and safety responsibility rests with the Company. Persons who control premises used by people who are at work but who are not their employees need to ensure, so far as is practicable, that the premises, access to them and plant and substances used on them are safe and free from risks to health and safety. Record Keeping It should be stated in contracts that contractors are responsible for maintaining relevant statutory records wherever possible. However, to demonstrate effective management of contractors, the occupiers will need to maintain the following documentation. Contractor appraisals, questionnaires and other assessment records, which should cover the items, listed in Key Elements of Contractor Assessment under Safe Systems of Work below. Clear contracts, specifications and "method statements" (which describe the safety precautions at each stage of the job) to be supplied by contractors. Record of issue of occupier site safety rulebook, which will cover most, if not all of the elements listed in Key Elements of Occupier Site Rules under Safe Systems of Work below. Content and attendance lists for induction briefing on rules and arrangements. Minutes of pre-contract and formal meetings between the occupier and contractor (including any equipment loan or shared access agreement such as waivers enabling use of scaffolding supplied under other contracts). Accident and dangerous occurrence records. Copies of statutory inspection records, e.g. regarding lifting gear, pressure systems, portable electrical equipment inspections, driver certificates, etc. General risk assessments required under MHSWR and specific assessments for manual handling, control of substances hazardous to health, noise, and personal protective equipment (PPE), etc. Records of PPE issued and associated inspection, maintenance, training and instruction. Record of information, instruction and training provided together with confirmation of receipt and understanding from relevant employees. Copies of all permits to work forms as an auditable system for monitoring. Monitoring and safety inspection records, e.g. results of spot checks on access arrangements, portable electrical equipment inspection, application of site rules on PPE, daily communications, use of permit to work procedures and other site safety systems. Approved Contractors Franki Foundations UK Ltd will only use contractors who have proved able to discharge their primary responsibility to safeguard their employees and other persons who may be affected by their undertakings. This will be administered in the form of an approved list of contractors, which will describe the contractor capabilities and limitations. The list will be constantly reviewed and sanctions will be applied as a result of poor health and safety performance including written warnings, suspension, final penalties and removal from approved list. Safety Rules Franki Foundations UK Ltd internal Contractors Health, Safety and Environmental Safety Rules will be issued to all contractors and will be clearly stated in contractual arrangements together with any special health and safety requirements likely to affect cost or time scales. These rules can be found within the Franki Foundations UK Ltd recording file. Page 41 of 118

42 Plant and Equipment Plant and equipment such as temporary access platforms, ladders, PPE, lifting equipment, internal transport vehicles and electrical equipment will not be loaned to contractors unless exceptional circumstances prevent contractors from using or hiring their own equipment, and then only with written authority to do so for a specified task and period provided the equipment is in sound condition and the contractor is competent to use it. Co-ordination A competent named individual will be appointed to co-ordinate each contract, including at least daily site visits and out of hour s communications. This individual will be expected to encourage and develop the right safety culture amongst contractors. Reporting All employees will be expected to report danger (within their capability to recognise unsafe practices) to their manager or supervisor, who will be expected to either: Stop the work if serious imminent danger to persons or property other than the contractor's employees is foreseen. Notify the department or individual responsible for co-ordinating the work by telephone or in writing, depending on the circumstances. Supervision Franki Foundations UK Ltd as occupier recognises its duty to plan, co-ordinate and monitor contractors, but the primary responsibility to supervise the contractor's workforce rests with the contractor. Provision of adequate supervision will therefore be a major element in contractor assessment. Safe System of Work Accountabilities must be clearly defined so that relevant parties know, agree and understand what they are responsible for. Establishing and co-ordinating these accountabilities are one of the most important duties for the occupier. Clear contractual arrangements and specifications for the work to be done will provide the essential foundations for effective management of contractors. Franki Foundations UK Ltd will actively and visibly demonstrate commitment to achieving high standards of health and safety, which is consistent with quality, output and timeliness demands that are placed on the contractor. Contractor Assessment Franki Foundations UK Ltd will look at the following details to evaluate the suitability of a contractor with the aid of our internal health and safety questionnaire: Safety policy document. Quality of information supplied on hazards, risks and controls. Standard of method statements/risk assessments. Condition of plant and equipment. Competence and attitude of employees. Induction and training of temporary workers and sub-contractors. Effectiveness of contractor's supervisory arrangements. Past health and safety performance. Form Franki Foundations UK 23 to be used for Sub-contractor Assessment Page 42 of 118

43 Control of Substances Hazardous to Health (COSHH) General Statement The Control of Substances Hazardous to Health Regulations 2004 (as amended) require every employer to assess the risks to health arising from any hazardous substance either, used, process generated (e.g. mixing concrete) or found at the place of work e.g. contaminated land and to take such action as is necessary to eliminate or control those risks. COSHH must include consideration of the HSE hierarchy of controls e.g. elimination or the substitution of a safer alternative etc. Masks and other items of PPE rarely give full protection. Effective COSHH management requires hazard identification, risk assessment, giving information and training, the introduction of control measures, monitoring, review and record keeping. Sub-contractors are responsible for preparing their own assessments and supplying copies to Franki Foundations UK Ltd. s Contract Manager for materials brought to site by them. The Procurement Department must always obtain the manufacturer s and supplier s data sheets. These provide essential information, but are not assessments as such in themselves. Hazardous Substances or Materials Definitions are set out in the Franki Foundations UK Ltd COSHH Assessment documentation and include those that carry hazard-warning symbols such as those highlighted below. Where materials are ordered by Franki Foundations UK Ltd site management, the site representative must: Request the safety data sheet for the hazardous substance(s) from the supplier. The supplier is under a legal duty to provide this information to us. The Safety Advisor will in turn produce a COSHH Assessment on the substance, based on the available background site information given to them. In either case, when the assessment information is received back on the site/workplace the Site COSHH Assessment. Coordinator, Site Manager or Supervisor will take the necessary action. If substances etc. are to be used before it arrives on site, the Contract/Site Manager must ensure that a competent person carries out a full assessment using all information available to him/her. NOTE: The manufacturer or supplier s hazardous materials data sheet, whilst providing basic information on the hazards, risks and precautionary measures to be taken, are not a COSHH Assessment. COSHH Training The person who has prepared the task/site specific COSHH assessment, or some other suitably qualified person, shall provide information, instruction and training to those operatives who are to work with the hazardous substance or material, before work commences. The training and toolbox talks must assist the operatives to fully understand the risks involved and the control measures to be implemented, with details of the type of PPE required and its correct use. Medicals Where health monitoring e.g. skin checks for dermatitis or surveillance e.g. blood, urine tests is identified as necessary by the COSHH assessment, steps must be taken to ensure that the relevant medical examinations Page 43 of 118

44 take place. The Safety Advisor should be contacted for guidance. Supervision, Monitoring and Record Keeping Having established the correct working practices, supervisors must ensure that those executing the work are using and maintaining the control measures correctly. Review questions should be aimed at the progressive elimination of risk by the best current practices available. Records of significant risk assessments, control maintenance systems, health monitoring and surveillance must be kept. Procurement Department Responsibilities The Procurement Department will arrange for COSHH Material Data Sheets for materials used on our sites to be sent to the Safety Advisor so an assessment can be made on the substance and be sent to site. If an Assessment has previously been sent to the site for the same substance, the Buyer may advise the site of this, rather than send a further copy. Where a substance classified as of 'high' risk, the Buyer should advise the site accordingly. Designers and Buyers must always be alert and enquire as to the availability of less dangerous alternatives. Briefing Sub-contractors The person responsible for engaging a Sub-contractor must ensure that the Sub-contractor has the capacity to manage the COSHH substances likely to be on site. Our COSHH Assessments acts as guidance for the use of a specific substance. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (C.O.S.H.H.) Are You Using a COSHH Substance? If so Be Beware Page 44 of 118

45 THEY MAY CAUSE ASTHMA, DERMATITIS, CANCER OR POSSIBLY DEATH Before Starting Work Read the Label OBTAIN - MANUFACTURER S INFORMATION ASK - FOR THE JOB SPECIFIC ASSESSMENT COMPLY - WITH TRAINING REQUIREMENTS CHECK - FIRST AID AND EMERGENCY PROCEDURES ESTABLISH - STORAGE AND DISPOSAL REQUIREMENTS CONSIDER - HEALTH SURVEILLANCE Cutting and Welding General Statement NOTE: Always observe and follow the Franki Foundations UK Ltd COSHH Assessments. Cutting and Welding (hot works) involve generating and manipulating specific physical hazards that are normally created. Safety is, therefore, paramount. Franki Foundations UK Ltd will achieve and maintain safe systems of work by providing adequate training, instruction, supervision and monitoring of safe systems of work including the provision of safety equipment. The principal safety concerns are: That equipment, hoses, cables and connections are regularly inspected to ensure that they are fit for their purpose. That the working environment is made safe, including removal of all flammable materials and maintenance of safe breathing atmosphere for the operator by ventilation or extraction if needed. That personal protective equipment is provided and used appropriately. Arrangements for Securing the Health and Safety of Workers The following procedures will deal with any potential risks to health and safety: Safety procedures will be devised (see Safe Systems of Work below). All operators will be trained and competent in those procedures. Necessary safety equipment will be available and fit for its purpose. The safety systems will be audited and appropriate records kept and reviewed. Where a Hot Works Permit is required, use form Franki Foundations UK 06 Information and Training Franki Foundations UK Ltd will give sufficient information, instruction, training and supervision to employees to ensure the health and safety of workers who use flammable gasses and liquids. This provision will also apply to temporary workers to Franki Foundations UK Ltd. Procedures for Dealing with Health and Safety Issues All operators will share the responsibility for preserving their own and their colleague s health and safety by complying with the safety systems and informing the Safety Advisor of any unsafe or hazardous conditions of work, or of their own physical condition if that could prejudice the Company policy. The Company will review any such reports and take appropriate action, informing employees of the outcome. Page 45 of 118

46 Safe System of Work All equipment must be in good condition, properly installed and maintained by routine inspections by a competent person, and records must be kept where required by Regulations. Flexible hoses, cables and connections must be free from damage or risk of damage in service. Cables and hoses shall have adequate carrying capacity. Operators shall wear eye, ear, face, head and body personal protective equipment provided. The atmosphere in the vicinity of work must be known to be safe to breathe and free of flammable gases. Adequate ventilation and fume extraction must be provided and used as required by the COSHH assessment and especially in enclosed areas and pits. Surfaces to be heated by the process must be cleaned of contaminants that may be degraded by heat or give off noxious fumes (e.g. paints, plastics, zinc coating, etc.). Naked flames or high temperature surfaces must not be allowed in the vicinity of volatile solvents. All moveable flammable materials must be removed from the vicinity of work and fireproof covers placed over all flammable materials that cannot be removed. The work piece and any access equipment must be safely secured. A permit to work procedure must be operated in hazardous closed environments. A suitable fire extinguisher will be close at hand in case of an emergency. Never roll any cylinder along the floor and always return to the storage area all empty cylinders. Oxy-gas Fuel Process Handle cylinders carefully, keep in outside enclosed areas and tether upright safely. Keep oxygen cylinders away from fuel gas cylinders where possible. Ensure screwed fittings and hoses are correct and keep screwed and sealed surfaces free of contaminants, oil and grease. Close cylinder valves when flame is extinguished. Ensure any vessel, drum or tank that has contained flammable or toxic substances has been properly cleaned and inspected before subjecting it to hot work. Remove all torches from enclosed areas when not in use. Use firewatchers if there is a possibility of ignition unobserved by the operator (e.g. on the other side of bulkheads). Arc Cutting, Cutting and Welding Connect the welding current return cable to the work piece close to the arc point or to a well electrically conductive support structure in good contact with the work piece. Also connect the work piece or the support structure to a separate earth terminal. Beware of increased fume hazards when welding with chrome containing fluxed consumables or high current metal inert gas (MIG) or tungsten inert gas (TIG) processes. Avoid being in contact with water or wet floors when welding, Use duckboards or rubber protection. Provide screens to limit exposure of others to glare from arcs. Use the correct eye and face protection with the correct filter glass. Use a low voltage open circuit relay device if welding with alternating current in constricted or damp places. Where appropriate, all company vehicles will be fitted with a fire extinguisher and a first aid kit in case of an emergency. Page 46 of 118

47 Disabled Persons General Statement In accordance with the Equality Act 2010; Franki Foundations UK Ltd aims to provide full and fair opportunity for employment for disabled applicants and to ensure, through training and practical assistance where required, their continued employment and promotion. Employees who become disabled will be accorded every possible opportunity for maintaining their position or for re-training if appropriate. The company's health and safety policy has been prepared to ensure a safe and healthy environment for all employees irrespective of individual capability. It recognises that those employees who require extra equipment, facility or assistance, both routinely and in an emergency, will have such needs met. An employer must give special attention to the integration of a disabled employee within the overall workforce. Although employing disabled people never compromises health and safety standards, there may be a requirement to provide information or instigate training for other staff to ensure that both routine and emergency practices work effectively. Arrangements for Securing the Health and Safety of Disabled Members of Staff The company will keep a record of all personnel who, by reason of disability, are thought to have particular requirements relating to the company's health and safety practices. The record will be regularly reviewed in terms of: The nature of the disability and any limitations it places on either an individual's physical mental and/or intellectual function. The extent to which the individual requires changes (if at all) in the work environment or workplace practices. The nature of any routine practical assistance or supervision required of other people arising from the disability. Any implications that would arise on an emergency basis, either as a consequence of the disability (such as an epileptic fit) or in the workplace (such as emergency evacuation of the premises). Record Keeping The company will keep records of any special equipment provided or workplace adaptations made for the benefit of disabled persons and assess them on a regular basis to ensure that they remain suitable. Information and Training Newly appointed disabled employees and employees who become disabled will receive specific information and training on all relevant matters of health and safety. The company will ensure that the information is presented in such a way as to be readily understood by each individual. Company health and safety bulletins will also be issued in such a way that disabled employees can readily access and understand them. If the company requires the services (supervisory or otherwise) of other employees to assist a disabled person in the course either of their work or to expedite health and safety procedures during normal operations or during an emergency situation, these employees will be trained by the company and will receive specific notice of the duties required of them, and the disabled employee will be advised of the arrangement. As a matter of good practice, the company will ensure that the workforce generally is advised of any relevant health and safety issue that affects an individual disabled employee in particular relating to any additional identified first aid requirements. Page 47 of 118

48 Procedures for Dealing with Health and Safety Issues Employees should report any concerns regarding health and safety to a responsible person (usually a manager or supervisor). Where a disabled (or any other) employee raises a matter concerning health and safety related to his or her employment, the company will: Make all necessary investigations so as to identify the relevant details. Proceed with all measures necessary to resolve the matter. The company will, jointly with the employee, make use of the appropriate Disability Advisory Service or PACT (Placing, Assessment and Counselling Teams operated by the Employment Service) where health and safety concerns prove to be complex and/or problematic. Page 48 of 118

49 Display Screen Equipment General Statement All reasonable steps will be taken by the Company to secure the health and safety of employees who work with display screen equipment (DSE) including expectant mothers under the Health and Safety (Display Screen Equipment) Regulations The Company acknowledges that health and safety hazards may arise from the use of this equipment. It is the intention of the Company to ensure that any are reduced to a minimum. Whilst it is generally recognised that the use of DSE can be undertaken without undue risks to health, it is appreciated that some employees may have genuine reservations and concerns. The Company will seek to give information and training to enable a fuller understanding of these issues. The implementation of this policy requires the total co-operation of all members of management and staff. There will be full consultation with employee representatives through existing channels of communication. Arrangements for Securing the Health and Safety of Workers Franki Foundations UK Ltd will, in consultation with workers and their representatives: Carry out an assessment of each workstation, taking into account the DSE, the furniture, the working environment and the worker. Take all necessary measures to remedy any risks found as a result of the assessment. Take steps to incorporate changes of task within the working day, in order to prevent intensive periods of on-screen activity. Review software to ensure suitability for the task. Arrange for the provision of eye and eyesight tests prior to employment and at regular intervals thereafter and where a visual problem is experienced. Arrange for the free supply of any corrective appliances (glasses or contact lenses) where required specifically for working with DSE. Advise existing employees, and all persons applying work with DSE, of the risks to health and how these are to be avoided. Information and Training The company will give sufficient information, instruction and training as is necessary to ensure the health and safety of workers who use DSE. This provision also applies to persons not in direct employment, such as temporary staff and contractors. Managers and supervisors who are responsible for users of display screen equipment will also be given appropriate training. Regular Eye and Eyesight Tests. Employees are entitled to an eye and eyesight test at intervals recommended by the person who carried out the previous test. All tests are specifically for users of DSE and the company must be informed when any appointment is made. Visual Discomfort. Where an employee experiences visual difficulties and has reason to believe that these may be caused by work with DSE, the company will pay towards an eye and eyesight test. Costs of Testing. The company will pay towards the costs of eye and eyesight tests, provided that testing has been arranged with the knowledge of the company. When an employee obtains a test independently and without the knowledge of the company, even if the test is for specifically related screen use, the company shall not be responsible for the costs incurred. Supply of Prescription Glasses/Contact Lenses. Where prescription glasses/contact lenses are found necessary, specifically for the use of DSE, the company will contribute towards the purchase. Evidence of intended purchase must be produced. Page 49 of 118

50 Care and Replacement of Glasses/ Contact Lenses. The employee is personally responsible for the safekeeping of glasses/contact lenses. It is an offence to interfere with, or misuse, anything provided in the interest of health and safety. Employees are expected to show the same degree of care for glasses/contact lenses as for any other item of company property. Anybody failing to observe this requirement may be subject to disciplinary procedures. Where there is a change in an employee's visual defect and this results in a change to prescription requirements, the company will bear the cost of replacement subject to the procedures outlined above. Rest Breaks The purpose of a break from DSE work is to prevent the onset of fatigue. To achieve this objective, the company will seek to incorporate changes of activity into the working day. Where possible, users will be given the discretion to decide the timing and extent of off-screen tasks. Any employee who believes that his or her DSE workload does not permit adequate breaks should bring this to the attention of management. Users of DSE are encouraged, and will be expected, to take the opportunities for breaks. If constantly at a VDU screen, 15 minutes per hour rest break must be taken. Radiation and Pregnancy Employees using DSE are not at risk from radiation. Scientific research has concluded that such concerns are unjustified. No adverse health effects have been found to arise from the use of DSE. Thus, there is no reason for a person who is pregnant, or is seeking to become pregnant, to avoid working with such equipment. The company acknowledges that some employees may not be fully convinced by these assurances. It is recognised that, where the employee has a genuine concern, this can contribute to stress and ill health. The policy is therefore that any pregnant employee may request a temporary transfer or a reduction in the volume of DSE work that she undertakes. Although no guarantee can be given such requests will receive full and proper consideration and will be granted where this can be achieved without disruption of the company's operations. Risk Assessment of the Workstation DSE users will be invited to assist in providing a comfortable and safe working environment. Training All employees who use DSE will be given training to enable them to work without risk to health. Training will also cover the provisions of the policy. Safe System of Work Badly adjusted furniture or equipment can result in discomfort and can even lead to disability in extreme circumstances. Poor work design can cause or aggravate these simple conditions. Unnecessary discomfort can be avoided by adopting the following simple precautions. Make sure that all your furniture and equipment is functioning correctly. Adjust furniture and equipment so that you are comfortable when working. Take the opportunity to vary activities, breaking up long periods of DSE work. Use your entitlement to eye and eyesight tests. Report symptoms of discomfort or ill health as soon as you are aware of them. Page 50 of 118

51 Inform your employer of your training needs. Do not tamper with electrical equipment - ask for assistance. Record Keeping Records should be kept of the following: The results of workstation assessments. Actions taken as a result of workstation assessments. Eye and eyesight tests. The supply of corrective appliances. The provision of training. Information given to employees. Complaints of alleged or actual DSE-related ill health. Action taken in respect of such complaints. Procedures Dealing With Health and Safety Issues Where an employee raises a matter related to health and safety in the use of DSE, the company will: Take all necessary steps to investigate the circumstances. Take corrective measures where appropriate. Advise the employee of actions taken. Where a problem arises in the use of DSE, the employee must adopt the following procedures: Inform a responsible person immediately. In the case of an adverse health condition, advise the company doctor and his for her own general practitioner. Page 51 of 118

52 Disciplinary Procedure (Misconduct) Any employee (or sub-contractor working on behalf of Franki Foundations UK Ltd) found to have acted in any one of the following ways, shall be liable to the company s disciplinary procedure. Any Director, Manager, will follow this procedure or Supervisor employed by Franki Foundations UK Ltd. NOTE: For gross misconduct occurs immediate dismissal can and will apply, otherwise the following dismissal procedure applies. 1. Verbal Warning 2. 1 st Written Warning 3. 2 nd Written Warning and dismissal from the company On each occasion of receiving a warning, this will be witnessed and a confirmation letter will be sent to you. This list is not exhaustive. Wilfully breaching the safety rules or safety policy. Removing or bypassing any guard or protective device. Operating any machine, plant or equipment without authority or a ticket. Misusing items provided for first aid. Recklessly interfering with or misusing anything provided in the interest of health, safety or welfare at work. Defacing or removing notices, signs, labels or any other warning device. Misusing any chemical, flammable substance, toxic material etc. Taking part in horseplay or practical jokes. Making false declarations or interfering with evidence following an accident or dangerous occurrence. Misusing compressed air, electric, or pneumatic equipment. Overloading lifting equipment. Ignoring health and safety advice given by management or their representatives. Under the influence of alcohol and/or non prescribed medication. Failing to inform management of any safety defect to the building, site, or equipment that they may become aware of. Observed taking alcohol or non prescribed drugs on site. Fighting. Indecent Exposure. Failing to wear PPE whilst on site. Abusive language (on site, to a client, member of the public, enforcement officers etc.). Employing cash in hand or illegal personnel. Causing personal injury to a colleague or any other person. Page 52 of 118

53 Electrical Equipment and Electricity at Work General Statement All reasonable steps will be taken to secure the health and safety of employees who use, operate or maintain electrical equipment. The company acknowledges that work on electrical equipment can be hazardous and it is therefore the company's intention to reduce the risks as far as is possible. Where a problem arises related to electricity at work, employees must inform a responsible person immediately and the company will then take the necessary measures to investigate and remedy the situation. Arrangements for Securing the Health and Safety of Workers The company will: Ensure that electrical installations and equipment are installed in accordance with the Institute of Electrical Engineers (IEE) Wiring Regulations. Maintain the fixed installation in a safe condition by carrying out routine safety testing. Inspect and test portable and transportable equipment as frequently as required (the frequency will depend on the environment in which the equipment is used and the conditions of usage. Promote and implement a safe system of work for maintenance, inspection or testing. Ensure that employees who carry out electrical work are competent to do so. Exchange safety information with contractors, ensuring that they are fully aware of (and prepared to abide by) the company's health and safety arrangements. Ensure an in-line RCD (Builders Board) or equivalent is used on site. Information and Training Franki Foundations UK Ltd will provide information, instruction and training for all employees to enable them to carry out their duties without putting their health and safety at risk. Competent persons should only carry out electrical work. If it is found necessary to use in-house technical staff to carry out such work, they will be adequately trained to the level required. Record Keeping Records will be kept of the following. Inspections and tests of the following (detailing date tested, name of tester and date of next test) plus details of any modifications or repairs made. Fixed electrical installations. Portable and transportable appliances. Personal protective equipment. Instruments and test equipment used for electrical work. Matters relevant to personal competence and training in respect of persons, who carry out, supervise, manage or assess electrical work. Copies of any permits to work issued for work on electrical equipment. Contractor's safety information. Safety information provided to contractors. Provide suitable personal protective equipment if required, maintaining it in a good condition. Safe System of Work Most people are aware of the health and safety hazards associated with electricity. To avoid injury, or worse, it is essential to adopt the following precautions. Page 53 of 118

54 Faulty Equipment Report faults immediately. Do not use or continue to use faulty equipment. Do not carry out repairs, etc., or even fit plugs, unless you are authorised to do so. Portable and Transportable Electrical Equipment The user should visually inspect personal issue equipment at least once a week. Equipment used out of doors should be 110 volt and be connected with an in line residual current device (RCD). Avoid using long extension leads wherever possible. If their use is unavoidable, ensure that the connector is manufactured to a current BS Standard. The use of 240-volt work tools/leads is strictly prohibited on our worksites. 240-volt kettles, transformers, chargers etc. can be used (under approval from Franki Foundations UK Ltd site management) on site, but it must at all times be connected to an in line RCD. Radios must be of a battery type. Temporary Installations Temporary wiring must be as safe as a permanent installation and must be replaced by a permanent installation as soon as practicable if it is likely to be needed for a period longer than three months. Page 54 of 118

55 Emergency Procedures General Statement It is the intention of the company to ensure that any risks arising from work activities are eliminated or reduced to a level as low as reasonably practicable. However, the company acknowledges that despite these measures it cannot be assumed that a major incident will never occur. Although such an incident is highly unlikely if all risks are adequately controlled, the consequences could be catastrophic, and so the company will plan certain emergency procedures to ensure injury and damage limitation in the event of such an incident. The organisation will also endeavour to give information and training as often as is necessary to all employees, (and other persons, such as contractors and visitors), to enable a better understanding of these matters. Any concerns employees may have regarding the company's emergency procedures should be reported to a responsible person immediately. The company will then take the necessary measures to investigate and remedy the situation. Emergency Arrangements to Control a Major Accident In order to be prepared for any emergency event, the company will plan for reasonably foreseeable incidents and prepare a written plan outlining procedures to be followed in such an event. These plans will be discussed with the emergency services before being finalised. The type of incidents for which plans should be prepared depend on the workplace and the work activity, but typical work examples include serious accidents, explosions, floods, fire, bombs threats, spillages or release of hazardous substances. Franki Foundations UK Ltd will, in consultation with workers and their representatives: Carry out a risk assessment to identify foreseeable major incidents for which emergency procedures would be required. Establish procedures to be followed by employees in the event of an emergency situation, including raising the alarm. Means of escape. Assembly points and "safe havens". Summoning the emergency services. Evacuation of disabled persons. Appoint persons to be responsible for specific procedures in the event of an emergency situation (plus deputies for those listed below to cover holiday or sick leave), including: Incident controller. Site main controller. Employees responsible for shutting down plant and making it safe before evacuating the area. Fire wardens and fire marshals. Persons responsible for emergency power supplies and lighting. Persons responsible for moving equipment to or from the scene of the incident. First Aiders. Rescuers (if appropriate). Ensure that the plans cover night and shift working, weekend working and closures for holidays. Ensure that there is an up to date call-out for key personnel and that this is readily accessible. Clearly label all-important items such as shut-off valves, electrical isolators and fire points of equipment. At regular intervals stage evacuation drills, test and check emergency equipment and inspect the means of escape. Keep all access routes for emergency services and all escape routes clear at all times. Page 55 of 118

56 Assist the emergency services by clearly marking the premises and by drawing up a simple plan of the premises (e.g. showing the location of hazardous substances). Reassess the emergency plan at regular intervals and following any major change in process plant and personnel, and update or alter it as necessary. Provide training on emergency procedures for all employees, plus specialist training for those with special responsibilities. Regulation 8 of MHSWR is concerned with procedures for serious and imminent danger and for danger areas. Every employer must: Establish procedures to follow in the event of serious and imminent danger to persons at work, including risks from non-occupational sources such as bomb alerts. Nominate competent persons to implement the above as regards evacuation of premises. Ensure that no employee has access to a restricted area unless that employee has been appropriately trained. The risk assessment should identify the foreseeable events that need to be covered by these procedures. The main risk as regards emergency situations is that of fire which applies to almost all workplaces, (this is covered in Fire Procedures later in this section), but some places will face additional risks, depending on the nature of the activity carried out. Information and Training Most emergency situations are unlikely if all risks at the workplace are adequately controlled, but they should still be prepared for. When devising an emergency plan it is important to: Nominate personnel to be responsible for specific emergency actions and ensure that they are trained to deal with their responsibilities. Ensure that all employees without special responsibilities are aware of how to evacuate the area without delay. Test the emergency plan and "rehearse" it at suitable intervals, reviewing it if any shortcomings become apparent. Record Keeping Employers must maintain satisfactory records, which must be readily available for inspection at any reasonable time by the relevant enforcing authorities. Records should be kept of the following: Procedures to be followed in the event of an emergency. Competent persons responsible for implementing procedures. Details of emergency evacuation drills and any other relevant training provided. Maintenance of emergency alarms and other equipment for use in an emergency. Procedures The onsite emergency plan, detailing: How major accidents will be dealt with. Those responsible for safety on the site. Those authorised to take emergency action under the plan. Information provided to the public. Copies of the safety report sent to the HSE. Any information provided to or by the local authority. Page 56 of 118

57 Safe System of Work Once an emergency plan is in place, it is essential that all employees (particularly those with special responsibilities) take the appropriate actions outlined there if a major incident occurs. The main site controller should: Ensure that the emergency services and key personnel have been summoned and the emergency plan is activated. Direct the shutting down and evacuation of any areas likely to be affected, in consultation with the incident controller and other key personnel, and control traffic movements within the works. Ensure that personnel are accounted for and that casualties receive medical attention and relatives informed. Continually review and assess developments to predict the likely course of events, including the effects on areas outside the works. Liaise with emergency services and with HSE. Arrange for a log of the emergency to be kept. The incident controller should: If necessary, carry out duties (a) and (b), above until the main site controller arrives. Direct operations at the scene of the incident. Ensure the rescue and firefighting, until the fire brigade arrives. Search for casualties. Evacuation of employees to assembly areas. Set up communications with the emergency control centre. Advise and inform the emergency services. Brief the main site controller. Employees (without special responsibilities) should: Not attempt firefighting or other emergency action for which they have not been trained. Evacuate the building as soon as the alarm is heard. Assist any disabled employees to evacuate the area. Switch of equipment, which could further compound the risk. Report to the assembly points. NOTE: Emergency procedures can also be found within our Construction Phase Health and Safety Plan. Page 57 of 118

58 The Environment Introduction Franki Foundations UK Ltd understands that the protection and enhancement of the environment lies at the core of its activities and meets the needs of the clients in environmentally sensitive ways. This necessarily includes the minimisation of adverse environmental impacts arising from our activities. Our environmental aim is to make a commitment to the environment and is of importance if the company is to remain respected and ultimately profitable. Substantial progress in environmental management has already been made and is recognised across the whole of Franki Foundations UK Ltd. Franki Foundations UK Ltd are working towards achieving ISO Policy It will be the policy of Franki Foundations UK Ltd to conduct their business in a manner, which as far as practicable will minimise adverse effects on the environment, together with working in conjunction with our developing Environmental Policy Statement of Intent and our Environmental Policy and Procedures. Franki Foundations UK Ltd will maintain an awareness of all legislation, regulations and codes of practice on environmental matters and take all reasonable actions to ensure compliance. While construction is in progress, our Contract Managers will take reasonable precautions against environmental damage, disruption or nuisance on or adjoining its sites. Furthermore they will at all times endeavour to keep their sites clean and tidy, and to avoid pollution of the air, ground or water by noise, fumes, dust, discharges or the disposal of construction materials. Franki Foundations UK Ltd will, wherever viable and consistent with our client s needs and expectations, use materials and products from sustainable sources and that are re-usable or can be re-cycled. Where the need arises we will work in conjunction with our Environmental Checklist (Franki Foundations UK 11a). Responsible Person The Safety Advisor will be responsible for ensuring implementation of this procedure. Communication Franki Foundations UK Ltd will brief personnel on environmental initiatives and performance through the Company s procedures together with ensuring environmental practices are incorporated into staff training that form part of staff development training. An Environmental Risk Assessment will also be communicated to all our site based operatives and our other staff (office, plant etc.). Good Neighbours Franki Foundations UK Ltd will ensure (where necessary) to keep any local neighbours fully informed of the local site works. A range of measures including written correspondence, meetings and house-to-house visits etc. achieves this. The company will minimises nuisance such as dust and deposits, odours, noise and vibration resulting from site activities by complying with all local and national regulatory requirements. Page 58 of 118

59 Excavations (including traditional underpinning) Introduction Excavation work is an essential part of the construction process, particularly in relation to the construction of foundations and our underpinning operations. In carrying out an excavation the soil conditions can vary widely, often within short distances. No soil whatever its nature can be relied upon to support its own weight for any length of time, let alone any additional loads, which may be imposed, by plant and material. It should never be forgotten that 1 m 3 of earth weighs approximately tonnes. Therefore, unless the excavation can be terraced or battered to a safe angle (angle of repose), the sides must be supported to prevent the possibility of collapse and thus: Provide a safe place of work for people in the excavation or near it. Enable the work to be carried out without interruption. Protect adjacent property and/or public services. The CDM Regulations require steps to be taken to prevent injury to persons due to the accidental collapse of an excavation or by fall of materials. Any excavation used as a place of work must be inspected before any work at the start of the shift and after any event likely to have affected the stability. A written report is required on a weekly basis usually the Franki Foundations UK 15aa form will be used. Responsibilities The Contract Manager is responsible for implementation of this procedure. The Site Engineer/Site Supervisor is responsible for monitoring compliance with this procedure. Basic Principles of Support There are only three fundamental principles involved in making an excavation a safe place of work. Battered Sides / Stepping Back This is probably the safest method and almost all soils can be excavated to provide a safe batter if sufficient space is available and a safe angle of repose is known and adhered to. Where waterlogged ground is involved specialist advice should be sought. Stepping Back This type of support requires the sides of the excavation to be stepped back to prevent the collapse of the sides of the excavation. Standard and Designed Solutions (Shoring) Standard shoring solutions should only be used in the following circumstances: Narrow trench support, not exceeding 3 metres deep in non-water bearing ground. Underpinning bases not exceeding 3 metres deep. Page 59 of 118

60 Designed solutions are required for any support system that does not come within the criteria described above. Only a competent person must carry out any designed solutions. Typical safe slope angles (in degrees to the horizontal) for battering back the sides of an excavation MATERIAL DRY GROUND WET GROUND Gravel Sand Silt Clay Peat Care needs to be taken using the figures in the above table, as soils in their natural state are often a combination of those listed. Means of access Safe means of access to and egress from an excavation must be provided, consideration must always be given to means of escape in an emergency e.g. ladders or steps. Access should only take place once adequate support is in place. Access/egress by means of a wooden ladder. Conductible ladders are not to be used due to the risk of an electric shock and can cause sparks. Barriers, Edge Protection and Open Covering Rigid barriers must protect excavations where a person is liable to fall and be injured. These barriers may be temporarily removed to allow access to persons, or for the movement of plant, equipment or materials. Where barriers are set back, all access to the excavation must be restricted to defined access routes. Barriers or stop blocks are required to prevent vehicles and plant from moving too close to an excavation and endangering its stability. Suitable safety signage to warn of the danger must always be posted. Open Covering Where it may not be practicable to use rigid barriers, open covering protection must be used. This is namely covering over open excavations with steel or plywood sheets etc. Ventilation Excavations must be kept free from toxic or explosive gases, natural gases (methane, sulphur dioxide and hydrogen sulphide) and carbon monoxide emitted from exhaust fumes. Plant exhausts must be sited away from the excavation and into open air. If this is not practicable forced ventilation must be used to remove these fumes. Excavations can be a confined space, if there is any risk of a build-up of gases in the excavation gas monitoring must be carried out. Damage to Underground Services It is essential, at the planning stage, to ensure that proper precautions are taken to avoid damage to underground services. A Permit to Dig Franki Foundations UK 07 must be issued prior to excavation taking place. Copies of the Permit to Dig must be retained in the contract file and a copy be left on site. Page 60 of 118

61 Lifting plant Many items of ground support equipment and drainage/pipework materials are beyond the lifting capabilities of workers. The use of mechanical plant reduces the risk of injury from manual handling, but lifting plant can create other hazards. To ensure the lifting operations are managed the following steps must be taken: Select suitable lifting plant, taking account of ground conditions and the load/radius anticipated. Position the lifting equipment to avoid imposing undue additional loads on the ground immediately adjacent to the excavation. Ensure that the weight of the items to be lifted is known. When excavators are used for lifting refer to 'Excavators used as Cranes' checklist. Health Issues A high level of hygiene is required with all site work to ensure the heath of workers on site, excavation work can expose workers to microorganisms such as Leptospirosis (Weil s disease) and sewage related microorganisms. If these hazards are identified it is essential that information should be provided to the workers and followed, this information may take the form of COSHH assessments and follow the washing procedure (e.g. disinfectant). Inspection Requirements Excavations that need to be supported or battered back to prevent danger must be inspected. The person in control of the excavation must arrange for a competent person to carry out these inspections: At the start of the shift before work begins, after any event likely to affect stability and after accidental fall of rock, earth or other material. A written report of the inspection is required once every 7 days, unless there has been a collapse/fall of material or other event likely to affect stability. In this case an inspection and report is required before work starts again. Training Written confirmation is required from the sub-contractor to confirm that all of their employees have had instruction on the method of work to be adopted. Page 61 of 118

62 Explosives We as a Company do not hold explosives except potentially when used in conjunction with the use of a cartridge-operated tool, where these are used, handled and stored in accordance with manufactures instructions and a site specific Safe System of Work (Method Statement/Risk Assessment). Operatives must be over 18 years of age to use this tool and trained in its safe use. The storage and use of cartridge shells and maintenance of these tools will be in accordance with the training received. Falsework Operations Introduction Over the years there have been a number of spectacular collapses of falsework, causing death and serious injury. Causes of Failures There are a number of reasons why falsework collapses. These being: Incorrect estimation of loads to be supported. Design error or loading programme changes after design completed. Inadequate detailing and/or execution of points of load transference. Inadequate horizontal lacing and diagonal bracing to resist lateral loads. Inadequate foundations. Failure to adequately prepare the base. Poor workmanship. This list is not exhaustive. Formality of Procedures The duties and responsibilities of each party involved with the design, materials, erection, dismantling and the use of falsework must be clearly defined. Planning Procedures All work will be tendered for or negotiated in accordance with relevant standards and the appropriate risk assessments are carried out. Where false work is to support formwork or sections of buildings or structures during construction, repair, refurbishment or demolition will be required, the Contract Manager will ensure that the falsework is designed to Franki Foundations UK Ltd standards and planned in accordance with relevant standards. The planning must take into account the safety of other contractors and the general public. On specific size jobs a Falsework Co-ordinator will be appointed in accordance with BS For other falseworks, the Contract Manager will undertake these duties. Training Only trained and competent personnel are permitted to erect or dismantle any falsework on behalf of Franki Foundations UK Ltd. Monitoring Franki Foundations UK Ltd. s Contract Manager will: Ensure a competent Falsework Co-ordinator has been appointed. Page 62 of 118

63 Ensure that all necessary design drawings, sketches and calculations are available on site before works starts to enable the falsework to be erected properly and checked by the appropriate authority if required. Ensure that all materials used in the falsework are in good order. Ensure that a safe system of work (method statement/risk assessment) is prepared for the erection and dismantling of the falsework, providing safe accesses and working places for personnel involved. Ensure that loadings are not applied to falsework until the Falsework Co-ordinator has carried out checks and a Permit to Load is completed. Safety Check List. Erection of Falsework Checking of falsework prior to loading/pouring etc. must be an on-going process. Generally checks must be made to ensure that: A safe system of work has been produced and approved prior to starting work, with the site operatives aware of its contents. All operatives are competent to erect falsework. Sole boards are in the correct positions and are adequately bedded and levelled. Base plates are centrally positioned on the sole boards. Double guardrails are in place as the work progresses. Spacing for vertical members is as figured on drawings or in accordance with standard details. All vertical supports are plumb and are with specified tolerances. All members figured in the drawings are in place. All couplers, fittings etc. are correctly tightened and are free from defects, twisting etc. All wedges are in their correct positioned and secured against displacement. Where there sloping surfaces, true contact exists between secondary and primary members and also between primary members and fork heads. The load bearing members particularly when used in pairs, are thickened so that they are evenly loaded. At Points of Load Transference Check that: Base and head jacks are not over extended unless detailed with adequate special bracing. Steel section web stiffeners are provided as detailed. If there are none at points of high loading, check with the designer. There is positional accuracy of all members. There are no eccentricities in excess of allowances specified. Lacings and Bracings Check that: All specified members are in place. All bracings and lacings are coupled as close to node points as possible and never more than 150mm away. All bracings and lacings are connected to the correct members e.g. diagonals to lacings to allow right angle structural couplers to be used. Couplers and connections are properly tightened. Proprietary Centring As high end bearing results from the use of proprietary centring, check that: Page 63 of 118

64 Full bearing is achieved for end bearers. Bearers are provided with adequate restraint their moving apart. With major centring on all lateral bracing is correctly installed. There is correct spacing of centres. Fines Fines can be imposed on a project or a Supervisor where standards fall below the minimum requirements of this Safety Policy and Procedures. Fines can be imposed for items such as: Suspension of work activities or a site. Site operatives failing to wear PPE. Drilling rigs/power packs and other plant being in a poor/dangerous state. No shoring to excavations. Non completion of our Permit to Dig. No Builders Board/RCD installed. No Rebar Caps on starter bars. No Welfare on site (toilet, water etc.). This list is not exhaustive. The scale of fines would be from A to C. A = 100, B = 25 and C = 5. Higher Imposed Fines If a site is suspended for e.g. No Welfare on Site, the fine would be 100 (payable by the contract). If a site operative is removed for not being Safety Inducted, the fine would be 100 (payable by the Supervisor). Failure to inform the Safety Advisor of an HSE/EHO visit, the fine would be 50 (payable by the contract). Failure to have a first aid kit/fire extinguisher in their possession/on site the fine would be 25 (payable by the Supervisor). Where a breach of health and safety is observed on site, the fine will be imposed against the contract. Where a breach of health and safety is observed by any site operative, the fine will be payable by the Supervisor. The fines money collected will be put back into the business to provide resources for additional training, purchasing of PPE and other general safety equipment. NOTE: If any Contract Manager or Supervisor does not agree with the fines imposed on the site or themselves, they can seek adjudication from the Managing Director. Page 64 of 118

65 Fire General Statement In the event of a fire on site or within the office, the personal safety of company employees is of paramount importance and must override other considerations such as saving property. If a fire is discovered, the alarm must be raised by the appropriate method such as shouting, ringing the fire bell break the glass manual call point etc. Fire Routine Details Alarm Know what sort it is, how it is sounded, if it is total, or just certain floors? Know if a control point is notified of the alarm operating. Calling the Fire Brigade The designated fire wardens will be highlighted in the offices and they are responsible for this, however if in doubt make the emergency call yourself. Evacuation Close doors and windows on the way out of the building and switch off all electrical appliances. Get people to a place of safety (designated assembly point). Do not stop to collect personal belongings or items of work. Assembly Point This is the main car park. Avoid causing any obstruction to the passage of the Emergency Service Vehicles. Roll Call Ensure that the fire warden has accounted for you on the roll call. The Fire Warden is responsible for ensuring that they report to the Brigade Officer that all persons are accounted for, or otherwise, on his arrival. Attacking the Fire Circumstances will determine this but remember firefighting must be secondary to life. Remember that you have no legal responsibility to fight a fire and the company actively discourage this course of action. Please also remember that the only legal duty you have in relation to fire and other emergency is to raise the alarm to alert other members of staff or site visitors Frequency of Fire Drills A fire drill will be held at least once a year at Head Office and all persons at site locations will have a Tool Box Talk dedicated to Fire Safety at least once every twelve months. Page 65 of 118

66 Fire Precautions Any person discovering a fire must: Sound the alarm. Call the Fire Brigade, (or ensure it has been done). Make one attempt at putting the fire out if possible. Do not take risks. On hearing the Alarm All persons will: Leave the building by the nearest route (exit). Do not return for any reason until authorised so to do. Assemble at the designated `Fire Assembly Point. Fire Warden The appointed fire warden will: Ensure the Fire Brigade is called. Search the building, including all cloakrooms and toilets. Close all doors and windows. Isolate electricity (at power source). Make a roll call on reaching the assembly point. Inform the fire brigade on missing personnel. Fire Risk Assessment A Fire Risk Assessment will be carried out at each office location with the important information displayed in each office including the indication the risk of fire and the measures to prevent/reduce fire occurring. Training The Training Manager will ensure all staff and our employees receive suitable training in the use of fire extinguishers and/or fire blankets (as appropriate) in a case of an emergency. On Site Where Franki Foundations UK Ltd are acting a Principal Contractor, we shall arrange for a suitable equipment and signage to be delivered to site. Any damage, discharging (non-emergency situation) and negligence, the Safety Advisor will charge accordingly either the Contract or the Supervisor for a replacement of the extinguisher. Page 66 of 118

67 First Aid General Statement Franki Foundations UK Ltd is committed to providing sufficient numbers of first-aid personnel to deal with accidents and injuries occurring at work. To this end, the company will provide information and training on first aid to employees to ensure that statutory requirements and the needs of the organisation are met. Should employees have concerns about the provision of first aid within the organisation, they should inform a responsible person to enable the company to investigate and rectify the situation if necessary. Arrangements for Securing the Health and Safety of Workers First Aid Personnel First-aid personnel are employees who have volunteered for the role and who have been assessed as being suitable. Where there are insufficient numbers of volunteers, the company will nominate a person from each area to take charge of the situation where an employee becomes injured or ill and requires attention. The appointed person need not necessarily be a qualified first aider but he or she will be given a clear indication of his or her responsibilities and the training required in order to effectively discharge them. The company will ensure that there are sufficient first-aid personnel within the workplace to adequately cover for every shift. This includes night shifts and weekend working (where relevant). Notices will be displayed in all workplaces giving the location of first-aid equipment and the name(s) and location(s) of personnel concerned. Legal Indemnity of First Aiders It is unlikely that first-aid personnel rendering assistance to a colleague will become subject to legal action because of deterioration in the colleague's condition. However, the company has arranged to guard against this possibility by providing through its insurance policies indemnification for any member of staff who assists an employee who becomes ill or is injured at work, either on or off the premises. First Aid Boxes First aid boxes are provided within the workplace to ensure that there are adequate supplies for the nature of the hazards involved. All boxes will contain at least the minimum of supplies, which are required under law. Only specified first-aid supplies will be kept. No creams, lotions or drugs, however seemingly mild, will be kept in these boxes. The location of first-aid boxes and the name of the person responsible for their upkeep will be clearly indicated on notice boards throughout the workplace. First-aid boxes will display the following information: The name of the person responsible for their upkeep. The nearest location for further supplies. The contents of the first-aid box and replenishing arrangements. The location of the accident book. First-aid boxes will be maintained and restocked when necessary by authorised personnel. These personnel will be aware of the procedure for re-ordering supplies. The onsite Supervisor must also carry and supply a First Aid kit for site. Page 67 of 118

68 Portable First Aid Kits Portable first-aid kits are available for those employees who are required to work away from the normal workplace, where access to facilities may be restricted. Examples of these circumstances include: Work with potentially dangerous tools and machinery away from base location. Staff travelling abroad on business. Staff travelling in vehicles on a regular basis, e.g. delivery personnel. Staff whose work takes them to isolated remote locations. Staff participating in sporting or social events arranged by the company. Recording Accidents All accidents must be recorded, however minor. The company has provided an accident book in which all incidents must be noted. This accident book is located beside the first aid kit and details of completion is explained on the inside sheets. It is the responsibility of all employees to ensure that they complete an entry in the accident book as soon as possible after the injury occurred. Where the injured person is unable to enter his or her account into the accident book, the first aider or witness (where relevant) should enter details on the employee's behalf. Where an accident results in admittance to hospital, or inability to continue work, the relevant manager must be informed immediately. For the purpose of maintaining first-aid supplies, first aiders should keep a record of those supplies that are used, by whom and for what reason. Record Keeping Records should be kept of the following: First aiders' details. Training provided to first aiders. First aid supplies, including location and content of boxes, and the person responsible for checking and reordering supplies. Details of first aid treatment administered. Safe System of Work The following arrangements should be followed in order to ensure that suitable and sufficient first-aid personnel and equipment is available in the workplace. First-aid personnel must inform the company when their training certification period is nearing expiry. Management must ensure that employees are familiar with the identity and location of the nearest first-aider and first-aid box. The name(s) and location(s) of first-aid personnel and equipment must be displayed on the first-aid box, on the door of the first-aid room and on notice boards. Ensure that information displayed on notice boards, the first-aid room and first-aid boxes is updated to reflect any changes in location or changes in appointed personnel, which may take place. Ensure that the contents of each first-aid box are regularly checked to establish that supplies are sufficient to meet requirements. Order replacement supplies immediately after equipment has been used. Ensure that there is easy access to first-aid equipment and the first-aid room at all times. Summon professional medical assistance if required. Page 68 of 118

69 Suggested Numbers of First Aid Personnel Franki Foundations UK Ltd will ensure that first-aid personnel will be available at all times where people are at work, based on our assessments of the risk and number of workers on site. Where there are special circumstances, such as remoteness from emergency medical services, shift work, or sites with several separate buildings, there may need to be more first aid personnel than set out below. Increased provision will be necessary to cover for absences. Category of risk Lower risk Shops, offices, Libraries, domestic dwellings etc. Medium risk Light engineering and assembly work, food processing, warehousing etc. Higher risk Most construction sites, chemical manufacture, extensive work with dangerous machinery or sharp instruments Numbers employed at Suggested number of any location first aid personnel Fewer than 50 At least one appointed person At least one first aider More than 100 One additional first aider for every 100 employed Fewer than 20 At least one appointed person At least one first aider for every 50 employed (or part thereof) More than 100 One additional first aider for every 100 employed Fewer than five At least one appointed person 5-50 At least one first aider More than 50 One additional first aider for every 50 employed NOTE: Franki Foundations UK Ltd will provide sufficient numbers of trained first aid personnel in accordance with the First Aid at Work Regulations and our First Aid Risk Assessment. NOTE: All Supervisors will have upon their vehicle a suitably stocked first aid kit and a fire extinguisher in case of an accident or an emergency. Page 69 of 118

70 Flammable Liquids and Gasses General Statement Franki Foundations UK Ltd will take all-reasonable steps will be taken by the company to ensure the health and safety of employees who work with flammable liquids and gasses. The company acknowledges that health and safety hazards may arise from the use of flammable liquids/gasses. It is the intention of the company to ensure that any risks are reduced to a minimum. Arrangements for Securing the Health and Safety of Workers The company will: Carry out assessments of the work activities. So far as is reasonably practicable, take measures to reduce the risks found as a result in assessments. Ensure that all storage and transport vessels are appropriate and adequate. Provide suitable and well-maintained emergency fire-fighting. Advise all employees, including new employees, who work or will work with flammable liquids/gasses of the risks to health and safety and the results of the assessments. Information and Training Franki Foundations UK Ltd will give sufficient information, instruction and training to ensure the health and safety of workers who use flammable liquids and gasses. This provision also applies to persons not in direct employment such as visitors, temporary staff and contractors. Safe Systems of Work Franki Foundations UK Ltd will ensure that: All persons who are, or will be, using flammable liquids/gasses are adequately trained. Ensure that leaks of liquids or vapour cannot occur by using containers which are adequately sealed and undamaged. Where drums are stored in the open-air compound, the compound must be securely fenced and surrounded by a purpose made bund sufficient to contain the contents of the largest drum plus 10%. Transfer of liquid from one vessel to another should be carried out in the open air using proprietary symphonic devices or funnels and with suitable protective clothing. Ensure that there is adequate ventilation where flammable liquids are used in closed areas. The standard of ventilation will depend on the nature of the work and the particular substance in use. Where flammable liquids are used or stored, make sure that no sources of ignition are present, such as naked lights or unprotected electrical equipment. Smoking must be prohibited and notices displayed to that effect. Make sure that all fire-fighting equipment is well maintained, suitable and readily available for use. Staff who use flammable liquids must be trained in the use of fire extinguishers and any other measures to be taken in an emergency. Ensure workplaces are kept free from rubbish and waste material at all times. Waste flammable liquids must be disposed of immediately. NOTE: All Supervisors will have upon their vehicle a suitably stocked first aid kit and a fire extinguisher in case of an accident or an emergency. Page 70 of 118

71 Hand Tools General Statement The Provision and Use of Work Equipment Regulations 1998 lays down the safety requirements for the use of hand tools, whether hand held and power driven or just hand operated. Regulation 5 and 6 require that tools are suitable for their intended purpose and that they are maintained in an efficient state. Regulations 8 and 9 outline the information instructions and training to be provided to the user of hand tools. Arrangements for Securing the Health and Safety of Workers The Company will, in consultation with workers and their representatives: Ensure that the correct tool for the job is provided. Ensure that employees do not misuse tools, which can lead to damage of materials, equipment s and the tools as well as possibly leading to injury. Implement a system for reporting defective tools at all workplaces. Inform users of their responsibility to maintain tools and report any defects to their immediate supervisor and ensure that defective tools are taken out of use and returned to the stores. Implement a system for the replacement of defective tools, which will be made known to all employees. Arrange for tools to be repaired by trained personnel only. Arrange for regular inspection of electrically powered tools in accordance with EAWR. All such tools will be tagged showing the date of the last test. Provide personal protective equipment if necessary. Ensure that work areas are kept clear of debris and any items that may impede the safe and efficient use of tools. Provide suitable storage facilities for tools. Training and Information All employees using tools will be trained in their use and the use of any associated equipment used in conjunction with the prime tool. Any employee not conversant with a tool must make it known to his or her supervisor. Record Keeping Records should be kept of the following: Issue and receipt of all tools. All tools returned as defective. Details of examination of hand tools (in compliance with regulation 6 of PUWER). Details of inspection and testing of electrically powered hand tools. Information provided to persons using work equipment (in compliance with PUWER). Details of induction and skills training given to personnel, as well as management and supervisory training courses (in compliance with regulations 8 and 9 of PUWER). The Company will, in accordance with its general duties, make a suitable and sufficient assessment of the risks to the health and safety of our employees to which they may be exposed whilst working with hand tools. These risks will then be controlled so far as reasonably practicable so that neither the company s employees nor others who could also be exposed to them will be put at risk. Page 71 of 118

72 NOTE: For the use of vibration emitting tools, see the Vibration Assessments sent out in the Start-up Pack. The designated daily or weekly exposure levels must not under any circumstance exceeded with all operatives exposure to vibrating equipment recorded in the daily record sheet. Anti-vibration gloves may also need to be worn when using vibration emitting hand tools but they must be of the correct rating and of the correct size for the individual operator. Induction of New Office and Site Personnel All new office based staff will be given a safety induction by the HR & Safety Advisors upon starting working for Franki Foundations UK Ltd. During the induction the new staff member will be advised of the office emergency procedures, evacuation routes, assembly point, location of fire extinguishers etc. They will also be asked to watch a DVD of Health and Safety in the office. Short-term personnel and visitors will be briefed in order to identify hazardous areas and emergency procedures if it deems necessary. Such briefings will be given a member of staff from Franki Foundations UK Ltd. All new site personnel will receive an initial safety from the Supervisor induction prior to starting work on site. A member of staff or the Supervisor will give an initial induction and will then inform the Safety Advisor where he can then arrange to carry out a full company induction. During this induction, site personnel will be briefed on the primary site hazards as identified by the contract risk assessment. Personnel attending this induction will be issued with a set of rules. Once the induction has been completed, personnel must sign the Induction Record Sheet Franki Foundations UK 31 and return to the Franki Foundations UK Ltd Safety Department. If site conditions or methods change significantly and if such changes fundamentally affect the safe system of work on site, all operatives and personnel who are affected by the changes will receive a re-induction. This reinduction will communicate the effects of the changes and the revised methods and controls that will be required to enable safe working. Should any member of the site team fail to comply with the safe systems of work or instructions given on safety grounds, that person will receive re-induction as necessary. Repeated non-compliance may result in removal from site. Should a person(s) require training in a hazardous activity or material they will receive an appropriate induction from a member of staff from Franki Foundations UK Ltd. Directors, Contract Managers, HR Executive, Site Supervisors and Supervisors to advise the Safety Advisor on new employees starting. Personnel observed on site by the Safety Advisor not inducted, will be stopped from working regardless of the work situation, safety inducted and a verbal/written warning may be issued to the person that allowed him to start work. The project and Supervisor will also receive a 100 site fine. Page 72 of 118

73 Issue of F10. Notification of Project to HSE This task is to be carried out by the Client s CDM Co-ordinator. They have to make sure that the HSE office local to where the construction work is to take place is notified of the project if the construction work in it will last for 30 days or more or involve more than 500 person days (CDM Regulations 2007). HSE Form 10 (rev), which can be obtained from any local HSE office, can be used when making the notification. The notification has to be sent as soon as possible to the HSE after the client has appointed their CDM Coordinator. This will be the initial notification. Any changes to the initial F10 undertaken by Franki Foundations UK Ltd must be highlighted and then re-issued to the CDM Co-ordinator. A copy of the F10 must be kept in the site file at all tiles and if we are Principal Contractor, we must display a copy of this F10, usually on the project hoarding. The F10 is applicable for the notification to the HSE. The form to be used for notification is Franki Foundations UK 16a. Page 73 of 118

74 Issue of Personal Protective Equipment (PPE) Introduction The Personal Protective Equipment at Work Regulations 1992 require us to carry out an assessment of any risks to health and safety which have not been avoided by other means. Where unacceptable risks cannot be eliminated or controlled in any other ways Franki Foundations UK Ltd. s Contract Manager must: Provide for our directly employed staff and operatives with appropriate PPE. Inform our sub-contractors, self-employed and regular visitors of our site (non-direct employed) of the identified risks and ensure they provide the appropriate PPE to their own personnel. Provision of Equipment for Others It is not the policy of Franki Foundations UK Ltd to issue PPE to non-employees. This will be under the discretion of the Franki Foundations UK Ltd Project Management. Where PPE is issued to others, Franki Foundations UK Ltd project management may impose a contra-charge against them. Franki Foundations UK Ltd will provide PPE for our site visitors should there be a likelihood of them being exposed to a risk, but this PPE must be returned after the visit is completed. Scope of PPE Personal protective equipment applies to all areas of the body, and includes such items as footwear, wet weather gear, safety helmets, goggles, glasses, ear defenders, gloves etc. Responsibilities Franki Foundations UK Ltd. s Contract / Project Manager is responsible for implementation of this procedure and must: Provide directly employed staff and operatives with appropriate PPE. Inform our sub-contractors, self-employed and regular visitors to our site (non- direct employed) of the identified risks and ensure they provide the appropriate PPE to their own personnel. Franki Foundations UK Ltd. s Project Management is responsible for monitoring compliance with this procedure. Risk Assessment The Management of Health and Safety at Work Regulations 1999 requires employers and the self-employed to identify and assess the risks to health and safety at work to enable the provision of appropriate measures to minimise risk. Where residual risks remain, even after the provision of other control measures, then PPE must be provided and used. Following a risk assessment, if personal protective equipment is required, the equipment issued must be appropriate to the particular activity and suitable training must be given. The following PPE is mandatory on all Franki Foundations UK Ltd projects: Page 74 of 118

75 Safety helmet. Safety footwear. Hi-visibility waistcoat/jacket. Gloves Safety Glasses NOTE: For Banksman/rail workings orange hi-visibility clothing must be worn. The following additional items of PPE may be needed in the course of works, such as: Ear defenders Protective clothing (overalls, wet suits etc.). Respirators. Safety harnesses. Anti-vibration gloves All PPE supplied must conform to a relevant standard (CE Marking, British Kite mark etc.). Any further advice on the selection of PPE is available from Franki Foundations UK s Safety Advisor. Ordering and Recording of PPE Ordering of PPE for a project is undertaken using the Franki Foundations UK 10b PPE Request Sheet. This sheet must be completed only by a member Franki Foundations UK Ltd management and returned to the buyer for ordering. This order sheet will also assist project management on the costs and numbers of items ordered. Issuing of PPE Any person employed by Franki Foundations UK Ltd must complete the Franki Foundations UK 10 PPE Issue Sheet when receiving any item of PPE. This sheet will show each directly employed member of staff or operative issued with PPE, and the date and location of issue. Any PPE issued to a sub-contractor, Franki Foundations UK 10c PPE issue sheet must be completed. These completed sheets must be sent back to the HR Executive for inclusion into their personal file. Any replacement made (including date) and reason for replacing it e.g. lost, worn out etc. An acknowledgement signed by the wearer, will be held as proof of issue. Training The law requires that persons issued with PPE should receive training in its correct use. It is equally important to ensure that all users are made aware of the reason for its issue and for selecting the particular type of PPE. This is in order that they fully appreciate the appropriateness of the PPE and do not substitute it for an inferior type that does not protect against the risk. NOTE: PPE must only be used as the last resort when all other steps have been considered to remove or reduce the risk to a level as low as reasonably practicable. Page 75 of 118

76 Ladders General Statement Section 2 of the Health and Safety at Work, etc. Act 1974 requires that provision and maintenance of safe plant and equipment, which includes ladders. In the main ladders are intended as means of access / egress, and if they are used in the workplace it must only be for a short duration. Specific requirements relating to ladders are to be found in CDM Regulations The main provisions are as follows: Where work cannot be done safely from the ground, scaffolds MEWP s etc. must be provided. These must be suitable for their purpose, properly maintained and of sound construction and material. The timber in steps and ladders, etc. must not be painted or treated in any manner which prevents defects being easily seen such as: Ropes or lashings, which are defective or contaminated with any corrosive substance, must not be used. Ladders should only be used to support a working platform for light work, e.g. painting. Ladders when used in this way must be: Used with proper brackets. Be of adequate strength. Be evenly supported on each stile. Be secured to prevent slipping. In addition to the above: Ladders and steps, etc. must be strong enough for the job and kept in good repair. If a rung is missing or damaged, the ladder must not be used. Ladders must be used on a firm, level base be supported on each stile and prevented from sagging or swaying. Ladders must be securely fixed or lashed near their upper resting place or if this is not possible, near their lower end. Footing of ladders is only permissible if they are under 5m and cannot be fixed or lashed. Ladders under 3m need not be fixed or footed if securely placed to prevent slipping, provided they are being used as a means of access. Ladders must extend at least 1.05m above the landing place unless some other suitable handhold is available, and must be placed so there is space behind each rung for a proper foothold. Ladders shall be constructed or adapted to be suitable for their intended purpose, taking into consideration working conditions and risks in the premises or undertaking when selecting the ladder to be used. Ladders shall be maintained in an efficient state and in efficient working order and good repair, and where a maintenance log is required it shall be kept up to date. Where there is a specific risk presented by the use of ladders, their use shall be restricted to persons given the task of using them and repairs, modifications, maintenance or servicing shall be restricted to persons specifically designated to perform operations of that description. Persons using ladders shall have available to them adequate information and, where appropriate, written instructions pertaining to their use. Adequate training is also essential. Class 1 The heaviest duty, is suitable for construction work where the ladder is subject to substantial loads. Class 2 Is intended for lighter trades such as decorating where relatively low loads are involved. Class 3 Is for light, domestic use. Aluminium ladders are not to be used due to the risk of coming into contact with a live electricity line. Page 76 of 118

77 Lift Trucks (Forklift) General Statement All reasonable steps will be taken by Franki Foundations UK Ltd to ensure the health and safety of employees engaged in or affected by forklift truck operations. The company fully recognises and acknowledges that health and safety hazards will arise from the use of lift trucks. It is the Company's intention to ensure that all risks are reduced to a minimum and to this end will seek to give adequate information, instruction, training and supervision to give fuller understanding of these issues. The person responsible for implementing this policy is the Contract Manager, Site Engineer and Site Supervisor. Arrangements for Securing the Health and Safety of Workers The company will, in consultation with workers and their representatives: Only certificated personnel can operate fork lift trucks. Be over 18 on site and over 18 in our yards/workshops. Carry out assessments of all tasks involving lift trucks, taking into account the differing types and capacities of trucks, the continually changing working environment, the worker and the variety of substances transported or handled. Take necessary measures to remedy risks found as a result of assessment. Review lift trucks in operation and ensure suitability for the task. Arrange for the provision of health surveillance prior to employment and also at regular intervals thereafter or where a particular problem is experienced. Arrange for the free supply of statutory personal equipment (PPE) where specifically required for lift truck operators. Advise existing employees, visitors, general public and employees operating lift trucks of the risks to health and how these are to be avoided. Information and Training Franki Foundations UK Ltd will give sufficient information, instruction and training to ensure the health and safety of whom operates lift trucks. This provision also applies to persons not in direct employment such as temporary staff and contractors in accordance with our training procedure. Managers and supervisors who are not responsible for lift truck operators will also be given awareness training, along with clear guidelines on disciplining of lift truck operators in certain circumstances, e.g. excessive speeding or dangerous working practices. Record Keeping Records should be kept of the following: Result of the lift truck operation risk assessments. Actions taken as a result of the lift truck risk assessments. Results of pre-shift maintenance checks and remedial action e.g. log book entries. Results of inspections carried out on chain linkages. Supply of personal protective equipment (PPE) as a result of risk assessments, e.g. protective footwear. The provision of training. Information given to employees and others. Insurance and road taxing for lift trucks engaged in operation on the public highway. Complaints of alleged or actual lift truck malfunction. Page 77 of 118

78 Procedures for Dealing with Health and Safety Issues Where an employee raises a matter related to health and safety in the use of trucks, the company will: Investigate the circumstances. Take corrective measures where appropriate. Advise the employee of actions taken. Where a problem arises in the use of a lift truck the employee must adopt the following procedures: Park the lift truck in a safe position and area, remove the key, place a notice on the steering wheel indicating that the truck should not be used and inform a responsible person immediately. In the case of an adverse health condition, advise the company doctor and his or her general practitioner. Safe System of Work The company will provide, select and maintain the appropriate types of lift truck of the correct design, capacity and energy source to meet the safe activities of the business. General Safety Measures Unnecessary risks and accidents can be avoided by adopting the following precautions. Only certificated operators should be allowed to use lift trucks. Ensure that all lift trucks are given a pre-shift take-over check, which should involve: A walk round visual inspection for damage. Check the ROPS (roll over protection structure) is satisfactory. Checking levels of fuel, hydraulic fluids, flashing warning light (where applicable) etc. Checking motions, i.e. steering, pedals, operation of forks, horn, etc. Report immediately any malfunctions, unsuitable loads or defective pallets to a responsible person. Do not carry out any maintenance repairs. Arrange for broken or damaged pallets to be replaced. Adjust seating to ensure comfort and clear vision and seat belts are available for use. Check load stability before lift. Only lift loads within the truck's capacity. Only load vehicle when it is safe to do so, i.e. when no one is standing close to the vehicle. Stop people walking underneath the load. Ensure forks are fully engaged in the load. Carry loads close to the ground with the forks tilted back. Always look in the direction of travel. If a bulky load restricts vision, slow down and travel in reverse (except when travelling up a slope). Keep to level ground if possible. On sloped surfaces travel with the load facing up hill (this entails reversing to travel down slopes). Travel slowly when descending slopes. Keep to the company speed limits. Sound horn at blind corners and at other potential danger spots to warn pedestrians. Keep a safe distance from the vehicle in front. Do not carry passengers on the lift truck. Do not smoke on lift trucks (particularly electrically powered trucks). Inform the Company of any training needs. Forms Franki Foundations UK 15 and 27 can be used for recording lifting operations. Page 78 of 118

79 Lifting Operations Introduction The Health and Safety at Work Act 1974, The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and The Provision and Use of Work Equipment Regulations 1998 (PUWER) applies to all types of lifting operations, lifting equipment and accessories. Lifting Equipment is any item of equipment used for lifting or lowering loads and covers: Cranes. Barrow hoists. MEWP s (mobile elevating work platforms). Excavators. Drilling Rigs. Forklift trucks. Dumpers. (This list is not exhaustive) Lifting accessories is any item of equipment for attaching loads to lifting machinery and covers: Ropes. Lifting beams and frames. Chains and slings. Shackles. Eyebolts. Hooks. (This list is not exhaustive) Organisation of Lifting Operations Every lifting operation must be: Properly planned by a competent person. Supervised. Carried out in a safe manner. Planning and Preparation The plan drawn up by the competent person must state how the lifting operations will be carried out safely. Planning of any lifting operations must consider the risks identified and the measures to minimise the likelihood of an accident occurring together with carrying out the operation safely. All lifting operations must be undertaken in accordance with the site-specific safe system of work (method statement/risk assessment). Responsible Person Franki Foundations UK Ltd. s Contract Manager will ensure that no lifting operation takes place without the following points are checked and an Appointed Person and supervisor have been appointed. It is the Company's intention to reduce to a minimum all risks that may arise from these operations. Page 79 of 118

80 Appointed Person No lifting operation should be undertaken unless it is under the control of a competent person. The person(s) appointed must be given adequate training and possess the relevant experience to carry out the following duties: Ensure a safe system of work is provided for the lifting operation. Ensure the equipment and accessories are suitable. Consult with other people to ensure the lifting operation is co-ordinated. Ensure the lifting equipment and accessories have current inspection/test certificates. Ensure a competent slinger/banksman has been appointed. Selection of Lifting Equipment All lifting equipment must be carefully selected to be suitable for the operation. Factors to consider are: The loads (where it will be lifted to and from). The weights/shapes of the loads. The environment where it will be used. The duration of the operations. Existing hazards (railway lines, overhead cables) etc. Siting of the equipment. Receiving Equipment onto Site When lifting equipment arrives onto site it must be checked to ensure it is the correct lifting equipment requested. This equipment must be initially checked over for condition and the following documentation must accompany it. New equipment must be accompanied by a Declaration of Conformity and be dated within the last 12 months. Where the lifting equipment is brought onto site, before commencement Franki Foundations UK 04 Mobile Crane Checklist must be completed and signed off by the responsible person before permitting commencement of any lifting operations e.g. involving a lifting appliance (crane). Hired, second hand equipment should be: Accompanied by a Thorough Examination Report. Have a copy of last examination report. Have identity tag attached to the equipment. Be marked up in indelible ink indicating the equipment. The equipment should also come with the operators weekly inspection register GS 0332 or an old F91. If no weekly inspection register accompanies the equipment, the operator must undertake an inspection prior to this equipment being used. The Franki Foundations UK 15 Lifting Equipment Register can be used. Guidance on Examinations: Lifting equipment Lifting equipment for persons Lifting accessories 12 months 6 months 6 months Page 80 of 118

81 Excavators Used as Cranes Excavators, Drilling rigs, dumpers, fork lifts are mobile work equipment and are therefore subject to the requirements of the Regulations. Excavators, loaders and combined excavator loaders may be used as cranes in connection with work directly associated with an excavation. The safe working load must be the same for all radii at which the jib or boom is operated, and must not be greater than the load the machine can safely lift in its least stable configuration. The safe working load must be clearly marked on the machine, or a copy of the tables of safe working loads bearing the identification number of the machine must be clearly visible in the cab. In the case of hydraulically operated machines with a SWL of 1 tonne or less, these machines need not be fitted with check valves or other devices to prevent the gravity fall of the load in the event of a hydraulic failure. Chains or slings for lifting must not be placed on or around the teeth of the bucket. Accessories for lifting may only be attached to a purpose-made point on the machine. Competence of Operators Franki Foundations UK Ltd requires that their employees and that of our sub-contractors must be at least 18 years old be trained to operate equipment and undertake slinger/signallers duties to the standard as laid down by the Construction Industry Training Board (CITB) or the CPCS Scheme. Personnel without the satisfactory documentation (training certification) must not be allowed to operate any lifting equipment or attach/direct any loads. Page 81 of 118

82 Plant & Machinery Safety General Statement Franki Foundations UK Ltd will take all reasonable steps to ensure the safety of employees working on any type of plant and machinery as well as to ensure the safety of others who may be affected by the plant and machinery. The company will seek to liaise with suppliers and manufacturers to ensure that any machinery is designed and supplied to work in a safe manner, and will to seek to inform and train employees to implement this policy. Should employees have any problems relating to machinery safety, they should immediately inform a responsible person (usually a manager or supervisor) so that steps can be taken to remedy the situation promptly? Arrangements for Securing the Health and Safety of Workers The company will, in consultation with the operators and their representatives: Assess the operation of the plant & machinery itself, which will include the assessment of its controls, the visibility of any operating parts that need to be seen and the accessibility of all parts that need to be adjusted or changed. Carry out an assessment of how the use of the plant & machinery affects its environment, including the layout and any barriers that are needed to prevent visitors coming within any identified danger area. Carry out an assessment of all guards, all isolation procedures; of any part of the machinery and all emergency procedures; compliance with BS 5304 (code of practice for safety of machinery). Carry out an assessment of any chemical involved with the plant & machinery and its use, maintenance or cleaning in compliance with the COSHH Regulations The company will assess the methods of any adjustments or tool changes made on the plant & machinery so those tools are fitted and carried safely. All guards must be suitable and should not be removed under any circumstances unless authorised to do so for maintenance purposes or when specifically authorised by senior company management. Information and Training The company will give the information, instruction and training necessary to ensure the health and safety of all operators and any others affected by the plant & machinery. Managers responsible for supervising the operation of the plant machinery will also be appropriately trained in its safe operation. Record Keeping Records should be kept of the following: Tests of the plant & machinery - initially from the supplier, but whilst in use from maintenance personnel. Measurement of any noise (in compliance with the Noise at Work Regulations 1989). Training of plant &machinery operators, machinery maintenance personnel and management supervising the use of plant & machinery. Any failures of the plant or machinery. Any accidents or "near misses" involving the plant or machinery. Information given to employees. Safe systems of operating and maintaining the plant or machinery. Page 82 of 118

83 Safe Systems of Work The company will ensure that the plant & machinery is safely and securely positioned. The Provision and Use of Work Equipment Regulations 1998 provide for the following safe systems of work. The Company shall ensure the plant & machinery is maintained in an efficient state, in efficient working order and in good repair. This will include planned preventive maintenance (e.g. changing worn parts regularly before they cause damage) and periodic preventative maintenance (e.g. cleaning, greasing etc.). The Company shall ensure that all persons using plant & machinery and all persons who supervise or manage the use of plant & machinery shall have available to them adequate and readily comprehensible health, safety and welfare information and, where appropriate, written instructions pertaining to the use of the plant & machinery. This information will include: The conditions in which, and the methods by which, the plant & machinery may be used. Any foreseeable abnormal situations and the actions to be taken when they occur. Any conclusions to be drawn from experience in using the machinery. Franki Foundations UK Ltd shall ensure that all persons that use, supervise or manage work plant & machinery shall have received adequate training in its use for the purpose of health and safety. The Company shall ensure that measures are taken to prevent access to any dangerous part of machinery or rotating stock-bar stop the movement of any dangerous part of the plant & machinery before any person enters an identifiable danger zone. The alternative measures required to comply with this requirement is as follows: Provision of fixed guards. Provision of other guards or barriers. Provision of jigs, holders, push sticks or similar. Provision of information, instruction and training. Any plant & machinery or equipment at high or low temperature must be suitably guarded. The company shall ensure that personal protective equipment is used where necessary when using plant or machinery. Every employer shall ensure that all plant & machinery has suitable controls including the method of starting, stopping and restarting. The method of emergency stopping. These controls shall be clearly visible and clearly identifiable. All control systems should be safe. Isolation of all equipment or plant & machinery from all sources of energy should be possible. Both the isolation and reconnection procedures must avoid any risks. The procedure involves the following steps: All sub-contractors must complete an assessment questionnaire Franki Foundations UK 23. No subcontractor should be allowed to start work on site without an assessment of their competence in place. Page 83 of 118

84 Manual Handling General Statement Franki Foundations UK Ltd will ensure that operations, which involve manual handling, are eliminated, so far as is reasonably practicable. Measures to achieve this include ergonomic design of the workplace and activity and the provision of automated or mechanical aids such as chutes and conveyors. Arrangements for Ensuring Health and Safety of Workers Competent persons will carry out an assessment of manual handling activities. Risks, which are identified, will be reduced to the lowest level reasonably practicable. The following factors will be considered during the assessment. The Task: Bending and stooping to lift a load significantly increases the risk of back injury. Items should ideally be lifted from no lower than knee height to no higher than shoulder height. Outside of this range, lifting capacity is reduced and the risk of injury is increased. Where items are required to be lifted from above shoulder height, a stand or suitable means of access should be used. Items, which are pushed or pulled, should be as near to waist level as possible. Pushing is preferable particularly where the back can rest against a fixed object to give leverage. Carrying distances should be minimised, especially if the task is regularly repeated. Repetitive tasks should be avoided wherever possible. Tasks, which involve lifting and carrying, should be designed in such a way as to allow for sufficient rest breaks to avoid fatigue. Avoid tasks, which require twisting the body wherever possible. The Load: The load should be kept as near as possible to the body trunk to reduce strain and should not be of such size as to obscure vision. An indication of the weight of the load and the centre of gravity should be provided where appropriate. Unstable loads should be handled with particular caution. The change in centre of gravity is likely to result in overbalancing. Ensure that there is a secure handhold, using gloves where necessary to protect against sharp edges or splinters. The Individual: Consideration must be given to age, body weight and physical fitness. Regard must be given to personal limitation. Employees must not attempt to handle loads, which are beyond their individual capability. Assistance must be sought where this is necessary. Persons with genuine physical or clinical reasons for avoiding lifting should be made allowance for, as should pregnant women, who should not be required to undertake hazardous lifting or carrying tasks. Sufficient knowledge and understanding of the work is an important factor in reducing the risk of injury. Individuals undertaking lifting or carrying will be given suitable and sufficient instruction, training and information to undertake the task with minimum risk. The Working Environment: There must be adequate space to enable the activity to be conducted in safety and the transportation route must be free from obstruction. Lighting, heating and weather conditions must be taken into account. Floors and other working surfaces must be in a safe condition, and adequate ventilation is required, particularly where there is no natural ventilation. Page 84 of 118

85 Other Factors Use of personal protective equipment may be necessary whilst carrying out manual handling activities. If the use of PPE restricts safe and easy movement, this can be reported. Constant interruptions from other workers must be avoided, as this can reduce the concentration of an individual. Summary More than a third of lost time injuries at work are caused by manual handling activities. Simple, common sense measures can be taken to reduce these risks. The three most important steps are to: Follow the system of work, using handling aids properly and efficiently. Never take personal risks by overreaching, twisting, stretching, stooping or overexerting during a handling task. Report any problems in the working activity or equipment as soon as these arise and ask for assistance where necessary. Information and Training Franki Foundations UK Ltd will ensure all employees receive suitable information, instruction, training and supervision required to undertake manual handling. Record Keeping Records will be kept on all employees who undertake manual handling training. Safe System of Work The risks of a manual handling injury can be reduced or even eliminated by following and adopting these simple procedures. Ensure a formalised system of work has been designed for the lifting. Make full use of lifting aids such as trolleys, cranes etc. Keep your back straight. Lift with your legs. Avoid tasks that involve twisting or stretching. Wear and make full use of PPE. Take regular rest breaks. Ensure walkways are clear and free from obstructions. Read and follow the manual handling risk assessment. Page 85 of 118

86 Method Statements and Risk Assessments Method Statements Whenever the risk assessment identifies that a risk needs to be controlled by a documented system it will be necessary to prepare a full and detailed written method statement or safe system of work, in addition to the risk assessment. This should detail the activity stage-by-stage, setting out the safe systems required during each phase of the operation. The method statement (safe system of work) should identify the scope of the works being covered and be specific to the particular site activity. Although the format of method statements may vary they should generally: Be a site specific document. Be a single document and include diagrams where appropriate. Be capable of modification in the event of an enforced or agreed change in the work method. Nominate line management and who will directly supervise the work. Clearly describe the works being undertaken, their location and duration. Detail the sequence of operations, hazards present and the control measures required. Set out the levels of staffing, competence, training, supervision required at each stage. Identify the monitoring activities required. Detail plant requirements and who will check the equipment before use. Detail any personal protective equipment to be used. Refer to any environmental issues and the control measures required. Identify waste disposal controls. Be individually numbered, dated and contain a cross-reference to the risk assessment form. Include any requirements specified by the employer, designer or planning supervisor. Include emergency procedures. The method statement should be discussed with those undertaking the works to obtain their views on best practice etc. The completed method statement must be dated and bear the name and signature of the person preparing it. Franki Foundations UK Ltd Site Management must give approval and countersignature, before the document is issued for use, and the work commences. Method Statements Briefing Once complete the method statement (safe system of work) must be communicated to those undertaking and supervising the works. A record of this briefing shall be maintained (e.g. Toolbox Talk register) and be available for inspection. Where the method statement requires the use of specialist PPE, equipment etc. i.e. breathing apparatus, then the persons performing the task must be fully trained, competent and hold a relevant and current certificate(s) before being allowed to proceed. Document Numbering and Filling Each Method Statement shall be uniquely numbered so that they can be easily retrieved and the current version identified. Page 86 of 118

87 Method Statement Monitoring and Reviewing The method statement must be monitored, and reviewed, to ensure that it does not become a desktop exercise and cease to be of any practical value. Monitoring and review may be achieved through: Feedback from employee during consultation meetings. During the weekly site inspections. Monitoring of employees by Line Managers. Progress meetings. Reviewing Sub-contractor s Risk Assessments and Method Statements. Franki Foundations UK Ltd. s Site Management team must establish a process for ensuring that all Subcontractor Method Statements and the associated Risk Assessments are reviewed and assessed as being adequate before the Sub-contractor commences the activity in question. To ensure that there are no delays to the programme the timescale for the submission of documents need to be agreed with the Sub-contractor during the subcontract start up meeting. During this meeting the process that will be used for briefing sub-contractors employees shall also be discussed so that copies of their briefing records can be obtained if required. The Site Management Team can use the risk control guidelines sheets can be used to decide whether the subcontractor has taken due account of all the risks involved. If it proves difficult to carry out this review due to the specialist nature of the sub-contractor s work then the Safety Department should be consulted, prior to giving approval for the work to start. Risk Assessments Overview This procedure details the arrangements for: Conducting and recording Occupational risk assessments in accordance with the Management of Health and Safety at Work Regulations Producing and updating method statements. Reviewing Sub-contractor Method Statements and Risk Assessments. There is no dedicated way of completing a Method Statement/Risk Assessment. Highlighted below are examples of the contents to be included. Definitions and Abbreviations Competent Assessor A person with good understanding and knowledge of their workplace and activities being carried out, an ability, with suitable training and experience, to make sound judgements. Knowledge of best practicable means to reduce risks identified and an ability to recognise the extent and limitation of one s own competency. Hazard Something with the inherent potential to cause harm or injury, personal injury, damage to tools, equipment and environment. Risk The likelihood of harm or injury arising from a hazard. Suitable and Sufficient Correctly identifies a hazard. Assessment Disregards trivial risks and those associated with life in general. Determines likelihood of injury or harm. Quantifies the severity of consequence and the number affected. Identifies any specific legal duty or requirement relating to the hazard. Remains valid for a reasonable period of time. Provides sufficient information to enable appropriate control measures to be taken. Enables control measures to be prioritised. Page 87 of 118

88 Risk Assessment The Management of Health and Safety at Work Regulations 1999 requires employers to make suitable and sufficient assessment of risk to individuals as the result of the business activities. Directors, Heads of Departments, Contracts Managers and Site Supervisors must ensure that Risk Assessments are conducted and recorded by competent individuals before allowing an activity to commence. The steps for conducting and recording Risk Assessments are set out in the following sections. Identify and List all Work Activities Before conducting a programme of Risk Assessments those listed in section three must produce an inventory of the activities they control. Where the inventory covers a project it may not be possible to identify all the activities that will be completed during the construction phase. Where this is the case the inventory will need to be updated as the construction phase progresses. Identification of Hazards Once the inventory has been drawn up the nominated Competent Person should identify the hazards associated with each activity and record these on the blank risk assessment form. When identifying the hazards the Competent Person should discuss the activity with those undertaking and managing the work and consider everyone who may be at risk e.g. workers, clients, office, maintenance, security, cleaning staff, visitors, public, trespassers, young inexperienced and pregnant etc. Classification of Risks The Company has adopted two methods for classifying risk to satisfy the requirements of different clients. The two methods of classification are set our below. Identifying Control Measures For each risk identified, control measures must be identified to reduce the risk to as low as reasonably practicable once implemented. When developing the control measures the hierarchy of controls detailed below must be followed. Eliminate and reduce risk at source. Isolate people from risk. Contain risk by enclosure. Provide personal protective equipment. Training. Guidance on the development of control measures can be obtained from the following publications: Franki Foundations UK Ltd Health and Safety Management System Procedures HSE Publications (Guidance, ACOPs, COP's) CIP Construction Health and Safety Manual and the CITB GE 700 Brief Employees Those persons undertaking the works must be advised of the outcome of the risk assessment so that they clearly understand the control measures they must implement to minimise the risks. The assessment should also be discussed with them and their views used to modify the assessment if appropriate. A record of this briefing should be recorded (e.g. Toolbox Talk register) and kept available for inspection. All personnel must sign off the attendance proforma. Page 88 of 118

89 Assessment Reviews Those named in section three above must ensure that the assessments covering the activities being managed by them are reviewed (and updated if necessary) at periods not greater than 12 months or when there is a change to one or more of the following: Change in legislation. Change in Company Procedures. A change in control measures. Significant change in work carried out. (Specific tasks). Transfer to new technology. Following any other change, which makes the original assessment invalid. Each Risk Assessment shall be uniquely numbered so that they can be easily retrieved and the current version identified. It is the responsibility of the Contract Manager to ensure: 1. A specific MS/RA is produced for each project and work task in accordance with the Management at Work Regulations The MS/RA is taken to site and on the last page of the said document make any specific changes to it by recording the findings in the comments section. 3. Once completed ensure all site operatives are briefed on any changes to the document and ensure they all sign to say they understand the contents of the MS/RA. 4. Changes made are recorded in the A5 Booklet and transferred to the main MS/RA copy contained in the Contract File. Page 89 of 118

90 Mobile Tower Scaffolds Introduction The advice in this information sheet primarily applies to prefabricated aluminium tower scaffolds but the general principles are also relevant to the use of tube and fitting towers. Tower scaffolds are one of the most widely used pieces of access equipment in construction and they are involved in numerous accidents each year. The tower being incorrectly erected or because it is not being properly used usually causes these. Aluminium towers are light in weight and severe loading or excessive forces applied at the top can easily cause them to overturn. Towers rely on all the components being in place to ensure adequate strength and sections left out can cause them to collapse. Erecting the tower There are a number of different types of prefabricated towers available. The manufacturer will provide an adequate instruction manual or erection guide for their particular type. This should give detailed advice on the erection sequence including the bracing requirements and be passed on to the erector. Mobile towers must not be sheeted in any way unless it has been agreed with the manufacturer on the design stability. The person erecting the tower must be competent and adequately trained to an approved standard. Stability The base of the tower should rest on firm level ground with the wheels or feet properly supported. Bricks or building blocks should not be used to take the weight of any part of the structure. The taller the tower the more likely it is to become unstable. If it is to be used in exposed conditions or outside the height of the working platform above ground level should be no more than 3 times the minimum base dimension. If the tower is to be used inside, on firm level ground, the ratio may be extended to 3.5. The height to base ratio should be checked by reference to the instruction manual. The tower might become unstable despite the dimension ratios outlined above if the tower is: Sheeted and likely to be exposed to strong winds. Loaded with heavy equipment or materials. Used to hoist heavy materials or support rubbish chutes. Used for operations involving heavy or awkward equipment e.g. grit blasting, water jetting etc. To prevent the tower overturning when any of the above applies, additional support must be provided. This may be achieved by rigidly tying the tower to the structure it is serving, or by using ballast weights, guy ropes or ground anchors. Before using the tower check: That the scaffold is vertical. That the wheel brakes are on. Toe boards and guardrails are installed. Page 90 of 118

91 Access There must be a safe way to get to and from the work platform. It is not safe to climb up the end frames of the tower. The only exception to this is: Where the frame has built-in ladder sections with rungs no more than 300mm apart and stiles no more than 480mm apart. Where a purpose-made ladder can safely be attached to provide adequate hand and foot hold, on the inside (or the outside of a tube and fitting tower). Note: If a ladder is to be fitted to the outside you must check with the supplier/manufacturer whether this is acceptable as the weight of someone climbing the outside may make the tower unstable. Alternatively safe access can be achieved by means of internal ladders. Where internal ladders are used there must be a secure handhold at the landing place. Guard Rails and Toe Boards Platforms from which a person could fall more than 2 metres must be fitted with guardrails and toe boards. This also applies to the intermediate platforms. The guardrails should be 910mm above the platform with the toe boards at least 150mm high with no more than 765mm between the top of the toe board and the guardrail. As a general guide guardrails should be top 910mm and the intermediate 470mm. Moving the Tower Before attempting to move a mobile tower you should check that there are no power lines or other overhead obstructions. The ground should be firm and level. When moving a tower: Push or pull only from the base - never use powered vehicles. Never move it while there are men or materials on the upper platforms. Never move it in windy conditions. Protecting Others When towers are used in public places additional precautions may be necessary. Barriers should be erected at ground level to prevent people from walking into the tower or work area. If it is to remain in position unattended, the access ladders should be removed or boarded over to prevent unauthorised access. If used on a pavement, in addition to the precautions listed above, a license may be required from the local authority. Records of Inspection If a mobile tower is erected for 7 days it must be inspected and then findings recorded in the Franki Foundations UK 15a or equivalent. Use the form Franki Foundations UK 18a Checklist for extra assistance. Page 91 of 118

92 Noise General Statement More specific duties are imposed on the Company by the Control of Noise at Work Regulations 2005 which define certain action levels based on personal daily noise exposure levels (L EP,d) of employees. The first action level corresponds to an L EP,d of 80dB(A). The second action level corresponds to an L EP,d of 85dB(A). The duties are summarised below. Arrangements for Securing the Health and Safety of Workers At levels, including below the first action level, there is a general duty to reduce risk of hearing damage to the lowest level reasonably practicable. When the noise exposure lies between the first and the second action levels employers must: Carry out a noise assessment made by a competent person and keep records of these assessments. Provide adequate information, instructions and training about risks to hearing, what employees can do to minimise that risk, how they can obtain ear protectors and their obligations under the regulations. Provide ear protectors to employees who ask for them and ensure that they are maintained and repaired or that replacements are readily available. Ensure that all equipment provided to reduce noise exposure is used and maintained. When the exposure levels exceed the second action level employers must: Reduce exposure to noise as far is reasonably practicable by means other than ear protectors if possible. Provide ear protection to employees and ensure that it is used. Designate and mark ear protection zones with notices and ensures that all personnel who enter such a zone use ear protectors. Information and Training The company will provide adequate information and training to employees as part of its hearing conservation and noise control policy. All employees who are subject to high levels of noise will be provided with information, instruction and training about the harmful effects of noise and what they must do in order to protect themselves and meet the requirements of the law and of company policy. Managers and supervisors responsible for formulating and carrying out company noise policy will also be given appropriate training. Procedures for Dealing with Health and Safety Whenever an employee raises a matter related to noise in the workplace as a health and safety issue, the company will: Take all necessary steps to investigate the circumstances. Take corrective measures where appropriate. Advise the employee of actions taken. Where a problem arises as a result of noise in the workplace, the employee must inform a responsible person immediately. Page 92 of 118

93 Record Keeping Records should be kept of the following. Noise exposure assessment reports. These should include details of workplaces, areas and jobs assessed and the results of the assessments, when the assessment took place, by whom it was carried out and the recommended action plan. Actions taken as a result of noise exposure assessments, with dates. Changes in work practices which affect noise exposure levels, e.g. changes to working hours, introduction of new machines, layout of machinery, introduction of noise reduction measures, etc. The provision of training in hearing conservation and noise control. The supply of personal ear protection (ear muffs and plugs) and details of its maintenance and replacement. Complaints by employees about the effects of noise. Action taken in respect to such complaints. The results of any audiometric tests on employees carried out by company medical staff, or carried out on behalf of the company. The company will take all reasonable steps necessary to ensure that the risk of hearing damage to employees who work with noisy equipment or in a noisy environment is reduced to a minimum. The company also recognises that noise levels below those which cause hearing damage, in offices for example, can cause problems such as disturbance, interference with communication and stress and will take all reasonable steps to reduce noise levels as far as possible. The company will also take all reasonable steps to minimise the disturbance caused by noise from company premises affecting people in the neighbourhood. Noise Assessments The company will carry out regular noise exposure assessments and noise level surveys of noisy areas, processes and equipment. These will be used as the basis for formulating action plans for remedial measures when necessary. Assessments and surveys will be recorded and updated regularly, particularly when changes in work practice cause changes in noise exposure levels of employees. Reduction of Noise Exposure Limits The company will, as far as reasonably practicable, take all the steps to reduce noise exposure levels of employees by means other than the use of personal protection. This will include use of reduced exposure time to ensure that the personal exposure rate of the employee of 85dB(A) for 8 hours is not exceeded. The company accepts that the use of ear protectors is a last resort, and is committed to continuing to seek and introduce alternative methods for reducing noise exposure levels whenever possible in the future. Provision of Hearing Protection Franki Foundations UK Ltd will provide suitable and effective ear protection to employees working in high noise levels, as indicated to be necessary by the results of noise exposure assessments. It will also provide for the maintenance and repair or renewal of the protective equipment, and provide training in the selection and fitting of protectors and details of the circumstances in which they should be used. Page 93 of 118

94 Ear Protection Zones Franki Foundations UK Ltd will designate and mark out ear protection zones, which may include particular areas, operations or pieces of particular equipment. All personnel entering these zones will be required to wear ear protectors in these zones. Use and Maintenance of Noise Control Equipment The company will maintain all equipment and monitor all procedures introduced for the purpose of noise exposure of employees, such as enclosures, silencers and machine covers, etc. All personnel will be required to use these procedures and equipment correctly and promptly report any defects or deficiencies through the appropriate channels. Safe System of Work Working in high levels of noise without proper protection can cause irreversible damage to hearing. Even at lower levels noise can cause disturbance and stress. The risk of incurring these harmful and disturbing effects of noise can be minimised by taking the following precautions: Read and follow the noise assessments. Avoid making unnecessary noise. Co-operate fully when any noise assessments are being carried out so that estimates of noise exposure levels are as accurate as possible. Correctly use all equipment and procedures designed to reduce noise exposure levels, e.g. noise enclosures, acoustic covers, silencers, etc. Do not interfere with or modify any such equipment without authorization and co-operate to ensure that it is properly maintained. Always wear ear protectors provided when required to do so, e.g. in designated and marked Ear Protection Zones. Makes sure that the ear protectors are always fitted correctly and are properly looked after. Promptly report all situations, which may lead to increases in noise exposure levels, such as defects in equipment or changes in work routine. Participate fully in training sessions, which detail the procedures to follow to avoid the harmful effects of noise. Inform the Company of any training needs in relation to noise at work. Advise management immediately of any problems caused by noise at work. Page 94 of 118

95 Personal Protective Equipment (PPE) General Statement Franki Foundations UK Ltd will provide free of charge to our directly employed employees (and loan to visitors on behalf of Franki Foundations UK Ltd) all personal protective equipment when the risk presented by a work actively cannot adequately be controlled by other means. The Company will take all reasonable steps to secure the health and safety of employees who work with PPE. The Company accepts that health and safety hazards have been identified if the appropriate PPE is required to be used. It is the intention of the Company to ensure, through the proper use of this equipment that any risks are reduced to a minimum. The Company will seek to give information and training in respect of the correct use, storage and maintenance of PPE is used when working in potentially hazardous situations. The Company requires that an inspection be periodically made of all PPE used and that where necessary a record will be kept and maintained of these inspections. The use of PPE is an important means for the control of risks involved in various work activities. For PPE to be effective it is necessary to follow the manufacturers and the Company s instructions on its correct use. The following should be observed when using PPE Personal protective equipment (PPE) is always the last line of defence. Wherever possible other measures to reduce or control the risk should be adopted first. PPE protects the body from some of the dangers of construction work. Hard hats, safety footwear, gloves, eye protection and protective clothing are some examples. PPE is required as a last resort whenever you still risk harming your health and safety even after all other measures have been taken to remove or reduce the risk. PPE must be worn whenever you are instructed to wear it. This is a legal requirement. PPE must fit properly in order to protect you properly. If you do not know how to fit and adjust equipment then seek advice or assistance from a supervisor. PPE should be kept in clean, dry conditions and be properly maintained. Most PPE has a recommended life span but it can also deteriorate from use. Goggles become scratched, filters can become blocked and hard hats can become brittle. Damaged equipment should be replaced, if you have any doubts about your PPE then check with your supervisor. PPE is designed to protect you at work. If you wish to take it home you should remember that it may be contaminated with harmful materials and that you may then be putting your family and friends at risk. Self-employed persons have a duty to protect themselves and to use and maintain whatever PPE is necessary. All persons will wear (where applicable) full body protection i.e. boiler suit or jacket and trousers, whilst employed doing manual work on work sites controlled by our company. As a minimum we must wear a safety helmet, hi vis clothing and safety footwear on site at all times. It is the company s policy that the minimum of a safety helmet, gloves, safety footwear and hi-vis clothing must be worn on all Franki Foundations UK Projects unless a written dispensation has been obtained from either a Director or the Company Safety Advisor on the relaxation of wearing PPE. NOTE: It is not the policy of Franki Foundations UK Ltd to issue PPE to non-employees. If the need arises where PPE will be issued to non-employees, this will be subject to a charge of our purchase price plus 25%. Franki Foundations UK 10 & 10a will be used for a record of issue of PPE to PAYE and subcontract personnel. Page 95 of 118

96 Piling Operations General Statement Franki Foundations UK Ltd will take all reasonable steps to ensure the safety of those affected by the works involving Piling rigs and those around the operations. The company will seek to inform and train personnel to implement this policy. The implementation of the policy needs the co-operation of all management and staff. Drilling operations forms a major part of the Group s activities and specific considerations must be taken into account during these operations. Note: Safety devices on any of the rigs must not be disconnected and all augers must be guarded. Drilling operations will be carried out in accordance with the policy and procedures of the Federation of Piling Specialists and with the safe method of Piling contained in the plant section of the Management Manual. Page 96 of 118

97 Plant and Equipment Maintenance General Statement Franki Foundations UK Ltd will take all reasonable steps to ensure the safety of those affected by the maintenance work. The company will liaise with the suppliers of all new machinery to establish how that machinery should be maintained safely under the requirements of LOLER and PUWER. The company will seek to inform and train personnel to implement this policy. The implementation of the policy needs the co-operation of all management and staff. Arrangements for Securing the Health and Safety of Workers The company will in consultation with the maintenance staff and their representatives: Carry out an assessment of how the machinery should be isolated for specific maintenance work. Carry out an assessment of how the machinery should be isolated to enable general maintenance work to be carried out safely. Carry out an assessment of how the machinery itself including any heavy parts that have to be moved, any positions that have to be reached to achieve the necessary result (e.g. climbing outside a safety barrier on a crane) and any risks of parts falling. Carry out an assessment of how the maintenance of the machine affects the environment. Carry out an assessment of all hazards that arise when guards have been removed. Take appropriate measures for the protection of any person carrying out maintenance operations, which the assessment has shown to involve risk to health or safety. Provide any personal protective equipment that might be necessary to carry out the work safely. Ensure that employers are aware of the reporting procedures, so that a responsible person is informed of any problems that may arise and remedial action can be taken. Information and Training The company will give sufficient information, instruction and training as is necessary to ensure the health and safety of all maintenance staff and any others affected by maintenance of the machinery. Managers responsible for supervising the maintenance of the machinery will be properly trained. Record Keeping Records should be kept of the following: Tests of the machinery, initially from the supplier and subsequently from maintenance personnel. These tests should include the following (where relevant). Measurement of any noise or high or low temperatures effects of any materials being used either during normal running or during maintenance work, including operating chemicals or grease effects of waste created or found during maintenance. Training of management supervising the maintenance of the machinery and the training of maintenance personnel. Any accidents or "near misses" involving the machinery and maintenance work on it are reported. Safe systems of maintaining and testing the machinery. Safe systems of access to the machinery in order to maintain it. Actual maintenance work carried out on the machinery including what was done, when and by whom. These details can be used to access an individual's ability as well as providing information when any faults or unexpected breakdowns occur after the maintenance has been finished and the machinery put back into operation. Page 97 of 118

98 Safe System of Work The Provision of Use of Work Equipment Regulations 1998 outlines the following safe systems of work. Every employer shall ensure that work equipment is maintained in an efficient state, in efficient working order and in good repair. Every employer shall ensure that maintenance logs are kept up to date. Every employer shall ensure that appropriate work equipment is provided with suitable means to isolate it from all sources of energy. Appropriate measures will be taken to ensure that reconnection to the energy sources will not expose any person using or maintaining the work equipment to any risk to his or her health or safety. Where any electrical power is involved in the machine to be maintained it should always be checked that this is dead before work is started. All persons who maintain machinery and all persons who supervise or manage the maintenance of machinery shall have available to them adequate and readily comprehensible safety and health information and, where appropriate, written instructions pertaining to the maintenance of the machinery. This information will include the conditions in which, and the methods by which, the machinery should be maintained, any foreseeable abnormal situations and the action to be taken when they occur, as well as any conclusions to be drawn from experience in maintaining the machinery. Every employer shall ensure that all persons who maintain or supervise or manage maintenance of work machinery shall have received adequate training for the purposes of their health and safety. Every employer shall ensure that measures are taken to: Prevent access to any dangerous part of machinery or rotating stock-bar. Stop the movement of any dangerous part of the machinery or rotating stock-bar before any person enters a danger zone. Where necessary a permit to work system shall be rigorously adhered to. Isolate of all equipment or machinery from all sources of energy should be possible, and should be carried out before maintenance work commences (unless running maintenance is being carried out). Reconnection and isolation procedures must avoid any risks. Page 98 of 118

99 Permits to Work Introduction For work in high-risk disciplines e.g. confined space entry, uncovering buried cables, hot working etc. It is standard Company Policy to ensure a safe system of work by implementing a Permit-to-Work System. A Permit to Work is an operational document prepared by a responsible person who is familiar with the work procedures, the hazards and all necessary control precautions and who has carried out a thorough assessment of the situation. The permit, which is additional to the method statement/risk assessment, spells out: Formal written authority for the work to start and the time it must stop, where applicable. The correct sequence of work. The precise way in which the work is to be carried out. The duties of all persons involved. The safety and competence checks. The precautions to be taken. NOTE: A new permit must be issued for any change in the nature or duration of the work. The permit is not valid until the respective parties have signed the document The issuer must sign off the document at conclusion of the work. Once satisfied that a safe situation has been achieved e.g. all persons have been accounted for, there is no risk of fire etc., normal procedures can be restored. Franki Foundations UK Ltd Permits to Work Franki Foundations UK 07b Franki Foundations UK 07a Franki Foundations UK 07c Franki Foundations UK 07 Franki Foundations UK 33 Hot Work Permit Permit to Dig Permit to Enter Permit to Work Before any hot work is permitted Before any excavation is permitted Before entry to a confined space or other hazardous area is permitted Before allowing a Drilling rig onto site to commence Drilling operations Permit to remove Auger Guards Before allowing the removal of fixed Auger Guards and the re-installation of the pull cord safety system Page 99 of 118

100 Reversing Vehicles on Site Where a mechanically operated vehicles (lorry, van, forklift etc.) has to reverse on one of our sites, onto the public highway or in a restrictive area e.g. a plant yard, confined space etc. a banksman must be used to ensure the safety of the site personnel, yard operatives, members of the public etc. and to avoid personal property damage by the reversing vehicle. Only personnel who have been trained and have been deemed to be competent must only undertake these duties. The following points will act as a guide for the Banksman and Driver: Plan your movements. Do not rush in. Do not begin reversing until a banksman has been nominated and is in position to assist. Make yourself know to the driver of the vehicle before commencing banksman operations and ensure the driver is aware of your hand signals. At all times, the banksman must be known to the driver. Hi-visibility clothing must be worn during banking operations. Check hazard warning signals are working e.g. reversing lights, bleepers, horns etc. If any are nonoperational, speak to the driver. Keep visual contact between the banksman and the driver at all times. Do not lose sight of each over. Be aware of the environmental conditions e.g. overhead cables, ground conditions, services etc. Do not try to judge distances of overhead cables, pipes etc. ask before commencing reversing operations to ensure clearance can be achieved by the vehicle. Use the seats and seat belts on the vehicles at all times where fitted. Do not ride on a vehicle unless it has a seat. Stop vehicles before passing behind them. Do not dodge behind a moving vehicle. Only the drivers must open tailgates to their vehicles, unhook slings, release tied ropes etc. Without sufficient experience you may injure yourself opening/releasing the load. Be aware of exhaust fumes particularly in confined spaces. Do not stand close to an exhaust pipe. Page 100 of 118

101 Approved Hand Signals Health and Safety (Safety Signs and Signals) Regulations START STOP EMERGENCY STOP or DANGER END RAISE LOWER MOVE TO THE RIGHT MOVE TO THE LEFT HORIZONTAL DISTANCE MOVE FORWARDS MOVE BACKWARDS VERTICAL DISTANCE Page 101 of 118