2019 South Texas Short Course B Championships. Meet Information Date posted: 12/04/2018 REVISED

Transcription

1 2019 South Texas Short Course B Championships Meet Information Date posted: 12/04/2018 REVISED Meet: 2019 South Texas Short Course B Championships Hosted by Alamo Area Aquatic Association Held under the Sanction of USA Swimming. Dates: Saturday and Sunday, January 19 and 20, 2019 Sanction Number: Venue: STA San Antonio Natatorium 1430 W. Cesar Chavez Blvd San Antonio, Texas, (2 blocks south of Colorado and Commerce streets) Eligibility: This meet is open to all swimmers who are currently registered with South Texas Swimming, and who have achieved the qualifying time standards ( ) USA Swimming National Motivational B times; see pages 8-11) through age 18. Facility: Eight 25 yard lanes. The minimum water depth, measured in accordance with Article , is 5.5 feet at the start end and the turn end is 4.5 feet measured for a distance of 1.0 meter to 5.0 meters from both end walls. The course has not been professionally certified IAW C (4). Eight lane adjacent pool available for warm ups and warm downs. All automatic Daktronics starting and timing system. Meet Manager 5.0 will be used. Limited deck seating of approximately 500 thus, lawn chairs are recommended. Concessions will be offered and team banners may not be displayed in the facility. Liability: In granting this sanction it is understood and agreed that USA Swimming, Inc., South Texas Swimming, Inc. (STSI), Alamo Area Aquatic Association, San Antonio Nadadores, San Antonio Natatorium and SAISD, and all meet officials shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Damage to the facility, when proved, will cause the offending swimmer, if unattached, or the offending swimmer's club, if attached, to be held accountable for repairs. Sanction: Format: Held under the sanction of USA Swimming. This meet has been sanctioned by South Texas Swimming and current USA Swimming rules and any relevant sections of the South Texas Policies & Procedures Manual will apply. All swimmers must be registered as athletes for 2019 with USA Swimming by the meet start date. Athletes who register with USA Swimming after the meet entry deadline may deck enter the meet only if they can present their 2019 USA Swimming registration card or proof of membership using the USA Swimming Deck Pass app (or a coach may present the club s official, watermarked roster from the USA Swimming club portal). South Texas Swimming does not allow on-deck USA Swimming registrations. Conduct of the sanctioned event shall conform in every respect to all technical and administrative rules of USA Swimming. Athletes who fail to meet this requirement will not be allowed to compete. Timed finals Events will be seeded by age, time, and gender according to the Order of Events on page 7, except as noted. Age groups of identical events may be combined at the discretion of the Meet Referee. All events will be swum fastest to slowest. The 400 IM and 500 Free events will alternate female and male heats, and will swim fastest to slowest. The 400 IM and 500 Free will be seeded on deck after positive check-in. Check-in for these events is required.

2 Swimmers must provide their own backup timers for the 400 IM and 500 Free events, and provide their own lap counters for the 500 Free event. Meet Management reserves the right to alter meet operations based on the number of participants. USA Swimming Registration: All swimmers, coaches, and officials participating in this competition must be currently (2019) registered with USA Swimming. No swimmer will be permitted to compete unless the swimmer is a member as provided in Article 302. All should also be prepared to present their USA Swimming ID Card as proof of their registration to the Meet Director or designee at any time. Swimmers who 1) late enter when possible; 2) need to be late-entered because of clerical errors by the entering team or the Meet Host; or 3) are not entered in this meet and choose to enter time trials, if offered, will be required to present their USA Swimming ID card or proof of membership using the USA Swimming Deck Pass app (or a coach may present the club s official, watermarked roster from the USA Swimming club portal). Current national and LSC regulations do not allow for exceptions to these policies. Unaccompanied Swimmers: Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water, and without use of the backstroke ledges. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. The Meet Director or Meet Referee may assist the swimmer in making arrangements for such supervision, but it is the swimmer s responsibility to make sure arrangements prior to the start of the meet. Qualifying Times: The qualifying time standards for all individual events are the traditional dual-age group USA Swimming National Motivational B times. The qualifying time standard for the 15 to 18 events will be the 15 and 16 time standard for each gender. Swimmers may not enter any event in which they have achieved the USA Swimming National Motivational BB time standard or faster in any course. Qualifying times must be achieved prior to the first or second entry deadlines. If entering with a non-conforming time (SCM or LCM), the swimmer must enter with the time achieved in the non-conforming course. Converted entry times will not be accepted. Seeding shall be in the following order: yards, long course meters, short course meters (YLS). Proof of Time: Proof of time must be submitted with the entries. All entry times must be verifiable using the USA-S SWIMS database. In cases where a claimed time does not appear in SWIMS due to a clerical or posting error, a copy of the official meet results, signed by the Meet Referee, will be an acceptable proof of time. Times used to enter a meet must have been achieved in a USA-S Sanctioned, Approved, or Observed meet. All proof of times are the responsibility of the entering teams, not the meet host. Entries without an acceptable proof of time will not be accepted. Age up Date: The age of the swimmer will be his / her age Saturday, January 19, Entry Restrictions: Time Trials: An individual swimmer may enter a maximum of ten (10) individual events at the meet. An individual swimmer may enter a maximum of five (5) individual events on Saturday (Sessions 1), and a maximum of five (5) individual events on Sunday (Session 2 and 3). Swimmers who have achieved the USA Swimming National Motivational BB time standard or faster in any course may not swim those individual events in the STSI B Championship Meet. No time trials will be offered. Relays: Deadlines: There are no relays offered for this meet. There are two entry deadlines for this meet. The first deadline is 11 days prior to the start date of the meet, Tuesday, January 8, The first entry deadline is for athletes who have achieved qualifying times prior to this date. 2

3 This deadline is required to verify swimmers and times in the SWIMS database and correct errors. Final entry deadline is Monday, January 14, 2019 by Noon Central Std Time and is dependent on the availability of potential qualifying meets one week in advance of the meet. Only swimmers who have achieved a qualifying time after the first entry deadline may enter using the second entry deadline. Teams may use the second entry deadline to update swimmer times if necessary. After the first meet entry deadline, any swimmer who achieves the USA Swimming National Motivational BB time or faster in any course for a previously entered event must inform the Entries Chair by the second entry deadline so the athlete can be taken out of that event. Entry Requirements: All entries must contain the following information: The name, address, and phone number of the person preparing the entries in case clarification is needed An attachment of the Hy-Tek Team Manager or Team Unify export file An attached document listing the entries (by swimmer) with proofs of time An attached document of the meet entry fees report If the entry time is not available in SWIMS, proof of time requires all of the following: Name and date of meet Website address where the results are posted OR a hard copy of the results signed by the meet referee Page number where the results may be found Final entries are only required if there is a change in a team s preliminary entries, no new entries. The final entries must indicate, by swimmer, the change that was made to the preliminary entry. Teams with exceptions will be ed notice of same. Teams and entrants are responsible to check the exception report when notified. Entry Procedures: $11.00 per individual event includes the STSI splash fee of $1.25 per event. Checks made payable to San Antonio Nadadores and mailed to: Donald Walker Crossprairie San Antonio, TX Entry fees must be received by Tuesday, January 13th, If payment is not received on time the affected swimmers will be scratched from the meet. Please include the meet entry fee report with your check. Once the entry fees are accepted, they will not be refunded for any reason, even if a swimmer should fail to compete. No paper, phone, or fax entries will be accepted. If you do not receive an confirmation, your entries were not received. Deck (late) Entries: Deck entries will be accepted at $22.00 per individual event. Swimmers may deck enter for the current session beginning at the start of warm-ups. Deck entries will close 45 minutes prior to the start of each session. Swimmers may deck enter for subsequent sessions after deck entries close for the current session. At the discretion of meet administration, a Heat A may be added for late entries, if needed. Swimmers not previously entered in the meet must present their 2019 USA Swimming registration card or proof of membership using the USA Swimming Deck Pass app (or a coach may present the club s official, watermarked roster from the USA Swimming club portal) to the Clerk of Course to deck enter. No exceptions. In addition, the swimmer must present proof of time before a deck entry will be accepted. Scratch Rules: There is no penalty for failing to scratch from a pre-seeded event. Failure to compete in a positive check-in event (or in finals where finals are offered) in a Championship Meet, per event = $50. Positive check in events are 400 IM or 500 Free Failure to compete in a positive check-in event (or in finals where finals are offered) on the last day of a Championship Meet or when the athlete has no remaining events, per event = $100 Illness and injury may be excused by the Meet Referee 3

4 Cell phone Restrictions: Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. There are no exceptions to this policy. Violators are subject to disqualification from the meet, disbarment from the facility, and arrest. Swimmer Photographs and Videos: There may be one or more photographers and/or videographers on deck at this meet. In the event such personnel are present, parents or guardians of swimmers under the age of 18 who do not wish to have photos or videos of their athletes made are required to contact the Meet Director prior to the beginning of warm-ups. Photographers and videographers are strongly encouraged to stay out of the area immediately behind the starting blocks, but if present are specifically prohibited from making shots during the start phase of any race. Drones: Per USA Swimming Rule , the operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Exceptions may be granted with prior written approval by the Programs & Events Committee Chair or designee. Deck Changing: Deck changes are prohibited. Special Needs: Please notify the Meet Director (Don Walker ) in advance of this event with the name and age of any member on your team who needs assistance to enter the facility. The host staff will make reasonable accommodations for swimmers, coaches, or spectators who wish to enter and use our facility. In any meet sanctioned or approved by South Texas Swimming, Inc., which may include one or more swimmers with visual, hearing, mental, or physical disabilities; the judging of such competitors shall be in strict accordance with the current USA Swimming Rules and Regulations, i.e., Article 105. A disability is defined as a PERMANENT physical or mental impairment that substantially limits one or more major life activities. Coaches and/or athletes must notify the Meet Referee before the event begins if they are to be considered to be judged under Article 105. Adaptive swimmers who would like their events to be seeded in the lane next to the starter should notify the entry chair by the second entry deadline. Awards: Awards will be given by gender in the following age groups: 10 & Under, 11-12, 13-14, and *Note: The 400 IM will be awarded as follows: and Individual events: first through third place: Medals Individual events: fourth through eighth place Ribbons Team Awards: first through third place Banners Note: Banners will be provided upon request by the club (please the meet director if you would like your banner and it will be shipped to your club). There will be no awards presentation. Clubs must pick-up awards during the meet from the awards desk area. Scoring: Place Ind. event points Place Ind. event points Management Officials: Entries Chair: Donald Walker /dmw15479@aol.com Meet Director: Donald Walker /dmw15479@aol.com Meet Referee: Tim Byerly /timbyerly1985@gmailcom Admin Official: Angella Woodard /waveswim@sbcglobal.net All currently certified and in-training USA Swimming officials are cordially invited to participate. All deck and administrative officials must be registered with USA Swimming and their local LSC for 2019 and have a 4

5 current Background Check and Athlete Protection Course acknowledged by USA Swimming. Please the Meet Referee with your certification level and availability so he can plan accordingly. The uniform will be white polo shirts over khaki pants or skirts. Please report to the Meet Referee at least one hour prior to the scheduled start time of the session for the officials briefing and to receive your assignments. The wearing of name tags is strongly encouraged. Daily Schedule: Sessions One: Session Two: Session Three: Warm-ups begin 3:00 PM Warm-ups begin 6:30 AM Warm-ups begin 1:30 PM Clear competition pool 4:20 PM Clear pool 7:50 AM Clear pool 2:50 PM Coaches meeting 4:20 PM Sessions begin 8:00 AM Sessions begin 3:00 PM Sessions begin 4:30 PM Check-in time for the 400 IM (Session One) is 5:30 PM. Check-in time for the 500 Free (Session Two) is 8:30 AM. If additional coaches meetings are required, the meet host / meet referee will announce the meeting times. Timers: Each participating team is required to provide back-up timers in proportion to the number of swimmers entered in the meet. Swimmers competing in the 500 Free and 400 individual medley events must provide their own back-up timers. Swimmers competing in the 500 Free must provide their own lap counters. Warm-up Procedures: The South Texas Swimming Safety Guidelines and Warm-up Procedures on page 12 will be in effect at this meet. South Pool will be available for warm-ups throughout the meet. The Diving well will be closed for the entire meet. Warm-up times and lane assignments for each team will be posted on the STSI Web site along with the psych sheet by Tuesday, January 15 th at 8 PM. Warm-ups MUST be under the direct supervision of a coach at all times. 5

6 HOTEL INFORMATION To keep everyone s hotel cost reasonable - all teams are encouraged to book rooms at the meet hotel using the group block information below. Rates quoted to us each year are dependent upon the number of rooms we used the previous year. The more rooms we use the better we can negotiate for next year. ***Reservation Cut-Off Date: Wednesday, December 18, 2018!!!*** Hotel Information A block of rooms has been reserved at the Drury Inn & Suites San Antonio Airport, 95 NE Loop 410, San Antonio, TX 78216, , for the evenings of January 18 and 19, Free Hot Breakfast including Belgian waffles, scrambled eggs, biscuits and gravy, sausage, juice, coffee, fresh fruit, biscuits, gravy, oatmeal, and more. -Free Evening Beverages and Snacks daily from 5:30-7:00 pm. Free hot food and cold beverages. Rotating hot food menu. Drinks are on the house. -Free Fountain Soda/Fresh Popcorn in the Lobby Daily 3-10 p.m. -Free Gated Parking. -Free Wireless High-Speed Internet Access in all rooms and in the Lobby. Room Single Rate Double Rate Triple Rate Quad Rate Non-smoking 2 Room Suite 2 Queen Beds Non-smoking 2 Queen Beds Deluxe Room Single Rate Double Rate Triple Rate Quad Rate PREFERRED RESERVATION METHOD: Reserve online by clicking on the link below - or... by going to and entering group number Reservations may also be made by calling and refer to the group name South Texas B Champs and Group Number CUT-OFF DATE: Reservations, received after Tuesday, December 18, 2018 will be provided on a space-available basis at prevailing rates. If you encounter any difficulty this year securing a room in the block, please call the hotel directly to make your reservation and - notify Angella Woodard, waveswim@sbcglobal.net. Individual reservations must be cancelled prior to 12:00pm on the confirmed date of arrival in order to avoid a fee equal to one night s room rate plus tax. A valid credit card and photo ID to be presented at check in. Check In Time: 3:00 p.m. Check Out Time: 11:00 a.m. Arrangements may be made for baggage storage with the Hotel s front desk staff. 6

7 2019 STSI Short Course B Championships Order of Events Session One Saturday, January 19th, 4:30 PM Women s Event Event Men s Event IM & Under 100 IM Free & Under 200 Free Back Back Back & Under 100 Back Free Free Free & Under 50 Free IM ** 26 ** Positive check-in for the 400 IM is required by 5:30 PM. ** Swimmers in the 400 IM must provide their own backup timers. Session Two Saturday, January 19th, 8:00 AM Women s Event Event Men s Event Breast & Under 50 Breast Free Free Free & Under 100 Free Breast & Under 100 Fly Fly Fly Fly & Under 500 Free ** Free ** 52 ** Positive check-in for the 500 Free is required by 8:30 PM. ** Swimmers in the 500 Free must provide their own backup timers and lap counter. Session Three Sunday, January 20th, 8:30 AM Women s Event Event Men s Event Fly & Under 50 Fly Back Breast Breast Breast & Under 100 Breast IM & Under 200 IM Fly & Under 50 Back Back 76 7

8 Revised 10/24/17 Time standards current from USA Swimming website document dated 9/30/16 8

9 Revised 10/24/17 Time standards current from USA Swimming website document dated 9/30/16 * The 12-year-old time standard for the 400 IM for championship meets is the time standard. 9

10 Revised 10/24/17 Time standards current from USA Swimming website document dated 9/30/16 10

11 Revised 10/21/17 Time standards current from USA Swimming website document dated 9/30/16 11

12 SOUTH TEXAS SWIMMING, Inc. Safety Guidelines and Warm-up Procedures A. WARM-UP PROCEDURES I. Assigned Warm-up Procedures a. Warm-up lanes and times will be assigned to competing teams based on number of entrants. b. All warm-up activities will be coordinated by the coach(es) supervising that lane. c. Dive sprints shall occur from only the designated end of the pool, swimmers must exit on the opposite end of the pool, and may be done only under the direct supervision of the coach. II. Open Warm-up Procedures LANE USE POOL PUSH/PACE DIVES/SPRINTS GENERAL WARMUP 8 Lanes 1 and 8 2 and 7 3 through 6 6 Lanes 1 and 6 2 and 5 3 and 4 a. The first half of the assigned warm-up time shall be general warm-up for all lanes. b. Push/Pace lanes will push off one or two lengths from starting end. c. Sprint lanes are for diving from blocks or for backstroke starts in specified lanes at designated times and from the designated end. Swimmers must exit the pool on the opposite end. d. There will be no diving in the general warm-up lanes circle swimming only. e. No kickboards, pull buoys, or hand paddles may be used. III. Safety Guidelines a. Coaches are responsible for the following: 1. Instructing swimmers regarding safety guidelines and warm-up procedures as they apply to conduct at meets and practices. 2. Actively supervising their swimmers throughout the warm-up sessions, at meets, and all practices. 3. Maintaining as much contact with their swimmers AS POSSIBLE, both verbal and visual, throughout the warm-up period. b. The host team will be responsible for the following: 1. A minimum of four marshals who report to and receive instructions from the Meet Referee and/or Director shall be on deck during the entire warm-up session(s). 2. Marshals will have the authority to remove from the deck for the remainder of a warm-up session, any swimmer or coach found to be in violation of these procedures. 3. The host team shall provide signs for each lane at both ends of the pool, indicating their designated use during warm-ups. 4. Warm-up times and lane assignments will be published in the meet information and posted at several locations around the pool area and the following statement will appear in the meet information: South Texas Swimming Safety Guidelines and Warm-up Procedures will be in effect at this meet. 5. An announcer will be on duty for the entire warm-up session to announce lane and/or time changes and to assist with the conduct of the warm-up. 6. Hazards in locker rooms, on deck, or in areas used by coaches, swimmers, or officials will be either removed or clearly marked. B. MISCELLANEOUS NOTES I. Backstrokers will ensure that they are not starting at the same time as a swimmer on the blocks. Swimmers shall not step up on the blocks if there is a backstroker waiting to start. II. Swimmers shall not jump or dive into the pool to stop another swimmer on a recalled start. III. Swimmers are required to exit the pool on completion of their warm-up to allow other swimmers adequate warm-up time. The pool is not for visiting or playing during the warm-up session. IV. Warm-up procedures will be enforced for any breaks scheduled during the competition. V. No hand paddles, fins, or kickboards may be used at any time during general, specific, or between warmups unless approved by the Meet Referee. NOTE: Host Clubs, with the consent of the Meet Referee, may modify the time schedule or recommended lane assignments depending on pool configuration, number of swimmers, or other considerations; so long as safety considerations are not compromised. Any such changes will be announced and/or prominently posted in the pool area. STSI Safety Guidelines and Warm-up Procedures last Revised 10/9/